Malawi: Floods - ACT: 21-Mar-01
Action by Churches Together A(CT)
Appeal - Malawi
Emergency Flood Relief - AFMW11
Appeal Target: US$ 855,403
Geneva, 21 March 2001
Heavy rains have caused flooding in 13 districts in Malawi affecting some
200,000 people. The rains that intensified in mid February caused the main
rivers in the country to overflow with Nsanje district being the worst
affected with 22, 400 people from 217 villages being displaced. The
Evangelical Lutheran Development Programme (ELDP) requested for a Rapid
Response Fund and US$30,000 was sent to them for immediate emergency
intervention in Zomba, Phalombe and Kalonga districts.
ACT members, the Evangelical Lutheran Development Programme and Churches
Action in Relief and Development (CARD) propose to provide a much wider
response to the affected people in their respective areas of operation.
The following are the activities that will be covered by the two ACT
members:
Shelter (Home Reconstruction)
Relief Food Distribution
Water and Sanitation
Food Security ( Provision of seeds and tools)
Community Training in Disaster Preparedness
Project Completion Date:
CARD - 31 August 2001
ELDP - 31 December 2001
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
CARD ELDP Total Appeal Targets
Appeal Targets 471,986 383,417 855,403
Less: Pledges/ 0 0 0
Contr. Recd
Balance Requested 471,986 383,417 855,403
from ACT Network
Ms. Genevieve Jacques Thor-Arne Prois Rev. Rudolf Hinz
Director ACT Coordinator Director
WCC/Cluster on Relations LWF/World Service
REQUESTING ACT MEMBER INFORMATION
Churches Action in Relief and Development (CARD)
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Churches Action in Relief and Development (CARD) has comprehensive
experience in handling relief programmes which dates way back to 1988.
CARD was formed in November 1995 out of what was the Relief and
Development Department of the Christian Council of Malawi. Since 1988 the
organisation has been involved in a number of relief activities including:
Assistance to refugees from 1988 to 1995. Malawi hosted a large
population of Mozambican refugees fleeing from civil war in their country.
During this era refugees needed assistance such as shelter, food, social
amenities, clothing, building materials and many more. CARD contributed
towards the efforts of government, and other non-governmental
organisations in assisting the refugees in various camps in Malawi, while
a durable solution was being sought. CARD assisted with shelter
provision, distribution of food items and other materials to the refugees.
Malawi experienced what was termed the worst drought during the 1991/92
growing season. This adversely affected the livelihood of many Malawians
and in 1993/94 there was a re-occurrence of the drought in some parts of
the country but of a relatively smaller magnitude. CARD assisted a
majority of people with relief food distribution which saved many who were
on the verge of starving to death.
The country also experienced floods in the 1980's and 1990's some of which
had adverse effects on the lives of Malawians, especially those living in
the flood prone areas of Chikwawa and Nsanje. Chikwawa and Nsanje
suffered severely heavy flooding in 1989, 1996 and 1998 with most of the
floods resulting from heavy rains in the uplands of Malawi. These rains
led to bursting of Shire River which is the only outlet of Lake Malawi.
During 1997/98 rainy season, Malawi suffered the consequences of the El
Niño phenomenon which caused drought conditions in some areas in the
country.
In the 1999 rainy season, however, Malawi was exposed to La Nina
phenomenon which was quite the opposite to EL Nino. During La Nina,
Malawi received above average rainfall which resulted in heavy floods in
Chikwawa, Zomba, Karonga and Mulanje. CARD assisted people in Karonga and
Mulanje.
In the year 2000, some parts of Malawi experienced yet another flood
situation. Districts such as Karonga, Chikwawa, Nsanje, Nkhotakota and
Nkhata-Bay were among the most severely affected. CARD assisted people in
Karonga with maize and rice seeds as well as maize for food. Card also
provided a training programme to enhance the capacity of people in
disaster preparedness and mitigation. The choice of Karonga district was
due to two main reasons: firstly because CARD was working in the district
in 1999 and secondly, Karonga was the most severely hit district by floods
that year.
DESCRIPTION OF EMERGENCY SITUATION
Background
Malawi is a small landlocked country in the Southern Africa Region sharing
borders with Tanzania to the North, Zambia to the West, and Mozambique to
the south and east. It is sub-divided into three Regions: North, Centre
and South. The North has six districts, while the Centre and South have
nine and twelve districts respectively.
Agriculture accounts for over 90% of the country's export earnings and
over 80% of the country's population depends on agriculture either
directly or indirectly.
The country's rains on which the bulk of agricultural production depends,
normally start in October/November and finish in April. This is usually
known as the cropping season.
The 2000/2001 Cropping Season In Malawi
Most parts of Malawi, started receiving rains in early November 2000
including those drought prone districts such as Nsanje, Chikwawa and
Karonga.
During the period to end December 2000, some areas within the country
experienced a short dry spell. In January 2001, rains resumed in most
districts in Malawi and the season was being viewed as good for
agricultural production. However, some places in Malawi started to
experience flooding which became more intense in some districts.
By mid to end February 2001, 13 of the 27 districts in the country
continued to experience heavy flooding which had negative effects on crop
production, livestock and human settlements. These districts are Nsanje,
Chikwawa, Thyolo, Phalombe, Mangochi, Machinga and Zomba in the Southern
Region, Mchinji, Salima, Ntcheu and Nkhotakota in the Central Region,
Karonga and Rumphi in the Northern Region. Out of these, Nsanje and
Salima are the most severely affected and CARD plans to work in these two
districts.
Nsanje District
Nsanje District is located at the southern tip of the country within the
region normally called the "Lower Shire". The district is bordered by
Chikwawa to the north, Thyolo to the north east and Mozambique to the
south, south west and south east. Nsanje has a history of floods and
drought due to its location in the Lower Shire.
The district has this year experienced the worst floods with over 22,454
farming families displaced from their homes and becoming homeless.
A total of 217 villages in Nsanje were reported severely affected by
floods at the end of February 2001 with a fear of more people being
displaced since rains were still continuing in the upper parts of Malawi.
See details of people affected in Table 1 below.
Table 1: Shows The Total Number Of People Affected With Floods By
February 2001 In Nsanje.
Name Of Place
No. Of Villages Affected
No. Of Families Affected.
Traditional Authority Mlolo
Traditional Authority Mbenje
Traditional Authority Malemia
Traditional Authority Ngabu
Traditional Authority Nyachikadza
Traditional Authority Ndamera
Traditional Authority Chimombo
61
15
19
11
44
23
21
7465*
The floods in Nsanje have severely affected the crop production sector,
livestock lives, and housing areas thereby living the majority of people
with no food, no household effects and no shelter. The people especially
in the Marshy areas of the district have fled to the district headquarters
and some higher places. This has put a strain on sanitation amenities,
shelter and safe water.
*
2369
1476
482
3679*
3516*
3467
TOTAL
194
22,454
SOURCE: The Nsanje District Administration, end Febraury 2001.
Salima District
Salima District is located in the Central Region of Malawi. It is
bordered by Dedza and Dowa to the west, south west; Nkhotakota to the
north, Lake Malawi to the east, and Mangochi to the southeast.
