Action by Churches Together (ACT)
Appeal - Madagascar
Assistance to victims of Cyclone Kesiny - AFMG-21
Appeal Target: US$ 304,618
Geneva,  29 May 2002


Almost on a yearly basis the island of Madagascar faces tropical cyclones
that devastate parts of the country. Despite the repeated nature of
cyclone disasters, the government of Madagascar has not developed ways to
reduce the impact of these cyclones and casualties and infrastructure
damage are almost always high.  This year on 9 May tropical cyclone Kesiny
landed 80 km north of Vohemar, on the northern tip of Madagascar,
affecting the areas situated between Diego Suarez, Vohemar and Ambilobe in
the province of Antsirana. The cyclone brought about heavy rains with
winds of 110 km/h and gusts up to 180 km/h which caused flooding in the
northern, western and eastern regions of the country.  ACT member the
Church of Jesus Christ (FJKM) reports that 20 people were confirmed dead
and 180 injured while the infrastructure damage ran into million of
dollars.

FJKM proposes to respond to this emergency through the provision of;
 - Relief Food
 - Rice and Lentil seed to affected rural farmers
 - Soap and clothing
 - House rehabilitation kits
 - Basic Medicines
 - Capacity Building for local communities
 - Rehabilitation of water wells

SAF/FKJM has successfully implemented such programmes before - the last
one being under the AFMG 01 appeal following two successive cyclones,
Eline and Gloria that hit the island in February 2000 and was responsible
for over 130 deaths.

Project Completion Date:  30 November 2002

Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
                                           US$
Total Appeal Target(s)                  304,618
Less: Pledges/Contr. Recd.                    0
Balance Requested from ACT Network      304,618

Ms. Genevieve Jacques		Thor-Arne Prois		Robert Granke
Director			Director, ACT		Director
WCC/Cluster on Relations				LWF/World Service



REQUESTING ACT MEMBER INFORMATION

Department for Development (SAF) of The Church of Jesus Christ (FJKM)



IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

The FJKM's roots are with the Quakers, London Mission Society and the
French Protestant Mission.  In 1968 the three groups came together and
formed the Church of Jesus Christ of Madagascar.  In 1974 the FJKM formed
SAF - its relief and development arm to address needs in Madagascar.  The
SAF has a Board of Directors of 15 persons and a 5 person Management
Committee that governs its current operations.  Currently the FJKM via the
SAF (167 staff) is working with 812 peasant organisations in the areas of
health, water supply, environmental issues, women's development and rural
livelihood activities.  Periodic evaluations have led the SAF to adopt its
current Participatory Rural Assessment approach in its community based
community development strategy.  The SAF-FJKM resource base is spread
among several European donors, the PC USA as well as local support.



DESCRIPTION OF EMERGENCY SITUATION

Background

On 9 May Cyclone KESINY with winds of 180 km per hour hit the north of the
country between Antsiranana (Diégo-Suarez) and Vohémar, about 600
kilometers north of the capital Antananarivo, striking the east-north-
east coast near Antsiranana, Vohémar, Sambava and Antalaha, exiting
Madagascar to the south of Nosy-Be's Island on the west coast. The cyclone
brought about a mass of clouds which entirely covered Madagascar for six
days. The heavy rains caused flooding in the northern, western and eastern
regions of the country.

The CNS (Comité National de Secours) reports that 43 of 110 districts were
affected ; particularly hard hit were the areas in and around:

In the north : Antsiranana, Vohémar, Sambava, Andapa, Ambilobe, Ambanja,
Antalaha, Nosy-Be

In the west : Antsohihy, Bealanana, Port-Bergé, Mampikony, Mahanjanga,
Marovoay

In the east : Ambatondrazaka, Maroantsetra, Mananara-Nord, Fénérive-Est,
Toamasina I and II, Brickaville, Vatomandry



Current Information

The CNS with some members of the Government, UNDP, donor representatives
carried out preliminary assessments by plane in the affected regions.

According to the CNS and confirmed by the teams of FJKM and SAF / FJKM in
place, the estimated damages are as follows :

In many of the towns on the north, north-east and north-west areas 80% of
the water supplies have been badly damaged or destroyed.  This raises
serious concerns of possibility of a dramatic increase in cholera
outbreaks among those displaced. In the year 2000 there were 22,000
confirmed cases and 1,300 deaths attributed to cholera in these regions.

Currently, health services are functioning at 75% of capacity due to
damage to hospitals, clinics and transportation infrastructure. The CNS
reports an increase in malaria, diarrhoea, dysentery and cholera.

The CNS reports that between 50% to 75% of the current rice crop has been
lost in the affected regions

About 40 bridges in the eastern region were carried away by the floods and
many towns isolated:  Fénérive-Est, Toamasina, Brickaville and Vatomandry

most of the rice fields and the fields in these regions are under water :
Andapa, Antsohihy, Bealanana, Ambatondrazaka, and Marovoay (the first and
the second rice granary storage regions in Madagascar)

Many roads have been damaged



Impact on human lives

The CNS reported :
 - 20 confirmed deaths,
 - 180 disappeared,
 - 1,200 injured and in need of first aid
 - 520,000 have been affected,
 - 5,000 homeless
 - 15,000 needed immediate assistance (foods, shelter, potable water )
 - 50-75 % of rice, bean and maize crops lost


Description of Damages

Damage to Crops

Normally, in May and middle of June, people are preparing to harvest rice,
beans and maize. However, the floods have destroyed vast areas of cropland

in the north (Andapa, Sambava,*), about 60 % of the rice fields were
destroyed

in the north-western (Antsohihy, Bealanana,*), about 75 % of the fields of
beans and maize were destroyed,

in the west (Marovoay and surrondings), about 80 % of the rice fields were
badly destroyed (under water),

in the north of the Province of Antananarivo (Ambatondrazaka), about 80 %
of the rice fields were badly damaged

in the east (Maroantsetra, Fénérive-Est, Toamasina, Vatomandry), about 60
% of the rice fields were destroyed




Locations for Proposed Response
SAVA Region, districts of Sambava, Andava, Vohemar, and Antalaha,
North Western Region, districts of Bealanana, and Antsohihy,
West Region, district of Marovoay
East Region, district of Ambatondrazaka, Maroantsetra, Fénérive-Est and
  Toamasina I and II.



Current Security Situation

During the last three months, the security situation was dubious due to
the political situation in Madagascar. The opposing political party of the
current Government of Marc Ravalomanana (the President elected on 16
December 2001) erected a blockage and dynamited many bridges around the
Province of Antananarivo. Now, the situation is improving after the
Agreement of Dakar between the President and the previous President Didier
Ratsiraka.



GOAL & OBJECTIVES

Goal:  to assist the more vulnerable victims of this latest cyclone to
return to their normal life - to enable them to recover their means of
subsistence, improve their health and implement disaster prevention and
mitigation strategies which will prepare them to better address future
emergency situations.


Objectives

to provide 5 kilos each of rice and lentil seed to 2,000 affected farmers.

to provide 5 kilos each of rice and bean and 0,5 liter of oil per week
during 2 month to 1,500 effected families

to provide a basic resettlement kit to 1,500 families : soap, cholera
treatment, second hand clothes

to provide a basic medicines kit to 20 SAF / FJKM dispensaries

to provide 1,500 families with housing rehabilitation kits; each kit will
contain 2 metal sheets and 2 bags of cement.

to provide a basic medicines kit to 35 SAF / FJKM dispensaries in these
region

to train 80 trainers and 400 local beneficiaries in disaster assessment
techniques, prevention and mitigation strategies; 50 of the 80 trainers
are community leaders and 30 are SAF community development promoters

to reconstitute 10 cereal granaries for food security with emergency stock
in the affected regions.

to rehabilitate and to build 100 wells




TARGETED BENIFICIARIES

The targeted beneficiaries are the families that have lost their means of
subsistence (rural peasant farmers), those that have lost their homes, and
communities that have lost their churches, schools and clinics.

Number and Type of Targeted Beneficiaries
2,000 rural farm families (rice and lentil seed)
1,500 families (rice distribution, resettlement kit)
35 SAF / FJKM dispensaries
10 Cereal granaries for food security / emergency stocks
100 re-built water wells
80 trainers and 400 beneficiaries community based disaster response
  training participants


Criteria used in Beneficiary Selection

Participants will be those disaster victims identified by the SAF
development promoters in co-ordination with community leaders and selected
regardless of their faith.



PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Provision of rice and lentil seed to 2,000 farmers

The SAF staff and the contracted labourers, with the Peasant
Organizations, will distribute the rice and maize seed to the affected
farmers.  The rice and maize seed will be purchased locally and
transported to the affected areas.

Provision of Basic Resettlement Kits to 1,500 families

The basic resettlement kits will be purchased locally and transported to
the affected areas.  The SAF staff, supported by the contracted day
labourers with the Peasant Organisations will distribute the kits to the
affected families.



