Action by Churches Together (ACT) Appeal - Tanzania Drought Relief & Rehabilitation AFTZ-02 Appeal Target: US$ 4,303,701 Geneva, 12 October 2000
In the economically productive areas of Kilimanjaro and Arusha regions a severe drought is decimating the agriculture and livestock which accounts for 30% of the regional GDP. Rainfall has been declining over the past five years and in the crop season of 1998/99 most areas in the regions received very scanty rainfall. This led to serious crop failures that necessitated food aid to sustain people's lives in these areas. The performance of the 1999/2000 cropping seasons in Arusha and Kilimanjaro were the poorest in the past ten years. Other regions facing similar conditions include Mwanza, Morogoro, Dodoma, Singida, Shinyanga, Kilimanjaro, Tanga and Tabora. The shortage of food, water and feed for livestock is threatening the lives of many people and will soon be out of control without a timely response. The Evangelical Lutheran Church in Tanzania and Tanganyika Christian Refugee Service (ELCT/TCRS) along with the Christian Council of Tanzania (CCT) are proposing projects comprising the following components: ELCT/TCRS CCT Relief food distribution @ @ Food-for-work @ Agricultural inputs - seeds @ @ Water & environment - soil & water conservation activities @ Training/awareness drought preparedness & mitigation @ Capacity building @ @ Project Completion Date: 31 October 2001. Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested ELCT/TCRS CCT Total Target US$ Total Appeals Target 3,374,613 929,088 4,303,701 Less: Pledges/Contr. 0 0 0 Received Balance Requested 3,374,613 929,088 4,303,701 from ACT Network Ms. Genevieve Jacques Thor-Arne Prois Rev. Rudolf Hinz Director ACT Co-ordinator Director WCC/Cluster on Relations LWF/World Service REQUESTING ACT MEMBERS The Evangelical Lutheran Church in Tanzania, one of the larger protestant denominations in Tanzania, with over 2.5 million members and the Tanganyika Christian Refugee Service (ELCT/TCRS), the Tanzania field programme of the Lutheran World Federation Department of World Service. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION The ELCT/TCRS Relief and Rehabilitation (R&R) Project is an implementation vehicle established by the two requesting members in 1995 to respond to emergencies in the drought-prone areas of northern Tanzania. The R&R Project seeks to meet drought emergency needs and to build food security through training and water and soil conservation interventions. Five ELCT Dioceses (Northern Diocese, Aru-Meru Diocese, Mbulu Diocese, Pare Diocese and Diocese in Arusha Region) are represented on the R&R Project Management Committee, which will have overall responsibility in guiding and directing the current 2000 drought response. Monitoring, reporting and financial accounting will be the responsibility of TCRS, with the assistance of the five ELCT dioceses participating in the implementation. DESCRIPTION OF THE EMERGENCY SITUATION Background Tanzania is a large country with a total of 25 administrative regions holding a total population of about 32 million people. Of this total population, 11% people are in Kilimanjaro and Arusha Regions where they engage in various productive economic activities such as agriculture, livestock, mining, industry and commerce. Agriculture and livestock alone account for more than 30% of the regional GDP. Successful crop production and robust small holder animal husbandry in Kilimanjaro and Arusha Regions are a function of optimal rainfall, usually between 800mm and 1,200 mm per year. Such optimality in moisture supports the production of over 60% of all cereals needed in the two regions. Rainfall in these regions has been declining over the last five years and in the 1998/99 crop season most areas in the Kilimanjaro and Arusha regions received very scanty rainfall. This led to serious crop failures that necessitated food aid to sustain people's lives in these areas. In 1999, for example, a total of 2,850 tons of maize were distributed in Mbulu, Hanang, Babati, and Karatu Districts by the ELCT Mbulu Diocese with assistance from Haydom Lutheran Hospital, the Norwegian Ministry of Foreign Affairs and the people of southern Norway. Current Situation The performance of the 1999/2000 cropping seasons in Arusha and Kilimanjaro Regions were the poorest in the past ten years, poorer than even the bad years of 1992/93, 1996/97, and 1998/99. The short rainy season (October-November) normally contributes 25% to the total annual food production. The short rains of October-November 1999 were about 10% of the normal average, which while enough to rejuvenate pasture and water for livestock, was too little for food production. The 2000 long rains season (February-May) started late and was characterised by poor spatial distribution and stopped early which caused permanent wilting at the tasseling and grain filling stages for maize and wheat. Even drought resistant and quick maturing crops such as sorghum, finger millet and sweet potato were unable to survive which resulted in a total food production of only 20% of normal average. In addition, the false start of the long rains deceived many farmers into repeated planting (in some localities up to three times), depleting their seed stocks. Description of the Impact on Human Life The drought (shortage of food, water and feed for livestock) is threatening the lives of many people and will soon be out of control without a timely response. Many people in Kilimanjaro and Arusha Regions will have no food as of this month. So far there is no official report of deaths due to starvation, but there are many other