The Lake Shore Salima District is flood prone due to a number of
criss-cross rivers passing through the district to Lake Malawi that
originate from mountains of districts especially Dowa and Dedza.
A total of 10,000 farming families had their gardens destroyed by flooding
as a result of small rivers bursting due to heavy rains falling in the
hilly areas in Dowa and Dedza. See details of the areas affected in table
2 below.
Table 2: showing specific area adversely affected by floods in Salima
District, February 2001.
Name Of Place
No. Of Villages Affected
No. Of Families Affected
Traditional Authorities Pemba and Maganga
Senior traditional Authority Msosa
Traditional Authority Chimphanga
Traditional Authority Ndindi
Traditional Authority Kulunda
8
Not Known
15
Not Known
Not Known
3554
2784
2188
1917
700
TOTALS
-
11,143
SOURCE: Salima District Administration, February 2001.
Current Situation
The heavy rains are continuing to threaten many lives * this year Malawi
has received above normal rainfall. Most people in flood affected areas
have lost their crops on which they depend for their livelihood.
In Nsanje for example, all the low-lying areas are quite uninhabitable and
this may continue until the end of March if rains continue as at present.
On the larger scale, the water level of the Shire River that passes
through Chikwawa and Nsanje is also greatly affected by the flow of the
Zambezi River. The Kariba Dam and Kaborabasa Dam along the Zambezi River
have been opened to protect the two dams. Unfortunately the opening of
the two dams allows large volumes of water along the Zambezi River causing
a back-flow of water on River Shire. The back-flow is also feared to
cause flooding of the Shire Rivers hence affecting people settled in these
areas.
The government of Malawi, through the Commission for Disaster
Preparedness, Relief and Rehabilitation Office has distributed some short
period relief of food, household utensils, and blankets. However, the
supplies are not enough compared to the nature of disaster in the
district.
Impact of Floods on Human Lives and Damages
Table 4 gives a summary of the sectors that have been severely affected
applicable to both Nsanje and Salima districts.
Sector Affected
Problem Observed
Impact On Human Lives
AGRICULTURAL PRODUCTION
Floodwaters have covered the gardens thereby damaging the crops. Over
3869 hectares have been damaged in Nsanje and over 2000 hectares in
Salima. Most of the crop was on the vegetation growth to maturity.
Flood water carrying away livestock.
Flood waters damaging some roads making accessibility to some gardens
impossible hence affecting agricultural operations such as weeding.
The majority of people in Nsanje and Salima depend upon farming for their
livelihood. Hence damage to crops and livestock means their food security
and income sources have been highly affected.
People in these areas also depend on their crops harvest to select seeds
for the next growing season. The premature damage of their crops has
affected their seed source.
HUMAN SETTLEMENT, FOOD, AND SHELTER
Flooding of the settlement areas leading into damage of houses, livestock
kraals, and sanitation amenities such as toilets and water points.
People displaced from their homes to safer places. In Nsanje people have
moved to the District headquarters.
Their food reserves washed away with the floods.
Then households items such as pots, blankets, clothing damaged by the
waters especially in Nsanje. In Salima the area affected is mostly
gardens with only few homes damaged.
People have been made homeless.
The food security status is highly shaken because the crop that people
depended on for food has been damaged.
The displaced people have flocked to the districts headquarters in Nsanje.
The high concentration point of people at the district headquarters has
also weakened the sanitation status with a fear of disease out breaks such
as 'cholera.'
Households have lost their household utensils.
Some people in Nsanje fled to Mozambique.
COMMUNICATION AND TRANSPORT SYSTEM BREAK DOWN
Most of the roads in both Nsanje and Salima are impassable hence rendering
some areas inaccessible by road.
Has made travelling difficult to and from the specific areas affected by
floods.
SOCIAL LIFE OF THE POEPLE
People of different lives are forced to live together.
People thrown into dependency on hand outs after losing their foods and
other necessities.
This may affect the future development of the areas especially if the
dependency syndrome is perpetuated.
HEALTH AND SANITATION
Concentration of people which may facilitate the spread of diseases
especially communicable ones.
Ponding of water is facilitating the reproduction and multiplication of
mosquitoes.
Fear of disease out breaks especially spread of Malaria due to induced
breeding of mosquitoes.
EDUCATION
Some school blocks in Nsanje were in waters.
Roads and passable routes to schools destroyed and obstructed by the
water.
This may have long-term effects on the youth's development.
GOAL & OBJECTIVES
The overall goal is to minimise the suffering among the people affected by
floods.
Objectives
To provide relief food to a total of 32,454 farming families affected by
floods in Nsanje and Salima.
To resuscitate the agricultural production systems damaged by the floods
through provision of maize, soya, and agricultural implements.
TARGETTED BENEFICIARIES
This programme is divided into two phases * emergency and post-emergency.
In each phase a different approach has been adopted. See table 4 for
details:
PHASES
TYPE OF ASSISTANCE
TARGETTED BENEFICIARIES
NSANJE
SALIMA
Emergency
Provision of maize seed.
Provision of agricultural tools.
22,454
22,454
-
-
Post emergency
Provision of maize for food.
Provision of soya for food.
22,454
18,000
(Children)
10,000
2,000
(Children)
Those targeted include only the most vulnerable flood affected people.
The programme also aims to assist people with seeds especially those whose
gardens were flooded but are expected to be utilized for winter
cultivation. Distribution of seed has been planned during the emergency
phase so that people can return to their garden areas soon after the
floodwaters subside.
PROPOSED ASSISTANCE & IMPLEMENTATION
CARD plans to provide both food and non food items in Nsanje and Salima
districts. The basis for the supply of the items are two fold.
As the majority of the Malawians depend on agriculture for their
livelihood most of the land for the targeted communities have been
affected by the flood and hence require food as a short-term measure and
growing the food as a long term measure (agriculture inputs).
CARD will therefore provide:
Maize for food 1,627 Mt
Maize seed 225 Mt
Soya beans 100 Mt
Hoes 11,227 hoes
Implementation Description per Activity
CARD will procure all relief items locally and as there will be bulk
purchases, CARD will negotiate fair prices. Local transporters will be
used on contractual terms to ferry the items to Nsanje and Salima district
Administration warehouses for storage. From the warehouses, requisitions
will be made by CARD staff for distribution to the selected centres.
CARD staff, assisted by government relief staff will carry out the
physical distribution of the items.
Six CARD staff members will be positioned in Nsanje and two in Salima
district. 10 volunteers will be used to load and off load the relief
items. At the distribution centres, the communities will also be involved
in the distribution exercises, including loading and off-loading.
A vehicle and a motorcycle will be used to monitor these activities by the
CARD staff.
In Nsanje CARD will be operating from the CARD field office while in
Salima a temporary office or space (the warehouse) will be used as an
office space.
Transition from emergency
CARD will provide some food for the communities, especially in Nsanje, for
at least the next 5 months. Although, farmers will be facilitated in
preparation of their gardens and planting materials (seeds and planting
tools) to utilise residual moisture in their gardens, field operations
will be an ongoing exercise for most farmers until planting and harvesting
of the main crop.
