Nepal: Floods - ACT: 19-Sep-02
Action by Churches Together (ACT)
Appeal - Nepal
Assistance to Flood & Landslide Victims - ASNP-21 (Revision 1)
Appeal Target: US$ 71,292
Balance Requested from ACT Network: US$ 31,111
Geneva, 19 September 2002
Since issuing ASNP-21 on 9 August 2002 fresh reports have been received
from western Nepal of serious food deficits in the Kailali District
resulting directly and indirectly from flood and related seasonal factors.
This has come to attention only after nearly completing the crisis phase
of the assistance in the four other districts. Kailali is in the western
part of Nepal where the monsoon arrives later.
Since the funds pledged for the crisis phase have not been fully utilised,
the Lutheran World Federation, Nepal have requested to include up to 500
families for the Kailali District - for food distribution only for a
period of between 15 to 30 days. The original appeal includes food
distribution so this is an appeal for an extension of the geographical
area within the existing budget.
LWF Nepal still needs funds to complete the implementation of this
project. We strongly urge our donors to consider further funding for this
appeal.
Project Completion Date:
31 December 2002
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
US$
Total Appeal Target(s) 71,292
Less: Pledges/Contr. Recd. 40,181
Balance Requested from ACT Network 31,111
John Nduna
Acting Director, ACT
REQUESTING ACT MEMBER
Lutheran World Federation/Nepal Programme (LWF Nepal)
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
LWF Nepal is the field programme of LWF/DWS, Geneva. The programme was
established in 1984 and remains one of the leading international
development and relief organisations (INGOs) in Nepal. LWF Nepal has
ongoing development programmes and has since also implemented several
emergency programmes. They include relief and rehabilitation of school
buildings after the earthquake in 1988 and floods in 1995. In 1998, LWF
Nepal received ACT Rapid Response Funds for relief support to flood
victims. In 2000, an Act Appeal for relief and resettlement assistance to
freed bonded labourers in SW Nepal was implemented in far-western Nepal.
Since LWF Nepal's establishment, it has implemented many projects in
partnership with local NGOs. From the programme's inception, the Nepal Red
Cross Society (NRCS) was one of LWF Nepal's main implementing partners and
good working relations and co-operation has been maintained, even though
LWF Nepal has phased out development assistance from those areas where
NRCS was the formal local implementing partner. LWF Nepal also implemented
several Community Projects in partnership with NRCS of which the Water
Resource Development Project in Baglung was a major one. During 1989~92,
LWF Nepal implemented community development programmes in Mahottari
district (one of the planned intervention areas for this appeal) in
partnership with NRCS. NRCS has an extensive network in every district
throughout Nepal and is recognised as the leading relief organisation in
Nepal.
DESCRIPTION OF EMERGENCY SITUATION
Background
The emergency has arisen as a result of torrential monsoon rains from 20
July onwards which have struck a belt of central Nepal. When the scale of
the flooding and landslide became apparent, LWF Nepal issued an initial
Alert on 26 July. A Rapid Assessment Team comprising staff from the LWF
Bhutanese Refugee project made a short visit to five of the worst affected
districts and submitted a report plus photographs; a debriefing and
discussion on actions to be taken was held on 2 August and an appropriate
intervention strategy developed. On this basis a second Alert including a
provisional budget for ACT relief assistance was sent on 2 August. An
Interim Report was sent to ACT Co-ordination Office on 5 September after
part of the crisis phase distribution had been completed.
Current Situation
Torrential and persistent monsoon rains over the last week of July and
early August in central Nepal have caused significant damage and loss of
life. According to the reports received from Nepal Red Cross Society
District Chapters & Ministry of Home Affaire, the recent floods and
landslides have affected approximately 301,046 persons and 49,249 families
in 49 districts of the kingdom. The Nepal Red Cross Society has provided
relief materials to approximately 61,224 persons of 9,419 families in more
than 43 districts. In certain central districts, the intensity of
rainfall has exceeded records; in the plains district of Sarlahi one day's
rainfall volume exceeded 200 millimetres, the heaviest recorded in the
past 200 years.
Though flood damage was very localised in the western Districts, related
seasonal problems have also caused localised suffering. The high level of
insecurity arising from the Maoist insurgency and security operations, the
recent resettlement of former bonded labourers (Kamaiyas) whose first
farming season has just commenced, together with the lack of farm work
during the monsoon seasons has meant severe shortages in certain remoter
parts of Kailali District. LWF Nepal staff working in the district report
people suffering food deficits and forced to eat leaves (arum) from the
forest. In some cases, children are consuming only rice-boiled water
(soup) there are reports of sickness due to nutrition deficiency. Some
adults also suffer ill health and are unable to move long distances for
work. Farm work will become available by the end of September but there
is currently desperation in the remote settlements.