growing indicators of human suffering due to the drought reported by ELCT's local partners. These include: Increase in malnutrition reported at local health facilities Reduced capacity of people to pay medical bills and taxes Increasing prices for food as supplies are squeezed Decreasing prices for livestock due to distress sales Migration of men in search of paid labour leaving women, children and elderly to fend for themselves. Migration of pastoralists to agricultural areas resulting in conflict with agriculturalists over water sources and grazing. Declining attendance at local schools. Increased felling of trees to produce charcoal for sale as an alternative source of income. GOAL & OBJECTIVES Goal 1 - Protect and Save Human Life Specific Objectives for Goal 1 To provide food for free distribution and food for work where possible, for 24,400 food insecure households or 170,800 people for a period of two months from October 2000. Maize and beans @ 12 kg & 3 kg /person/month respectively. To create an efficient distribution management structure for a period of one year to manage both the initial ACT-funded food distribution, as well as an expected government/WFP food aid programme to be implemented by NGOs for an expanded target population of up to 313,000 persons through June 2001. To provide seeds for 24,400 households for the short rains beginning in October 2000, and long rains beginning in January 2001. maize seed @10 kg and bean seed @ 5 kg per household. Goal 2 - Enhance Food Security of Vulnerable People Specific Objectives for Goal 2 To facilitate rehabilitation of water schemes and soil and water conservation activities in four villages of Monduli District using food for work and provision of construction materials. To facilitate soil and water conservation activities in Karatu, Arumeru, Mbulu, and Same Districts using food for work and provision of non-food items, such as tree seeds, poly tubes for seedlings, and watering cans. To facilitate training and awareness in drought preparedness and mitigation in communities in all nine intervention districts. Goal 3 - Build the Capacity of ELCT Drought Response Partners To build the capacity of the five participating ELCT dioceses in the areas of disaster preparedness, prevention, mitigation and response management, with an emphasis on training of human resources. TARGETED BENEFICIARIES Assessment Process A national assessment carried out in June/July 2000 by the Tanzanian government with WFP and NGO assistance calculated a national food production shortfall of 662,000 MT for the 2000/2001production year1 "Rapid Assessment Report on Crop and Food Supply Situation in Tanzania for the 1999/2000 Agricultural Season," Tanzania Prime Minister's Office, Disaster Management Department, July 2000. 1. A total of 32 districts in central and northern Tanzania were identified as highly food insecure districts requiring an estimated 73,000 MT of food aid for a total of 2.7 million vulnerable people. In August/September 2000 a government/WFP/NGO rapid vulnerability assessment was carried out in more detail in the above 32 districts2 "Rapid Vulnerability Assessment Report on Drought Affected Areas in Tanzania for the 2000/2001 Market Year," PMO Disaster Management Department, September 2000. 2. TCRS participated in the assessment of 10 districts in Kilimanjaro and Arusha Regions which identified approximately 313,000 people facing food shortages requiring 20,000 MT of food aid over the next 8-10 months. The methodology used included geographical targeting, grouping villages according to results of 2000 long rains season. Only villages suffering acute crop failure (0-30% crop production as compared to normal production) and in the bottom quarter in wealth distribution analysis (acreage under cultivation and livestock holding) were considered as in need of food aid. Wealth distribution analysis was by semi-structured interviews of sample households. The five ELCT partner dioceses have carried out their own independent assessments within 9 of the districts most severely impacted by the drought. With their intimate grassroots knowledge and the help of TCRS they have identified the most vulnerable and desperate population of 170,000 from amongst the 313,000 needy people identified in the government/WFP/NGO detailed assessment. The experience of Mbulu Diocese is particularly relevant, having just managed a relief food intervention in 1999. Beneficiaries Information Region District Gov/WFP/NGO Rapid Vulnerability Assessment ELCT Partner Diocese No of HH ELCT/TCRS Criteria No of People (Household Ave Size 7) Period of Food Insecurity Arusha 1 Arumeru Not Surveyed Meru 1,700 11,900 Nov 00 - Mar 00 2 Monduli 69,000 Arusha 1,900 13,300 Sep 00 - Feb 01 3 Simanjiro 30,000 Arusha 1,800 12,600 Sep 00 - Mar 01 4 Mbulu 36,000 Mbulu 6,500 45,500 Oct 00 - Jun 01 5 Hanang 42,000 Mbulu 1,700 11,700 Sep 00 - Mar 01 6 Karatu 30,000 Northern 4,000 28,000 Aug 00 - May 01 Kilimanjaro 7 Rombo 59,000 Northern 3,000 21,000 Oct 00 - May 01 8 Mwanga 27,000 Pare 1,400 9,800 Oct 00 - May 01 9 Same 20,000 Pare 2,400 16,899 Oct 00 - May/Jun 01 Totals 313,000 24,400 170,800 Oct 00- June 01 Although the ELCT/TCRS selected beneficiaries in Mbulu District exceed the number identified in the Gov/WFP/NGO rapid assessment, they are based on experience in the 1999 relief food distribution and the numbers can be relied on. The Gov/WFP/NGO rapid assessment is assumed to be under-estimating the situation in this case. Free Food and Seed Distribution Methodology While food for work will obviously be distributed according to labour provided by beneficiaries in soil and water conservation projects, free food and seeds will be distributed using community managed targeting and distribution. TCRS' experience from a previous food relief intervention in Singida region in 1998/99 showed that, if accompanied by a mass education and sensitisation campaign, local communities could be relied on to distribute relief food in an equitable and fair manner3 "Recommended Guidelines for Implementation of Community Managed Targeting and Distribution of Food Aid in Tanzania," PMO Disaster Management Department/WFP/TCRS/SCF, June 1999. 