Action by Churches Together (ACT) Mozambique Appeal - Emergency Flood Relief - AFMZ-01 Revision 2 Appeal Target : US$ 8,616,400 Geneva, 25 April 2000
Balance Requested from ACT Network: 1,987,300 This revision of the Mozambique appeal only concerns one implementing member, the Presbyterian Church of Mozambique (IPM). The projects of the Lutheran World federation and the Christian Council of Mozambique are not affected by this revision. During the recent visit to Mozambique by the ACT-Coordinating office staff member (Africa Appeals Officer) extensive discussions were held with the Presbyterian Church of Mozambique on their planned activities in the appeal. The results of these discussions and consultations was a drastic reduction in the IPM budget, as some budget items considered not essential for the planned disaster response were removed from the budget. The reduced activities and budget expenditure was also in conformity with the current management capacity of the church to respond. The budget has been reduced from US$ 2,135,235 to US$ 530,460. To assist the church in enhancing their capacity, a six month agreement was signed between the IPM and the Christian Reformed World Relief Committee (CRWRC) for capacity building support during the disaster response period. CRWRC also commits itself to the successful implementation of the IPM projects. For the sake of brevity, details of the other implementing members in the appeal will not be repeated here, but can be obtained in the original and the first revision of this appeal of 24 February and 29 March respectively. Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested LWF CCM PCM Total in US$ Total Appeal Targets 5,877,976 2,207,964 530,460 8,616,400 Plus External Evaluation Costs 30,000 Less: Pledges/Contr. Recd. 4,280,108 1,953,992 425,000 6,659,100 Balance Requested 1,597,868 253,972 105,460 1,987,300 from ACT Network Project close-down is estimated for 31 August 2000. Thor-Arne Prois ACT Coordinator I. REQUESTING ACT MEMBER - The Presbyterian Church of Mozambique (IPM) II. IMPLEMENTING AGENCY The Presbyterian Church of Mozambique (IPM) : as this is a revision and for the sake of brevity, information about IPM will not be repeated here - details can be checked from Revision 1. III. DESCRIPTION OF THE EMERGENCY SITUATION Current Situation Due to the massive amounts of aid from the UN, the international community (US, Canada, neighboring South Africa. African countries, the European Community and various international agencies) pouring into the country and the efforts of the government of Mozambique, the immediate needs have been met. Search and rescue efforts have been completed. Transport of food, water and medicines to the government established relief and accommodation centers is being carried out, medical needs within the centers are being addressed. While seasonal rains continue as of this date, the monsoon season normally terminates in mid to late March. There is significant concern regarding the feasibility of meeting the next cropping season schedule; vast portions of land in the four southern provinces remain under water. Even in areas where the water has receded, the water logged soil, the loss of work animals and the lack of seeds and tools immediately needed will have a negative impact on any crops planted and their yields. The Government of Mozambique has established relief/accommodation centers geared towards stabilizing the displaced population i.e. addressing immediate food, nutrition, medical and shelter needs. Needs at the centers are being met through the efforts of the Government of Mozambique and the international community. As the rains cease and the floodwaters recede, families will be returning to their former areas of residence to re-establish themselves. Impact on Human Lives Coastal Mozambique was hard hit by the 100 km/p/h winds and weather patterns following the two cyclones. Damaged areas range from the southernmost Maputo Province northward to Beira in Sofala Province. In the Limpopo river basin there are 110,000 displaced person with more than 700,000 affected, in the Save river basin there are 60,000 displaced with 200,000 affected, in the Buzi river basin there are 41,000 displaced and 200,000 affected, 120,000 urban residents have been displaced in the capital city of Maputo and in Matola City (12 km NW of Maputo). The majority of the 800 deaths (from the floodwaters) have occurred in the Chokwe district of Gaza Province. Schools and hospitals have been heavily damaged. Road repairs made after the first cyclone, along with rail lines have been destroyed by the following unusually heavy monsoon rains. Consequently, relief goods are being airlifted to many of the relief centers. The 96 relief/accommodation centers established are "housing" approximately 365,000 displaced persons. The floods have also destroyed an estimated 150,000 hectares of staple food