Locations for ACT Emergency Response
Since some areas remain inaccessible, full and detailed information is
still lacking. However is necessary and appropriate for ACT/LWF Nepal to
intervene with relief and immediate recovery assistance, though on a
modest scale in five badly affected districts, namely Sarlahi, Mahottari,
Jhapa, Morang and Kailali.
Disaster and Emergency Statistics
Districts
Disaster type
Affected
Displaced families
Families
Population
Sarlahi
Flood
941
6,218
700
Mahottari
Flood
1,259
8,183
825
Jhapa/Morang
Flood
1,050
6,825
100
Kailali
Flood/food shortage
750
4,125
500
(newly settled)
Total
4,000
25,351
2,125
Current Security Situation
Although a low-level civil war between Maoist insurgents and Government
security forces has been taking place in Nepal with increasing intensity
over the past 7 years, this will not significantly affect relief
involvement in the targeted districts. However, landslides caused by
excessive rain and flooding have caused access problems both on the main
highway through the hills (which is being reopened) but also in local
access to communities and villages affected by landslides. Access problems
and a recent intensification in Maoist attacks (and resultant security
force operations) from mid-August have also created complications.
GOAL & OBJECTIVES
Goal: The overall goal is to provide basic support for survival of the
displaced and homeless families worst affected by floods and seasonal
hunger.
Objectives:
To ensure that worst-affected displaced and homeless families are assisted
in meeting their immediate basic food and related needs for a period of 15
days.
To ensure that the worst-affected displaced families are assisted in
re-establishing their lives and livelihoods through a recovery programme
of shelter, water and sanitation assistance for a period of up to 4
months.
TARGETED BENEFICIARIES
Number and Type of Targeted Beneficiaries
Only rural areas will receive assistance, those deemed to have suffered
the greatest degree of destruction and deprivation as a result of flood
(and landslide) and seasonal hunger in the far west.
An effort will be made to limit assistance to focused geographic areas
(for ease of distribution and monitoring). The final selection will be
made once more detailed assessment of local damage has been received
On the basis of the above criteria, relief and recovery assistance will be
extended on a family-household basis with priority to women-headed
households. However since damage and vulnerability are the prime criteria,
equal assistance to all family members (women, men, children).
Approximately 6,000 individual flood victims will benefit from this
assistance: an estimated 1,148 households in total
Criteria used in Beneficiary Selection
Immediately following the disaster, ACT/LWF Nepal sent a Rapid Response
Team to the assess the situation in Sarlahi, Mahottari, Jhapa and Morang
districts. Later, in early September an assessment team visited affected
parts of Kailali District and based on these finding the following
criteria were identified
Rural households/families worst affected by floods, landslide and seasonal
hunger/deprivation
Worst-affected rural Village Development Committees in the selected
Districts
Households/families worst affected by flood/landslide in the selected and
worst affected VDCs
Among those families, those with greatest vulnerability (women-headed
households, elderly, children)
Plans for relief distribution were made to assist the following
Jhapa/Morang - 6 Village Development Committees - 100 families
Sarlahi - 7 Village Development Committees - 268 families
Mahottari - 15 Village Development Committees - 280 families
Kailali - up to 6 VDCs - 500 families (food assistance only)
Number of Targeted Beneficiaries According To Proposed Assistance
This assistance should cover an estimated 6,300 people from the 1,148
worst affected families in Sarlahi, Mahottari, Jhapa, Morang and Kailali
districts.
PROPOSED EMERGENCY ASSISTANCE And IMPLEMENTATION
Assistance will be provided to 1,148 families in Sarlahi, Mahottari,
Jhapa, Morang and Kailali districts. It is planned to provide the
following assistance (the specific items may be adjusted according to (a)
local assessment of needs; and (b) local availability)
Crisis Relief phase (within 1 month):
SN
Particulars
Unit
Qty.
1
Rice
gram/family/day
2,400
Pulses
gram/family/day
360
Veg Oil
gram/family/day
150
Sugar
gram/family/day
120
Salt
gram/family/day
60
Potato
gram/family/day
450
Onion
gram/family/day
90
Kerosene
Ltr./family
10
Utensil
Set/family
1
Clothing
Set/person
1
Tarpaulin sheet
Sheet/family
1
Mosquito net
Nos/family
2
Note: for Kailali District, only food assistance will be provided. The
actual allocation varies according to local needs assessment. The
unutilised funds earmarked are used to cover additional families.
Post-Crisis Recovery Phase (after 1 month, to be concluded within 4
months):
SN
Particulars
Unit
Qty.