3. Village committees made up of political, religious and other community representatives agreed with ELCT partners will draw up a list of beneficiaries based on commonly agreed criteria of vulnerability. Food is delivered in bulk to the village committee who are responsible for drawing up distribution lists, carrying out the physical distribution and accounting to ELCT/TCRS on the distribution. ELCT/TCRS R&R Project staff would carry out the public education campaign as well as spot checks and monitoring during the distribution. Food for Work Projects for Enhancing Food Security Since a good number of the beneficiaries will be engaged in agricultural work on their own fields in the coming short and long rain seasons, they will not be able to participate fully in food for work projects. Thus, wherever possible, food aid will be distributed in return for work on community and individual family food security projects. These will include tree plantation, vegetative and structural terracing of agriculture land, gully erosion control structures and water supplies for people and animals. ELCT/TCRS have significant experience in this type of soil and water conservation activities during previous drought responses under the R&R Project. PROPOSED EMERGENCY ASSISTANCE &IMPLEMENTATION Description of Assistance (in MT) Region District No of HH No of People Maize (food) Beans (food) Seeds: Maize & Beans Arusha 1 Arumeru 1,700 11,900 286 72 25 2 Monduli 1,900 13,300 319 80 28 3 Simanjiro 1,800 12,600 302 76 27 4 Mbulu 6,500 45,500 1092 273 98 5 Hanang 1,700 11,700 282 70 26 6 Karatu 4,000 28,000 673 168 60 Kilimanjaro 7 Rombo 3,000 21,000 505 126 45 8 Mwanga 1,400 9,800 236 59 21 9 Same 2,400 16,800 404 101 36 Totals 24,400 170,800 4099 1024 366 Project Implementation and Management The ELCT/TCRS Relief and Rehabilitation (R&R) Project, based in Arusha, will be responsible for implementing the drought response. The R&R Project is guided and directed by a Project Management Committee made up of the 5 General Secretaries of the 5 ELCT partner dioceses, a member appointed by the ELCT Secretary General, and the ELCT/TCRS Project Co-ordinator, who is a TCRS senior staff member. The Project Co-ordinator will be responsible for implementing the decisions of the Project Management Committee and will be assisted by a Relief Officer based in Arusha and 5 Drought Response Facilitators (TCRS staff) based in the 5 ELCT dioceses. Each ELCT diocese will appoint a counterpart to the Drought Response Facilitator (two in Northern Diocese), to maximise capacity building within the diocese. TCRS Headquarters will be responsible for, accounting, reporting and arranging audit and evaluation. ADMINISTRATION, FINANCE, MONITORING & REPORTING Administration Day-to-day supervision and implementation of Project Management Committee policy decisions will be in the hands of the TCRS Project Co-ordinator, who is experienced in similar joint TCRS/ELCT disaster response projects over the past 5 years. He will be assisted by TCRS staff and ELCT diocese counterparts in the 5 partner dioceses as described above. Finance Management & Control A TCRS accountant and storekeeper/clerk will be engaged full time for purchasing, stock and book keeping functions. The Project Co-ordinator will authorise expenditure including the issue of working advances to the 5 ELCT diocesan General Secretaries. These advances will be accounted for to the Project Co-ordinator prior to release of further advances. Project funds will be held by TCRS under the TCRS Finance Co-ordinator, who receives monthly financial reports from the Project Co-ordinator and prepares interim and final financial reports. Monitoring Procedures Monitoring of implementation is a primary task of TCRS Distribution Facilitators and their ELCT diocesan counterparts, who will report to the TCRS Project Co-ordinator and Project Management Committee. The TCRS Project Co-ordinator will prepare consolidated interim and final narrative reports to be combined with relevant finance reports and submitted to the ACT network by TCRS headquarters. IMPLEMENTATION SCHEDULE Project Lifespan The project is expected to start with seed distribution by October 2000 and food distribution as soon as possible after that. There is a risk that seeds may be eaten if not followed shortly by food distribution. The management structure will continue until after the harvest of the long rains season's crop in June 2001, with the assumption that government and WFP food aid is made available as expected. Implementation Schedule Region District ELCT Partner Diocese No of HH No of People Seed Distribution ACT Food Distribution Gov/WFP Food Distribution Arusha 1 Arumeru Meru 1,700 11,900 Oct 00 & Feb 01 Nov-Dec 00 Jan 01 - Mar 00 2 Monduli Arusha 1,900 13,300 Oct 00 & Feb 01 Nov-Dec 00 Jan 01 - Feb 01 3 Simanjiro Arusha 1,800 12,600 Oct 00 & Feb 01 Nov-Dec 00 Jan 01 - Mar 01 4 Mbulu Mbulu 6,500 45,500 Feb 01 Nov-Dec 00 Jan 01 - Jun 01 5 Hanang Mbulu 1,700 11,700 Oct 00 & Feb 01 Nov-Dec 00 Jan 01 - Mar 01 6 Karatu Northern 4,000 28,000 Feb 01 Nov-Dec 00 Jan 01 - May 01 