crops, resulting in severe losses to a third of the national cereal production and claimed an estimated 30,000 head of cattle or 30 percent of the total cattle population. Extensive losses of chickens and goats are also reported. Near total crop losses are expected in the southern provinces of Maputo, Gaza and Inhambane. Serious crop losses are also expected in the provinces of Manica and Sofala. The next planting season (late March - early April) for maize, beans and vegetables has been seriously compromised. Boreholes in many cases are not accessible; it remains to be seen how many are totally destroyed. Access to potable drinking water is limited in the provinces of Maputo, Gaza, Inhambane, Manica and Sofala and standing water has lead to a sharp increase in the incidence of malaria. There has also been an increase in the cholera cases reported. The scourge of landmines laid during Mozambique's civil war will pose a new threat to returning villagers when the floodwaters subside, leaving many of the deadly weapons exposed, unstable or swept to new areas. These hidden devices will make rehabilitation that much harder, and will complicate the campaign to rid the country of landmines. Description of Damages Infrastructure (roads, rail lines, communication lines, schools, hospitals) in the provinces of Maputo, Inhambane, Manica, Sofala and Gaza have been seriously damaged. Food security is a dominant concern with 150,000 hectares of food crops and food stocks lost. Up to 30% of the country's livestock have drowned, 2 million persons have been affected with approximately 365,000 being displaced with no immediate date set for returning home due to the flooded conditions in the Save, Limpopo and Buzi river basins. Target Locations The targeted locations are within Gaza and Maputo Provinces. Continuing ground assessment and coordination with other relief organizations will ensure that areas are chosen for maximum impact and no duplication. Province District Location Distance from Maputo Maputo Magude Magude 150 Muchopo Antioca Manhica Cambebe 150 Maciana Gaza Guije Donga 250 Songuene Chokwe Chokwe 220 Matuba Xai Xai Chicumbane 220 Xai Xai City Disaster and Emergency Statistics Affected persons 2,000,000 Confirmed deaths 800 Crops damaged 150,000 hectares of staple food Livestock lost 30,000 cattle, undetermined number Goats and chickens lost Relief centers established 96 relief & accommodation centers established Displaced persons/families 365,000 Houses destroyed /damaged estimated at 200,000 Current Security Situation Peace and order within the areas is good. Personal safety within the areas is limited due to the continuing but decreasing rains and travel in the areas is difficult and dangerous due to the road cuts and washed out bridges. IV. GOAL & OBJECTIVES The goal is to assist 10,000 families in re-establishing themselves in their community in a way that promotes constructive, productive relationships, community and self-sufficiency. Objective: within a period of four months, each of the 10,000 families in our target areas will have received a resettlement kit and will have returned and re-established themselves in their former community. V. BENEFICIARY INFORMATION & TARGETED AREAS Number and Type of Your Targeted Beneficiaries 10,000 displaced, rural subsistence farm families. Criteria Used in Beneficiary Selection The selection of beneficiary households is a cooperative and collaborative effort between the IPM and the various levels of government. All of the selected families are officially field-registered as displaced due to the floods, based on local knowledge i.e. National and Provincial government authorities and Barrio secretaries and verified by field visits of IPM project staff. Number of Targeted Beneficiaries According to Proposed Assistance 10,000 targeted families will receive resettlement kits VI. DESCRIPTION OF TARGETED ASSISTANCE Description of Assistance Provision of basic resettlement kits is planned for 50,000 persons or 10,000 families. The resettlement kits will contain necessary items for families as they return to their homes over the next 4-6 months. Because most rural families have lost all household and agricultural assets, each kit will contain the following items: Two cooking pots 6.14 USD 20 litre jerry can 2.08 Plastic sheeting 5.11 5 plastic plates/mugs 2.55 5 plastic spoons 3.10 2 blankets 8.78 3 kgs of soap powder 1.29 Mosquito netting 5.77 Cholera filter 5.00 Sturdy bucket with lid 1.73 Total cost per family $41.55 USD This assistance will be critical in supporting resettlement with minimum out-fitting and for the re- establishment of family food production /livelihoods and self-sufficiency. Resettlement will begin over the next few weeks extending for a period of up to four months (August, 2000.) The targeted families will be monitored for up to five months after resettlement to determine if and what kind of additional support is needed. Integration with Other Projects - World Food Program The resettlement kits in some areas (Magude District, Chicumbane, and Xai Xai) will complement food aid received from WFP which is being distributed and monitored by IPM project staff. This amounts to 572.9 MT per month. IPM has been sub-contracted by WFP to manage the food distribution in select areas. - Canadian Food Grains Bank Many of the same target households will benefit from the $261,314 USD grant assistance from the Canadian Food Grains Bank. This project will supply seeds and tool kits to 10,000 target households. 