Provision of Housing Rehabilitation Kits to 1,500  families

The housing rehabilitation kits will be purchased locally and transported
to the affected areas.  The SAF staff, supported by the contracted day
labourers with the Peasant Organisations will distribute the kits to the
affected families.



Provision of Basic medicines kit to 35 SAF/ FJKM dispensaries

The medicines will be purchased locally and transported to the affected
areas. The SAF doctors will treat the affected families.


Training 480 Persons in Disaster Assessment Techniques, Prevention &
Mitigation

Training of the 80 trainers and 400 local beneficiaries in Disaster
Assessment procedures and culturally, environmentally appropriate
prevention & mitigation strategies will be carried out by the SAF Disaster
Relief Co-ordinator and the SAF Social Services Department.

Cleaning-up and rehabilitation of 100 wells



ADMINISTRATION, FINANCE, MONITORING & REPORTING

Administration

A detailed organisational chart is found in Appendix A.  This disaster
response program will fit within the normal chain of accountability and
supervision.  Specifically this will involve the following:

SAF staff and a certain number of contracted day labourers will implement
this response program.  Specifically this will call for the following
numbers and levels to be involved:
 - 30 Contracted day labourers:
 - 25 SAF Village level staff/promoters:
 - Regional Supervisors - 9
 - SAF Relief Co-ordinator
 - SAF Program Director

18 SAF staff based in and assigned to the affected districts will provide
the direct supervision and administration of the relief response; they
will be supported via the SAF chain of accountability of the Emergency
Relief Co-ordinator within the Social Services Sector and the Overall
Project Manager in the Technical Department.


Finance

A detailed Control and Fund Management System diagram is found in Appendix
B. The project finance management and control system will fall within this
system for this disaster response program.  Requests for funds to meet
expenses for this response must be requested by the relief Co-ordinator
and approved by the Project Director of the Technical Department.  An
audited finance report will be done related to expenditures for this
response initiative and will be provided to all donors.


Monitoring

The existing 18 SAF staff in the affected targeted locations will be
responsible for monitoring the project on a monthly basis and reporting on
the activities and the achievements via the normal chain of accountability
and supervision.  Specifically this will be as follows:

18 local SAF staff in the affected areas report to the Relief Co-ordinator
who in turn compiles the reports for submission to the Social Services
Department where it is passed to the Project Director of the Technical
Department.



IMPLEMENTATION TIMETABLE

June to end November 2002

Transition from Emergency

SAF has ongoing development activities and programs in the localities to
be served and SAF staff works with organised peasant organisations in
these localities.  Current development activities are financially
supported by other external and local sources.  The proposed relief
activities and assistance are designed to restore the families and
communities to pre-disaster levels of existence and aid in the return to
normal life style at the family and community level.



COORDINATION

The CNS co-ordinate all interventions in the affected regions and SAF will
send monthly reports concerning the intervention to the Permanent
Secretary of CNS for information.



BUDGET

ESTIMTED EXPENDITURE

Description	Type of	No of	Unit Cost	Budget	Budget
		Unit	Units	FMG	FMG	US$
DIRECT ASSISTANCE
Crisis Phase Assistance
Food Security
Rice Seed	kilo	10,000	4,500	45,000,000	6,849
Corn Seed	kilo	10,000	3,500	35,000,000	5,327
Bean Seed	kilo	10,000	3,500	35,000,000	5,327
Food and Non-food Relief items
Rice	kilo	60,000	4,000	240,000,000	29,268
Bean 	kilo	60,000	3,500	210,000,000	25,610
Oil	liter	6,000	15,000	90,000,000	10,976
Second hand clothes	pack	150	150,000	22,500,000	2,744
Soap	pack	1,500	25,000	37,500,000	4,573
Sur'Eau  (Anti-Cholera treatment)	liter	1,500	4,000	6,000,000	732
Purchase of cement	bag	3,000	60,000	180,000,000	21,951
Purchase of metal sheets	sheet	3,000	100,000	300,000,000	36,585
Purchase of medicines	pack	350	250,000	87,500,000	10,671
Subtotal Crisis phase assistance				1,288,500,000	160,614

 Description	Type of	No of	Unit Cost	Budget	Budget
		Unit	Units	FMG	FMG	US$
Post Crisis Assistance
Granary construction	Unit 	10	50,000,000	500,000,000	60,976
Purchase of seed stock	kilo	30,000	4,500	135,000,000	16,463
Materials for Well rehabilitation	well	10	5,000,000	50,000,000	6,098
Disaster Prep Training Seminar	Unit 	20	5,000,000	100,000,000	12,195
Training supplies		20	1,500,000	30,000,000	3,659
Subtotal Post crisis phase assistance			815,000,000	99,390

