Peru: Earthquake - ACT: 18-Oct-01
Action by Churches Together (ACT)
Appeal - Perú
Perú Earthquake - LAPE12 (Revision 2)
Appeal Target: US$ 615,346
Balance Requested from ACT Network: US$ 206,567
Geneva, 18 October 2001
A powerful earthquake of magnitude 8.1 on the Richter Scale rocked the
south west of Perú on 23 June 2001. The departments of Arequipa, Ayacucho,
Moquegua and Tacna were the most affected by the earthquake. There were
77 people who lost their lives, 2,713 injured, 68 missing, and at least
213,430 persons affected. In addition, it is estimated that 80,000
dwellings were damaged or destroyed. The impact of the earthquake on the
community level was devastating, especially because of the numerous adobe
buildings. The earthquake also damaged 2,000 hectares of cropland in the
coastal province of Camaná used primarily to cultivate onion, squash,
potato, corn, wheat and beans. These families also lost their houses and
belongings as a tidal wave swept away their community.
The original LAPE-12 Appeal was issued on 2 July with a revision on 6
July. However, due to the changes in the situation and the needs of the
affected population the ACT members in Perú have further revised and
adjusted their original proposals which comprise the following:
LWF
DIACONIA
PREDES
Housing & shelter
@
@
@
Food
@
Non-food - tools, kitchen sets, quilts etc
@
@
@
Agricultural inputs - animals
@
Water
@
@
Project Completion Date:
LWR - 31 March 2002
PREDES - 30 June 2002
Diaconia - 30 June 2002
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
Total Appeal Less: Pledges/ Balance Requested
Target(s) Contr. Rec'vd from ACT Network
LWR 230,717 206,899 23,817
PREDES 301,636 118,887 182,749
DIACONIA 82,993 82,993 00
TOTAL US$ 615,346 408,779 206,567
For further information please contact:
ACT Co-ordinator, Thor-Arne Prois (phone ++41 22 791 6033 or mobile phone
++ 41 79 203 6055)
or
ACT Appeals Officer, Elsa Moreno, (phone ++41 22 791 6420 or mobile phone
++41 79 608 8133)
REQUESTING ACT MEMBER
Lutheran World Relief (LWR) - Andean Regional Office (LWR-ARO)
IMPLEMENTING ACT MEMBER And PARTNER INFORMATION
Lutheran World Relief works in partnership with approximately 150 grass
roots, non-governmental and international organizations in 50 countries to
respond to emergencies and to promote sustainable development. Founded by
U.S. Lutherans in 1945 to assist European refugees after World War II,
LWR's mission is to (a) alleviate suffering caused by natural disaster,
conflict or poverty, (b) enable marginalized people to meet basic needs
and improve their lives, and (c) promote a peaceful, just, and sustainable
global community.
LWR's partners are international, national, and local non-governmental
organizations (NGOs) working at the grassroots level in developing
countries, mainly in the Southern Hemisphere. These are organizations
with a history of accountability, integrity, and a long-term presence in
the communities where they operate. LWR supports its partners through a
combination of cash grants, material aid and technical expertise. LWR's
resources build the capacities of local organizations to deliver services
that achieve lasting benefits. LWR and its partners provide their
services regardless of gender, race, ethnicity, religion or political
affiliation.
Over the past five decades, LWR has invested time and resources in
developing and maintaining partnerships with organizations that are
experienced in responding to the needs articulated in affected areas.
LWR's relief and development strategies focus on mobilization of resources
to enable partner organizations to effectively address the immediate and
long-term needs of those suffering from poverty, conflict, and disaster.
LWR's commitment is to helping partner organizations in their efforts to
respond to emergency situations while supporting their on-going efforts to
find durable solutions to problems.
LWR's Andean Regional Office (LWR-ARO) has been implementing relief and
development activities since 1979. With the largest portion of its work
in Peru, LWR-ARO is generally dedicated to promoting rural development
based on community participation and agro-ecology principles. Over the
years, LWR-ARO's office has responded to a number of emergencies including
most recently the 1999 earthquake in Colombia and El Niño from 1997 to
1998.
Description of ACT Member's Implementing Partners
LWR will operate through three counterpart institutions with years of
experience and presence in the affected zones of intervention.
AEDES (Asociación Especializada de Desarrollo - Specialized Development
Association) has been operating in Peru, specifically the five districts
of La Unión, since the eighties. Their principal strengths are
collaborating with the local governments in the participatory strategic
planning processes.
LABOR (Asociación Civil LABOR - LABOR Civil Association) has worked in
rural and urban areas in Moquegua during the past ten years. LABOR has
very effectively promoted community participation in local government
decision-making, and monitored and prevented mining companies
contaminating and abusing natural resources.
DESCO (Centro de Estudios y Promoción del Desarrollo - Center for Research
and Promotion of Development) has worked for more than 25 years promoting
rural development in the highest altitude provinces of Arequipa. DESCO
has focused its work in this region on animal husbandry for rural families
rearing alpacas.
BAPTIST CHURCH OF MOQUEGUA- has congregations in both urban and rural poor
neighborhoods of Moquegua. The congregations have organized women and
youth groups that are helping with volunteers to assist the most affected
populations. Pastor Martín Ocaña is working in co-ordination with PREDES
and LABOR.
ASDE (Acción Social y Desarrollo- Social Action and Development) is an NGO
that works in the Caylloma province, a high altitude region of Arequipa
that was affected by the earthquake. ASDE has been working for
approximately 10 years in Caylloma and is a counterpart of the Swedish
Church's development program. ASDE works in co-ordination with the Health
Centers in each district has a network of rural health workers.
COORDINATION OF EVANGELICAL CHURCHES- is comprised of 10 member groups
from marginalized neighborhoods as well as urban areas within Moquegua.
The churches have men and women's groups who are assisting the most
affected population.
CIED (Centro de Investigación, Educación y Desarrollo - Center of
Investigation, Education and Development), has been working in the Islay
province for more than 15 years. CIED works with local farming and
community organizations and local governments. CIED-Arequipa assists
small-scale farmers in marketing and exportation of such local products as
garlic, onion, and alpaca wool.
LWR will also be working with PREDES and DIACONIA.
LWR has been working with these agencies for years. Many have worked with
LWR on the El Niño emergency program in 1997-1998 and have participated in
distributing the Diagnostic Guide of Vulnerability and Risks that
incorporates the basic principles for humanitarian response in disaster
zones. LWR and its implementing partners follow the Humanitarian Charter
and Minimum Standards in Disaster Response as written by the Sphere
Project.
III. DESCRIPTION of the EMERGENCY SITUATION
Background
The U.S. Geological Survey reports that, on June 23, 2001, at
approximately 3:33 pm local time, an earthquake with a magnitude of 8.1 on
the Richter Scale occurred near the Peruvian coastline some 120 miles west
of Arequipa or about 375 miles southeast of Lima at 16.15 degrees latitude
and 73.40 degrees longitude. A tsunami tidal wave subsequently struck
along the coastal department of Arequipa. The earthquake was also felt in
northern Chile and Bolivia. Press reports indicate that the earthquake
lasted anywhere between thirty seconds and one minute. Consistent with
expected seismic activity following earthquakes of this magnitude,
aftershocks continued to occur including three significant tremors,
including 2 aftershocks between magnitude 6 and 7, and 10 between
magnitude 5 and 6. The departments of Arequipa, Ayacucho, Moquegua, and
Tacna have been most seriously impacted.
Current Situation
The devastation caused by the earthquake, in addition to flooding of some
regions last spring, has exceeded many communities' abilities to recover.
Assistance is still needed in rural areas where lack of sufficient coping
mechanisms have left many communities vulnerable. Basic needs still
include shelter materials, food preparation items, blankets and clothing.