Kilimanjaro 7 Rombo Northern 3,000 21,000 Feb 01 Nov-Dec 00 Jan 01 - May 01 8 Mwanga Pare 1,400 9,800 Feb 01 Nov-Dec 00 Jan 01 - May 01 9 Same Pare 2,400 16,899 Feb 01 Nov-Dec 00 Jan 01 - Jun 01 CO-ORDINATION The TCRS Director and the Christian Council of Tanzania Refugee and Emergency Service (CCT/RES) Co-ordinator form the ACT Tanzania Co-ordination Committee. TCRS is Co-ordinating the response to the 2000 drought with 5 ELCT partners in northern Tanzania. CCT RES is Co-ordinating the response with 6 other church partners mostly in Central and Western Tanzania. The ACT Tanzania Co-ordination Committee has agreed to submit one ACT Appeal for the Tanzania Drought Response 2000, with a CCT managed component, and the ELCT/TCRS managed component described in this document. Both CCT/RES and TCRS are members of the Prime Minister's Office National Emergency Committee, where government, UN and NGO members Co-ordinate their relief activities. At the regional level. ELCT and TCRS participate in the Arusha and Kilimanjaro Regional Government Co-ordinating Committee for the drought response in northern Tanzania. BUDGET It should be pointed out, that although cash resources for this appeal will be coming solely through the ACT funding network, very significant contributions will be made in the form of volunteers working in the ELCT partner dioceses and the village emergency committees in implementing the distribution work. A rough estimate is that over 20,000 person-days of volunteer time will be donated. It is also expected that significant quantities (possibly up to 10,000 MT) of food aid will be made available from government and WFP sources for distribution through the ACT-financed distribution management structure. The estimated value of this food aid is up to US$3.2 million. ELCT/TCRS ESTIMATED EXPENDITURE Description Typ of No of Unit Cost Budget Budget Unit Units TZS TZS US$ Direct Assistance - Relief Food and Seed Maize - free/food 4 work (170,800 persons 2 mths) Ton 4,099 250,000 1,024,750,000 1,287,374 Beans - free/food 4 work (170,800 persons for 2 mths) Ton 1,025 500,000 512,500,000 643,844 Seed maize (24,400 households) Ton 244 800,000 195,200,000 245,226 Seed beans (24,400 households) Ton 122 800,000 97,600,000 122,613 Sub total 1,830,050,000 2,299,058 Material, Transport, Storage, Warehousing & Handling Transport central warehouse to villages Ton 5,490 80,000 439,200,000 551,759 Fees 4 Loading & Unloading Ton 5,490 4,000 21,960,000 27,588 Rent & Fumigation Central Warehouse Month 12 300,000 3,600,000 4,523 Sub total 464,760,000 583,869 Non-Food Items for Soil & Water Conservation Hoes and Spades Piece 3,000 3,000 9,000,000 11,307 Pickaxes Piece 500 3,000 1,500,000 1,884 Plastic tubes, watering cans, hose pipes for tree nurseries Lumpsum 500,000 500,000 628 Trees, shrubs, and grass seeds Kg 20 15,000 300,000 377 Sub total 11,300,000 14,196 Description Typ of No of Unit Cost Budget Budget Unit Units TZS TZS US$ Non-Food Items for Water Rehabilitation Pipelines - HDP various Meter 17,000 3,500 59,500,000 74,749 Pipeline - GI diameters Meter 6,800 8,000 54,400,000 68,342 Pipe fittings Lumpsum 17,000,000 17,000,000 21,357 Cement Ton 425 160,000 68,000,000 85,427 Sub total 198,900,000 249,874 Capacity Building: Local training workshops Workshop 3 1,800,000 5,400,000 6,784 Regional training scholarship Person 2 1,000,000 2,000,000 2,513 Regional ACT consult travel Person 2 800,000 1,600,000 2,010 Sub total 9,000,000 11,307 TCRS Personnel, Administration, Operations and Support Staff salaries and support - Arusha: Project Coordinator Month 12 4,000,000 48,000,000 60,302 Relief Officer Month 12 500,000 6,000,000 7,538 Water & Soil Conservation Specialist Month 12 500,000 6,000,000 7,538 Accountant Month 12 300,000 3,600,000 4,523 Storekeeper Month 12 250,000 3,000,000 3,769 Drought Response Facilitators (5) Month 12 1,000,000 12,000,000 15,075 Drivers (2) Month 12 300,000 3,600,000 4,523 Security Guards (3) Month 12 300,000 3,600,000 4,523 Office Supplies Month 12 200,000 2,400,000 3,015 Telephone and Fax Month 12 200,000 2,400,000 3,015 Vehicle maintenance: Hire of motorcycles (5) Month 12 400,000 4,800,000 6,030 Operation & maint of 4WD vehicles (2) Month 12 600,000 7,200,000 9,045 Operation & maint of motorcycles (5) Month 12 250,000 3,000,000 3,769 Dar-Es-Salaam Staff Salaries (**) Month 12 1,500,000 18,000,000 22,613 Dar-Es-Salaam Office Utilities & Communications Month 12 304,000 3,648,000 4,583 Dar-Es-Salaam Logistics & Warehousing Month 12 330,000 3,960,000 4,975 Sub total 131,208,000 164,834 ELTC Personnel, Administration, Operations and Support Drought Resp Facilitators (6) Month 12 1,200,000 14,400,000 18,000 Diocese Relief Mgmt Cmte Month 6 125,000 750,000 938 Office Supplies (5 Dioceses) Month 12 150,000 1,800,000 2,261 Telephone & Fax (5 Dioceses) Month 12 275,000 3,300,000 4,146 Description Typ of No of Unit Cost Budget Budget Unit Units TZS TZS US$ Hire of motorcycles (5) Month 12 400,000 4,800,000 6,030 Op & maint of motorcycles (5) Month 12 250,000 3,000,000 3,769 Sub total 28,050,000 35,144 Joint ELCT/TCRS Management Costs Proj Mgmt Committee Meeting 10 300,000 3,000,000 3,769 Project Audit & Evaluation Lumpsum 4,000,000 4,000,000 5,025 ACT Visibility (flags, t-shirts, caps, etc) Lumpsum 6,000,000 6,000,000 7,538 Sub total 13,000,000 16,332 TOTAL EXPENDITURE 2,686,268,000 3,374,613 Rate of Exchange: Budget: 1 USD = TZS 796.00 CHRISTIAN COUNCIL OF TRANZANIA PROPOSAL REQUESTING ACT MEMBER INFORMATION Christian Council of Tanzania (CCT) IMPLEMENTING ACT MEMBER & PARTNER INFORMATION CCT is a Council of Protestant churches in Tanzania. Members of CCT include the