Hand pump/water system rehab
nos
125
Chlorination of existing water supplies
nos
500
Latrines
nos
250
Medical supplies*
set
1,000
*If insufficient received, medical supplies have lower priority
Implementation Description Per Activity
A joint team comprising LWF Nepal and the Nepal Red Cross Society (NRCS)
local chapters in each district has been implementing the relief
assistance activity. In all districts efforts are co-ordinated with the
local District Development Committee. LWF Nepal has seconded 3 staff
experienced in relief assistance to implement the operation. The relief
materials will be purchased by LWF Nepal - foodstuffs locally (to reduce
transport costs) and items such as tarpaulins, utensils and cotton mats
centrally in Kathmandu - after receiving competitive quotations in
accordance with ACT/LWF Nepal procurement procedures.
Transition from Emergency
There is no specific intention, at this stage, to plan for follow-up
rehabilitation in Sarlahi and Mahottari Districts, which is not part of
the current LWF Nepal working area (though relief operations have extended
there in the past). LWF Nepal is however already operating in Jhapa,
Morang and Kailali Districts - for relief assistance which is channelled
to those communities, LWF Nepal will continue its ongoing rehabilitation
and development activities.
ADMINISTRATION, FINANCE, MONITORING, REPORTING
Administration
The ACT/LWF Nepal Kathmandu Co-ordination office is responsible for the
overall operation. A total of three staff, possessing some experience in
emergency operations, will be temporarily seconded to the project area(s)
in Sarlahi and Morang and be responsible for the detailed implementation.
For assistance in Jhapa/Morang, the LWF Nepal Eastern Region/BRP Centre
will be responsible, For Kailali, the LWF Nepal Western Region Centre will
be responsible.
Finance Management and Controls
Since the assistance requires some bulk purchase of relief items, all
procurement and financial matters will be dealt by LWF Nepal Kathmandu
office. Project accounts will be maintained as per LWF Nepal established
accounting norms (including procurement policy). The Auditors are the
regular LWF Nepal external auditors, associated with Price
WaterhouseCoopers, Katmandu.
Monitoring Procedures
The seconded team at field level and LWF Kathmandu Office will conduct
monitoring. LWF Kathmandu office staff will visit fortnightly and report
to the Country Representative.
IMPLEMENTATION TIMETABLE
Approximate date
Actions Planned
Current Status/remarks
30 July -1August
Issue preliminary Alert to Act Intl, Visit to affected District by Rapid
Assessment team from BRP
Completed
1 - 8 August
Review of situation, assessment findings, contact with other
agencies/actors, plan for ACT Alert and Appeal
Completed
15 August - 9 September
Relief/Crisis Phase: secondment of relief Team, further detailed
assessment, identification of areas/communities for assistance,
agreement with local authorities and NRCS, procurement of relief
items, distribution; field monitoring and reporting
Assessment conducted in Kailali District following reports of severe
shortage; arrangements for distribution to first batch of 118 families
advance
Completed
In advanced stage (at 13.9.02)
16 September - 31 December
Recovery Phase (depending on response to ACT Appeal); further detailed
assessment of recovery needs, and identification of area/communities to
receive assistance; agreement with local authorities and partners
(NRCS); field monitoring and reporting
Depending on progress in the crisis phase, detailed needs assessment and
level of response to the ACT Appeal
CO-ORDINATION
LWF Nepal is a member of the Disaster Preparedness Network (DPNet)
comprising 20 leading NGOs and the Red Cross which meets on a regular
basis. Meetings of DPNet were convened following the disaster to exchange
information and bilateral contact is maintained in Kathmandu. In the
affected districts, LWF Nepal, in collaboration with the NRCS local
chapters and the District Administration (CDO), have deployed a Rapid
Assessment team in Jhapa/Morang where LWF Nepal presently operates. The
BRP senior staff maintains regular contact with the local Government
officials as well as with local communities. When the project commences,
co-ordination will shift primarily to local level. Within the selected
districts, the ACT/LWF Nepal Team will link directly with NRCS and the
local administration to ensure that the relief and recovery assistance is
channelled to those locations/communities and households in greatest need.
BUDGET
Description
Type
No. of
Unit Cost
Rev. Budget
19.09.02
Orig Bud
09.08.02
Rev. Bud 19/09/02
Actual
10/09/02
Unit
Units
NPR
NPR
USD
USD
USD
INCOME - through ACT C.O
Lutheran World Relief
5,000
Disciples of Christ: Week of Compassion
1,000
1,000
ACT Netherlands
14,783
14,783
Diakonisches Werk
19,398
19,398
TOTAL INCOME
40,181
35,181
ESTIMATED EXPENDITURE
CRISIS PHASE ASSISTANCE - 1148 families
Food - 1148 families for 15 days:
Rice
kg
39,600
16
613,800
7,101
8,071
4,688
Pulses
kg
3,240
40
129,600
1,704
1,704
1,648
Vegetable oil
kg
1,850
65
120,250
1,154
1,581
1,318
Sugar
kg
1,080
27
29,160
454
383
385
Salt
kg
1,540
9
13,860
71
182
67
Potatoes
kg
4,050
16
64,800
852
852
805
Onions
kg
810
16
12,960
170
170
184
Non Food Items:
Kerosene
litre
5,480
17
93,160
1,578
1,225
1,224
Utensils
sets
648
327
211,896
7,101
2,786
2,782
Clothing
sets
3,600
200
720,000
9,467
9,467
9,631
Shelter:
Tarpaulin sheet
sheet
2,212
270
597,240
5,602
7,853
7,807
Mosquito nets
nos.