Though the basic living situation is still tenuous, the affected zones
have made preparation of fields a priority as the agricultural season
nears. If communities are not able to plant and harvest crops this year,
their economic stability will be affected for at least one year. .
Damages caused by cave-ins of irrigation canals, agriculture fences,
schools, health centers, public offices, highways and unpaved roads
continue to disrupt daily life. In addition, much of the livestock of the
area including poultry, guinea pigs, and honeybees have been lost. These
animals provided both economic and nutritional benefit to the families.
In a normal harvest cycle, planting begins in October or November and is
complete by the first week in December. This is vital as the frosts begin
in February. The crops can be harvested from March to June depending on
the rains, the altitude and the crop. With a good crop, a family will
have enough food for an entire year, plus harvest to sell in the local
markets. At present there is concern in some highland areas as they are
receiving "early rains" which may be followed by drought. As such, the
rural farmers are not only worrying about being able to plant for this
year, but also about possible poor climatic conditions. Many families
have also lost their livestock which is integral to both a family's
nutrition and financial stability.
Families in the rural areas are building temporary structures that have
been improvised with the materials that could be saved from the rubble and
supplies distributed by other agencies in the area. These shelters are
used mainly to protect the children and elderly from the freezing
temperatures. Communities are also using schools and churches for
temporary shelter where available. Temperatures are generally between 0-10
degrees centigrade in the higher elevations leaving many families with few
resources vulnerable to the climate.
The primary assistance given included health care to the injured and sick
through various centers, and distributions of food, blankets and clothing
both from international agencies and by the National Program of
Nutritional Support in Peru. Of the 20 agencies both national and
international, which responded to the earthquake affected areas, only
five, including Lutheran World Relief, are present and working with the
communities.
The current situation for the rural, isolated areas in which LWR proposes
to assist communities is still precarious. LWR has delivered emergency
relief food and non-food supplies and has begun delivery of shelter
materials and tools. However, food preparation conditions continue to
remain unsanitary and there is a shortage of kitchen equipment and
utensils. Families and communities are expressing considerable concern
over the state of their irrigation systems which are critical for the
upcoming growing season and economic independence. The Peruvian
government is currently giving credit with minimal interest for housing
reconstruction, however, the poorer, rural communities do not have access
to this program. These are no other agencies in these areas providing
assistance.
Impact On Human Lives
The departments of Arequipa, Ayacucho, Moquegua and Tacna were the most
impacted by the earthquake. The Peruvian Civil Defense Institue estimates
that there are 115 dead , 2,727 injured, 64 missing, and at least 225,000
persons affected. In addition, it is estimated that 80,000 dwellings were
damaged or destroyed. The impact of the earthquake on the community level
was devastating, especially because of the numerous adobe buildings.
The earthquake also damaged 2,000 hectares of cropland in the coastal
province of Camaná used primarily to cultivate onion, squash, potato,
corn, wheat and beans. These families have lost their houses and
belongings as a tidal wave swept away their community.
Description of Damages
LWR proposes to assist three districts of the La Unión Province in
Arequipa, one district in the Islay Province and three in the Caraveli
Province. These provinces are high altitude areas within the Andes. LWR
also proposes assistance in four districts in the Mariscal Nieto Province
of the Moquegua department, a lower altitude site that has also been
severely damaged by the earthquake. All of these districts are very
rural, low-income communities isolated from the rest of the department.
To reach the majority of these villages, it is necessary to travel by
horseback on dirt paths as there are no roads.
Before the earthquake, all of the districts lacked water and drainage
systems, and only 40 % of the homes had electricity. The farming families
affected by the earthquake principally grow potatoes, grains and some
fruits, and own less than three hectares of land each.
The earthquake caused a variety of damages. Although some districts have
paved streets, many streets have been partially closed to traffic due to
land and rockslides. The agricultural areas have also suffered damages
and are covered by a layer of soil and large rocks. The reservoirs have
fissures that limit their retention capacity and the irrigation channels
have disappeared under the rubble. The water supply has been severely
restricted and the little that is available is likely to be contaminated.
Between 25 to 80% of the houses, principally constructed of adobe, have
collapsed. The personal belongings and kitchen items of the families are
buried or trapped in the rubble. Many have only what they were wearing at
the time of the earthquake. The majority of families lost their small
animals (ducks, chickens, turkeys and guinea pigs) that are an integral
part of their diet, and source of family income. Although this is not the
rainy season, it is winter and temperatures can fall to 0°C in the higher
regions.
Locations for the Proposed Response
LWR plans to assist 11 districts; seven in the Department of Arequipa and
four in the Department of Moquegua. For complete beneficiary and location
information, please see Appendix 1.
Disaster and Emergency Statistics
Table 1: Total Population of the Area and the Number of Families Affected
Location
Total Population
Number of Families Affected*
LA UNION PROVINCE
Toro
1,400
280
Quechualla
400
80
Charcana
870
174
Sub total La Unión
2,670
534
CARAVELI PROVINCE
Chaparra
1,871
374
Quicacha
2,200
440
Caraveli
3,988
798
Sub Total Caraveli
8,059
1612
ISLAY PROVINCE
Dean Valdivia
2,750
325
Sub Total Islay
2,750
325
MARISCAL NIETO PROVINCE
Samegua
7,897
1579
Torata - Otora
1,575
190
Ilabaya
2,989
160
Mariscal Nieto (Cercado)
6,940
347
Sub Total Mariscal Nieto
19,401
2,276
GRAND TOTAL
32,880
4,747
* This is the total number of families affected. LWR will be assisting
approximately 40% of this population.
GOAL & OBJECTIVES
Goal: To assist 1,914 families to prepare for the upcoming agricultural
year and provide basic living supplies to those recovering from the
earthquake.
Objectives:
Distribution of:
66 shelter kits
18 water containers that will be used for the transfer and storage of
water.
435 blankets and quilts to protect against the cold winter temperatures.
18 kitchen sets and 30 pots that will be used in food preparation in
communal kitchens.
31 food kits for individual families and 20 larger food kits for communal
kitchen.
500 tool kits for debris removal activities on agricultural land and
irrigation systems.
655 sets of small farm animals to re-establish women's participation in
family income-generating activities and enhance nutrition
Rehabilitate of 6,302 meters of irrigation canal
Rehabilitate 4,300 meters of pipeline for potable water
Increase community organization and participation through the distribution
of relief supplies
Assist isolated communities affected by the earthquake to which no other
NGOs are providing relief assistance.
TARGETED BENEFICIARIES
LWR plans to assist 11 districts; seven in the Department of Arequipa and
four in the Department of Moquegua.
Disaster and Emergency Statistics
Table 1: Total Population of the Area and the Number of Families Affected
Location
Total Population
Number of Families Affected*
LA UNION PROVINCE
Toro
1,400
280
Quechualla
400
80
Charcana
870
174
Sub total La Unión
2,670
534
CARAVELI PROVINCE
Chaparra
1,871
374
Quicacha
2,200
440
Caraveli
3,988
798
Sub Total Caraveli
8,059
1612
ISLAY PROVINCE
Dean Valdivia
2,750
325
Sub Total Islay
2,750
325
MARISCAL NIETO PROVINCE
Samegua
7,897
1579
Torata - Otora
1,575
190
Ilabaya
2,989
160
Mariscal Nieto (Cercado)
6,940
347
Sub Total Mariscal Nieto
19,401
2,276
GRAND TOTAL
32,880
4,747
* This is the total number of families affected. LWR will be assisting
approximately 40% of this population. Please see Appendix 1 for complete
beneficiary information.
LWR plans to assist 1,914 families or approximately 9,570 people. It is
estimated that each family consists of five members, 2 adults and 3
children.
