Zimbabwe: Drought - ACT: 08-May-02

Action by Churches Together (ACT) Appeal - Zimbabwe Drought Relief - AFZW-21 Appeal Appeal Target: US$ 793,424 Geneva, 8 May 2002

With the current drought and disruptions on commercial farms it is estimated that more than 50 % reduction in grain harvest is expected this year compared to last year. A total of about 2.4 million hectares had been planted in 2001/02 seasons, of which 60 percent was planted with maize. However, most of the maize crop wilted due to the persistent drought experienced from January through to March in most parts of the country. A maize harvest of 456,000 to 760,000 metric tonnes is expected this year compared to 1.4 tons in 2000/2001. In addition all other crops were also affected by the mid-season water deficit resulting in total crop failure in most parts of the country. The government has declared a national disaster because of the low maize stocks in the country. People have experienced a huge reduction in their major source of food, maize, which has a direct effect on their consumption levels. Resorting to one meal per day for a family has a profound nutritional impact especially on children, expecting mothers, the elderly and disabled. Human lives are already under serious threat due to this drought - unconfirmed reports of deaths due to food shortages have been reported. The lack of other viable coping mechanisms has made the situation very critical. The likelihood of water shortages as the year progresses are also noted and the impact on the health status of the people and animals could be considerable. ACT member the Lutheran Development Service (LDS) is proposing a programme to respond to the food crisis with the following components: - Supplementary feeding - Relief Food (food for work) - Food Security (Seeds for drought tolerant crops) ACT Member Christian Care (CC) has been involved in distributing relief maize for the World Food programme (WFP) but have indicated that they may submit a proposal to ACT to cover their operational areas currently not getting food assistance. Project Completion Date: 31 January 2003 Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested US$ Total Appeal Target(s) 793,424 Less: Pledges/Contr. Recd. 0 Balance Requested from ACT Network 793,424 Ms. Genevieve Jacques Thor-Arne Prois Robert Granke Director Director, ACT Director WCC/Cluster on Relations LWF/World Service REQUESTING ACT MEMBER Lutheran Development Service (LDS), formerly Lutheran World Federation Zimbabwe (LWF) IMPLEMENTING ACT MEMBER AND PARTNER INFORMATION LDS Zimbabwe has been operating in Zimbabwe since independence in 1980. Initially it was involved in the repatriation of refugees, it then moved to the reconstruction and rehabilitation programme before it got involved in the long-term development activities. In addition the organisation had previously assisted thousands of refugees mainly from Mozambique, Namibia and South Africa who sought refugee in Zimbabwe from the early - 1980s to the mid - 1990s. The LDS program has been in transition since the late 1980,s. The transition process is aimed at transferring responsibilities to a local institution managed and run by local staff. To date the LDS is fully managed by local staff and falls under the direction of Evangelical Lutheran Church in Zimbabwe (ELCZ) through the LDS board. Traditionally, Zimbabwe has been hit hard by recurrent drought emergencies and the Lutheran Development Service has assisted desperate communities in the 1991/1992, 1995/96, the 1998/1999 droughts and the floods of 2000. All these programs have assisted LDS to gain wide experience in emergency work and is an active member of Action by Churches Together (ACT). The LDS Mission statement " Lutheran Development Service is an expression of Christian witness which seeks to be a catalyst for sustainable development and emergency aid in order to alleviate poverty among marginalised communities in Zimbabwe through a participatory approach in which the people are challenged to take direct control of their livelihoods" In line with this Mission statement LDS is involved in both long-term development work and emergency work in the Masvingo, Midlands and Matabeleland South provinces. DESCRIPTION of the EMERGENCY SITUATION Background The 2000/2001 season had erratic rainfall patterns well below normal in the southern areas and floods in the north, resulting in national food deficits of about 600,000 tonnes. As a result of this food deficit LDS in 2001 applied for a drought relief program to ACT which it has been implementing since September 2001. The program is due to end in April 2002. However the 2001/2002 seasons has actually been worse than the last season. LDS is therefore submitting a proposal for food assistance to communities in the wards that it operates in. The rainy season, which starts in October and normally ends in April, started off with normal rains in the first two months followed by a long dry spell from December to March. Zimbabwe is an agricultural country growing a variety of crops and