following churches: Lutheran, Anglican, Mennonite, Africa Inland Church, Baptist and Moravian. CCT's recent experience in Emergency Response include the successful implementation of ACT Appeals AFTZ 81 (completed) and AFTZ 92 (completed). CCT has personnel within its Emergency Unit and some member churches who have participated in Emergency Response/Disaster Management Courses organised by ACT, UMCOR and Africa University. CCT's implementing partners are the local member churches in the affected areas. They however, collaborate with other actors in their respective areas. All the partners included in this appeal have experience of handling emergencies before. For example, they participated in the ACT supported relief projects indicated above. Moreover, they are dealing with community based development projects which try to alleviate food insecurity in the long term through application of improved agricultural inputs and techniques. DESCRIPTION OF THE EMERGENCY SITUATION Background Tanzania has been suffering from consecutive droughts/serious rainfall shortages since 1996. In 1998 the situation was different in that the country received excessive rainfall which destroyed crops and farms along with transport infrastructure. The ACT response to that situation is documented in the implemented appeals AFTZ 81 and AFTZ 92. Current Situation Some parts of Tanzania are currently suffering from serious food shortages. The emergency situation is a result of drought conditions in the farming season of 1999/2000. The 'short rains' between September and December 1999 did not come and the 'long rains' expected between February and May were not much either and also ended abruptly. Farming families, in many parts of the country normally experience a food shortage between November and February but this year "hunger has come very early" which usually prevails when families have already prepared and planted their farms/shambas. The locations (regions) which have been seriously affected include: Arusha, Mwanza, Morogoro, Dodoma, Singida, Shinyanga, Kilimanjaro, Tanga and Tabora (Daily News' Government newspaper - June 9,2000). Impact on Human Lives The most notable impact of the drought is hunger as people have less food to eat and water to drink. Some of the indicators of the critical food situation include: Families migrating in Mubgwe division, Arusha because people have also lost their means of production and transportation as their drought animals have been badly affected. Consequently, cattle prices have dropped from Tshs. 100,000 to Tshs. 30,000. White maize price has gone up from Tshs. 6,000 per 100 kgs unit to Tshs. 15,000. Clothes and household items such as tables and chairs are exchanged for food. In Mwanza maize (the staple food) price has doubled. The serious shortage of grain has in turn affected millers. "The number of customers has dropped from 60 per day to 5," complained one miller in Mwanza. Access to food in the market is limited by the declining purchasing power. For example in the affected areas of Mwanza, the price of cattle has dropped from Tshs. 40,000/- to Tshs. 15,000/- while a goat is now sold at Tshs. 3,000/- instead of Tshs. 9,000/-. There is a story of a farmer who went to a market and tried to sell a goat at 9,000/- he waited for 8 hours in vain after which he eventually decided to sell at 3,000. In Bundalya village, a family of seven, harvested only 50 kgs of maize. The father left to seek employment with a fishing camp near Lake Victoria and he has not come back since he left in June. The situation is so bad that families have been compelled to eat their seed stocks and as a result, the next season which starts in October/November, will find many farmers without seeds. In Mara region means of transport (bicycles), draught power (oxen) and instruments of production (ploughs) are being sold. Sorghum which is normally a low value food is now more expensive than maize. In Shinyanga CCT's partner reports that parents are release their daughters to be married without bride price. Eating porridge only once a day is now a common way of survival for many families. A random survey indicated that 25% of school children have untreated wounds on their legs. Description of Damages The drought conditions have affected the major cereal crops:- maize, sorghum and rice. A church relief Officer in Mwanza reported that maize yield in the districts of Kwimba, Magu and Misunguwi dropped to about 50 kgs per acre from the normal 400 kgs. A manager of a government seed farm, speaking in a telephone interview, warned that the supply of seeds for the coming season is unlikely to meet the demand hence one should expect seed prices to be higher than last year. He further pointed out that one of the reasons for the short supply of seeds is that there would be no seeds from Kenya because that country has been hit by the drought as well. Locations for the proposed Response Mara: The Region borders Kenya in the north Serengeti national park in the east and Lake Victoria in the west. The staple food includes maize, sorghum and cassava. Cattle rearing is an important economic activity. CCT has four partners in the area who are well established, part of the local community and managing long term development projects. The initiative for this appeal has been taken by the Anglican Diocese of Mara. Therefore, when the implementation starts, the Diocese will take a leading role. Mwanza: The Region together with Mara, Kagera and Shinyanga form the Lake Victoria zone. Here, the CCT has three members with their Dioceses head offices in Mwanza city. The regions' staples include maize, rice, sorghum and