LWR will assist the poorest farming families in the designated areas.
Generally the districts cover a large geographic area that is sparsely
populated. Most communities have small town centers that are surrounded
by agricultural land.
Criteria Utilized In Beneficiary Selection
The priority areas of intervention are generally very remote and isolated,
and have been severely damaged by the earthquake. Samegua, the exception,
has both a rural and urban population. Beneficiaries in Samegua are
families that have been affected by the earthquake and do not have the
ability to recover a means of livelihood without assistance. Within these
areas, LWR will work with the populations that have been most affected and
have the most limited ability to recover due to their limited economic
situation, including single parent families, the elderly and children.
Table 2: Relief Items to be Supplied.
Relief Item
Number
Irrigation Canals
6,284 meters
Potable Water Systems
4,300 meters
Shelter Kits
66 units
Blankets and Quilts
435 units
Kitchen Supplies
18 kits
Large Pots for Communal Kitchens
30 units
Water containers
18 kits
Tool Kits
500 kits
Small Farm Animals
655 kits
Food Distribution
51 kits
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Food Distributions: LWR will provide immediate food relief for 20 communal
kitchens each of which feeds 15 families as well as 31 individual family
distributions. The food will be distributed to kitchens in La Curva,
Boquerón, Alto Ensenada y El Arenal located within the district of Dean
Valdivia and the district of Ilabaya.
In these areas the families rely heavily on farming activities. The
earthquake damaged their farmland and crops, specifically the irrigation
channels, and they are unable to produce food for their own families or
for local markets.
Shelter Kits: LWR will provide materials to build 66 houses, approximately
20 square meters each. Each house will have concrete floors, corrugated
tin roofing and walls using mapresa, a type of wood that is an effective
barrier against both heat and cold. The houses will be semi-permanent and
can be used until the families are able to build a permanent concrete
house.
Blankets and Quilts: LWR will distribute 285 blankets, or three blankets
per family in Samegua and an additional 150 quilts in Dean Valdivia to
protect them from the winter temperatures.
Kitchen Sets: LWR will distribute 1 kitchen set each to 18 communal
kitchens. Each communal kitchen is made up of eight families. These
kitchens form various functions and are a popular form of community
organization. In communal kitchens, families share the responsibility of
preparing the meals (in a large, common pot) and are able to use this as a
means of lowering costs. Generally the women in the families are
responsible for food preparation.
In La Unión, each kitchen set will consist of three pots, three dozen
plates, cups, spoons, and teaspoons, six knives, two ladles and four large
bowls.
In Samegua, the kits will consist only of 30 pots. They will be
distributed to 13 communal kitchens- each shared by 10 families. In
Samegua, other agencies and institutions providing emergency relief have
provided the communal kitchens utensils and dishes. However, there is
still a need for large pots that can be utilized for preparing large
meals. The pots will, therefore, supplement assistance given by other
relief agencies.
Water containers: LWR will distribute 18 kits, each one serving eight
families. Each kit has three buckets (15 liters each), six large bowls (3
liters each), and one large bucket (80 liters). Using these kits, the
families will be able to better collect, disinfect and store water. This
is particularly important to prevent the spread of diseases often
prevalent after a disaster.
Tools: LWR will distribute 500 tool sets to the communities. The number of
sets per community will be based upon their total population. LWR will
distribute two types of kits. 400 small kits will be distributed each
containing a pickaxe and a shovel. 100 larger kits will also be
distributed, each containing a wheelbarrow, pickaxe, saw, lamp, crowbar,
nails and wire.
The tools will be used to clean the layers of soil and boulders covering
belongings, irrigation systems and agricultural fields. The tools will be
community property and local committees will manage usage.
Animals: LWR will provide 655 groups of small animals. In the higher
altitudes, families will receive guinea pigs and chickens which are more
resistant to the cold temperatures. In the lower altitudes, families will
receive chickens, ducks and bees. Each family will be given several
animals, both male and female, to be used for reproduction.
In Moquegua, in contrast to La Unión and Caraveli, there are many fruit
trees and the families, especially the women, raise bees. The women then
sell the honey in local markets - honey is a desirable product to sell as
it is used in many local remedies for illnesses. During the earthquake,
collapsing houses and buildings crushed the hives and the bees left the
area. In cases where appropriate, families will receive supplies for
raising bees including a beehive, screens, honeycomb, and bees (a queen
and worker bees). For families that have lost only part of their hives,
the minimum needed to restart the bee program will be supplied- a core
unit of a queen bee and worker bees.
A combination of animals appropriate to the region, climate, and
traditional practices will be given to each family and at least one female
and one male of reproductive age will be provided for sustainability.
Irrigation Canals: LWR will provide materials and technical assistance
for the rehabilitation of irrigation canals to the Water Rights
Organizations that are established and known in the communities (in
co-ordination with the water users, local commissions and water
committees). The community contribution of rehabilitation activities will
be approximately 40%, through the provision of sand, aggregates, stone and
unskilled labor (not including costs of the technical assistance and
project operation). The reconstruction cost of the irrigation canals
varies due to their capacity volume. Wider canals will require more
material and will therefore have higher costs. In the table below you can
see the differences between their respective costs.
Potable Water Systems: In the communities in which DESCO is working,
tools for clearing debris have been provided by other relief agencies and
the communities have requested support for potable water systems.
Because of the earthquake and landslides, the water system has collapsed.
The families have provisionally been using available stream water which
has not been treated or filtered and which leaves the families vulnerable
to illnesses and parasites. Based on the recommendation of a NCA water
and sanitation engineer who spent two weeks in the area, LWR will provide
materials and technical assistance for the rehabilitation of a potable
water system. With the help of LWR a new, hygienic system will be put
into place, using 3" tubing that will transport water from the reservoir
to the community. The piping will have various air valves to prevent air
pockets, which can create ruptures within the tubing. Also, the water
will also be treated with chlorine. The families will be instructed on
how to use and maintain the potable water systems.
Implementation Activity Description
DESCO, AEDES, ASDE and LABOR will contract a facilitator who will be
responsible for the execution of the emergency program.
LWR emergency team will meet with agency heads to facilitate understanding
of Act principles as well as the information instruments provided by ACT.
Each agency in its operational zone will meet with the local committees
and authorities to co-ordinate operating plans.
LWR will establish an agreement with Caritas-Peru for receiving, and
clearing through customs, shipments of in-kind donations including
medicine boxes from InterChurch Medical Assistance in the U.S.A. and
containers of blankets, plastic sheeting from DCA and NCA.
Formats for the delivery of donations will be printed and stickers with
the logo of ACT will be placed on donations before delivery.
LWR and the implementing partners will review and update the number of
affected families in each community.
LWR will open accounts in the names of the implementing agencies at the
Banco de Crédito and Banco Interbanc (depending on their usual financial
institution) to be used exclusively for ACT monies.
LWR, with the assistance of the agencies, will procure the relief supplies
as mentioned above.
In co-ordination with the local community organizations, LWR will deliver
the first set of relief materials including the blankets, kitchen sets,
water storage containers, tools and animals. Representatives of both the
implementing agency and LWR will be present during the distribution of
goods.
LWR, before delivering the medical boxes, will make sure that each
receiving institution has the need for the medicines kits and will use the
medicines appropriately to treat earthquake survivors.
LWR will print and distribute construction and risk reduction manuals to
all communities. LWR will call a meeting of PREDES, DIACONIA and other
agencies to discuss housing options and materials for subsequent
duplication.
AEDES, DESCO, ASDE and LABOR will report monthly to LWR. Reports will
include documentation of funds received, supplies procured and photographs
of the progress.