40% will be distributed in this immediate cropping season and the balance distributed in the August/September cropping season. This project is co-implemented with the Nazarene Church of Mozambique and the Reformed Church of Mozambique. Implementation Description Per Activity - There will be three field warehouses receiving the goods for local distribution. The warehouse at Chicumbane will hold kits for Guije and Chokwe. The warehouse at Xai Xai will house kits for Xai Xai and the warehouse at Magude kits for Magude. The goods for Manhica will be kept at the Maputo warehouse since it is close enough to Maputo. - Each resettlement kit will be pre-packaged prior to the transportation to the sites to ease logistics and distribution. - Distribution dates for the resettlement kits at each specific site will be set in advance and coordinated to insure maximum control, supervision and order with minimum logistical expense. - Resettlement kits will be warehoused temporarily in community warehouses and distributions made as quickly as possible to ensure maximum benefit. - Transport Coordinators in each district will assist district coordinators to ensure proper and effective transport of kits from the three warehouses to the distribution sites. Inventory forms and transport bills will be completed for each transport of goods. - Local committees supported and supervised by district coordinators will organize and monitor distributions, using appropriate report forms to collect signatures of beneficiaries. - Distributions will be done at the local Presbyterian church. Distributions for each site will be completed in one day. - On the day of distribution, local project staff will use theatre to demonstrate the proper usage of the cholera filters and the mosquito nets to the beneficiary recipients. Transition from Emergency The food aid from the WFP is guaranteed through May 2000; the seeds and tools kits (Canadian food Grains Bank) for the families and the basic resettlement kits are aimed at assisting the families in their transition from the relief and accommodation centers to independent living on their own homesteads. The food aid is being distributed and monitored by IPM project staff at its monthly distribution sites. IPM project staff will also monitor and track the distribution (quantity & type) of seeds and tools as well as the resettlement kits distributed to each family. VII. ADMINISTRATION, FINANCE, MONITORING & REPORTING Project Administration The IPM Project Director has overall responsibility for all IPM relief and development projects including this current disaster response effort and he will be assisted by a consultant, filling the role of Project Manager & Relief Coordinator, from the Presbyterian Churches of Canada and the USA. The Relief Coordinator will supervise all purchases and logistics from the IPM Maputo office and supervise the two Provincial Co-ordinators. The IPM has assigned two Provincial Coordinators; one for Gaza and one for Maputo. The Gaza Provincial Coordinator will supervise the District Coordinators in Guije, Chokwe and Xai Xai and the Maputo Provincial Coordinator will supervise the District Coordinators in Magude and Manhica. The two Provincial Coordinators are responsible for receiving all supplies for their specific sites, breaking the shipment of supplies into quantities needed for each site distribution center, and supervising the District Coordinators. The five District Coordinators are responsible for receiving and distributing the relief supplies as per pre-registered beneficiary at the site. Each site distribution will be supervised and monitored by the Provincial Coordinator or the Emergency Coordinator, the District Coordinator, the local representative of the Presbyterian Church, external volunteers or observers, and at least one local government official. Project Finance Management and Controls IPM is augmenting their administrative and financial managerial capacity by adding to their staff a certified chartered accountant. This accountant is a volunteer from Canada and holds responsibility for: - Implementing budgetary controls - Coordinating procurement of goods and payment of approved expenses - Managing cash flow with project personnel - Preparing financial reports - Instituting new procedures for improving financial management - Training and support of staff to adequately manage funds and expenses The project financial records will be submitted for an outside professional audit at its termination. The audit will be made available to all donors. IPM will meet all financial and management reporting requirements of ACT. The funds will be deposited and held in a USD bank account that is specific for the project and will be managed separately from the Presbyterian Church Treasury. The signatories on this account are the Director of the Projects Department and two members of the church executive council. Two signatures are required one of which has to be the Director of the Projects Department. Monitoring Procedures - Distribution sites will be managed and organized by the District Coordinator and supervised by the Provincial Coordinator. - Warehouses containing goods will be inventoried daily and managed by the warehouse manager at each of the three warehouse sites. Each warehouse will have adequate security. - Dates for distribution will be coordinated by the Emergency Coordinator in cooperation with the District Coordinator, Provincial coordinator, local Presbyterian Church representative and local government authorities. - On the day of distribution, all the above mentioned persons will be present to oversee the distribution to ensure that targeted beneficiaries received the intended items as proposed. - Each beneficiary household will sign prepared forms as an indicator of receipt. - Summaries of each distribution will be prepared by the District Coordinator, checked by the Provincial Coordinator and forwarded to the Emergency Coordinator in Maputo. The Emergency Coordinator may perform periodic audits of distribution reports and summaries. - The IPM office in Maputo will house all the records and documentation of the project including the financial records. Reporting Reporting formats and standards have been set by the Emergency Coordinator and are communicated to the Provincial and District Coordinators with training to ensure adequate compliance. Reports will be generated at the site level with supervision by the Provincial Coordinator. Site reports will be shared with local government authorities and the local Presbyterian Church to ensure transparency and accountability. The Emergency Coordinator will periodically carry out report audits. Organizational Support and Capacity Building The Presbyterian Church of Mozambique Projects Department has signed a six-month agreement with the Christian Reformed World Relief Committee (CRWRC) for capacity building support during the disaster response period. The Regional Emergency Response Coordinator, based in Nairobi, will spend one week a month in Mozambique providing consultation, training, and support in planning, monitoring and reporting. CRWRC in cooperation with the Presbyterian Church of Canada is supplying an accountant for a renewable contract of three months. Other forms of support and cooperation are available as needs arise. CRWRC commits itself not only to building the processes of disaster response but also to the successful implementation of the projects. The Christian Reformed World Relief Committee is a church-based relief and development agency working in eight countries in East and Southern Africa. Their main strategy is partnering with churches and Christian organizations for effective community development and disaster response and preparedness. They have been supporting the Reformed Church of Mozambique (Mpatso Synod) in the north of Mozambique since 1983. VIII. IMPLEMENTATION SCHEDULE Project Assessment The needs assessment in the targeted areas has been completed as of 3 March 2000. When the approval is granted for the project, verification of prepared beneficiary household lists will take place by the District and Provinical coordinators in cooperation with the Presbyterian church representative and the local government authorities. Start-up Other IPM implemented projects are currently taking place in some of the target communities. These other projects are preparing and "training" the staff for the implementation of the activities in this ACT proposal. IPM monitored food distribution of WFP food stocks to the 10,000 families in the targeted areas commenced in early March as per agreement with the WFP. Implementation. Provision of the resettlement kits is planned for by April and May as families leave the accommodation centers and will be completed by August 2000 - the projected date that all of the affected families will have returned to their homes. Close-down The projected "close down" of the distribution of resettlement kits is August, 2000 - provided that the rains have ceased and the affected areas are accessible by the former residents. By that time all kits will have been distributed and all beneficiary households followed up on to measure impact. All expense claims from