cassava. One of the CCT partners in the area, Africa Inland church, through the church's Development department has submitted the appeal. The department has experienced staff and adequate facilities. The church's potential in the planned relief include strong partnerships/network with the targeted villages. Shinyanga: The region is located south of Mwanza, Shinyanga district, in particular, is one of the driest areas in Tanzania. Drought induced food shortages has been hitting the district repeatedly. Furthermore, in recent years, food insecurity in the area has been compounded by serious environmental degradation and a decline in cotton production. Following liberalisation policies in mineral prospecting and mining, many young men are now busy looking for diamonds. Along the Shinyanga - Mwanza roads, pits and heaps of sand unearthed from the ground are quite visible. The small scale mining has not only taken away manpower from the agriculture sector, but has also increased the rate of desertification and has laid to waste the once agricultural land. The AICT Diocese of Shinyanga which is a member of CCT has taken the initiative to appeal for relief food intervention. The Diocese has a well established relief and development department. The current head of the department participated in the Disaster Management course at Africa University. Arusha: The region is located in the north east part of Tanzania. It borders Kenya on the north and Mount Kilimanjaro on the east. The region is famous for tourism and a considerable area of the region is formed by national game parks like the Serengeti, Ngorongoro and Manyara. The Church of God, CCT's partner in the region, has appealed for food assistance. The focus of the Church is Mbugwe division in Babati district, 150 kms south west of Arusha town. Another CCT partner in the region is the Anglican Diocese of Mount Kilimanjaro which will implement the programme in Kiteto district. Singida: The region is located in the central part of Tanzania. It is frequently hit by food shortages resulting from drought conditions. It is possible that food shortage in the region is aggravated by the fact that the areas which surround the region e.g. Dodoma and Shinyanga have also been affected and do not have surplus food which can 'spill over' to the neighbour. CCT's partner who has initiated an appeal for the area is the ELCT Central Diocese. There are two staff in the Diocesan department of relief and development who have attended several workshops on drought relief and rehabilitation management. The workshops were organised by CCT/RES. Tabora: this region is located in the western part of the country. It borders Shinyanga region on the north and Singida on the east. The town of Tabora, situated about 700 km from Dar es Salaam, is the regional centre. The CCT partner in the area is the Moravian Church in Western Tanzania. The Church plans a relief intervention in the districts of Nzega and Igunga. These are normally very dry districts that are repeatedly hit by drought. In both districts the Church has well established structures of parishes and senior pastors as well as storage facilities. The Igunga Farmers Association, an association established with the help of CCT for the purpose of multiplying and supplying drought resistant seeds in the area, has maintained good contact with the Moravian Church and CCT and will be instrumental in the project. Region Districts Implementing Partner MARA Bunda Musoma Tarime Anglican Diocese of Mara MWANZA Magu Kwimba Misungwi Africa Inland Church(AICT)Head Office SHINYANGA Shinyanga Maswa AICT Diocese of Shinyanga ARUSHA Kiteto Babati(Mbungwe) Anglican Diocese of Mount Kilimanjaro Church of God SINGIDA Singida ELCT Central Diocese TABORA Igunga Nzega Moravian Church in Western Tanzania Disaster and Emergency Statistics According to the Minister of Agriculture, the preliminary assessment indicates that the country is facing a food deficit of 681,000 MT. The regions which have food shortages are Dodoma, Arusha, Morogoro, Singida, Kilimanjaro, Tanga, Pwani and Mara (Nipashe July 4,2000). According to the review of the Bank of Tanzania, the food shortage for 2000/2001 stands at 662,000 MT. The Strategic Grain Reserve minimum level for 1999/2000 was estimated at 150,000 MT but the actual position is 72,000 MT. The FAO data indicates that more than 20 million people are experiencing hunger in East Africa. Out of this number, 800,000 people are facing acute food shortage in 13 regions of Tanzania due to drought conditions. A rapid assessment of July 2000 by the government food security department indicate that 2.7 million people are highly food insecure. GOAL & OBJECTIVES Project Goals To reduce the impact of hunger among the most vulnerable segments of the affected communities by providing them with access to food supplies until the next harvest. To reduce continued dependence on food handouts by restocking the affected communities with seeds for the 2000/2001 season and possibly beyond. Capacity Building Workshop to strengthen the capacity of the churches and other relief and development agencies on the ground. Project Output Objectives 13,277 school children to get a total of 319 MT of maize and 56 MT of beans from 15 January to 15 May 2001. 220 of the affected communities workforce to participate in food security improvement work CCT and the churches have not implemented such a programme before. This will be a learning experience for possible implementation of such a programme on a wider scale in future. Meanwhile only one partner has indicated capacity to implement such a programme. - and will receive 66 MT of food and 15,000 Kgs of seeds during the time before harvest (May/June) 2001. 