Most of the children under 5 years of age in the areas affected by the
floods are underweight. As a nutrition element in the programme, soya
beans (a source of protein) will be provided to families with children
under five. Maize and soya beans will be ground as flour to prepare
porridge for the children, the aged and disabled persons. Training will
be conducted especially for the mothers to help them in the preparation
and feeding of the children.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
The Programme Manager for CARD will manage the programme with support from
the Execute Director, Finance and Administration Manager and other support
staff at Head Quarters.
In Nsanje a Project Co-ordinator will have the overall responsibility of
co-ordinating all day to day relief activities including record keeping
and linking with other partners at the field level. The co-ordinator will
have an assistant and other food relief staff involved in the
distributions. Local volunteers in distribution exercises will assist the
relief staff.
In Salima District there will only be two members of staff * the
Co-ordinator and his assistant. The others will be volunteer staff.
Distribution and all other related relief program reports will be
channelled to the Program Manager who will produce the overall report to
ACT International. Quarterly reports will be produced covering all
activities.
The Finance and Administration Manager will be responsible for the
financial monitoring and facilitation of the audit and expenditure
controls.
Finance Management Control
Once the funds for the program are received, a separate bank account will
be created with its budget line in the account books for auditing purposes
and follow-up.
All expenditures are followed through payment vouchers and expenditure
checked against the budget lines through financial statements produced on
a monthly basis in accordance with reporting guidelines.
Monitoring and Structures
DIRECTOR
PROGRAMME MANAGER
FINANCE AND ADMINISTRATION MANAGER
RELIEF COORDINATOR NSANJE (1)
RELIEF
COORDINATOR
SALIMA (1)
ASSISTANT RELIEF COORDINATOR (1)
ASSISTANT RELIEF COORDINATOR (1)
RELIEF WORKERS (4)
VOLUNTEER STAFF (VARIED)
VOLUNTEER STAFF (VARIED)
The Program Manager and/or other Senior Management staff will pay
fortnightly visits to the various distribution centres. Visits in between
would also be essential to monitor progress. The Program Manager will
receive weekly reports on planned activities by telephone and/or faxes.
The co-ordinators will be CARD contact points in the two districts.
IMPLEMENTATION TIMETABLE
PROJECT ASSESSMENT
START UP
IMPLEMENTATION
CLOSE-OUT
March
Nsanje
Salima
April
Procurement
Maize (seed)
Hoes
April
Staff employment
April
Purchase of vehicle motorcycle
April/May
Distribution
Nsanje:
Maize seed
Hoes
June
Procurement.
Maize (food)
Soya beans
June
August
Distribution
Maize (food)
Soya beans (Nsanje)
Maize (food)
Soya Beans (Salima)
August
Phase out relief Programme
CO-ORDINATION
Through the Church Development Co-ordination Committee comprising church
affiliated agencies, CARD is able to co-ordinate its activities with ACT
members and other church related institutions. In addition, CARD has been
appointed by the Malawi Government to be a member of the adhoc-committee
for the Emergency response to the 2001 disaster. Through that meeting and
meetings held with Chief Executive in the affected areas, CARD is able to
link with Government and other local and international institutions.
In the emergency area, the Chief Executive is the chairman of the District
Development Committee to which CARD (in the case of Nsanje) is a member.
It is through such meetings that emergency operation for all other
agencies, including the Government is co-ordinated.
BUDGET
ESTIMATED EXPENDITURE
Description Type of No of Unit Cost Budget Budget
Unit Units Kwachas Kwachas US$
CRISIS PHASE ASSISTANCE - NSANJE DISTRICT
Food and Non Food Items:
Maize for food Kg 1,127,000 7.50 8,452,500 106,994
Soya beans Kg 90,000 45.00 4,050,000 51,266
Maize seeds Kg 225,000 45.00 10,125,000 128,165
Hoes Piece 11,227 165.00 1,852,455 23,449
Sub Total 24,479,955 309,873
Material Transport, Storage, Warehousing, Handling
Transport of food & relief items Kg 1,217,000 2.00 2,434,000 30,810
Handling & storage Lumpsum 92,160 1,167
Sub Total 2,526,160 31,977
Capital Equipment
Vehicle for monitoring & superv. Unit 1 2,400,000.00 2,400,000 30,380
Personnel, Administration, Operational & Other Support Costs
Salaries and Support Costs:
Relief coordinator Month 5 20,000.00 100,000 1,266
Relief clerks (2 persons) Month 5 24,000.00 120,000 1,519
Driver Month 5 17,076.50 85,383 1,081
Volunteers (10 persons) Month 2 45,000.00 90,000 1,139
Travel Blantyre-Nsanje-Blantyre Trip 4 26,060.00 104,240 1,319
Sub Total 499,623 6,324
TOTAL EXPENDITURES - NSANJE DISTRICT 29,905,738 378,554
CRISIS PHASE ASSISTANCE - SALIMA DISTRICT
Description Type of No of Unit Cost Budget Budget
Unit Units Kwachas Kwachas US$
Food Items:
Maize for food Kg 500,000 7.50 3,750,000 47,468
Soya beans Kg 10,000 45.00 450,000 5,696
Sub total 4,200,000 53,165
Material Transport, Storage, Warehousing, Handling
Transportation of relief food Kg 510,000 1.50 765,000 9,684
Handling and storage Lumpsum 60,000 759
Sub Total 825,000 10,443
Capital Equipment
Motorcycle for co-ordinator Unit 1 160,000.00 160,000 2,025
Personnel, Administration, Operational & Other Support Costs
Salaries and Support Costs:
Relief Coordinator Month 2 20,000.00 40,000 506
Description Type of No of Unit Cost Budget Budget
Unit Units Kwachas Kwachas US$
Relief Clerk Month 2 15,000.00 30,000 380
Volunteers (10 persons) Month 1 45,000.00 45,000 570
Travel Blantyre-Salima-Blantyre Trip 2 26,060.00 52,120 660
Sub total 167,120 2,115
TOTAL EXPENDITURE - SALIMA DISTRICT 5,352,120 67,748
PROGRAMME COSTS
Rental of vehicles Lumpsum 600,000 7,595
Maintenance and fuel for vehicles Lumpsum 553,000 7,000
Communications Lumpsum 200,000 2,532
Stationery and supplies Lumpsum 160,000 2,025
Fees for distribution staff Lumpsum 316,000 4,000
Rental of Blantyre office space Lumpsum 160,000 2,025
Salary of Blantyre office manager Month 2 20,000.00 40,000 506
TOTAL PROGRAMME COSTS 2,029,000 25,684
TOTAL ESTIMATED EXPENDITURE 37,286,858 471,986
REQUESTING ACT MEMBER INFORMATION
The Evangelical Lutheran Development Programme (ELDP) - a development
programme of the Evangelical Lutheran Church in Malawi (ELCM)
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
The Evangelical Lutheran Development Programme was established in 1989 in
response to a request from the Evangelical Lutheran Church in Malawi
(ELCM) and the Government of Malawi primarily to provide assistance to
Mozambican refugees who were then in Malawi. While an open, multiyear
agreement signed between the Malawi Government and ELDP legitimized all
operations in the country, the Letter of Understanding (LoU) signed every
second year between ELCM and LWF/DWS formalizes the close working
relationship between the church and the Department for World Service.