Each institution will contribute to a final report and evaluation of the
relief activities phase at the end of September. A final report will also
be written at the end of March when rehabilitation activities are
completed. This report will include lessons learned during the relief and
rehabilitation phases of this project.
LWR will co-ordinate an operational plan to bring together the efforts of
the various local actors and ensure that there is no duplication of
assistance. This will be done through evaluation, monitoring and a
prioritized inventory of the needs of the population in each district. The
co-ordination thus far has resulted in a reconstruction plan for the
province of Caraveli in Arequipa and for the department of Moquegua. LWR
plans to distribute documentation and plans to both local authorities and
community organizations.
Transition From Emergency
LWR is addressing both short-term and long-term needs through this
project. Relief supplies are being distributed at this time to assist
with the most basic needs such as blankets, medicines, and kitchen
supplies. LWR has recently changed the implementation strategy for this
project to address both the desires and the long-term needs of the
beneficiaries. Shelter and irrigation systems will provide more
permanent, sustainable assistance to these families. Should budgeting
permit, additional assistance will be provided to those in need.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration
The LWR-ARO Regional Representative carries overall responsibility for the
implementation of all project activities as implemented by AEDES, LABOR
and DESCO in Peru. However, the Regional Representative will delegate
responsibilities to various staff persons within LWR and each of the three
implementing agencies.
As stated in LWR's mission and capacity statement, LWR works through local
implementing partners in order to build the indigenous capacity of the
respective country to respond to emergencies and development issues.
During implementation, AEDES, LABOR and DESCO will carry out project
activities and will prepare progress reports for LWR-ARO. LWR as project
holder will be responsible for ensuring that the project is implemented
correctly and meets the stated objectives.
LWR-ARO will co-ordinate any changes in appeal activities with LWR
headquarters in Maryland, USA. Headquarters will be responsible for
assisting the ARO office with reporting and communication with the ACT
Co-ordinating office in Geneva. LWR is aware that as project holder it is
responsible for ensuring the proper use of resources from ACT.
Through the process of writing this revision, LWR and our counterpart
agencies have taken into account the priorities of the beneficiaries and
have agreed to accelerate the rehabilitation work due to the impending
onset of the rainy season and the agricultural year. Rehabilitation of
the irrigation canals and housing construction are now the main
priorities. These rural communities rely on their own crop cultivation as
a source of food and income for the family. With no irrigation canals,
the families will be unable to plant this year and are requesting
assistance now to avoid dependence out external aid in the coming months.
Finance Management and Controls
LWR will monitor the contributions and expenditures through monthly review
of financial reports from the three implementing agencies. Occasional
visits to the project sites will be conducted to relate project reports to
activities on the ground. LWR will closely monitor the progress of the
project.
An external audit of this program will be carried out after implementation
of project activities is completed.
Monitoring Procedures
Project monitoring will take place through written reports from the
implementing agencies and field visits by LWR staff. LWR and the
implementing agencies will jointly monitor the activities to ensure that
project objectives are achieved. Monitoring will be a continuous process
aimed at taking corrective measures and ensuring that the project
objectives are met. Regular monitoring will be conducted through monthly,
quarterly, and final reports. During all phases of implementation, LWR
and its partners will promote active participation of the
communities/beneficiaries.
IMPLEMENTATION TIMETABLE
Though the project was initially designed as a relief project with
rehabilitation to follow, the biggest quantity of available resources will
be utilized for the rehabilitation. Implementation should therefore be
complete by November 30, when the heavy rains begin. Total implementation
for these activities is five months.
COORDINATION
LWR, a member of the ACT Committee in Peru and the International Donors
Committee of the National Civil Defense Institute and local Civil Defense
Committees, is co-ordinating with its local counterparts to ensure that
there is no duplication of services and to ensure that the needs of the
survivors are met. The local counterparts include PREDES, Diaconia (an
NGO linked to the local churches in Peru) other civil society
organizations and government officials. LWR has also contacted the United
States Office of Foreign Disaster Assistance and will maintain
co-ordination with all other local, international, and government
agencies, as well as local governments, throughout the implementation
period.
To date, PREDES, Diaconia and LWR have shared information regarding the
earthquake, damages, and needs. Additionally, they have discussed and
understood each others' proposed work, and have taken care to guarantee
that there will be no duplication of efforts. In fact, each organization
will be working in a distinct geographic area. All three organizations
met the week of July 1 to discuss and clarify how to co-ordinate
information sharing and lessons learned, and guarantee timely and quality
reporting to ACT. LWR has scheduled two other meetings - one with various
churches in Lima for co-ordination and explanation of the emergency
project and the second with PREDES, Diaconia and other implementing
agencies to compare different housing options, the costs, and the
adaptability to the wide variety of climates. This will also serve to
compile material already written about all of the alternatives for future
dissemination.
Norwegian Church Aid (NCA) dispatched a water and sanitation engineer to
assess the damage and rehabilitation needs to the local irrigation
systems. The engineer worked with LWR and partner agencies for two weeks
in July 2001.
BUDGET
INCOME RECEIVED FROM ACT NETWORK:
Church of Sweden Aid - SEK 100,000 9,023
Church of Sweden Aid / SIDA - SEK 300,000 27,070
Diakonisches Werk 43,706
Norwegian Church Aid / MFA 55,000
OTHER INCOME - sent directly to implementer
Church World Service, USA 15,000
Wisconsin Evangelical Lutheran Synod 20,000
Lutheran Church Missouri Synod 10,000
Evangelical Lutheran Church in America 15,000
Local contributions 12,101
TOTAL INCOME 206,899
ESTIMATED EXPENDITURE
Description Type of No. of Unit Budget Budget
Unit Units Cost PEI USD
DIRECT ASSISTANCE
Emergency Relief Assistance
Shelter materials Set 66 1,513.00 99,858 28,208
Water containers Unit 18 76.43 1,376 389
Tools - 2 piece Set 400 41.00 16,400 4,633
Tools - 6 piece Set 100 200.00 20,000 5,650
Blankets Each 285 24.64 7,022 1,984
Description Type of No. of Unit Budget Budget
Unit Units Cost PEI USD
Quilts Unit 150 15.00 2,250 636
Food distrib - communal kitchens Set 20 377.98 7,560 2,135
Food distrib - individual families Set 31 168.40 5,220 1,475
Kitchen sets - 10 piece Set 18 563.60 10,145 2,866
Kitchen sets - 1 piece Set 30 113.41 3,402 961
Guinea pigs and poultry Number 600 140.00 84,000 23,729
Bees and beehive kits Number 25 340.00 8,500 2,401
Bees Colony 30 100.00 3,000 847
Irrigation canals irrigation Meter 3,596 45.00 161,820 45,712
Irrigation canals irrigation Meter 2,574 60.00 154,440 43,627