44MT of seeds will be distributed to 6,478.farmers who can multiply the seeds for restoration of the farmer to farmer seed supply system for 2001/2002 season. 1,225 MT of maize food and 125 MT of seeds distributed to 24,923 beneficiaries (not including those participating in FFW). Capacity Building Workshop Objectives To inform participants (40 from the most disaster prone areas) of the two new Government documents - The National Disaster Management Plan and the National Policy on Disaster Management and to provide a forum for feed-back on the documents (they have not been finally approved) to the Government. To analyse the strengths, weaknesses and opportunities in the existing disaster response structures/mechanisms and use the lessons learnt as a contribution to the new documents. To enable the participants to develop draft Disaster Management plans for their own organisations/localities. To share experiences and suggest strategies for improvement of networking and churches response to disasters. To share updated information on the current drought and planned response. (More information on the work shop is available upon request) TARGETED BENEFICIARIES Number and type of beneficiaries The targeted beneficiaries in number and type are those indicated in the objectives, i.e. school children and farmers. Criteria for selection School Children for food relief CCT is targeting school children because of their vulnerability and are doubly affected. Children not only suffer from hunger but are also compelled to abandon their studies as the learning process can hardly take place with empty stomachs. The failure of the children to acquire the knowledge and skills of today may have serious repercussions in their future life as adults. The children to be selected will be those in seriously affected areas identified by local churches in collaboration with district and education authorities. Farmers for food Seed relief Farmers in the targeted areas will be another category of beneficiaries. The criteria which will be used for the selection are: those who got very little harvest in the 1999/2000 season those who cannot afford to access seeds from commercial sources those who have many dependants Farmers for long-term seed supply There will also be another category of farmers who apart from planting the seeds for their own grain, will be oriented to produce quality declared seeds (QDS) or common seeds for the 2001/2001 season. The purpose of this exercise will be to use the seed relief intervention as an opportunity to restore the farmer-farmer seed supply system in the community. Beneficiaries of food for work ** A Food For Work sub-project will be organised in such a way that it does not interfere with the farmers time to prepare and plant their farms. ** Criteria for selecting beneficiaries for this group will include: those who are ready to work for food those who can not afford to buy food those who have many dependants to feed those who will use the food as an "energiser" to also work in their own farms. Number of Targeted Beneficiaries According to Proposed Assistance Number Type of beneficiaries Proposed assistance 13,277 School Children Food 24,923 Poor farmers seriously affected Food and seeds 6,478 Farmers with relatively better food security Seeds 220 Farmers relatively fit Food and seed for work PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION Description of Assistance Type of Assistance Quantity in MT Duration Food for school children 375 120 days Food work 66 60 days Seed for poor farmers 125 Seed for restoring farmer to farmer seed supply systems 44 Food for poor farmers 1,225 120 days Implementation Description per Activity Food for School Children Dry food rations will be distributed to the targeted schools by the Dioceses' departments of relief and development. Based on the experience of running a similar project before, the schools will also need support for cooking utensils and improving or setting up make shift food stores. Cooking would be done by parents on a rotation basis. The children will be provided with ration cards, which will be marked each day they receive food. Food for Work This food will be distributed to those who will participate in the food for work (project activity). Distribution of weekly rations will be managed by Diocesan relief personnel in collaboration with village relief committees. A man/woman participating in the food security improvement/development work identified by the community will receive a day's ration for him/her self and the immediate family/dependants. Seed relief Certified or quality declared seeds will be purchased from recognised sources. The planned arrangement is that seeds will be collected by CCT/RES from the source and transported to district/Diocese head office. Delivery/distribution of seeds to the intended beneficiaries will be done by local churches. (In all the activities mentioned, no new field offices will be opened as the local churches act as field offices. However, temporary staff are likely to be needed and therefore there is a provision in the budget for the respective cost) Seeds for restoring the local seed supply system This item will be distributed to those who have the potential to multiply and 'payback' the seeds to the village relief committee so that the committee can distribute the seeds to other farmers in the 2001/02 season. Transition from Emergency There are ongoing development projects implemented/supported by local churches. Resources to be brought in by the relief project would complement the development