the site levels will be completed and submitted to the head office for reporting. Internal Evaluation An internal evaluation and analysis of the goal and objective will be done in August 2000. A statistically significant number of beneficiary households will be visited and interviewed to verify distribution and determine impact. The evaluation team will be composed of senior staff of: - The Christian Council of Mozambique - Action Aid - Mozambique - Christian Reformed World Relief Committee - IPM Project Director - IPM Relief Coordinator - The District Government Authorities. External Evaluation It is expected that ACT will carry out its own evaluation according to its own policies and procedures. IPM will cooperate fully with ACT in this endeavor. IX. COORDINATION Coordination with national and provincial authorities to plan and implement activities in support of the eventual return and resettlement of affected families is on-going. The national and provincial governments are supportive and appreciative of this initiative. Continuing coordination and communication with the Christian Council of Mozambique will ensure that no overlap in the distribution of disaster assistance. X. BUDGET EXPENDITURE: Description Type of No of Unit Budget Budget Unit Units Cost Meticals US$ I. Non Food Relief for 10,000 families Pot 6' Unit 10,000.00 25,375 253,750,000 17,500 Pot 12' Unit 10,000.00 63,655 636,550,000 43,900 Plastic sheet/tarp Unit 10,000.00 74,095 740,950,000 51,100 Plates Unit 50,000.00 7,395 369,750,000 25,500 Spoons Unit 50,000.00 8,990 449,500,000 31,000 Blankets Unit 20,000.00 63,655 1,273,100,000 87,800 Basin Unit 10,000.00 9,570 95,700,000 6,600 Water container (20l) Unit 10,000.00 30,160 301,600,000 20,800 Soap 3 kg 30,000.00 6,235 187,050,000 12,900 Impregnated Mosquito net Unit 10,000.00 83,665 836,650,000 57,700 Cholera water filter Unit 10,000.00 72,500 725,000,000 50,000 Bucket with lid (20 l) Unit 10,000.00 25,085 250,850,000 17,300 Packaging Unit 10,000.00 5,220 52,200,000 3,600 sub total 6,172,650,000 425,700 II. TRANSPORT, STORAGE, WAREHOUSING & HANDLING Transportation to Maputo with Insurance 26,804 From MPM to field warehouse Mt/day 3,000,000 15 45,000,000 3,103 District warehouse to point Mt/day 3,000,000 15 45,000,000 3,103 Transport of staff (MPM to site warehouse) Mt/Km 3,000 24,000 72,000,000 4,966 Transport of staff (site warehouse to distrib points) Mt/Km 3,000 24,000 72,000,000 4,966 sub total 234,000,000 42,942 III. STAFFING District / Site Co-ordinator (@5) Mt. 1,000,000 15 15,000,000 1,034 Transport coordinator/driver Mt. 1,000,000 15 15,000,000 1,034 Financial Accountant (25% of salary for 4 months) USD 9,062,500 4 36,250,000 2,500 Maputo Warehouse Manager (4 months) USD 4,350,000 4 17,400,000 1,200 Cargo Loaders (per day @ 10 per day) Mt/day 300,000 200 60,000,000 4,138 Per diem for staff (per person per day) Mt/day 750,000 150 112,500,000 7,759 Lodging for field staff Mt/day 400,000.00 30 12,000,000 828 sub total 268,150,000 18,493 IV. STORAGE COSTS Warehouse (Maputo) Month 7,250,000 4 29,000,000 2,000 Warehouse (3 District Sites) Month 13,050,000 1 13,050,000 900 Maputo Warehouse Security (4 months) Month 6,525,000 4 26,100,000 1,800 sub total 68,150,000 4,700 Description Type of No of Unit Budget Budget Unit Units Cost Meticals US$ V. PERSONNEL, ADMINISTRATION & SUPPORT Director 7,250,000 4 29,000,000 2,000 Secretary 3,625,000 4 14,500,000 1,000 Logistician 4,350,000 4 17,400,000 1,200 Gaza Provincial Co-ordinator 4,350,000 4 17,400,000 1,200 Maputo Provincial Co-ordinator 4,350,000 4 17,400,000 1,200 Tete Provincial Co-ordinator 4,350,000 4 17,400,000 1,200 Messager 1,450,000 4 5,800,000 400 Driver 2,175,000 4 8,700,000 600 Administration kilometers (5000km/month) 16,675,000 4 66,700,000 4,600 Telephone (office) 5,800,000 4 23,200,000 1,600 Fax (office) 4,350,000 4 17,400,000 1,200 Email/internet (office) 2,900,000 4 11,600,000 800 Seminars/Training 7,250,000 4 29,000,000 2,000 Office Supplies 5,075,000 4 20,300,000 1,400 Fixed Overhead (rent, water, electricity) 21,750,000 4 87,000,000 6,000 sub total 353,800,000 26,400 VI. CAPITAL COSTS Computer 17,400,000 1 17,400,000 1,200 Printer 15,950,000 1 15,950,000 1,100 sub total 33,350,000 2,300 VII. SPECIFIC PROJECT ADMINISTRATION COSTS Cholera water filter theater demonstration 14,500,000 1 14,500,000 1,000 Financial Audit 43,500,000 1 43,500,000 3,000 Internal Distribution Evaluation 14,500,000 1 14,500,000 1,000 sub total 72,500,000 5,000 Emergency Management Training 1% of total expenditure 4,925 TOTAL ESTIMATED EXPENDITURE 7,274,006,000 530,460 distributed by - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Volunteers in Technical Assistance Disaster Information Center lists: www.vita.org/listsub.htm sitreps nat-dsr web: www.vita.org appeal fireline - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Southern Africa - http://www.vita.org/humanitarian/safrica