Irrigation canals irrigation Meter 132 70.00 9,240 2,610
Potable water systems Meter 4,300 10.20 43,860 12,390
Advisor AEDES Month 5 3,150.00 15,750 4,449
Advisor LABOR Month 5 3,150.00 15,750 4,449
Advisor DESCO Month 5 3,150.00 15,750 4,449
Total 685,343 193,599
MATERIAL TRANSPORT, STORAGE, WAREHOUSING & HANDLING
Material Transport
Transp cost Arequipa to Cotahuasi Trip 1 5,374.00 5,374 1,518
Transp cost Arequipa to Caraveli Trip 1 2,000.00 2,000 565
Transp cost Arequipa to Samegua Trip 1 3,000.00 3,000 847
Transp cost Lima to Arequipa Trip 1 3,500.00 3,500 989
W/housing construction materials Month 5 360.00 1,800 508
Total 15,674 4,428
PERSONNEL, ADMIN, OPS & SUPPORT
Staff Salaries and Support
Field coordinator Month 4 2,387.00 9,548 2,697
Emergency program assistant Month 6 1,925.00 11,550 3,263
Accountant Month 6 870.00 5,220 1,475
Staff Travel - Regional Travel
Airfare roundtrips Lima-Arequipa Trip 7 625.00 4,375 1,236
Per diem for food and lodging Day 56 140.00 7,840 2,215
Staff Travel - Local Travel
Bus roundtrips Arequipa-Caraveli Trip 3 150.00 450 127
Bus roundtrips Arequipa-Moquegua Trip 3 150.00 450 127
Bus roundtrips Arequipa-Cotahuasi Trip 3 150.00 450 127
Per diem food & lodging - Caraveli Day 9 55.56 500 141
Per diem " " Moquegua Day 9 55.56 500 141
Per diem " " Cotahuasi Day 9 55.56 500 141
Gasoline Month 5 440.00 2,200 621
Local transportation Month 5 454.60 2,273 642
Per diem food & lodging rural areas Month 5 205.50 1,028 290
Office Operations
Office rental Month 5 777.60 3,888 1,098
Office supplies Month 5 2,528.00 12,640 3,571
ACT logos Month 5 1,392.00 6,960 1,966
Photocopies Month 5 150.00 750 212
Photo supplies and film processing Month 5 1,026.00 5,130 1,449
Logistical support Month 5 300.00 1,500 424
Bank fees Month 5 280.00 1,400 395
Description Type of No. of Unit Budget Budget
Unit Units Cost PEI USD
Communications
Telephone and fax Month 5 912.00 4,560 1,288
Postage Month 5 180.00 900 254
Other
Implementing Partners
meetings Month 3 5,649.20 16,948 4,787
Total 101,559 28,690
AUDIT AND EVALUATION
Audit of ACT appeal funds Lumpsum 13,920 4,000
TOTAL ESTIMATED EXPENDITURE 816,496 230,717
Less Income Received 206,899
BALANCE REQUESTED FROM ACT NETWORK 816,496 23,817
Rate fo Exchange:
Budget : USD 1 = Soles 3.54
REQUESTING ACT MEMBER
Centre of Studies and Prevention of Disasters (PREDES)
IMPLEMENTING ACT MEMBER INFORMATION
PREDES is a Peruvian NGO, active since 1983 and specialised in supporting
communities affected by natural disasters such as floods, droughts and
earthquakes. PREDES is a member of the ACT network and is the co-ordinator
of the ACT Committee in Perú.
PREDES carries out educational programs, technical consultancies,
accompaniment and material assistance to affected populations. It
interacts with local authorities, ecumenical groups, churches and NGOs,
etc.
III. DESCRIPTION OF THE EMERGENCY SITUATION
Background
23 June 2001, an earthquake measuring 8.1 on the scale Richter hit the
coastline of Peru. The epicentre was located at an ocean depth of 30 km,
67 km from the coast. The most affected areas comprise a band 600 km in
length and 200 in width along the south western area of Peru - Paucar de
Sara, Sara Parinacochas (Department of Ayacucho), Arequipa, Camana,
Condesuyos, Castilla, La union, Caylloma, Islay and Caraveli (department
of Arequipa), Mariscal Nieto, Sanchez Cerro and Ilo (department of
Moquegua); Tacna, Candarave, Jorge Basadre and Tarata (department of
Tacna).
Impact on human lives and damages
Departments
Province
District
Deaths
Injured
Damaged
Missing
Houses affected + destroyed
Arequipa
8
109
34
1,991
79,386
64
27,267
Moquegua
3
20
24
277
57,467
0
14,036
Tacna
4
27
14
372
72,726
2
21,426
Ayacucho
3
14
5
73
3,851
2
1,359
TOTAL
18
170
77
2,713
213,430
68
59,078
Source : Civil Defence Second and Third Region, Health Minister, Local
Commits of Civil Defence
Agriculture: Irrigation channels have been severely affected due to the
movement of earth and stones. The most affected places are in the high
Andean rural areas where there are steep hillsides. The provinces with
the most problems were: Castilla, Condesuyos, La Union, Caylloma
(Arequipa), Paucar de Sara (Ayacucho) and Mariscal Nieto (Moquegua). In
Camana 2000 ha of planted rice, onions and corn were destroyed due to the
devastating effects of the tsunami tidal wave after the earthquake. The
Agricultural Ministry estimated 40,000 hectares of crops have been lost
due to lack of irrigation.
Water and sanitary systems: The water service was severely restricted in
the affected areas, specially in Moquegua. Potable water was provided by
the government and some humanitarian agencies.
Public Services: Health infrastructure was seriously affected by the
earthquake with more than 30% of the health centres being destroyed.
Hence, capacity for attending the affected victims was reduced. Academic
activities of 18,000 school children was severely restricted due to the
destruction/damage of most of the schools.
Health: Due to the lack of protection and shelter from the harsh weather
conditions bronchial illnesses were prevalent. General health problems
were increasing exacerbated by insufficient water and sanitation
facilities and gastro-intestinal illnesses were also increased due to the
lack of potable water.
Current situation
During the first month, government and humanitarian agencies, including
PREDES, distributed urgently needed assistance with each one identifying
its priorities - rehabilitation, irrigation channels, reparation of roads,
water systems, housing and schools. Civil Defence, Caritas, Red Cross,
OXFAM UK and UNDP provided shelter modules in Moquegua, Tacna, and several
provinces in Arequipa. UNICEF and the Ministry of Education have provided
school modules in order to restart academic activities. UNICEF, PAHO and
Save the Children supported reparation of water systems and the Ministry
of Agriculture provided technical assistance to repair irrigation
channels.
PREDES identified priority needs in affected rural areas which had
received no assistance - shelter materials in the Tambo Valley, an
extremely poor, rural, agricultural area.
PREDES selected 280 families in the areas of : Santa María, La Haciendita,
Quelhua, Carrizales, Chucarapi and in the Tambo Valley (Islay province)
and provided shelter materials kits.
PREDES finally concentrated its assistance mainly on providing blankets
and shelter materials, because funding proved to be insufficient and
arrived progressively allowing other institutions to provide for other
needs.
PREDES will now concentrate on rehabilitation and housing for the rural
poor people.
Locations for the Proposed Response
Total Housing
Destroyed Houses
Affected Houses
Damaged Population
MOQUEGUA
11,884
4,987
105
25,460
Sanchez Cerro
2,777
1,504
0
7,520
AREQUIPA
21,631
1,953
1,367
15,800
Islay
6,210
853
367
5,600
Castilla
9,309
290
250
2,700
GOAL & OBJECTIVES
To ensure the survival and rehabilitation of the affected families,
increasing their capacity to face future emergencies.
Objectives
To provide material aid to alleviate the suffering of the affected
population
To support the initial rehabilitation activities of the affected
population
To provide training for the affected population on disaster preparedness
and prevention.
TARGETED BENEFICIARIES
The beneficiaries will be 800 vulnerable, affected families (4,000
persons) from the rural areas of the provinces of Islay, Castilla,
(Arequipa), Sánchez Cerro (Moquegua).
Criteria used for the selection of beneficiaries
The most vulnerable families affected by disaster.
Those not having the means to face the emergency situation and start
rehabilitation.
Those receiving no assistance from other organisations.
Local families will participate in the selection of people that need aid.
They will formulate proposals that will be checked with the municipalities
and other institutions.