1,296
330
427,680
5,523
5,624
5,624
Distribution Costs:
Staff Salaries - implementation
person
2
32,450
64,900
853
853
0
Staff Salaries - logistics
person
1
14,400
14,400
189
189
0
Staff Salaries - monitoring
Travel and per diem
days
39
400
15,600
205
205
0
Office rental
Communications
month
1
8,000
8,000
105
105
0
Office expenses
month
1
5,000
5,000
66
66
0
Vehicle expenses - 4+B12WD
month
1
5,000
5,000
66
66
0
Transportation
L/S
108,750
108,750
1,430
0
Total Crisis Phase assistance - 1148 families
3,256,056
42,261
42,815
36,163
POST CRISIS PHASE - 600 families
Water and Sanitation:
Hand pumps
set
125
3,500
437,500
5,753
5,753
0
Chlorination of existing water supplies
each
250
150
37,500
986
493
0
Description
Type
No. of
Unit Cost
Rev. Budget
19.09.02
Orig Bud
09.08.02
Rev. Bud 19/09/02
Actual
10/09/02
Unit
Units
NPR
NPR
USD
USD
USD
Latrines
each
250
1,100
275,000
3,616
3,616
0
Health and Medical:
Medical supplies
set
1,000
200
200,000
2,630
2,630
0
Direct Expenses:
Staff Salaries - implement.
person
2
32,670
65,340
859
859
0
Staff Salaries - logistics
person
1
14,400
14,400
189
189
0
Staff Salaries - monitoring
-
197
-
0
Travel and per diem
month
4
15,600
62,400
821
821
0
Office rental
-
-
Communications
month
4
8,000
32,000
421
421
0
Office expenses
month
4
5,000
20,000
263
263
0
Vehicle expenses - 4WD
month
4
5,000
20,000
263
263
0
Programme Monitoring
lump sum
15,000
197
0
Sub - Total
1,179,140
15,998
15,505
0
MATERIAL TRANSPORT, STORAGE & HANDLING
Truck rental
lump sum
1
250,000
250,000
3,287
3,287
0
Salaries - drivers
-
163
-
0
Warehouse rental
month
4.0
6,000
24,000
316
316
0
Labour loading & unloading
family
600
170
102,000
1,341
1,341
0
Salaries - warehouse staff
-
184
-
0
Sub - Total
126,000
5,291
4,944
0
PERSONNEL, ADMIN, SUPPORT & OPS
Staff Salaries & Support - Kathmandu
Salary - LWF Rep - 5%
month
5
88,000
440,000
5,786
5,786
0
Salary - Finance Magr - 10%
month
5
10,000
50,000
657
657
0
Admin Staff 2 @10%
month
460
0
Salary - Driver 25%
month
5
3,100
15,500
204
204
0
Office Operations - Kathmandu
Office rental - 5%
month
5
1,500
7,500
99
99
0
Office utilities
lump sum
5
2,000
10,000
131
131
0
Office stationery & supplies
lump sum
5
1,000
5,000
66
66
0
Communications - Kathmandu
Telephone and fax
lump sum
5
2,000
10,000
131
131
0
Email
lump sum
5
500
2,500
33
33
0
Vehicle Operations - Kathmandu
Fuel
lump sum
5
3,000
15,000
197
197
0
Maintenance
lump sum
5
2,000
10,000
131
131
0
Insurance
month
7,000
7,000
92
92
0
Sub Total
572,500
7,988
7,528
0
Description
Type
No. of
Unit Cost
Rev. Budget
19.09.02
Orig Bud
09.08.02
Rev. Bud 19/09/02
Actual
10/09/02
Unit
Units
NPR
NPR
USD
USD
USD
AUDIT FEES
lump sum
2,891,801
38,025
500
500
0
TOTAL ESTIMATED EXPENDITURE
5,171,721
72,038
71,292
36,163
BALANCE
-72,038
-31,111
-983
EXCHANGE RATE: NPR: 1 USD = 76.05 NPR
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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response. The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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Ecumenical Centre Phone: ++41-22-791.60.33
150, route de Ferney Fax: ++41-22-791.65.06
P.O. Box 2100 E-Mail: act@wcc-coe.org
1211 Geneva 2 Telex: 415 730 OIK CH
Switzerland http://www.act-intl.org
distributed by
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