During the years of refugee work, (1989-1994) ELDP activities concentrated
on areas of environmental protection, tin smithing and skills training and
provision of other non-food items. During the same years, it was realized
that local Malawian communities hosting refugees were as deserving of
assistance as the refugees were. They were in abject poverty such that a
component known as Rural Community Motivation and Development (RCMD) was
established within the ELDP. This concentrated in the provision of safe
and clean water, food security initiatives, functional adult literacy and
reforestation.
After the repatriation, the activities of the programme have concentrated
more on assisting Malawians to rehabilitate, what in most cases are,
devastated environments in former refugee impacted areas through the
provision of some sustainable rehabilitation initiatives such as
community-based environmental rehabilitation including reforestation,
agroforestry, environmental education and a higher degree of food security
interventions to the rural poor. This is taking place along side the Rural
Community Motivation and Development activities.
The programme has also been actively involved in emergency operations. In
1992-1993, ELDP successfully carried out a joint drought relief programme
with Christian Council of Malawi (CCM) in the northern districts of
Karonga and Rumphi. During the same years, ELDP assisted the government
with drought relief operations in Mulanje district (now Phalombe
district). ELDP has also within the years assisted flood-affected people
in Nsanje jointly with Churches Action in Relief and Development (CARD),
and also in Chikwawa jointly with World Food Programme (WFP).
About Malawi
Malawi is a landlocked Country with varying terrain across it. It has main
highland areas of Nyika and Viphya Plateaus to the North and other parts
of the country, with the highest elevation point on Mount Mulanje called
Sapitwa (3002m). Most low lying areas are found along the lake Shore, with
lowest elevation point located at the junction of the Shire river and the
international boundary with Mozambique (37m). Lake Malawi is the largest
lake among other lakes namely Chirwa, Malombe, and Kazuni.Malawi
experiences a tropical Climate with dry seasons during the months of May
to November and rainy season during the other months particularly December
to March.
DESCRIPTION OF THE EMERGENCY SITUATION
Background
Malawi this time has been hit by floods and so far 13 districts have been
affected. At least 200 000 people have been rendered homeless by floods
that have hit 13 of the 27 districts in Malawi. Floods caused by
overflowing rivers due to heavy rains being received since mid February to
date have displaced people in Nsanje, Chikwawa, Thyolo, Phalombe,
Machinga, Mangochi, Ntcheu, Mchinji, Salima, Nkhotata Kota, Karonga and
Rumphi districts. However, the Commissioner for Relief and Rehabilitation
said the worst hit district is Nsanje with 22 454 people from 217 villages
displaced. Official head count indicates that 194 000 people have been
displaced but the figure could be more than 200 000.
-ELDP will intervene in the following districts:
Chikwawa
Phalombe
Zomba
Nkhota kota
Karonga
ELDP has already responded to the emergency through provision of relief
items to affected people in Chikwawa. The items were donated commodities
from Canadian Lutheran World Relief (CLWR) which included quilts, baby
blankets, children's clothes, women's and men's clothing, layettes and
soap.
A Rapid Response Fund granted by ACT will assist to reach more victims in
Zomba, Phalombe and Karonga. The items will include plastic sheeting,
household utensils, supplementary food for young children, plastic water
containers. These items will meet immediate household needs for those
affected.
Current Situation
The emergency ranges from Crisis to Post-Crisis Phase. In Karonga, and
Nkhota kota, the emergency is at Post Crisis phase because people have
resettled either with relatives and are out of danger. In Chikwawa,
Phalombe and Zomba, the affected people are still camping at public
buildings such as schools and churches. Unfortunately, some of these
buildings are also falling due to wet conditions in these areas.
The rains that have caused these floods started falling on 15 January and
have continued till end February 2001. Because of continued rainy
situations, most parts of Malawi have exceeded their maximum rains. Nkhota
kota receives maximum rainfall of 800 mm per annum. As of end February
2001, they had already received over 1 000 mm of rains (200 mm above
expected amount). The situation has been like this in most parts. The
low-lying areas of Chikwawa and Nsanje are in a disadvantage because any
rain that falls in higher districts of Blantyre and Mwanza contribute to
the swelling of rivers that run down these two districts. The Shire river
also contributes to the flooding situation along the valley. Below is a
brief description of the situation for each area:
Chikwawa
The flooding in this district has been due to excessive rains causing
rivers Nyakamba and Shire to flood. This situation has affected both
districts of Chikwawa and Nsanje. The situation of these low altitude
districts of Chikwawa and Nsanje (at 200 feet above sea level) was made
worse because the floods control gates at Kariba and Caborra Bassa dams on
the Zambezi river into which the Shire river flows were opened, making the
Shire River hold water back in Malawi.
Flying over the flood-hit areas by helicopter one could easily mistake the
areas in Nsanje and Chikwawa for a large body of water that appeared to be
as if it is in contact with the sky. From the large water mass, only
scores of submerged houses visible through the apex of grass-thatched
roofs from the air were evidence that the areas under water were once
people's settlements.
Floods destroyed both dwelling units and crops because the area is very
flat and most communities lie along river banks.
Zomba and Phalombe
A fly over Lake Chilwa areas of Zomba and Phalombe districts also showed
rice and maize gardens that have been washed away while 2 trading centers
in Phalombe and bridges were swept away by water. Crossing the rivers was
only possible using canoes while some desperately threw caution to the
wind and waded through the waters whose levels went beyond their hips.
Many households have been displaced and are seeking shelter at churches
and schools. Many children trapped in this situation are in danger of
suffering from malnutrition due to lack of adequate food of any kind.
Visiting Phaloni School in Zomba, one could see children lying in hunger
and their lives threatened. Photo on cover page illustrate this situation.
In Zomba, the floods have affected Chief Mwambo, Mlumbe and Nkagula's
areas. In Chief Mwambo's area, 18 villages have been affected, 63 houses
damaged and thus affecting 2 216 farm families in the process. In Chief
Kuntumanji area, 19 villages have been affected, 123 houses damaged, thus
affecting 2 181 farm families in the process. In Chief Mlume's area, 4
villages have been affected, 2 houses reported damaged and 62 farm
families displaced.
In total 500 hectares of crop have been washed away in these areas. At
least 2 members of one family were reported dead at Mtutuma village in Sub
Nkagula area after a house collapsed on them.
In these districts, floods affected dwelling units more than crops because
their gardens are in higher grounds. The area most affected is the area
lying along the Lake Chilwa basin and those lying along the banks of
rivers feeding this lake.
Karonga
In Karonga districts 13 villages have been affected by floods and the
damage assessed so far cover an estimated area of 91.6 hectares. In total
398 households have been affected in the process. Also affected are 26 ha.
of cassava belonging to 147 households and 0.1 ha. of tomatoes belonging
to 1 household.
The affected villages are under Sub Traditional Authority Mwerang'ombe in
Nyungwe area and these are: Mchekacheka, Maxwell, Mziba, Mwandukutu,
Kamtembo, Mwacheseke plus 7 more villages.
Minimal damage has occurred to their dwelling units according to reports
received so far.
More rains continue to be received and it is expected that more areas will
be affected. No assistance has since been provided to the affected people.
Nkhota Kota
According to information from the Government officials, 2 areas have been
affected so far. These are in Traditional Authority Mwazama in Mtosa area.
In this area, 3 villages of Chengwe, Nyanja and Nakutuwa have been
affected. The other part affected is under Traditional Authority Kanyenda
in Dwangwa area north of Nkhota Kota where 3 villages of Nkhondo, Chimata
and Sikalinga have been affected. The damage has been as a result of
flooding river banks that took place in large rivers of Dwangwa and Bua.
Damage has also been reported in 3 Extension Planning Area (EPA) due to
water-logging condition and continued wet conditions. In Zidyana EPA, 93
villages and 9 900 households have been affected. The crops affected
include maize, rice, cassava and cotton. In Linga EPA, 84 villages (5 228
households) have been affected.
The water logging is resulting in many houses collapsing or developing
deep cracks rendering them not worth human habitation.
Impact On Human Lives
The flooding has had varying degrees on different communities. In
Chikwawa, Zomba and Phalombe, many dwelling units collapsed resulting in
many people seeking shelter either at school buildings or churches.
Because of the sudden nature of the flooding, many affected people could
not save their belongings. They were in such a hurry to save their lives
that saving property became second priority. As they camp now, they lack
basic items such as beddings, utensils, food, and toilets.
This situation reduces people's dignity such that they have become so
traumatized with the situation.
So far, the situation is as below per district:
Chikwawa
Serial Number
Village
No. of dwelling units destroyed/ people affected
Traditional Authority
1.
Mozyenti
35/ 210
Ngabu
2.
Nkhwazi
139/ 695
Ngabu
3.
Matsukambiya
182/ 910
Ngabu
4.
Maya
33/ 198
Ngabu
5.
Chigwetche
133/ 532
Ngabu
6.
Sekeni I
377/ 1 885
Lundu
7.
Sekeni II
33/ 132
Lundu
8.
Kutulo II
8/ 48
Lundu
9.
Malemia
7/ 42
Lundu
10.
Bzhilonzo
29/ 116
Lundu
11.
Kapasule
15/ 60
Katunga
12.
Sisewu
27/ 162
Katunga
13.
Mbuzi
54/ 270
Chapananga
14
1 072/ 5 260
Phalombe (Phaloni/Sombani)
The affected people are camping at school buildings where learning has
also been disrupted. Many houses continue to collapse due to continued wet
conditions in the area. At Phaloni, 5 classroom are being used by 600
people who are camping at this school. Because of the large number of
people at the school, the number of toilets and other sanitation
infrastructure are failing to cope.
One school block that was being used by these people collapsed and is
being used as a kitchen for the victims. The food situation is very
critical at the mean time. People are using the few staff they brought
from
Name of Traditional Authority
Name of village
No. of houses collapsed
No. of adults affected
No. of children affected
Nkhumba
Nampinga
234
1 318
103
Mwanyewe
129
658
54
Hamera
78
410
51
Tibu
58
241
49
Mandawala
114
615
73
Likatchale
199
1 141
103
Chiwalo
Chiwalo
30
150
00
Nambera
10
50
00
Mtemanyama
33
165
00
Nthambula
14
70
00
Mulambe
13
65
00
Chimbalanga
12
60
00
Nambazo
10
50
00
Chinani
11
55
Mpinda
10
50
00
TOTAL
955
5 098
433
Phalombe (Chitekesa)
Name of TA
Name of village
No. of houses collapsed
No. of adults affected
No. of Children affected
Maize destroyed
Tobacco destroyed
Rice destroyed
Sun flower destroyed
Jenala
Dzanjo
75
251
220
Nakhanamba
75
326
138
Malambwe II
20
89
55
Chirombo
72
292
96
Maliro
26
75
71
Mphoka
20
93
16
Nguluwe
7
36
96
Phuteya
16
84
148
Kholowe
7
47
00
Mambo
13
65
54
Chirima
9
34
9
Malambwe I
31
80
47
TOTAL
371
1 472
950
387 ha.
13 ha.
23 ha.
23 ha.
Note: Government, ELDP and other NGO's working in the affected areas,
jointly collected all the statistics provided in this Appeal.
At one primary school (Phaloni), a 3-classroom block collapsed while the
displaced people were already there. It is now being used as a kitchen for
the camping people.
Water system
In all these places, water points were flooded with overflowing water and
can no longer be used. The water in these wells is dirty and when it
finally recedes, they will require cleaning and chlorination to make them
safe for drinking. In total 35 wells will require cleaning and
chlorination.
Location For The Proposed Response
The response will be implemented in the following areas (See Map of Malawi
on Page 3):
Chikwawa
Chikwawa is one of the 12 districts located in the southern region of
Malawi. It is situated 100 km south of Blantyre and the last but one
districts in the south. It is bordered by Nsanje in the south, Blantyre in
the north west It lies in the low lying Shire valley that received the
least rainfall in the country. Paradoxically, Chikwawa experiences floods
every year.
The people of Chikwawa are poor just like most Malawians. They rely on
agricultural activities, growing maize as staple food, cotton and sugar
cane for cash. Most of Chikwawa people are smallholder farmers, owning
small farms and producing barely enough to take them the whole year. They
also keep animals such as cattle and small ruminants such as goats.
Most of the areas affected by floods are not within ELDP project area.
ELDP is active in Chapananga area which is not lying along the Shire
river.
Phalombe
Phalombe is another district located in the southern region of Malawi. It
was formerly part of Mulanje district until in 1997 when the current
government decided to split the district into two. The people of Phalombe
depend on agriculture and produce maize for food. Other crops produced
include sorghum, pigeon peas and cow peas. They also keep small ruminants
such as goats and also poultry. ELDP is implementing a goat-rearing
project at Makolera (not affected by floods).
Phalombe experienced one of the country's worst disaster in 1992. A rock
avalanche that erupted caused loss of approximately 500 people and
injuring many more. Several villages were wiped out completely, and public
infrastructure such as Post Office, shops, churches and primary schools
were destroyed. The district receives medium to high rainfall.
The people of Phalombe are poor. They are smallholders owning on average
0.4 ha. of land. They practice mixed farming to maximize crop yield per
unit area. The only road to Phalombe is either through a dust road through
Chiladzulu district or via Miulanje/Chitakale road which is tarmarked up
to Chitakale and gravelled to Phalombe.
Zomba
This old capital city of Malawi is situated 59 km from the commercial City
of Blantyre. It is the forth largest city in the country after Blantyre,
Lilongwe, Mzuzu.
Zomba is in the southern region of Malawi and connected to Blantyre by a
all-weather tarmac road. The people of Zomba are basically smallholder
farmers producing maize for household consumption. They also produce sweet
potatoes, pigeon peas, rice and also keep small ruminants such as goats.
ELDP is implementing community development projects in this district and
some of the areas have been affected by floods, especially the lake area.