Number of beneficiaries according to the proposed assistance
Type of material help to give
Quantity per family or community
Assisted families
Housing module
1 unit/per family
280
Blankets
3 unit/per family
800
Community Tools
20 communal kits
280
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Housing modules
Affected families will receive a kit of construction materials and
technical support from workers and technical assistance. They will
participate in construction of their housing modules using Quincha
Mejorada (wood structures with concrete cimentation, pipes wall and with
external cover in cement). This is a seismic resistant technology. Each
module will be of 24 m2 and built in areas identified by a safety
evaluation team.
The project will be provided at 1/3 of the cost for the first 100 modules.
The remaining costs will be covered by the Canadian Embassy and a local
NGO called Proyección with funds donated by Save the Children,
Tools
A tool-kit will be provided for communal use which will help with the
construction as well as cleaning of the irrigation channels, clearing
access roads, etc.
Covers
Each family will receive three blankets.
Methodology
A meeting will be convoked with leaders of rural organisations, women and
local authorities to discuss the situation, the impact, needs and
rehabilitation plans.
Agreements between the victims, municipalities and other institutions will
be settled
Workshops will be organised with affected families to relate their
experiences and generate action plans to restart their livelihood.
Inter-institutional agreements and organisational empowerment will be
promoted
Accompaniment will be given for social recuperation of victims
Municipalities will give advice on acquisition of more secure land.
The material aid will be distributed according to the International Sphere
Standards by PREDES staff with the help of the social organisations and
local municipalities.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
The staff will be composed of:
One Co-ordinator
Two social promoters
One engineer
An accountant
The Project Co-ordinator will:
Establish formal external relations with: municipalities, organisations
and other institutions and authorities
Direct the project towards the objectives and fixed goals
Co-ordinate the activities of the team based on operational plans
Monitor the activities and expenses
Approve expenses and supervise activities such as purchasing and
distribution
Approve the criteria for assistance
Give advice to the members of the team
Produce preliminary reports of activities and expenses
Inform PREDES' board regularly about the development of the project
Participate in hiring people for the project
Supervise expenses, acquisitions and the right use of material help and of
the resources of the project in the project area
The Social Promoters will:
Travel to the most affected areas, confirm the needs and assist in the
selection of families based on set criteria.
Co-ordinate with municipalities Train the local population and
municipalities Participate in finding a solution for relocating families
Promote work that generates temporary employment Assist in the
organisation of the victims and their representation to the authorities
Promote rehabilitation based on community work and the principle of mutual
help Support the emotional recuperation and integration of the victims in
their communal life
The Engineer will:
Identify lands that are safer and suitable for relocating families.
Give training on use of better building materials
Design the housing module and gives instructions concerning the
construction of the houses
Project offices
The project will have two field offices located in Islay and Moquegua.
Vehicles
A station wagon will be rented for use in the project areas. For
transportation of large items, trucks will be rented in Lima.
Purchasing
Some things will be bought in Lima, other goods will be bought in Arequipa
or Puno or in the villages.
It is possible that prices will vary depending on where things have been
bought. To take the decision, an evaluation will be made concerning
transportation, trying not to exceed the proposed budget for goods and
transportation.
Finance
The funds received for this project will go to a PREDES account opened
exclusively for the project and will be managed according to the normal
system established in PREDES.
Fund transfers to the working areas: transfers will be made to a special
account in a local bank, to cover the needs of the local expenses, that
will be pre-established. The transfer of funds requires the approval of
PREDES board. The Co-ordinator has to ensure that the expenditure is
within the previously agreed budget. The invoices and lists of expenses
will be sent to Lima, duly verified and approved by the Co-ordinator.
The Accountant will check the expenses to verify that they correspond with
the approved budget.
The book-keeping will be done in Lima, including the pay roll and all the
relevant documents. A monthly report will be produced that will act as a
budget control. The budget will be controlled by:
the Co-ordinator, who will receive a daily report of the project expenses.
the Accountant, giving a monthly report of advanced expenses that will be
checked and taken as a base for following up by the Co-ordinator.
The Board of PREDES at its monthly meeting with Administration and
Co-ordinator of the project.
Financial Reports: will be produced by the accountants office and will be
revised by the Co-ordinator and by the Board before being sent to ACT.
Purchases: a plan of acquisitions will be approved by the Board of PREDES
with the support of the Administration.
Monitoring
The Board will supervise the global progress of the project. It will
receive a monthly report from the Co-ordinator, the Administration and
other reports they may need.
The central administration, in co-ordination with the Board and the
Co-ordinator will regularly send personnel to the field to check on the
project process and ensure that all is working according to plan.
IMPLEMENTATION SCHEDULE
The project will last eight months - 30 June 2002
COORDINATION
Co-ordination will continue with the local authorities to facilitate
implementation, ensure that there is no duplication of assistance and that
the objectives are reached.
The work experience will be shared with the Committee of the ACT in Peru
through a joint workshop.
BUDGET
INCOME RECEIVED FROM ACT NETWORK:
Anglican Church of Canada - C$ 10,000 6,572
Christian Aid 30,000
Church World Service, USA 10,000
United Church of Christ in Japan - JPY 99,088.50 794
ACT Netherlands - DFL 100,000 Ref. 01R40-011 38,725
Methodist Relief and Development Fund - GBP 2,585 3,648
Norwegian Church Aid / MFA 25,000
Diakonie Austria 1,000
National Christian Council in Japan 3,000
United Church of Canada - C$ 230 148
TOTAL INCOME 118,887
ESTIMATED EXPENDITURE
Description Type of No. of Unit Budget Budget
Unit Units Cost PEI USD
DIRECT ASSISTANCE
Housing and Shelter
Housing modules (partial cost) Unit 100 1,023.12 102,312 28,902
Housing modules (full cost) Unit 180 3,654.00 657,720 185,797
Blankets (3 per family) Set 800 60.24 48,192 13,614
Tools for community use Kit 20 3,365.33 67,307 19,013
Sub Total 875,531 247,325
Educational Inputs
W/shops housing reconstr Workshop 16 3,498.25 55,972 15,811
Total 931,503 263,136
MATERIAL TRANSPORT, STORAGE, WAREHOUSING & HANDLING
Transport & warehousing Lumpsum 18,000.00 18,000 5,085
CAPITAL ASSETS
Office furniture Unit 6 600.00 3,600 1,017
Description Type of No. of Unit Budget Budget
Unit Units Cost PEI USD
PERSONNEL, ADMIN, OPERATIONS & SUPPORT
Staff Salaries and Support
Engineer Month 8 3,550.00 28,400. 8,023
Promoter Month 8 2,536.00 20,288 5,731
Technical constructor Month 8 2,282.00 18,256 5,157
Account/admin assistant (part time) Month 4 1,748.00 6,992 1,975
Staff Travel
Regional travel Trip 32 140.00 4,480 1,266
Per diem (5 persons) Day 10 200.00 2,000 565
Per diem food (3 persons ) Month 8 750.00 6,000 1,695
Office Operations
Utilities Month 8 375.00 3,000 847
Office supplies Month 8 175.00 1,400 395
Communications
Telephone and fax Month 8 350.00 2,800 791
Email Month 8 50.00 400 113
Vehicle Operation
Fuel Gallons 280 8.65 2,422 684
Rental of vehicles Month 8 1,750.00 14,000 3,955
Other Costs
Bank charges Lumpsum 750.00 750 212
Total 111,188 31,409
AUDIT AND EVALUATION
Audit of ACT appeal funds Lumpsum 3,500.00 3,500 989
TOTAL ESTIMATED EXPENDITURE 1,067,791 301,636
Less Income 118,887
BALANCE REQUESTED FROM ACT NETWORK 1,067,791 182,749
Rate fo Exchange:
Budget : USD 1 = Soles 3.54
REQUESTING ACT MEMBER INFORMATION
DIACONIA, Asociación Evangélica Luterana de Ayuda para el Desarrollo
Comunal.