also involved in livestock rearing. The main food crops that are grown in Zimbabwe are maize, which also is the staple crop grown by almost all households in communal, commercial and small scale farming areas. Communal farmers largely grow it for both subsistence and to some extent commercial purposes. The other food crops widely grown in the drier parts include sorghum, rapoko and millet. These are drought tolerant crops and are extensively grown in the southern, south east and west of the country. Wheat is grown as a winter crop and mostly on commercial farms. Groundnuts are also widely grown for food both at commercial farms and in communal areas. The common cash crops for the country are tobacco, which is the largest foreign currency earner and cotton. Horticulture has also been widely grown but this is mostly on commercial farms. Cropping is generally done under rainfall agriculture in the communal area and resettlement farms while irrigation on commercial farms especially for winter crops is widely used. With the current drought and disruptions on commercial farms it is estimated that more than 50 percent reduction in grain harvest is expected this year compared to last year. A total of about 2.4 million hectares had been planted in 2001/02 seasons, of which 60 percent was planted with maize. However most of the maize crop wilted due to the persistent drought experienced from January through to March in most parts of the country. A maize harvest of 456,000 to 760,000 metric tonnes is expected this year compared to 1.4 tons in 2000/2001. In addition all other crops were also affected by the mid-season water deficit resulting in total crop failure in most parts of the country. The unavailability of irrigation facilities especially in the communal areas meant that the crops could not be saved from the drought conditions. This has resulted in the government declaring a national disaster because of the low maize stocks in the country. The map below shows the extent of crop failure around the country. It is important to note that the south and south west areas of the country are the worst affected. Current Situation The agricultural marketing season that runs from 1 April 2002 to 30 March 2003 will begin with no official grain reserve and very low on-farm stocks because of the low production of the previous season. Zimbabwe is currently importing maize from South Africa but the rate of imports on a monthly basis has not been able to meet daily national consumption requirements of about 5,000 metric tonnes. The result of such a situation is that there are long queues for maize meal in urban areas and maize grain in the rural areas as people try to get some food for their families. The food shortage of other staples like vegetable oils and beans is also being experienced. The prices for food have become exorbitant making them out of reach for the poor families whose incomes have already been severely reduced. Most communities have no food reserves and have to rely on the market for their supplies. In such a situation it has become very common for most households to go with one meal a day - those are the lucky ones. Given the poor harvest and stock levels experienced in the whole country in 2001/02 season, the country will need to import an additional 1.2 to 1.5 million metric tonnes to meet the pre-harvest estimated deficit expected during the 2002/03 marketing season. In a normal year, crop production contributes about 40 to 75 percent of the food or income (to purchase food) of households' requirements, varying from one area to the other. Some households rely on petty trade, gold panning, wild fruits, selling their labour in the commercial farming areas (working as hired hands on commercial farms) and locally to acquire food. Due to the deteriorating economic environment, compounded by drought (which follows two consecutive seasons of crop failure due to floods in some areas and drought in others) along with reduced purchasing power (inflation rate is at 116.7 percent, a record since 1980), food insecurity is expected to dramatically rise in most of the country, with over three-fourths of the country being moderately to extremely food deficit as shown below. The extreme northern districts of the country, namely Hurungwe, Makonde, Mazowe, Guruve, Centenary and Bindura Districts may have some harvest. However for the rest of the country people have to rely on food imports. With a communal area population of over 2 million people, resettled farmers in the range of over 250,000 people and about 500,000 displaced farm workers, the country would require some food assistance. This is in addition to the 900,000 people currently requiring assistance (NGOs are helping 350,000 people and WFP have targeted 558,000 people). The map below shows the extend of the food insecurity across the country with the south, south west and north west being the worst affected areas. The operational areas of LDS are in the south of the country. Impact on Human Lives The immediate impact of this situation is the possible risk of loss of lives. People have experienced a huge reduction in their major source of food, maize, which has a direct effect on their consumption levels. Resorting to one meal per day for the family has a profound nutritional impact on families but more so on children, expecting mothers, the elderly and disabled. Human lives are already under serious threat due to this drought. Unconfirmed reports of deaths due to food shortages have been reported. The lack of other viable coping mechanisms has made the situation very critical. The likelihood of water shortages as the year progresses are also noted and the impact on the health status of the people and animals could be considerable. GOALS & OBJECTIVES Goal: To ensure that starvation is avoided by distributing food aid to the most vulnerable, needy communities. Objectives To give supplementary feeding to 52,034 school children in 121 schools so as to reduce the levels of malnutrition. Alleviate hunger among the community by making food available to 11,171 households through the food for work program. Enhance the capacity of farmers and communities to plant crops in the next growing season by providing seed for drought tolerant crops and also maize for the staple diet to 11,171 households. BENEFICIARY INFORMATION & TARGETED AREAS Location for Emergency Response and Statistics Summary of population and people in need. District Total Population Total Population People in need of food Males Females Chivi 113,541 98,459 212, 000 84, 627 Mwenezi 77,929 92, 071 170, 000 102, 000 Zvishavane 40,692 42, 222 82, 914 16, 009 Mberengwa 75,028 118, 480 193, 508 168, 793 Beit Bridge 39,090 62, 208 101, 298 91, 168 Gwanda 86,776 68, 182 154, 958 119, 318 Current food aid activities District Estimated needs WFP Others Total provided for Chivi 84,627 15, 496 15, 496 Mwenezi 102,000 28, 537 10,654 39,191 Zvishavane 16,009 4, 085 4,085 Mberengwa 168,793 72, 128 23, 627 95,755 Beit Bridge 91,168 15, 722 20, 356 36, 078 Gwanda 119 ,318 50, 864 2, 000 52, 864 * The population includes both male and female children MATABELELAND PROVINCE Beitbridge District Beitbridge town is some 320 km away from Bulawayo town. The district has a population of 101,298 of whom 91,168 are in need of food aid. Of these some 15,722 are being covered under the World Food Program. The LDS is currently operational in six wards. The main program is the integrated development program, which is involved in water development, environment activities, HIV/AIDS activities, food security and development education. The organisation has also been involved in food aid through food for work in those wards that have implement the development activities and food is distributed on site where there are development activities. The wards, which the organisation is working in, have a population of 48,053 with 8,678 households. The 2000/2001 appeal has benefited 870 families and 12,000 school children Gwanda There are 154,958 people in Gwanda District with Gwanda town being the provincial capital of Matabeleland South and 120 km away from Bulawayo. The district has a total of 23 wards and a population density of 19 people per square kilometre. In this district some 119,318 people are urgently in need of food aid. Some of these are already on the Social Welfare Food Assistance Programme and some are on the World Food Programme under which 50,864 will be assisted. The LDS is operating in six wards with a total population of 34,825 people with 5,825 households. The integrated development program is also the main program that is implemented in the area and covers aspects such as water development, environment activities, HIV/AIDS activities, food security and development education. The organisation has also been involved in ACT funded food aid program through food for work in these wards that implement the development activities. The program has benefited 600 families and 13, 000 school children. Food is distributed on site where there are development activities MIDLANDS PROVINCE Zvishavane Zvishavane town is situated about 180 km from Bulawayo town while the total population of the district is 98,738 of which 82,914 is rural. 16,009 people are in need of food but are not yet covered under the Social Welfare or other NGO food assistance programmes. The LDS is operational in six wards with a total population of 23,827 people and a total of 3,853 households. The current 2000/2001 ACT appeal food aid program has benefited 300 households and 4,841 school going children in eleven schools. Mberengwa The district is adjacent to Zvishavane with a population of 193,508 people in 32 wards. The population of Mberengwa is largely rural and it is estimated that 168,793 are already on the social welfare register and are in need of food. A total of 95 802 people are already covered by other programs. Currently the LDS operates in six wards with a total population of 54,266 and 9,464 households. The main activities in these wards are development programs, which include water development, HIV/AIDS, environment, food security and development education. Currently the organisation is also involved in food distribution in the six wards through the 2000/2001 ACT appeal. 715 households and 13,159 children in 25 schools have benefited through this program. There are 108 schools with a population of 49,140 children. MASVINGO Chivi The district is situated some 250 km away from Bulawayo. The population is 212,000 of whom 84,627 are in need of food but are not included in the Social Welfare or other NGO food assistance programmes. There are 89 schools in Chivi with a total enrolment of 47,843 children. The LDS is operational in three wards with a population of 24,650 and 4,166 households undertaking several activities under the integrated rural development project. The organisation has also been involved in food distribution through the food for work activities and child supplementary feeding for school going children. The current program has been feeding 300 households and 7,849 school children through the 2000/2001 appeal. Mwenezi Mwenezi is adjacent to Chivi and has a population of 170,000 of whom 102,000 are already registered on the Social Welfare drought relief registers. LDS is operational in three wards with a total population of 10,692and 1,740 households. The current programs include the IRDP and drought relief program. The just ended program was benefiting only 250 households in the area. No school-feeding program was being done because this was well covered by other organisations. Criteria used in beneficiary selection The most important criteria for benefiting in this project include the following Households that did not harvest any food No or low cash crop harvest and few assets such as livestock and would normally qualify for Social Welfare assistance. Not receiving any assistance from other sources, The local village committees, to avoid duplication, will co-ordinate the programs. In the schools all enrolled pupils will benefit as long as there is no other organisation giving similar assistance. The under fives are weighed monthly at the clinics and those below the weight for their age will be targeted for the supplementary feeding rations. Number of Targeted Beneficiaries per Area Masvingo 3000 families will be involved in food for work at 18 different food for work sites, which include 8 dam sites, 5 bricks moulding sites for school construction 4 conservation works 1 road repair. Under this program each family/household will receive 50 kg of maize, which is distributed once a month. The assumption has been that a person should receive at least 10kg per month and the average household sizes range from 5-6 members per family. The program is not involved in cash payments for work done. In addition the 3,000 families under the food for work programme will each receive 10 kg of maize or sorghum seed for planting in the coming season. This is a one off allocation, which will be made during the planting season. 11,351-school children from 20 schools in Chivi will receive supplementary feeding during school days in the form of nutrimeal porridge. Midlands 4,550 families will be involved in food for work at 57 different food for work sites, which include 18 dam sites 36 conservation works 3 irrigation canal construction works. In addition the 4,550 families under the food for work programme will each receive 10kg of maize or sorghum seed for planting in the coming season. As indicated this will be a one off allocation in the planting season. 17,742 school children in 35 schools will be given supplementary feeding during the school days in the form of nutrimeal porridge. These comprise 11 schools in Zvishavane with a total of 6,433 school children and 11,309-school children in 24 schools in Mberengwa. Mat south 3,621 families will be involved in food for work at 31 sites which includes: 13 dam sites 11 conservation works 1 dip tank repair 3 brick moulding projects for 2 schools and a clinic These 3,621 families under the food for work programme will each receive 10 kg of maize or sorghum seed for planting in the coming season. 22,941 school children in 56 schools will be given supplementary feeding during the school days in the form of nutrimeal porridge. These will comprise 12 250-school children in Beitbridge and 10 691-school children in Gwanda. Summary of proposed implementation statistics District Food for work h/h Seed packs h/h Schools feeding children/ no of schools Chivi 1,500 1,500 11 351 (20) Mwenezi 1,500 1,500 Zvishavane 1,500 1,500 6 433 (11) Mberengwa 3,050 3,050 11 309 (24) Beitbridge 2,248 2,248 12 250 (29) Gwanda 1,373 1,373 10 691(27) Total 11,171 11,171 52 034 IMPLEMENTATION DESCRIPTION PER ACTIVITY Food Assistance - this will be in the form of maize and/or mealie-meal. Each family will get 1 x 50kg bag of maize per month. The program is targeted to feed 11,171 households or families. At an average of 6 members per family the program is set to benefit 67,026 people. The food for work activities will be carried out at IRDP work sites. Most of the activities are drought mitigation and preparedness activities. A good number of the actives are dam sites which constitute one of the biggest components of the IRDP and whose main objective is to reduce the vulnerability of the communities in these dry areas to the recurring drought in their areas. Work on irrigation schemes will also be undertaken to promote the objective of ensuring food security to the communities and the dams will ensure that water is available. These irrigation schemes will be a source of food not only to the participants but also to the community at large who may also benefit by buying from these schemes. Conservation works to protect the environment and the problems of silting and pollution of river course systems will also be an integral part of the program. Experience has shown that sound environmental management is essential for sustainable development of dams. Reduction of soil erosion contributes significantly towards prolonging the life of the dams. This is particularly important for the fragile soils and environment of these areas. Thus for long term sustainability activities on environmental conservation will also be undertaken. Food Assistance for school children - nutrimeal porridge will be fed to primary school children at the rate of 100 grams per pupil per day. Nutrimeal is a highly nutritious porridge and will provide a wide range of nutritional requirements, including, among other things, carbohydrates, protein, fibre, vitamins and other micro mineral salts. The Ministry of Health In Zimbabwe has recommended the ration which is used by all other NGO s involved in the program. Seed packs recommended are 10 kg of maize or sorghum seed pack per family. The program aims to build the capacity of families for growing their own crops. The seed packs will consist of 10 kgs of sorghum, which is a drought tolerant crop and which is already widely grown in the area. However, because of consecutive bad seasons families have not been able to reserve any seed for planting. Maize seed will also be provided in recognition of the fact that farmers in these areas still grow maize for their staple diet and over the years have tended to mix both sorghum/millet and maize in their diet. The organisation has been, through the IRDP program, promoting the growing of varieties of maize and sorghum/millet which are suitable for these drought prone areas. The varieties are quick maturing, short growing season varieties and are widely available in the markets. Description of Implementation Food for work: The community through the project committee will implement this activity. The food for work is carried out for the IRDP (Integrated Rural development Program) projects. At each of these sites a project committee is elected by the beneficiaries. The role of these committees is to organise the communities into groups to work at the project site. These committees are also involved in the registration of households and keeping the attendance register. These committees under the supervision of the LDS staff distribute the food once a month. Supplementary feeding program. The program is implemented by the Nutrition Committee, which is supervised by the School Development Association. The nutrimeal is delivered to the schools and prepared on a daily basis. The community prepares the food after receiving training from the supplier of the product. The porridge is prepared once a day. The LDS staff regularly visits these schools to monitor the feeding program and collect information for report compilation. ADMINISTRATION, FINANCE, MONITORING & REPORTING Administration The LDS Director is in overall charge of the implementation and monitoring of the programme. The Programme Co-ordinator is directly responsible for the implementation and field activities directed by the Area Co-ordinators, Officers and Community Organisers. In addition the Programme will appoint one full time person who will assist in the co-ordination of the drought programme. The relevant schools will implement the feeding program with the community being involved in the preparation of the porridge. The LDS will provide the supervision and co-ordination of the program. Staff training The program will run a two-day workshop for the staff to appraise and update them on the implementation of the program. The workshop will discuss issues of record keeping, maintenance of standards and reporting to conform to Act requirements. The workshop will aim to raise the level of awareness on the severity of the current drought situation and the importance of smooth implementation of the program. It will also highlight financial control and management. After the workshop it is aimed that the staff should be able to communicate the reporting and record keeping needs to the community especially in view that the program has brought on board other beneficiaries who have not been involved in the most recent programmes. Finance The Harare finance office will be responsible for the financial management with the assistance of the finance office staff in the field. The LWF Area Finance Co-ordinator