Zomba is bordered by Machinga in the north, Chiladzulu in the south and
Ntcheu in the west. It is a Yao speaking district and it is dominated by
Moslems.
Nkhota kota
This district lies along the shores of Lake Malawi. It is situated around
200 km from Lilongwe to the east after Salima. It is a rice and cassava
growing district although maize is grown by almost all people in the
district.
The area receives between 700 to 800 mm of rainfall annually. This year by
the end of February 2001, it had already recorded 1000 mm of rainfall.
This shows that the district has already exceeded its normal amount of
rainfall. However, the district expects more rainfall in March.
The people of Nkhota kota are smallholder farmers growing barely enough to
keep body and soul together. Fishing dominates their normal lives. They
engage in fishing for food and income. One of the areas affected by floods
(Chia Lagoon) is a fishing area. The southern part of the district is a
maize area while the northern area (Dwangwa) is a cassava area. Though
Nkhota kota is in the central region of Malawi, the northern part is a
Tonga speaking area. This is because the district is bordered by Nkhata
Bay in the north, Mzimba and Ntchisi in the west, and Salima in the south.
Karonga
Karonga is a northern district 226 km north of Mzuzu City. It is border
district with Tanzania and has mixed cultures. The people of Karonga are
Nkhonde and their language is Kiyangonde though most of them understand
Tumbuka.
The people of Karonga grow rice as their staple food, complimented with
bananas. The southern part of Karonga they grow maize and cassava as their
food. Livestock such as cattle and pigs are also domesticated for income
and as a source of protein.
Just like all Malawians, Karonga people are poor and most of them do
small-scale businesses to make ends meet.
The areas affected by floods are the maize growing area.
Drought
In an unbelievable situation, the adjacent area called Mlare is a lee-ward
side that is receives little or no rain at all. At this time, the area is
experiencing a drought spell. All the crops planted have dried up due to
lack of rain. The farmers relying on either fishing for sale so that with
the money earned, they can buy food. At least 685 farm families are
GOAL & OBJECTIVES
Goal
The main goal of the project is to reduce human suffering by instituting
measures that will minimize the effects of the floods thus lessen the
magnitude of disaster.
Objectives:
Assist in the re-settlement and reconstruction of the homes destroyed by
floods in the affected districts
Provide food rations to affected people for 60 days to adults and children
Clean and Rehabilitate 35 wells in flood affected areas
Provide planting materials (vegetable seed, cassava cuttings, sweet potato
vines and maize) for re-planting using residual moisture
Provide materials (hoes, phangas) for farm preparation
Train communities in disaster preparedness and mitigation measures.
TARGETED BENEFICIARIES
The following have been affected and will benefit from the project:
District
Villages affected
Male
Female
Children
Total affected
Total hectares destroyed
Chikwawa
14
1 376
2 789
1 095
5 260
150
Phalombe
27
2 725
3 845
1 383
7 953
446 ha.
Zomba
41
4 563
6 245
7 028
17 836
500
Nkhota kota
177
4 900
7 225
3 003
15 128
300
Karonga
27
1 345
680
700
2 725
117.7 ha.
TOTAL
286
14 909
20 784
13 209
49 902
1 513.7
All these are rural communities that were affected with floods. The people
are mainly subsistence farmers deriving their living from agriculture.
Criteria for Beneficiary Selection
ELDP will use the government (District Assembly staff), local and church
leaders assisted by ELDP staff to target the most vulnerable members of
the society.
Supplementary Feeding
ELDP plans to provide supplementary food to children under the age of 5.
This is because most households lost their food reserves and the maize
that was in the fields had not reached maturity at the time of the floods.
The purpose of this intervention is to reduce the effect of food
insufficiency due to flooding. In such an event, children suffer more than
adults.
To determine those children to receive supplementary food, ELDP will use
the following information:
Age (the child should be under the age of 5 to qualify)
Height/weight (UNICEF standard)
Available KCAL/day (WFP recommended Daily Food Allowance)
Those coming from house that are more 50 % damaged.
Dwelling unit construction
ELDP plans to assist households that lost their homes with construction
materials. This is because most of the households had their dwelling units
destroyed by floods and they can not afford the reconstruction on their
own using their resources. A thorough assessment will be done to ensure
that only those deserving of assistance will benefit from the response.
To determine those to be assisted with construction materials, ELDP will
use the following information:
Houses more than 50 % damaged
Female-headed households to be given priority
Willingness to move to a higher ground to avoid future damage to the house and property
Provision of Food Rations
This intervention aims at providing maize grain and pigeon peas to the
affected people for 60 calendar days. This will bridge the gap created by
floods until people harvest and food become readily available. It is hoped
that the fast maturing maize varieties to be provided will have matured
and would be used as food.
To Houses more than 50 % damaged
The aged/Elderly
Disabled
Pregnant/Lactating mothers
Female and children headed households
Well Cleaning and Rehabilitation
Many wells were flooded by bad water when flooding occurred. This rendered
these wells unusable at the mean time. Once the water levels subsides,
there will be need to clean, rehabilitate and chlorinate them before they
can be used for domestic purposes. If these wells are not cleaned, they
may contribute towards spreading water-borne diseases to community
members.
To determine which wells to be cleaned and rehabilitated, ELDP will use
the following information:
Wells flooded by water
Lack of alternative water point for the community
Willingness of community to participate in the rehabilitation process.
Rehabilitation of Schools
ELDP plans to rehabilitate one 3-classroom block at Phaloni Primary
School. This school has hosted 5 villages during the disaster period, and
the block in question collapsed while the flood victims were at the
school. It is now being used as a kitchen for the displaced people.
The school has 1 052 pupils whose learning schedule has been disturbed by
the floods. The community will provide burnt bricks and labour while ELDP
will assist with cement, roofing materials and technical assistance.
How to determine schools to be rehabilitated, ELDP will use the following
information;
Consent from Min. of Education
Willingness of community to mold bricks and contribute all forms of labour
The school must be in flood area and should have provided shelter to those
affected by floods.
Provision of Seed and Tools
Many households lost their crop 2 months before harvest time. This means
that they cannot expect any harvest from their farms. If they do not
re-plant, then these people would depend on food hand-outs for the rest of
the year. ELDP plans to provide these people with quick-maturing varieties
of maize seed so that they can plant using residual moisture.
They can also plant cassava, sweet potato, beans which are
drought-tolerant and vegetables would supplement their diet.
The project would provide 5 kg seed per farm family because at this time,
no family would manage to establish a garden larger than 0.2 ha. Tools
will be provided alongside the seed to replace those that were swept away
by the floods. This will ensure timely farm preparation for optimum
returns.
To determine those to receive seed for re-planting
Crops destroyed by floods
Food insecure
Female and children-headed households
The elderly
Unable to afford the price of seed.
Provision of Drugs
With the concentration of a large number of people in a place, the
likelihood that there is going to be disease outbreak is very high. To
avoid the spread of such diseases to many people, there is going to be
need to provide non-prescription drugs to these communities so that the
spread is controlled.
The drugs will include paracetamol, malaria prothlaxice, abdominal pain
killers to be packed in community first aid kit.