TOTAL DIRECT ASSISTANCE				2,103,500,000	260,004

MATERIAL TRANSPORT, STORAGE, HANDLING
Storage, Warehousing, Handling
Warehouse Rental	month	6	1,000,000	6,000,000	732
Warehouse Security	month	6	200,000	1,200,000	146
Total Storage, warehousing, Handling			7,200,000	878

CAPITAL EQUIPMENT (Over $500)
Second hand laptop	unit	1	8,000,000	8,000,000	1,135

PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT
Staff Salaries and Support
Supervisory level staff 	month	6	1,000,000	6,000,000	732
Contract labor food distribution 	labor	35	2,500,000	87,500,000	10,671
Contract labor distrib of supplies	labor	35	2,500,000	87,500,000	10,671
Two truck drivers 	day	450	45,000	20,250,000	2,470
Staff Travel
Local travel	month	6	5,000,000	30,000,000	3,659
Per Diems (food & lodging)	month	6	2,000,000	12,000,000	1,463
Office Operations
Paper supplies	ream	25	75,000	1,875,000	229
Files	file	50	4,000	200,000	24
Communications
Cellphone connection fee	Lump sum			2,000,000	244
Vehicle Operations
Fuel 	liter	20,000	3,000r	60,000,000	7,317
Maintenance 	month	6	2,000,000	12,000,000	1,463
Total Personnel, Admin, Support & Operations			319,325,000	38,942

Audit and Evaluation
ACT Appeal Funds	Lump sum			30,000,000	3,659

TOTAL  ESTIMATED EXPENDITURE			2,468,025,000	304,618

Exchange Rate (21/05/02) - FMG: 1USD = 6,570



 APPENDIX  A

Organizational  Chart of SAF :

The objective of the SAF organisation chart is to better meet the needs of its employees in the field. This organisation chart aims at eliminating the barriers between the different programs.
TECHNICAL DEPARTMENT
(TD)
SAI
SS
SEC
NATIONAL COMMITTEE
BOARD OF DIRECTORS
MANAGEMENT COMMITTEE

ADMINISTRATIVE AND FINANCIAL DEPARTMENNT
(AFD)
HUMAN RESSOURCES DEPARTMENTS
Development centre
Free Health centre
Development centres
Free Health centre
AS
PERS
ISS
SS
ES


ES:	Economic Section
SS :	Social Section (includes Relief Coordinator)
ISS :	Institutional Support Section
FS :	Finance Section
AC :	Accounting Section
LS :	Logistic Section
COM :	Communication Section
PERS. : Personnel Service



 APPENDIX B

FINANCIAL MANAGEMENT AND CONTROL

The Chief of Social Section and the Chief of the Technical Department
  within SAF supervise all the activities of the Chief Co-ordinator of
  the Emergency Relief Program.

Information
Planning Fitting
Control and fund management system:


Fund granting application
DT

Recipients
- Technical support
- follow up
- review of the application
- activity report
- a new planning
- finance application
- fund granting
- use of the fund
Funds granting
NO
Study :
- Technical feasibility
- Compliance of activity/budget
Unity responsible person
(Free health centre, development centre)
Application review
Technical support
Follow up
YES
Study:
Compliance of activity/budget
Activity planning  respect
Technical feasibility
Compliance of  report/manual of procedure
NO
Yes
NO
Yes
AFD
Fund application
planning
quarterly report
Production :
Cash statement
Budget situation
 APPENDIX B  Con't

The Emergency Relief Program follows the procedures of SAF:

The Board of Directors allowing the project expenditure approves the
project budget.

Double signatures access the bank account: the signature of the management
and that of the Chief of the Technical Department.

The Financial Department carries out a monthly control: cash control and
control of the recorded expenditures (see Control and Fund management
system)

The expenditures should be approved by the responsible of the Technical
and Financial Department before carrying out the transfer.

The complete financial report is prepared bi-annually. The budgetary variances and needed or appropriate explanations of the variances are included in the financial report.



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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response.  The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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   Ecumenical Centre                          Phone: ++41-22-791.60.33
   150, route de Ferney                         Fax: ++41-22-791.65.06
   P.O. Box 2100                             E-Mail: act@wcc-coe.org
   1211 Geneva 2                              Telex: 415 730 OIK CH
   Switzerland                                 http://www.act-intl.org


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