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
DIACONIA is a non-governmental development agency that was founded by the
Evangelical Lutheran Church in Peru, and now has more than 30 years'
experience in development projects, emergency aid and reconstruction aid.
DIACONIA began its activities in co-ordination with the Lutheran World
Federation (LWF) for the reconstruction of the area affected by the Huaraz
earthquake in 1970. The initial emergency aid subsequently led to medium-
and long-term development programmes. At present it is executing
integrated development projects in four different areas of Peru's Andean
highlands. It has intervened in several other emergencies such as floods
during the El Niño phenomenon, droughts, the cholera epidemic, and
mudslides. DIACONIA is a member of Peru's National Civil Defence System.
DIACONIA carries out aid activities directly with its own staff in
co-ordination with local authorities and organizations. It should be
noted that in the period 1986-1994 DIACONIA conducted a rural development
project in the emergency zone which is the subject of this request,
consequently, it has the support of the authorities, local organisations,
and community promoters.
DESCRIPTION OF THE EMERGENCY SITUATION
Background
Official statistics for the department of Ayacucho are as follows:
provinces affected (Parinacochas and Paúcar del Sarasara)
districts affected
2,576 families affected
missing persons
wounded
dead
houses affected
houses destroyed
DIACONIA has been assisting approximately 18% of the affected families in
this department, focusing on ten communities: Sta. Rosa de Acola, San Juan
de Sacraca, Accoquipa, Quilcata, Yanaorcco, Sallasalla, Calera,
Collahuacho, Mirmaca, and Yuracwasi.
Support is being completed with:
provisional housing modules
clean drinking water systems
Parinacochas
Families affected
N° of collapsed water systems to be repaired
PARINACOCHAS
Yanaorcco
11
---
Calera
37
01
Sallasalla
21
01
Collahuacho
13
01
Accoquipa
10
---
Santa Rosa de Acola
10
---
Yurawassi
05
---
Quilcata
---
01
PAUCAR
San Sebastián de Sacraca
---
01
Mirmaca
---
01
TOTAL
107
06
Current Situation
Once the access roads to the emergency zone had been repaired, several
institutions came to the area, namely: representatives of the Peruvian
Army, the National Civil Defence Institute (INDECI), the Spanish Red
Cross, OIKOS, local government authorities, World Vision, PRISMA, Save the
Children, INFES and Cáritas del Perú. Co-ordination meetings took place
for planning and reconstruction work.
The emergency relief work has been slow because of the inaccessibility of
the area with access roads only as far as the capitals of the districts.
In many cases access to the affected outlying communities implies a
journey of several hours on foot.
The building of schools will be seen to by INFES (Education and Services
Infrastructure), a branch of the Ministry of Education. Provisional
classrooms will be set up using prefabricated panels.
The clean drinking water systems have been receiving the least attention,
and for this reason DIACONIA agreed to reconstruct six water systems in:
Mirmaca, Quilcata, Calera, Sallasalla, Collahuachoy, and San Sebastián de
Sacraca.
With reference to agricultural production infrastructure, in the case of
irrigation canals and reservoirs, PRONAMACHS (a Ministry of Agriculture
programme) is doing some repair work, but not enough to make all the
affected canals and reservoirs operative. DIACONIA proposes to take part
in the reconstruction of irrigation canals, scheduling activities for
before the rainy season (which is January-March) to ensure that the canals
will be operative for irrigating the season's crops.
DIACONIA will provide assistance to the provinces of Parinacochas and
Paucar de Sara Sara, located in the Pacapausa river basin, at an elevation
of more than 3,000 m.a.s.l., where the population make their meagre living
with agriculture and livestock farming.
The reasons for the current revision of DIACONIA proposal are:
The originally planned housing module was modified to make it more
suitable for the local climate. The model proposed the use of galvanized
corrugated sheets and rush matting over an area of 3x3m2; and after
evaluating, DIACONIA determined that the material was not the most
appropriate for the area. It was replaced by a module of wooden framework
and walls, and each unit was to be supplied with two mattresses for 1
1/2-size beds.
The cost of the original module was S/.565.05.- (Five hundred and
sixty-five Soles with 05/100 cents) while the cost of the present module
is S/.1,022.50.- (One thousand and twenty-two Soles with 50/100 cents).
Consequently, of the 200 originally planned modules, only 107 are actually
being built.
The purchase of household items and blankets was no longer deemed
necessary, since other institutions met these needs. The number of water
systems originally planned was eight, but for budgetary reasons the number
was reduced to six.
High freight costs increased the budget, making it necessary to reduce the
number of projects planned.
One construction foreman was included in the original proposal. After
visiting the area and seeing the difficult terrain and the distances
between the different villages, it was decided to hire one more
construction foreman to enable work to be completed within the established
timeframe.
GOAL & OBJECTIVES
The main goal is to assist the most vulnerable families severely affected
by the earthquake to regain their livelihood and become self sufficient.
Objectives
To assist to 107 families with shelter, mattresses and tools in the
provinces of Parinacochas and Paucar del Sara Sara in the department of
Ayacucho, and to repair the water systems in six localities to benefit 450
families.
TARGETTED BENEFICIARIES
DIACONIA proposes to assist the provinces of Parinacochas and Paucar de
Sara Sara, as well as the district of Puyusca in the province of La Unión,
all located in the Pacapausa river basin, at an elevation of more than
3,000 m.a.s.l. The area is one of rough terrain, not easily accessed.
Most of the population earn their living from subsistence farming
(agriculture and livestock).
Locations for proposed response
DIACONIA plans to assist ten communities in the provinces of Parinacochas
and Paucar del Sara Sara in the department of Ayacucho, (nine of these are
in completely rural areas) - San Juan de Sacraca, Santa Rosa de Acola,
Accoquipa, Calera, Collahuacho, Sallasalla, Yanaorcco, Yurawasi and
Mirmaca; and the remaining one in an urban area of Parinacochas, known as
Quilcata.
Disaster and Emergency figures:
Parinacochas
Families Affected
Water systems collapsed, and to be repaired
PARINACOCHAS
Yanaorcco
11
---
Calera
37
01
Sallasalla
21
01
Collahuacho
13
01
Accoquipa
10
---
Santa Rosa de Acola
10
---
Yurawassi
05
---
Quilcata
---
01
PAUCAR
San Sebastián de Sacraca
---
01
Mirmaca
---
01
TOTAL
107
06
Number and type of aid beneficiaries
476 impacted families located in the Río Pausa river basin at an elevation
of over 3000 m.a.s.l. Families average 6-7 family members.
Beneficiary selection criteria
They are located in an area of extreme poverty
Because the area is remote and inaccessible, there are few aid
organisations working there.
DIACONIA staff specialise in proposals for assistance and reconstruction
in rural areas of the Andean highland region of Peru.
DIACONIA has the capacity to attend such emergency cases already installed
in the areas.
The following priorities have been established for distribution of
material for family shelters:
Families who have lost everything
Families with a lot of children
Families where the household head is a woman
Families who have no capacity for self-help and recovery
Number of beneficiaries
Total number of beneficiaries: 476 families or approximately 2,850
individuals.
Temporary shelters: 107 families
Mattresses: 214 units for 107 families
Sets of tools: 24 sets for 107 families
Water supply: 450 families in 6 communities
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
It is planned to set up 107 temporary shelters so that the families whose
houses were destroyed can have a roof over their heads before the rainy
season starts. The shelters are 18m2 wooden housing units built to
DIACONIA's design. It is recommended that a barrier of adobe blocks be
placed outside the units, for protection from rainwater and wind. The
wood and supports used in these shelters can be re-used in the eventual
reconstruction of the people's permanent homes.
The following building materials are needed: galvanised corrugated sheets,
wooden posts for the structure, nails, wooden planks, hinges, latches, and
doors, for a total cost of S/. 1,022.50.- (see budget table)
Because of the high altitude, (3,000 - 3.800 m.a.s.l.) the temperature
drops to below 0°C at night. People are sleeping outdoors, and have
urgent need of blankets, warm clothes and food. This need is being covered
by the Spanish Red Cross and Caritas del Perú. DIACONIA plans to
distribute mattresses with each of the temporary shelters.
It is planned to provide a tool-module for every five shelters, making a
total number of 22 modules, each comprising a spade, pickaxe, hammer, saw,
iron bar, wheelbarrow, mallet, and chisel, for a cost of S/.422.70.- (see
budget table). Once the shelters have been built, these modules will be
donated to the community for communal use.
For the repair of clean drinking water systems and irrigation canals, two
tool-modules are required for each project. These modules will contain:
measuring device, hammer, saw, plumb and level, cement-mixing board and
cement-smoothing board, small wooden trowel, large wooden trowel, small
wooden-board and big wooden-board, tin can for concrete, stillson
wrenches, aluminium rulers, shovel and pick-axe, valued at S/. 840.-
Most of these materials are bought in the capital city or from factories
in the coastal region (because of the variety and different types of
products offered there), thereby increasing the cost of transportation to
the project area.
The road is in a very poor condition, and only small trucks can make their
way up to Pausa, an important factor in the increase of freight costs. The
communities arrange to transfer the materials from the where the road ends
to the project sites, using llamas or the community members themselves to
carry the items. It is expensive to use llamas, and they can carry only
50 kilogrammes.
For the rehabilitation of drinking water systems, the Project has
calculated an average expenditure of S/. 13,500,- per system. The cost
breakdown will be attached to the technical study of the repair projects.
A civil engineer will be responsible for technical assistance; and two
construction foremen will execute the projects and organise the community
to contribute their non-skilled labour in the communal tasks. During the
repairs to the drinking water system, DIACONIA's construction foremen will
train the community members to maintain and repair the system, using the
hands-on method, or learning-by-doing.
Description of execution of each activity
The physical condition of the houses and drinking water systems is
verified in close co-ordination with the local government authorities, and
community and church authorities.
The community is informed about DIACONIA's method: namely, DIACONIA
supplies materials that cannot be found locally, and technical direction;
while the community is expected to contribute local materials.
The materials and tools will be purchased by the administrative staff and
immediately sent to the emergency zone.
In the community, sessions will be held for reflection and training on
disaster prevention and mitigation, and the organisation of communal work.
The civil engineer will inspect damages to the drinking water systems and
draw up the technical proposal for the repair work. The construction
foremen will carry out the work with the support of the community.
Community participation will be by means of communal work days, planned in
such a way as to respect local traditions.
Upon completion of the Emergency Project, an assessment will be made and
the Final Report -- narrative and financial -- will be submitted.
MANAGEMENT, FINANCING, SUPERVISION, AND REPORTING.
Administration
The management of this emergency relief project is inserted into the
organisation and administration of DIACONIA's present projects, in which
the manager of DIACONIA assumes the responsibility for planning,
execution, and supervision of the activities. The manager reports to the
Board of Directors.
The manager delegates tasks to the field personnel and the staff member in
charge of emergency programs.
Temporary staff needed for this Project are hired in accordance with the
rules and regulations currently in force in DIACONIA.
Purchases are made through DIACONIA's Department of Logistics.
Finance
The financial management of the emergency funds is the task of the
Accounts Department of DIACONIA, as stipulated in ACT regulations. The
Accounts Department will prepare the financial reports, following LWF and
ACT methods. Disbursements on project expenses are authorised by the
manager of DIACONIA, and the cheques are signed by the institution's
Chairman and Treasurer.
DIACONIA's projects are audited by a firm of auditors approved by LWF.
The emergency projects are included in these audits
Monitoring
Supervision and monitoring of the progress of project activities will be
carried out during the emergency phase by DIACONIA's technical staff and
management, during supervisory visits to the sites. Follow-up of repair
work to drinking water systems will be performed by DIACONIA's civil
engineer. Monthly progress reports will be made, as well as a final
report at the end of the emergency stage of the project.
IMPLEMENTATION SCHEDULE
The first -- emergency aid -- stage will last 4 months.
The rehabilitation stage is planned to take place at the same time, but it
will last 12 months, until June 2002. One aim is to reconstruct the
irrigation canals and reservoirs before the rainy season starts in
November 2001.
COORDINATION
This proposal is made in co-ordination with the other ACT members in Peru,
that is, with PREDES and Lutheran World Relief. ACT activities are
permanently co-ordinated with officials of Peru's National Civil Defence
System, which is the central authority for national aid efforts. This
project is co-ordinated in the first instance with other institutions
working at the national level.
BUDGET
INCOME RECEIVED FROM ACT NETWORK:
Evangelical Lutheran Church in America 20,000
Norwegian Church Aid / MFA 20,000
OTHER INCOME - sent directly to implementer:
FinnChurchAid (FIM 300,000) 42,993
TOTAL INCOME 82,993
ESTIMATED EXPENDITURE
Description Type of No. of Unit Budget Budget
Unit Units Cost PEI USD
DIRECT ASSISTANCE
Emergency Relief Assistance - Shelters for 107 Andean Communities
Corrugated sheets Number 2,028 12.00 24,336 6,875
Wood planks Number 1,712 16.00 27,392 7,738
Nails Kg 280 1.80 504 142
Wooden strips Square ft. 22,632 1.65 37,343 10,549
Tools Set 22 422.70 9,299 2,627
Mattresses Number 214 50.00 10,700 3,023
Total 109,574 30,953
WATER & SANITATION INPUTS
Material for water systems System 6 13,500.00 81,000 22,881
Local transportation Trip 7 300.00 2,100 593
Tools for community use Set 2 840.00 1,680 475
Civil engineer - supervision fees Month 4 2,800.00 11,200 3,164
Overseers (2 ) - supervision fees Month 4 1,600.00 12,800 3,616
Total 108,780 30,729
MATERIAL TRANSPORT, STORAGE, WAREHOUSING & HANDLING
Rental of trucks and related costs Truck 8 5,100.00 40,800 11,525
Warehouse rental & security fees Month 4 150.00 600 169
Total 41,400 11,695
PERSONNEL, ADMIN, OPS & SUPPORT
Staff Salaries and Support
Technical adviser Month 4 2,100.00 8,400 2,373
Administrative assistant Month 3 900.00 2,700 763
Logistician Month 4 1,800.00 7,200 2,034
Accountant Month 4 500.00 2,000 565
Office Operations
Office rental Month 4 250.00 1,000 282
Communications
Cost of office communications Month 4 388.00 1,552 438
Total 22,852 6,455
AUDIT AND EVALUATION
Audit of ACT appeal funds Lumpsum 3,500.00 3,540 1,000
Evaluation 7,080 2,000
Total 3,000
TOTAL ESTIMATED EXPENDITURE 286,106 82,993
Less Income 82,993
BALANCE 00
Exchange rate:
Budget : USD 1 = Soles 3.54
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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response. The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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Ecumenical Centre Phone: ++41-22-791.60.33
150, route de Ferney Fax: ++41-22-791.65.06
P.O. Box 2100 E-Mail: act@wcc-coe.org
1211 Geneva 2 Telex: 415 730 OIK CH
Switzerland http://www.act-intl.org
distributed by
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Center for International Disaster Information
Volunteers in Technical Assistance
web: www.cidi.org
listserv: www.cidi.org/listsub.htm
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comments/suggestions/requests to incident@cidi.org