How to determine those or which communities to be assisted with drugs
Prevalence of contagious disease or likelihood of an outbreak of diseases
due to living conditions
Distance from nearest clinic should not exceed 5 km
Female and children-headed households
Disaster Preparedness Training
Experience has shown that many Malawian communities do not have adequate
knowledge on how to predict disaster and prepare for it. Most of the
times, they are caught unprepared. Because of this many lives and property
are lost in the process. This response plans to train communities in
disaster-prone areas on how they can predict and mobilize their local
resources in the event that a disaster occurs.
The training will reduce future vulnerabilities and deaths. Those trained
will also impact the knowledge gained to other members. ELDP staff trained
at Africa University will act as resource persons
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Serial No.
Type of Damage
Number damaged
People Affected
Type of Assistance
Requirements
1.
Dwelling units
2 398
- Male
- Female
- Children
House construction
- Cement
- Iron sheets
- Nails
- Timber
2.
Crops
- Male headed
Households
- Female-
headed
households
- Children
Farm inputs and tools
- Maize/bean seed
- Cassava cuttings
- Sweet potato
vines
- Vegetable seed
- Agricultural tools
3.
Food insecurity
-Under 5
children
- Elderly people
- Lactating
mothers
- Men & Women
Food rations and supplementary food
- Maize grain
- Likuni Phala
- Iodized salts
- ORS
- Pigeon peas
4.
Water points flooded
35
- Community as
a whole
Well cleaning & rehabilitation
- Windlasses
- Cement & ropes
- Padlocks &
buckets
- Chlorine
- Well cleaning
machine
5.
School blocks collapsed
1
- School children
School rehabilitation
- Iron sheets
- cement & nails
- Timber
- Bricks and labour
6.
Toilets collapsed
- Community
members
Toilet construction
- Cement
- Plastic sheet
7.
Lack of knowledge in disaster preparedness
- Community members
Disaster preparedness
- Training materials
- Resource
persons
Transport Requirements
The project will require one extra vehicle, a 3-ton truck for delivering
inputs to the5 districts. This vehicle is required because the current
ELDP fleet is ageing and is small to sufficiently handle the response. The
vehicle will be based at the head office but shant between the affected
areas delivering inputs to disaster areas.
An 8-ton ELDP truck will be used for delivering inputs to the sites, and
where necessary, additional trucks will be hired for specific needs.
Other physical inputs required for the project are as below:
Inputs Required
Component
Physical Input
Quantity
Food rations
- Hanging scales
- Plates
5
10
Well cleaning and rehabilitation
- Windlasses
- Submersible Sludge pump 380
volts
- Generator 7 KVA, 3 phase, on
wheels
35
2
2
School rehabilitation
- Iron sheets
Enough for 1 school block
Transport
- Vehicle 3-ton
1
Transition from Emergency
The project will have a strong component on training. All the
rehabilitation work will be done with full participation of the
beneficiary communities. For example, during well rehabilitation,
communities will be required to provide sand, stones and on site labour. A
well committee will be instituted for each well to provide leadership on
site. During school rehabilitation, the community will mold and burn the
required number of bricks, provide sand and stones, and also labour during
construction. A committee will be elected to oversee the project
implementation. This will ensure that communities own these projects and
ELDP will maintain its facilitation role.
For the food distribution component, village leaders and government will
screen and distribute the items and will ensure partiality when doing so.
Where ELDP has staff on site, they will continue monitoring the progress
of these activities to ensure that everything provided during the
emergency phase is not be abused by either leaders or community members.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
The project will use the existing ELDP staff and structure. The LWF
Representative is the over-all person responsible for the running of the
programme while the Deputy Director in coordination with the Director is
responsible for project design and implementation. The planning of all
activities of this project will be the responsibility of the Deputy
Director who is also the person responsible for Emergency response
initiatives.
The purchases of the items planned in this project will be done by the
Finance Office in coordination with the person responsible for emergency
operation. Jointly they will be responsible for Financial and Narrative
Reporting. Purchases will be done locally for items locally found. For
Visibility items, ACT-Geneva will be contacted for assistance. T-Shirts
will be bought locally and ACT logo inserted along with other promotional
messages. ELDP uses the LWF/DWS Accounting system (ACCPACC) with strict
controls and procedures. The LWF Representative or his designate
authorizes all purchases and funds withdrawals.
All reports will be submitted in time with the first report submitted 3
month after the submission of this Appeal. The Director in coordination
with the Deputy Director will submit all reports to LWF/DWS program
secretary/emergencies with copies to ACT-CO.
The Project staff based in Chikwawa, Zomba, Phalombe, and Karonga will be
responsible for mobilizing the communities for training sessions. For
Nkhota kota, the Deputy Director will use CARD structure to provide the
required assistance. The ELDP staff will be resource people themselves
because some of them have under gone the 6-week seminars at Mutare (Africa
University) -Zimbabwe organized jointly by Action By Churches Together
(ACT) International and United Methodist Committee On Relief (UMCOR).
ELDP works closely with other NGO's especially CARD and the government on
all relief issues. On the current, ELDP is working in close cooperation
with the District Assemblies and the Malawi Red Cross Society. CARD is
responding in Nsanje and Salima districts while ELDP is responsible
Chikwawa, Phalombe, Zomba, Nkhota kota and Karonga.
IMPLEMENTATION TIMETABLE
Malawi started receiving rains mid January 2001. These rains continued
until end January. Because of continued rainfall, many districts
experienced flooding. When the first floods were reported, early February,
an alert was sent to ACT International and was followed by a Rapid
Response Request.
Before the Rapid Response Funds were received, ELDP assisted the affected
people in Chikwawa, Zomba and Phalombe on 27 February 2001 with items
worth US $ 52 000. These were donated commodities from Canadian Lutheran
World Relief and included the following: Quilts, layettes, klenli kits,
baby blankets, lap robes, soap, men's and women's clothing, and school
kits.
The RRF worth US 25 000 granted by ACT will be used to provide additional
items such as plastic sheets, cooking pots, likuni phala (supplementary
feed for children) and plastic water containers.
The current assistance which covers a Post-Crisis Phase will commence on
15 March 2001 and will run up to December 2001 (9 ½ months)
CO-ORDINATION
Several meetings have been held with District Assemblies affected by the
floods. The assessment was conducted jointly with other NGO's operating in
these areas. All the needs outlined in this appeal are a joint
understanding with all stakeholders in the districts.
Two meetings were held with Churches Action in Relief and Development to
coordinate our appeals. During these meetings, the 2 ACT members resolved
that CARD respond in Nsanje and Salima while ELDP respond in Chikwawa,
Phalombe, Zomba, Nkhota kota and Karonga.
Other meetings hade been held with other NGO's such as Malawi Red Cross
and World Vision International. In each case, the focus have been to try
and reduce duplication in responding to the disasters.
In this regard, ELDP is operating in areas where no other NGO's are
providing the same assistance. The overall coordination in each district
is done through the office of the Chief Executive (District Commissioner).
The Department of Disaster Preparedness Relief and Rehabilitation is doing
the coordination at national level. There are weekly meetings organized by
the Department of Disaster Preparedness Relief and Rehabilitation for all
agencies working on disaster responses that aim at coordinating all
efforts in assisting the affected people. The department produced a list
of item immediately required for the affected people, and the list
included the following items in the following quantities:
Item Quantity
Tents 2 000 (50 man)
Maize grain 3 080 metric tons
Beans 308 metric tons
Plates 246 424
Blankets 123 212
Pails 61 606
Pots 123 212
Salt (Iodized) 123 metric tones
Medicines of various types
BUDGET
ESTIMATED EXPENDITURE
Description Type of No of Unit Cost Budget Budget
Unit Units Kwachas Kwachas US$
CRISIS PHASE
Shelter provision:
Plastic sheeting Meter 20,000 19.75 395,000 5,000
Nutritional feeding:
Protein mix Kg 3,000 24.00 72,000 911
Family Assistance:
Cooking pots Number 1,600 670.00 1,072,000 13,570
Water containers Number 800 250.00 200,000 2,532
Transport expenses:
Inland transportation Km 2,000 75.00 150,000 1,899
Staff Travel:
Per diem Day 20 3,000.00 60,000 759
Sub total 1,949,000 24,671
POST CRISIS
Food Distribution:
Maize Flour Kg 80,000 12.00 960,000 12,152
Beans Kg 10,000 35.00 350,000 4,430
Salt Kg 2,000 20.00 40,000 506
Nutritional Feeding:
Protein mix Kg 10,000 40.00 400,000 5,063
Shelter -Building materials for 2,000 families:
Eucalyptus poles Piece 20,000 120.00 2,400,000 30,380
Bamboo poles Piece 45,000 20.00 900,000 11,392
Plastic sheeting Meter 20,000 19.75 395,000 5,000
Straw Bundle 20,000 100.00 2,000,000 25,316
Nylon string Meter 30,000 15.00 450,000 5,696
Health & sanitation: Construction 300 pit latrines & waste disposal pits:
Eucalyptus poles Piece 5,000 120.00 600,000 7,595
Bamboo poles Piece 10,000 20.00 200,000 2,532
Plastic sheeting Meter 2,000 19.75 39,500 500
Description Type of No of Unit Cost Budget Budget
Unit Units Kwachas Kwachas US$
Straw Bundle 2,000 100.00 200,000 2,532
Nylon string Meter 4,000 15.00 60,000 759
Hoes Piece 50 400.00 20,000 253
Picks Piece 50 500.00 25,000 316
Shovels Piece 50 400.00 20,000 253
Reinforcement wire Roll 20 5,000.00 100,000 1,266
Cement Kg 20,000 15.00 300,000 3,797
Rehabilitation of 35 shallow wells:
Cement Kg 15,000 15.00 225,000 2,848
Nylon rope Meter 1,200 60.00 72,000 911
Chlorine Liter 100 250.00 25,000 316
Buckets Piece 60 350.00 21,000 266
Windlasses Piece 60 29,000.00 1,740,000 22,025
Well cleaning machine Piece 1 1,185,000.00 1,185,000 15,000
School Rehabilitation - 1 block (3 classrooms):
Iron sheets Piece 150 450.00 67,500 854
Nails Kg 10 100.00 1,000 13
Timber Piece 450 82.00 36,900 467
Door frames and accessories Piece 10 3,000.00 30,000 380
Window frames and accessories Piece 21 2,000.00 42,000 532
Food Security:
Maize seeds Kg 20,000 70.00 1,400,000 17,722
Bean seeds Kg 5,000 40.00 200,000 2,532
Cassava cuttings Bundle 10,000 50.00 500,000 6,329
Sweet potato vines Bundle 10,000 50.00 500,000 6,329
Hoes Piece 2,000 400.00 800,000 10,127
Sub Total 16,304,900 206,391
MATERIAL TRANSPORT, STORAGE, WAREHOUSING AND HANDLING
Transport - shelter materials Km 5,000 75.00 375,000 4,747
Transport - pit latrine materials Km 5,000 75.00 375,000 4,747
Transport - food distribution Km 5,000 75.00 375,000 4,747
Transport - school rehabilitation Km 5,000 75.00 375,000 4,747
Transport - food security Km 5,000 75.00 375,000 4,747
Warehouse rental Month 5 60,000.00 300,000 3,797
Warehouse security Month 5 45,000.00 225,000 2,848
Labour & handling fees Month 5 30,000.00 150,000 1,899
Sub Total 2,550,000 32,278
CAPITAL EXPENDITURE,000
Fax machine Unit 1 250,000.00 250,000 3,165
3-ton lorry Unit 1 3,700,000.00 3,700,000 46,835
Sub Total 3,950,000 50,000
PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT
Staff Salaries and Benefits:
Proj Co-ord (20% of base salary) Month 9 10,000.00 90,000 1,139
Finance Officer (20% base salary) Month 9 8,000.00 72,000 911
Description Type of No of Unit Cost Budget Budget
Unit Units Kwachas Kwachas US$
Accounts Assist (20% base salary) Month 9 3,210.00 28,890 366
Project Officers (5 persons)) Month 9 16,050.00 144,450 1,828
Extension workers (15 persons) Month 9 23,966.00 215,694 2,730
Volunteer stipends/honoraria (5 ) Month 9 15,000.00 135,000 1,709
Staff Travel:
Local travel Month 9 55,000.00 495,000 6,266
Per diem Month 9 90,000.00 810,000 10,253
Office Operations:
Rental Month 9 6,000.00 54,000 684
Utilities Month 9 8,000.00 72,000 911
Stationery and supplies Month 9 5,000.00 45,000 570
Maintenance and repairs Month 9 1,000.00 9,000 114
Telephone, fax and e-mail Month 9 10,000.00 90,000 1,139
Vehicle Operations:
Fuel Liter 8,000 50.00 400,000 5,063
Maintenance Month 9 90,000.00 810,000 10,253
Insurance Month 9 65,000.00 585,000 7,405
Sub Total 4,056,034 51,342
OTHER EXPENSES
Audit and Evaluation:
Audit fees Lumpsum 1 300,000.00 300,000 3,797
Evaluation expenses Lumpsum 1 550,000.00 550,000 6,962
ACT Visibility:
Purchase of T-Shirts Piece 500 400.00 200,000 2,532
Printing of ACT logo Piece 500 800.00 400,000 5,063
Production of ACT/ ELDP stickers Piece 100 300.00 30,000 380
Sub Total 1,480,000 18,734
TOTAL ESTIMATED EXPENDITURE 30,289,934 383,417
Exchange Rate: 1 USD = 79.00 Kwachas
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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response. The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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Ecumenical Centre Phone: ++41-22-791.60.33
150, route de Ferney Fax: ++41-22-791.65.06
P.O. Box 2100 E-Mail: act@wcc-coe.org
1211 Geneva 2 Telex: 415 730 OIK CH
Switzerland http://www.act-intl.org
distributed by
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Center for International Disaster Information
Volunteers in Technical Assistance
web: www.cidi.org
listserv: www.cidi.org/listsub.htm
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comments/suggestions/requests to incident@cidi.org