who is based in Harare will assist with the overall financial management according to the LWF and ACT procedures. It is a normal procedure for the Harare finance office to carry out internal audits at least twice a year while the main audit by the external auditors will be done at the end of the year. The finance office will ensure that the financial report meets ACT requirements. In order to ensure the ready supply of maize for distribution the organisation will procure the maize both from within the country and also import. The government has allowed NGOs involved in food distribution to import maize under permits. The organisation has already initiated the process and has already received the permit from the ministry of Labour and social welfare. Through the National NGO Co-ordination Forum on food aid, NGOs involved in food distribution are working out a mechanism of pooling together the importation of food so as to reduce the overheads in the importation. The organisation feels it is still necessary to import some of the maize if a steady supply and smooth implementation of the program is to be achieved. Monitoring The main implementers of this project at ground level are the Area Officers and the Community Organisers. The Director and the Co-ordinators will monitor the progress and make regular field visits to ensure that the implementation of the project is as per plan. Staff also attend the Civil Protection Committee meetings at regular intervals to update each other with Government and other implementers on the drought programme. IMPLEMENTATION SCHEDULE The implementation period of this program will be 9 months beginning May 2002 to the end of January 2003. COORDINATION At Government level this is done through the Civil Protection Units, which have been established at National, Provincial and District Levels. At the ground level implementation is also co-ordinated by other NGOs, churches and with Christian Care who is LDWS's major ACT Partner in Zimbabwe. BUDGET ESTIMATED EXPENDITURE Description Type of No of Unit Cost Budget Budget Unit Units ZWD ZWD US$ DIRECT ASSISTANCE Food for Work Maize for 11,171 families x 50 Kg per family per mth x 9 Ton 5,026.95 27,000 135,727,650 452,426 Sorghum & maize seeds 11,171 families x 10 kg per family Ton 111.71 100,000 11,171,000 37,237 School Feeding Nutrimeal porridge for 52,034 children x 100 gr/child/day n Ton 624.41 110,000 68,684,880 228,950 x 120 school days Total Direct Assistance 215,583,530 718,612 MATERIAL TRANSPORT, STORAGE, WAREHOUSING, AND HANDLING Transport Lorries and trucks Km 67,500.00 50 3,375,000 11,250 Haulage hire Trip 736.12 10,000 7,361,180 24,537 Light vehicles Km 27,000.00 40 1,080,000 3,600 Motor bikes Km 22,500.00 15 337,500 1,125 Warehouse rental & maintenance Month 9.00 5,000 45,000 150 Casual labor loading & offloading Month 9.00 10,000 90,000 300 Total Material Transport, Storage, Warehousing, & Handling 12,288,680 40,962 PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT Salaries and Benefits: Director (30% of salary) Month 9.00 80,000 720,000 2,400 Drought co-ordinator Month 9.00 60,000 540,000 1,800 Program co-ordinator (50% salary) Month 9.00 60,000 540,000 1,800 Area co-ordinators (2 @ 50%) Month 9.00 70,000 1,260,000 4,200 Finance officers/clerks (4 @ 40%) Month 9.00 40,000 1,440,000 4,800 Area officers/community organisers Month 9.00 20,000 1,800,000 6,000 (10 at 40%) Drivers (3 persons) Month 9.00 15,000 405,000 1,350 Other Staff Costs: Staff training Lumpsum 80,000 267 Description Type of No of Unit Cost Budget Budget Unit Units ZWD ZWD US$ Staff travel Month 9.00 80,000 720,000 2,400 Staff insurance Lumpsum 75,000 250 Office Operations: Office supplies Month 9.00 30,000 270,000 900 Telephone and fax Month 9.00 35,000 315,000 1,050 E - mail Month 9.00 8,000 72,000 240 Water Month 9.00 5,000 45,000 150 Electricity Month 9.00 5,000 45,000 150 Maintenance of office equipment Month 9.00 42,000 378,000 1,260 Head office costs (vehicle insurance, mtgs) Month 9.00 50,000 450,000 1,500 Total Personnel, Administration, Operations and Support 9,155,000 30,517 AUDIT AND EVALUATION Audit fees Lumpsum 400,000 1,333 Evaluation Lumpsum 600,000 2,000 Total Audit and Evaluation 1,000,000 3,333 TOTAL ESTIMATED EXPENDITURE 238,027,210 793,424 Rate of Exchange: Budget : USD 1 = ZWD 300.00 (parallel rate* according to LDS) * Parallel rate of exchange: is not the same as the rate per the international rates - 54,06 ZWD = 1 USD. The rate was provided to LDS by the local bank. This has been accepted by ACT C.O. because of the unstable situation in Zimbabwe. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Action by Churches Together (ACT) is a worldwide alliance of churches and their related agencies, meeting human need through co-ordinated emergency response. The ACT Coordinating Office is based with the World Council of Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Ecumenical Centre Phone: ++41-22-791.60.33 150, route de Ferney Fax: ++41-22-791.65.06 P.O. 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