programmes in place so that they continue towards the realisation of the set goals. ADMINISTRATION, FINANCE, MONITORING & REPORTING Administration The project will be administered in accordance with the CCT structure and procedures. The co-ordinating function will be the responsibility of the CCT Emergency Co-ordinator. The Co-ordinator is answerable to the General Secretary. Functions and tasks on the ground will be the responsibility of the local member churches. At Diocesan level, co-ordination of various function and tasks is the responsibility of the Relief and Development Officers. Finance Management and Controls CCT/RES financial management and controls include maintaining a separate bank account for project funds. Disbursement of project fund follows the procedure that there should be a requisition approved by the Emergency Co-ordinator. The cheque signatories include the Co-ordinator and other officials appointed by CCT. Internal and external auditing are part of the control system. Monitoring Procedures The monitoring procedures cover the following areas: verification of delivery at a designated point and the actual distribution to the targeted beneficiary, utilisation of the distributed commodity and impact. The Emergency Co-ordinator and the Diocesan Relief and Development officers will be the key players in the monitoring activity. Reporting CCT will be responsible for reporting to ACT Co-ordinating Office. There will also be an internal reporting system whereby the Relief and Development Officers will report to their supervisors and CCT Emergency Desk, which in turn will report to the General Secretary. The General Secretary reports to the CCT Executive Committee/General Assembly. IMPLEMENTION SCHEDULE The project will be implemented after receipt of funds and will be completed by October 2001. CO-ORDINATION CCT/RES is working very closely with member churches in the affected areas. RES also Co-ordinates with TCRS and works closely with the Lutheran Relief and Development Services (LRDS). The TCRS Director and the RES Co-ordinator form the ACT Tanzania Co-ordination Committee. CCT/RES also works through local churches, with district governments and NGOs doing similar work in the affected areas where the fora for co-ordination are the regional/district relief committees. NGOs - local and international and UN Agencies operating in the area are invited to the district/regional committees which are chaired by regional/district commissioners respectively. NOTE: Clarification of certain points both in the text and budget have been requested, but to facilitate the acquisition of Back Donor funds, we are issuing the appeal without the requested information. BUDGET CCT ESTIMATED EXPENDITURE Description Typ of No of Unit Cost Budget Budget Unit Units TZS TZS US$ Direct Assistance - Crisis Phase Maize MT 1,610 200,000 322,000,000 404,523 Beans MT 56 450,000 25,200,000 31,658 Seeds - maize MT 80 1,500,000 120,000,000 150,754 Seeds - sorghum MT 104 1,400,000 145,600,000 182,915 Sub total 612,800,000 769,849 Material, Transport, Storage, Warehousing & Handling Rental of warehouse Month 4 150,000 600,000 754 Fees for Loading & Unloading Bag 16,660 200 3,332,000 4,186 Distribution of food Bag 16,660 3,000 49,980,000 62,789 Distribution of seeds Bag 1,840 3,500 6,440,000 8,090 Distribution of tools Lumpsum 4,000,000 4,000,000 5,025 Sub total 64,352,000 80,844 Non-Food Items Cooking utensils Lumpsum 7,000,000 7,000,000 8,794 Sub total 7,000,000 8,794 Description Typ of No of Unit Cost Budget Budget Unit Units TZS TZS US$ Capacity Building: Rental of workshop hall Day 3 100,000 300,000 377 Per diem 3 days & travel exp for workshop participants Person 40 190,800 7,632,000 9,588 Resource persons Person 8 150,000 1,200,000 1,508 Workshop material - stationery and supplies Lumpsum 850,000 850,000 1,068 Workshop management - transp, report writing, postage Lumpsum 3,700,000 3,700,000 4,648 Sub total 13,682,000 17,188 CCT Personnel, Administration, Operations and Support Staff salaries and wages Month 10 500,000 5,000,000 6,281 Staff support Month 5 250,000 1,250,000 1,570 Staff travel Trip 5 1,800,000 9,000,000 11,307 Utilities Month 10 100,000 1,000,000 1,256 Stationery and supplies Month 10 150,000 1,500,000 1,884 Office rent Month 10 200,000 2,000,000 2,513 Communications - tel/fax, e-mail & postage Month 10 200,000 2,000,000 2,513 Vehicle maintenance: Operation & maint of vehicle Month 10 432,000 4,320,000 5,427 Sub total 26,070,000 32,751 Dioceses expenditures Staff support Diocese 7 400,000 2,800,000 3,518 Staff travel Diocese 7 500,000 3,500,000 4,397 Office Supplies Diocese 7 250,000 1,750,000 2,198 Communications - Tel/Fax Diocese 7 200,000 1,400,000 1,759 Vehicle operation Diocese 7 600,000 4,200,000 5,276 Sub total 13,650,000 17,148 Project Audit and Evaluation Lumpsum 2,000,000 2,000,000 2,513 TOTAL ESTIMATED EXPENDITURE 739,554,000 929,088 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Action by Churches Together (ACT) is a worldwide alliance of churches and their related agencies, meeting human need through co-ordinated emergency response. The ACT Coordinating Office is based with the World Council of Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Ecumenical Centre Phone: ++41-22-791.60.33 150, route de Ferney Fax: ++41-22-791.65.06 1211 Geneva 2 Telex: 415 730 OIK CH Switzerland http://www.act-intl.org distributed by - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Volunteers in Technical Assistance Disaster Information Center lists: www.vita.org/listsub.htm sitreps nat-dsr web: www.vita.org fireline - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -