Action by Churches Together (ACT) Appeal - Burundi Emergency Relief & Rehabilitation - AFBI-01 Appeal Target : US$ 2,656,359 Geneva, 3 March 2000
The peace in Burundi still remains very fragile with armed groups still active especially in the southern and western provinces of Bubanza, Bujumbura Rural, Bururi, Makamba, Rutana, and Kayanza. Many people are displaced including over 300,000 who were forced in exposed re-groupment camps in Bujumbura Rural where living conditions can only be described as deplorable. The total displaced within the country is estimated at 800,000 including some who have been displaced for years. The continuing conflict in the Democratic Republic of the Congo adds to the insecurity of the country. Apart from the insecurity the country's economy continues to deteriorate with the exchange rate continuously plunging. The majority of the people especially in the rural areas are facing severe hardships. ACT members, Christian Aid and the Council of Churches in Burundi would like to continue to offer humanitarian aid to the vulnerable people of Burundi and try to get them on a path of long term development if the peace holds. ACT Christian Aid and the Council of Churches in Burundi proposes to respond in the following areas; Agricultural Rehabilitation including the distribution of seeds and tools. Housing Rehabilitation Medical Relief Distribution of Non-Food Items. Rehabilitation of educational structures Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested US$ Total Appeal Target 2,656,359 Less: Pledges/Contr. Recd. Cash 0 In-Kind 0 Balance Requested from ACT Network 2,656,359 Please note that there are items in the budget that require clarification. The necessary information has been requested and, once received, will be forwarded to interested parties. SWITZERLAND We would appreciate being informed of any intent to submit applications for EU and/or USAID funding and the subsequent results. We thank you in advance for your kind cooperation. For further information, please contact: ACT Co-ordinator, Thor-Arne Prois (phone 41 22 791 6033 or mobile phone ++ 41 79 203 6055) or ACT Appeals Officer, John Nduna (phone +41 22 791 6040 or mobile phone ++ 41 79 433 0592) Ms. Genevieve Jacques Thor-Arne Prois Rev. Rudolf Hinz Director ACT Coordinator Director WCC/Cluster on Relations LWF/World Service REQUESTING ACT MEMBER Conseil National des Eglises du Burundi (CNEB): the Council of Churches in Burundi which represents most of the protestant churches in the country has a vast wealth of experience in implementing relief programmes through its network of co-ordinators, nominated by member churches and located in each province of the country. Specific rehabilitation projects are carried out by particular churches which have the capacity and expertise in carrying out such work (e.g. agriculture, income-generation, housing reconstruction). CNEB has sectoral departments which are involved in relief and development work: viz. Womens, Youth, Emergency Relief, Development, and Evangelisation, Peace and Reconciliation departments. Christian Aid: has supported projects in Burundi since the 1970s and established a field office in Bujumbura in mid-1995 to assist the churches in the co-ordination and development of their work. CA has been able to give considerable support in terms of capacity building, particularly in logistics, project appraisal and monitoring, reporting, and financial accountability. IMPLEMENTING AGENCY As above, CNEB is represented by a co-ordinator in each province nominated by the following churches. These co-ordinators are responsible for the implementation and co-ordination of relief programmes. Assistant co-ordinators have been nominated in the past and can be called upon to help with distribution and other project work when needed. The assistants in all cases belong to a different church from the main co-ordinator. Province Churches Bubanza Eglise Episcopale du Burundi (EEB) Bujumbura Mairie Eglise Kibanguiste Bujumbura Rural Eglise Methodiste Libre (EML) Muramvya Eglise Episcopale du Burundi (EEB) Gitega Eglise Evangelique des Amis (EEA) Rutana Eglise Methodiste Unie du Burundi (EMUBU) Cibitoke Eglise Episcopale du Burundi (EEB) Kayanza Union des Eglises Baptistes (UEB) Ngozi Eglise Episcopale du Burundi (EEB) Kirundo Union des Eglises Baptistes (UEB) Muyinga Eglise Episcopale du Burundi (EEB) Karuzi Eglise Episcopale du Burundi (EEB) Bururi Eglise Episcopale du Burundi (EEB) Makamba Union des Eglises Baptistes (UEB) Ruyigi Eglise Episcopale du Burundi (EEB) Mwaro Eglise Evangelique des Amis (EEA) Cankuzo Eglise Methodiste Unie du Burundi (EMUBU) DESCRIPTION OF THE EMERGENCY SITUATION Background The crisis in Burundi has continued since October 1993 when President Ndadaye was assassinated. In spite of an improved security situation since the coup of 1996 which returned President Buyoya to power, the country is still in a state of partial civil war, with armed groups active especially in the southern and western provinces of Bubanza, Bujumbura Rural, Bururi, Makamba, Rutana and Kayanza. Many people are displaced including over 300,000 who have recently been forced into exposed regroupment camps in Bujumbura Rural. The total number displaced within the whole country is now estimated at 800,000 including some who have been displaced for years and are more or less settled in villages. A significant number of refugees have returned from Tanzania to the more peaceful provinces, many of whom are living in conditions of extreme poverty, having to re-establish their crops and rebuild their homes. In recent months a larger number has fled back to Tanzania. The level of inter-ethnic tension in the country is less than at the height of the crisis but there remains much fear and the attacks on Bujumbura in recent months led to a high level of tension in the capital with the threat of local extremist militias being revived. The regroupment policy has had the effect of reducing this tension in the capital (but at a high price in terms of human rights and humanitarian need). The government of Burundi made an internal settlement early in 1998 which included power sharing with a reinforced National Assembly, in which the moderate FRODEBU party (majority Hutu) is dominant. Other jobs were also shared more equitably than before, though not the army leadership. The government agreed to take part in peace negotiations, mediated until his death by ex-President Nyerere of Tanzania and now by former South African President, Nelson Mandela. These negotiations have made some progress but the absence to date of the most active rebel groups reduced the value of the exercise. It is hoped that Nelson will be able to speed up the talks and ensure that they become inclusive. If on that basis an agreement is reached, a great deal of work and persuasion will then be needed internally to implement it. A further threat to peace is the state of the economy. The embargo, introduced to punish Burundi for the 1996 coup, was lifted in January 1999, but the economy has continued to go downhill and the exchange rate has plunged. The main bilateral donors, Belgium, France and the EU, have not resumed aid in a serious way and some are insisting on a signed peace accord before doing so. Peace and development in Burundi, which is small and landlocked, is very dependent on the situation in the region as a whole. If the DRC can achieve a settlement, Burundi will benefit. If not, there will be continuing infiltration of Interahamwe and ex-FAR passing through Burundi in the hope of destabilising Rwanda. The projects supported under the last ACT appeal (1999) have enabled much useful work to be done in terms of humanitarian relief and reconciliation. The situation, in spite of its recent deterioration, permits Christian Aid and CNEB to carry out emergency operations without too much difficulty but with a certain security risk. The continuing crisis gives little hope that it will be possible to phase out emergency relief in the very near future. Description of Targeted Emergency Needs The proposed joint programme aims to tackle the needs of populations throughout Burundi, thanks to the network of CNEB co-ordinators. It is proposed to continue distributions of bean and maize seeds, tools, clothing and sleeping mats to carefully selected needy families returning to their homes and in displacement sites. (CNEB's ACRET4" programme). CNEB and Christian Aid act in collaboration with other NGOs, most of whom concentrate on one or another province. They also collaborate with UN agencies, receiving technical advice and logistical support in particular from the Food and Agricultural Organisation (FAO). The uncertainty and shifting of populations and especially the regroupment which prevents people working in their fields more than twice a week - has had a very bad effect on agricultural production and consequently on peasant income. Also, the years of violence have left many widows and families headed by women. Christian Aid and CNEB have therefore prioritized support for small agricultural projects aiming to multiply seeds, to increase the herd of domestic animals (badly depleted during the crisis and resulting in a lack of organic manure), to provide capital for planting and for the opening up of unused agricultural land. These projects are especially targeted at women and displaced families. One sad and very noticeable effect of the fighting in Burundi has been the huge number of houses destroyed, particularly in some of the suburbs of Bujumbura. The burning of houses, local schools and health centres is still a frequent occurrence in some rural areas. Christian Aid and CNEB included three pilot housing projects in the last ACT appeal. When these have been evaluated, a further programme is proposed whereby families rebuild their homes through the provision of basic roofing and construction materials. The location of such programmes will continue to take into account the security situation, although this can change from month to month. Rutana was chosen for one of the pilot projects as it was relatively stable at the time. Recent events have shown that this was not always to be the case. The part played by Burundian churches and associations in the reaction to the emergency situation has been impressive and Christian Aid is satisfied that working through these partners is the best way of assuring the success and sustainability of its actions. It is also the most culturally sensitive way of operating. These local structures continue to have serious problems of capacity including a lack of equipment (computers, communication equipment, motorbikes, vehicles, budgets for basic running costs) and insufficient management skills. This appeal therefore includes measures to enable Burundian partners to become more efficient and effective. The deteriorating situation in many provinces has impelled CNEB and Christian Aid to revive a programme of emergency non-food items. While clearly the 5 or 6 western and southern provinces are usually the ones to suffer most, it has been thought wise not to be too specific in view of the frequently changing nature of the Burundian struggle. Distribution of the non-food items will be carried out through the network of church co-ordinators. GOAL & OBJECTIVES Goal The overall goal is to work for a country at peace where citizens can live in dignity with an adequate standard of living. Objectives to provide emergency relief and enable partners to respond in case of future emergencies to work towards long-term food security to support the most vulnerable groups, especially women and youth to promote conflict resolution and reconciliation to build up the capacity of local associations and churches to measure the impact of the work carrried out (in terms of effectiveness; peace building) BENEFICIARY INFORMATION AND TARGETED AREAS Geographical Targeted Areas The ACT programme proposed targets all 17 provinces of Burundi for emergency relief (a new province, Mwaro, was recently carved out of the province of Muramvya). Although there are problems of security, with normal precautions it is possible for every commune in the country to be accessed, although spasmodic road closures and rebel movements can cause problems and can add to costs by, for example, having to divert deliveries by a longer route. Programme Province CRET4 seeds and tools programme (CNEB) 17 provinces CRET 4 non-food relief items (CNEB) 6 provinces Agricultural and livestock rehabilitation / food security for women, youth and other groups: Projects continuing from last year are in Kirundo, Kayanza, Bujumbura Mairie and Rural, Gitega, Ruyigi, Karuzi and Bubanza provinces. Additional projects are likely to include Cibitoke, Ngozi and Muramvya provinces. Housing rehabilitation (CNEB, and member churches) 3-4 provinces to be identified Capacity building (Training, equipment) National Medical relief and rehabilitation (EEA, EEB) Gitega/Mwaro, Ruyigi Rehabilitation of teachers college (for peace) Gitega/Mwaro Targeted Beneficiaries The beneficiaries of the various projects and programmes will be as follows: CRET4 seeds and tools programme (CNEB): 40,000 displaced or returnee families in each main season CRET 4 non-food relief items (CNEB): Approximately 90,000 extended families (vulnerable people in sites or returning home). Agricultural and livestock rehabilitation: the total number involved in these groups is approximately 4,500 families, which on the basis of an average of 7 per household gives a total of approximately 31,500 direct beneficiaries. The food production will benefit a much wider population around each project, most of whom are very poor. Housing rehabilitation (CNEB, and member churches):500 families ( 2,500 - 3,500 people) Capacity building (Training, equipment): wide but indirect Medical relief and rehabilitation (EEA, EEB) 5,000 patients per month Teachers college: 300 students plus long term multiplier effect in primary schools Targeting and selection of beneficiaries is carried out by those partner organisations responsible for the implementation of each project. In the case of the large-scale national relief programmes, CNEB has co-ordinators in each province who are responsible for identifying needs and selecting beneficiaries. In all cases, the partner organisations are working in co-ordination and collaboration with local government authorities and other implementing NGOs. Care is taken to target the most needy families, in many cases headed by widows, and partners try to be even-handed in including all ethnic groups and without reference to church membership. CA and monitor the effectiveness of the selection of beneficiaries and make sure that the imperative of strict selection effectively counters the pressure on partners to favor church members, friends and relatives of the local administrators or people trying to buy their way in. In this context, impact assessment studies (e.g. the one recently completed on the seeds and tools distribution), monitoring missions (e.g. the CA visiting monitors of the non-food relief programme) and detailed evaluation reports (e.g. on the Rutana housing project) are all vital. CRET 4 RELIEF PROGRAMME Description of the Emergency Assistance There are two elements to this programme: agricultural relief, and non-food relief. The agricultural relief element of the programme is designed around each agricultural season in Burundi. Thus, agricultural inputs will be purchased, transported and distributed to displaced families at the beginning of seasons 2000B and 2001A. CA/CNEB's proposed projected input for the items required for the agricultural relief element of the programme are: 800,000 kg of beans and 80,000 hoes. Standard rations have already been set per beneficiary family as follows: 10 kg of beans and 1 hoe. In total, some 80,000 families will be targeted. Food security in the region is at its worst since the coup detat of 1996. The already precarious food production which was severely affected by war and general insecurity, has now been dramatically further hampered by late rains and drought, affecting an estimated 40% of the production and population. FAO estimates that the needs for the coming season (2000B) will reach a record 480,000 families, thus requiring 4,800 MT of bean seeds (10kg per family), 480,000 hoes, and 4,800kgs of vegetable seeds. According to a recent FAO report, planting, which should have started in mid-September 1999 was delayed by dry weather. In the most productive areas of Kirundo in the north, Moso in the south east and Imbo in the west, no significant planting took place because of insufficient precipitation. In areas where planting took place with the first rains in late September, such as in the highlands of the central plateau, crops are reported to be stressed by lack of soil moisture . When more rains arrived, it was too late to avoid serious reductions in planting and thus in yields, hence compounding the food supply difficulties further over the next year. Administrative costs only are required for the short season 2000C, which is the dry season planting valleys with access to water. The vegetable seed inputs are provided by other implementers in co-ordination with FAO, with CA/CNEB co-ordinators working alongside them assisting in the identification of the beneficiaries and the distributions. The non-food component of this programme has become urgent with the regroupment in September 1999 of 328,000 persons in the province of Bujumbura Rural (where 73% of the population are displaced), taking the figure to nearly 900,000 persons countrywide currently living in sites. The immediate plan is for 15,000 5 x 4 metre plastic sheeting, 60,000 blankets, 30,000 20 litre jerry-cans and 75 mts of soap will be purchased for distribution to up to 87,500 families in the 6 worst affected provinces, Bujumbura Mairie, Bujumbura Rural, Bubanza, Bururi, Makamba and Rutana. The standard rations per family are: 1 plastic sheeting, 2 blankets, 1 jerrycan and 1kg of soap for 6 months. CA/CNEB will procure, store and distribute to those most vulnerable in strict accordance with international and locally defined humanitarian principles. The uncertain situation has prompted CA and CNEB to request a second major delivery of non-food items later in 2000. Implementation and Management Procurement: Most of the relief items will be purchased in country with the beans coming from local stocks. After consulting with FAO over the technical details, CA will on behalf of FAO, invite quotes from a number of known suppliers of beans and hoes, stating certain conditions and minimum standards of quality. Written offers will be requested by a certain date and in the case of some items a sample also presented requested. FAO will also be consulted over the weight and quality of hoe samples presented. Once all the terms and conditions are met and quality is ensured, the seeds and tools are either delivered to CA's central warehouse in Bujumbura or to three sub depots owned by partner organisations in Bujumbura, Ngozi and Gitega. The non-food items, where possible, will be purchased from local producers in Bujumbura with both blankets and soap being normally available. The plastic sheeting, the jerrycans (and sometimes the blankets) must be obtained from outside the country. In both cases CA/CNEB will use its expertise from previous programmes to secure the best value for money as well as suitability and quality. Storage There are two main storage facilities in Bujumbura. One belongs to CA and is used mainly for the storage of contingency stocks of non-food items. The second is rented specially for the CRET 4 programme by CNEB. There are four CNEB provincial warehouses for which a small rent is paid at Muyinga, Makamba, Karuzi and Ruyigi. In other provinces, the coordinators have found storage space free of cost. Distribution Allocations of seeds and tools: as CNEB has established a presence in each province, represented by coordinators and assistant coordinators from the member churches, specific quantities of beans and hoes are allocated to every province. The quantities will depend on the need and access, as well as the involvement of other implementing agencies. The allocations are discussed and agreed during the planning process with FAO which co-ordinates the overall agricultural relief programme. The allocations of non-food items will be based on past procedures and will depend upon family size. Non-food distributions will take place when and where there are needs as identified by the church coordinators, in discussion with CA and particularly with the Catholic Relief Service (CRS) which is the lead agency for non-food items, co-ordinating regular meetings and keeping up to date statistics of distributions, needs, stocks and pipelines countrywide. Logistics: CA and EEB trucks are used to ferry all relief items to the provinces from Bujumbura, and are then deployed in trucking specific items to the individual provinces. The CRET 4 programme also receives transport assistance from other agencies. Distribution at beneficiary sites: on receipt of the relief items, the CRET 4 coordinators organise the distribution at specific sites. Distribution only takes place when lists of beneficiaries are prepared and approved by the local authorities. Coordinators are instructed to distribute a standard ration of 10 kg of beans and 1 hoe per family, as specified by the co-ordinating body with FAO. It should be noted that other items are distributed to beneficiaries at the same time by other agencies, such as vegetable seeds. Management, administration and monitoring Church coordinators: The CRET 4 programme is based in all 17 provinces, represented by coordinators and assistant coordinators of the following member churches: Province Coordinators Bubanza Episcopal Church of Burundi (EEB Bujumbura) Bujumbura Marie Eglise Kibanguiste Bujumbura Rural Eglise Methodiste Libre (EML) Muramvya Episcopal Church of Burundi (EEB Bujumbura) Gitega Eglise Evangelique des Amis (EEA) Rutana United Methodist Church of Burundi (EMUBU) Cibitoke Episcopal Church of Burundi (EEB Bujumbura) Kayanza Union des Eglises Baptistes (UEB) Ngozi Episcopal Church of Burundi (EEB Buye) Kirundo Union des Eglises Baptistes (UEB) Muyinga Episcopal Church of Burundi (EEB Gitega) Mwaro Eglise Evangelique des Amis (EEA) Karuzi Episcopal Church of Burundi (EEB Gitega) Bururi Episcopal Church of Burundi (EEB Gitega) Makamba Union des Eglises Baptistes (UEB) Ruyigi Episcopal Church of Burundi (EEB Gitega) Cankuzo Eglise Methodiste Libre (EML) Co-ordination procedures CNEB Co-ordinators, along with other agencies (UN, NGOs, Red Cross etc) and local authorities meet monthly in each province, where, amongst other issues such as security and logistics, the proposed distribution lists are shared to avoid any duplication. One agency takes the responsibility for being the focal point in each province, giving OCHA an immediate point of reference. All distribution lists have to be approved by the Governor. This is complemented by relevant information from other sources, such as the World Food Program (WFP) or the International Federation of Red Cross (IFRC) assessments on populations displaced in sites, camps etc. With specific regard to agricultural inputs, where regroupment sites are established, populations having access at least 5 days a week to their fields are targeted. Distribution in the regroupment camps is done following independent assessment of the needs. Populations who are returning to their hills are generally targeted by distributions. If sites or populations are not accessible to CNEB coordinators because of security conditions, alternative solutions are sought within the framework of the national co-ordination. Monitoring and Reporting Ten of the coordinators were trained in PRA techniques and they in turn trained other individuals who took part in a countrywide impact assessment of seeds and tools during mid/late 1999. As a result of this they now have the experience to conduct their own monitoring exercises using the necessary tools to obtain good information. The level of reporting, follow up and impact assessment of the agricultural relief programme has improved substantially over the past two years, and is seen as a key aspect of capacity building for the partner organisations. AGRICULTURAL REHABILITATION PROJECTS Description of the Emergency Assistance After six years of conflict, agricultural production in Burundi suffers from many problems. Displacement of population has meant planting seasons have been missed, livestock has been killed or moved away with the displaced families causing a serious lack of organic manure. The recent regroupment of population and consequent restriction of movement of people to their fields has caused a grave situation especially in Bujumbura Rural. In some areas, population pressure has led to the utilisation of ever more marginal land, especially on steep hillsides, with consequent effects of deforestation and soil erosion. Three consecutive planting seasons have suffered from poor or late rains causing loss of crops, particularly the staple cereals and pulses. On a national level the quality of seeds available has deteriorated, though past projects supported by ACT have led to some improvement. At a local level, people are actively organising themselves into groups and are keen to work and to produce food. This programme is thus rehabilitation in an emergency (and hopefully post-emergency) context. Implementation Methodology In 1999 Christian Aid supported a series of relatively small agriculture, stock rearing and fishery projects run by small churches or lay groups, in many cases womens groups. A few of the projects date from 1998 (and one, Kimeza, from 1996) and have been incorporated. Together these projects are in the process of becoming a programme in the sense that joint training activities and exchanges are being organised so that the different groups learn from and support each other. The programme was successfully funded to the tune of $125,000 from Diakonisches Werk in 1999. CA will continue support agricultural and livestock rehabilitation by continuing to support many of the local projects included in 1999 and will select some additional projects in 2000. The selected projects are mostly in the north and east of the country and also around the capital. Those selected must be seen to be able to provide a significant impact in their locality and be sustainable in their nature. CA has included in the budget a sufficient amount to ensure that training activities and monitoring are effectively undertaken. For the 2000 programme each local partner (many are small groups and not all traditional CA partners, though a number of them belong to CNEB member churches) will present its detailed proposal for continuing funding. Based on monitoring of the 1999 programme by Christian Aid staff, a number of the projects will continue and some new ones will be selected. Narrative and financial reporting procedures are in place. Special consideration is given to issues of gender, sustainability, involvement of the beneficiaries in project implementation, and co-ordination with local authorities and other agencies. The projects currently involved include: Seed multiplication project at Kimeza, Kirundo (EEB Diocese of Buye) which has been funded under previous ACT appeals. This seed multiplication centre produces beans, potatoes, bananas, groundnuts, maize, soya and vegetables as well as livestock grazing. A water lead has been constructed which permits irrigation. Five groups of peasants work on the project, four of which consist only of women. The developments planned in 2000 are the introduction of a herd of goats and the purchase of oil extracting and cheese making equipment. Rice production projects near to Bujumbura (Kimbanguist women/ Baptists) Introduction of goats in Kayanza province (CNEB), Bubanza (YWCA) and Ruyigi (EEB). Fish and chicken farming in Gitega province Marshland (vegetable) cultivation in Kayanza province. Mushroom and potato project, Gitega province (Azagi association). This project served as a role model for the training programme organised in November 1999 for members of all the projects in this scheme and this partner will organise the next training (on livestock). Bee keeping at Buhiga, Karuzi province (EEB Diocese of Gitega). This successful rehabilitation project will become totally self-sufficient by 2002. 25) Batwa agricultural and livestock development, Gitega province (UCEDD). Acquisition of land for the very marginalised Twa (pigmy) population including inputs for agriculture and livestock. Training and exchange of experience remaining important elements of this programme and a proportion of the budget has been saved for this. Other projects are in the process of being identified and checked out before any commitment is made to them. Management, administration and monitoring: see section in CRET 4 Relief Programme HOUSING REHABILITATION PROJECTS Description of the Emergency Assistance In spite of recent events there is still enough confidence to encourage people to return to their homes, especially in Bujumbura Mairie and in the provinces of the north and centre of the country. A very large number of families are without proper shelter and many of these are vulnerable, headed by widows. In 1999 CA supported three pilot projects one in Rutana province (EMUBU) and two in Bujumbura Mairie (EEB and CNEB) supporting 200 and 300 families respectively. Due to administrative delays in Mairie, the EEB project has been greatly delayed. Insecurity has also held up the second phase of the Rutana project. Subject to a thorough evaluation of these pilot projects, it is proposed to support the construction of 1,000 houses in 2000. The selection of locations and church partners will be done by CNEB's emergency department and is likely to include further construction in Bujumbura Mairie where the needs are still enormous, as well as selected projects in other provinces. The exact locations will be selected by May or June 2000. The projects will be run by CNEB member churches with support from the CNEB Emergencies Department. Implementation Methodology The policy is to help families to rebuild their homes, with support from neighbours in the community and some physical and moral support from specially recruited masons. The following inputs will be normally be provided for each house (7m x 6m), per project: Roofing sheets 34 Doors 2 Windows 4 Beams / rafters 30 Nails, brackets etc., brick moulds and enough cement to wash the walls for protection. The beneficiaries are identified by a local committee set up by the church partner in discussion with the local authorities and other local actors who are responsible for drafting lists of the most vulnerable households. The partner organisations will be responsible for verifying these lists after approval of funding and before implementation. Vulnerable households who are not able to rebuild their homes will be assisted where possible by members of the local local community. Management, administration and monitoring With these projects, CA will provide logistical and administrative support to the partner organisations. CA will also ensure that the projects are co-ordinated with other agencies involved in housing and shelter rehabilitation in Burundi so that there is no duplication of efforts. Partner organisations will be required to complete full narrative and financial reporting on each project implemented and CA will carry out regular monitoring of the projects. CAPACITY BUILDING INITIATIVES In working closely with all partners, CA has to be satisfied that their capacity to act effectively is being constantly strengthened. In 2000 it is hoped to build on the successful experience of 1999 when training seminars were organised on PRA techniques (as part of the impact assessment study of the CRET4 programme), on project preparation (problem trees and logical frameworks) and a management manual was produced for CNEB. In 2000, the following items are proposed: A training seminar for CNEB co-ordinators on emergency action and humanitarian principles, taking advantage of the training received in Zimbabwe by three CNEB staff/ co-ordinators and preparing the co-ordinators for the non-food distributions and the CRET4 programme. Further training in English and in management will also be provided for CNEB staff. Material assistance will be provided in the form of motorbikes to four CNEB provincial co-ordinators who do not yet have transport other than push bikes. A computer and a 4x4 vehicle are also sought for CNEB. The CA field office will continue to offer its services to help solve management and other problems within its competence. MEDICAL RELIEF PROJECT Description of the Emergency Assistance The social fabric of the area around Kibimba - at the border of the three provinces of Gitega, Mwaro and Muramvya - was shattered by the crisis in 1993 when the terrible massacre of schoolchildren took place nearby. The hospital, run by the Eglise Evangelique des Amis (EEA), however, never really closed and remained a place where Hutus and Tutsis (and Twa) could meet and receive treatment. The closure of many government health centres at the same time prompted the EEA to establish its mobile clinic and two fixed basic health care clinics in the surrounding hills. This is also an ongoing activity, having been supported by CA through the previous ACT appeals. In 1999, through the ACT appeal, CA was able to fund the appointment of a doctor based at the hospital. In 2000 it is planned to maintain the mobile and fixed clinics while preparing them to be more self-sufficient and studying the wider health needs of the area. The doctor's post will also be maintained and some vital rehabilitation, restoration and replacement of hospital equipment is planned, taking advantage of the doctor's professional advice. Implementation Methodology The health activities of the EEA play an important role in medical relief, particularly in the western part of Gitega and north of Mwaro provinces where the clinics work, by delivering primary and preventative health care. The health care includes vaccinations, treatment of child malnutrition, weighing babies and assessing their nutritional status, caring for pregnant women, treating malaria (currently the major scourge), scabies and diarrhoea, and delivering basic health services. This health care is implemented through the two means: the mobile clinic and fixed basic health centres referred to above. Mobile Clinic: based at Kibimba, the mobile clinic visits various sites in Gitega and Mwaro provinces, including Cakaka, Nyamugari and Murinzi. Besides providing primary and preventative health care, the clinic also transports serious cases to the hospital in Kibimba, or in more serious cases to Gitega and even Bujumbura. The mobile clinic is operated by two nurses, two assistants and one driver. Basic Health Centres (BHCs): the two fixed clinics are based at Musama (Nyanbihanga commune, Mwaro) and at Mutaho (Gitongo commune). Although rudimentary, the BHCs provide a service to local people as well as internally displaced persons. Kibimba Hospital is an old (1949), well-built structure but it is run down. It has a capacity of 50 beds but, beds and mattresses are in a bad state, laboratory equipment is lacking, there is no binocular microscope and the operating theatre lacks essential equipment. These needs will, it is hoped, be met in 2000. EEA continues to work with the local government authorities and other NGOs in the region. One of the advantages of EEA is that it is known in the region, which has helped in its outreach work in the outlying areas. Although EEA provides narrative and financial reports on the use of all the funding it receives for the health project, the organisation still requires accompaniment and support from the Christian Aid field office. In particular, the field office has assisted in improving their reporting and accounting procedures. Management, administration and monitoring Oversight of the health programme is by the EEAs development co-ordinator based at Gitega. Day to day administration is the responsibility of the Administrative and Finance Director based at the hospital, together with the resident doctor. Monitoring by EEA is by the development co-ordinator, with regular visits by CA field office staff, including CA's accountant who has monitored the financial administration and ensured that regular audits have been produced. REHABILITATION OF TEACHERS COLLEGE Description of the Emergency Assistance The massacre crisis of 1993 led to the closure of the once renowned Lycee de Kibimba which had been run by the EEA until the nationalisation of all the schools by President Bagaza. The solid buildings became a temporary home for a large number of displaced families who used what remained of the desks, chairs and other wooden items as firewood and often cooked their meals within the classrooms. In1999 the displaced families left the site and the EEA succeeded in persuading the government to return the school to them. The EEA planned a new strategy for the project, that it should become an "ecole normale" (teacher training school) with a mission to train primary school teachers with skills in peace building and conflict resolution. CA was able to access funds for the first rehabilitation work which enabled the school to get official permission to open its gates in September 1999 with two classes. Implementation methodology. Some of the buildings have thus been renovated in 1999 but very much more remains to be done, as the school has capacity for 14 classes, with 4 dormitories and kitchens still in need of major refurbishment. The higher (teacher training) classes are for boarders. A further two classes are due to open in September 2000. Desks and chairs are needed for the classrooms, beds and mattresses for the dormitories, basic furnishings for the office, staff room and library, tables and chairs for the dining hall. The kitchen equipment (large boilers) was badly damaged and needs replacement. Gender Considerations The pattern of distribution under the CRET4 programme is that the most vulnerable are targeted and this means that widows and families headed by women are in fact prioritised. The majority of the proposed agricultural projects are for women's groups. Similarly the housing programmes will benefit in particular female-headed households. Efforts are made to ensure better gender balance in the various project committees, though this is an uphill struggle in many cases. IMPLEMENTATION SCHEDULE The appeal is planned for the period January to December 2000. The CRET4 programme will be implemented according to the agricultural planting seasons (season 2000B: Jan - Jun 2001 and 2001A: Sept - Dec 2000). Start date: Feb 2000 The emergency non-food items, being a contingency stock, should be funded as early as possible in the appeal year. Start January 2000. The small agricultural projects divide into two categories: (a) projects which have already been established but require further financial support which will require funding early in the appeal period; and (b) new projects which will be funded only when funds are available. Start dates of the latter are dependent upon funding, to tie in with agricultural seasons (except where projects involve livestock). The housing rehabilitation projects cannot start until the pilot projects of 1999 have been properly evaluated and implementation will be gradual as funds become available. Start date: May/June 2000, dependent upon funding. The capacity building activities continue throughout the year. Those that require capital expense would await funding. Start date: April 2000, dependent upon funding. The Mobile Clinic and hospital project is ongoing and would require funding early in the year. Start dates: January 2000. Teachers college: the main expenditure is required early so that the necessary works can be undertaken by September 2000 when the new school intake arrives. Start date: May 2000. [NB: Christian Aid will pre-finance certain parts of the budget in order to speed implementation.] MONITORING AND REPORTING Aspects of monitoring and reporting are covered in the individual project sections. An overall report by CA and CNEB will be provided after six months on all emergency assistance provided in the context of this ACT appeal. This report will be narrative and financial and a comprehensive final report will be completed no later than three months after the end of the appeal period, i.e. by March 2001. Regular updates will be sent to the ACT office and reports on individual projects will also be prepared. The CA field office will assist and advise where necessary. Regular auditors reports are also to be provided. Administration of Funds For the practical administration of appeal funds, it is proposed that these continue to be channelled through Christian Aid in London and passed to the relevant departmental bank accounts of CNEB or to the specific partner as appropriate. Christian Aid will ensure that audits are carried out where required. COORDINATION CNEB and its member churches are all partners of Christian Aid. In addition, Christian Aid also works with the following partners which are not members of CNEB: Eglise Fraternite Evangelique du Christ en Afrique au Burundi (FECABU), Ligue Burundaise des Droits de l'Homme (ITEKA) and Union Chretienne pour l'Education et le Developpement des Desherites. CA/CNEB BUDGET EXPENDITURE Description Type of No of Cost of Budget Unit Units Unit US$ US$ DIRECT ASSISTANCE CRET4 Programme Agricultural Inputs Bean seeds MT 800 500 400,000 Hoes pieces 80,000 2.5 200,000 Non-food items Plastic sheeting rolls 15,000 15 225,000 Blankets pieces 60,000 4 240,000 Jerry-cans nos 30,000 5 150,000 Soap MT 75 1,000 75,000 Sub total 1,290,000 HOUSING REHABILITATION Building materials, labour etc house 500 711 355,500 Monitoring & evaluation ? lump sum 15,000 Sub total 370,500 AGRICULTURAL REHABILITATION Support of 25 small projects lump sum 237,510 Training and exchange lump sum 14,000 Monitoring and Evaluation lump sum 6,000 sub total 257,510 CAPACITY BUILDING INITIATIVES Emergency Preparedness for 18 coordinators x 5 days lump sum 10,000 Training: English, management etc lump sum 5,000 sub total 15,000 MEDICAL RELIEF Mobile clinic: nurses, assistants, vaccinator, admin. staff 5,850 Musama BHC: nurse assistant, vaccinator, watchman 2,620 Gitongo BHC: nurse, assistant, watchman 1,588 Kibimba Hospital Doctor's salary, rent, travel costs 8,130 Equipment to improve hygiene 10,650 Beds, mattresses, sheets, etc 6,397 Extension of hospital wards 12,500 Training of staff, textbooks 10,620 Anti-malaria campaign: binocular microscope, pills 7,239 sub total 65,594 Description Type of No of Cost of Budget Unit Units Unit US$ US$ REHABILITATION OF TEACHERS' COLLEGE Refurbishment of classroom block 13,000 Refurbishment of 2 dormitory blocks 18,536 Purchase of beds, desks, chairs 8,943 Refurbishment of kitchen & equipment 12,195 Refurbishment of library 4,870 Laboratory equipment 20,325 sub total 77,869 TOTAL DIRECT ASSISTANCE 2,076,473 CAPITAL EQUIPMENT Vehicles Motorcycles for CNEB coordinators nos 4 3,500 14,000 4x4 vehicle nos 2 35,000 70,000 Office Equipment Computer and accessories 5,000 Communication Equipment Codan HF base unit & 4 mobile units (Caid) lump sum 22,500 TOTAL CAPITAL EQUIPMENT 111,500 TRANSPORT, STORAGE/WAREHOUSING & HANDLING Storage Rental of CA warehouse, Bujumbura months 12 250 3,000 Rental of CNEB's 4 provincial & 1 central w/house months 12 300 3,600 Security X 6 guards months 72 30 2,160 Transport Rental of 2 x7 ton trucks km 50,400 0.30 15,120 Fuel for trucks litres 25,200 1 25,200 Handling Loading/unloading MT 1,185 4 4,740 Distribution costs within province MT 1,185 50 59,250 TOTAL TRANSPORT, WAREHOUSING 113,070 PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT CRET 4 Relief Programme Salaries & benefits Principal Co-ordinator months 12 200 2,400 Assistant Co-ordinator months 12 175 2,100 17 Provincial Co-ord (12 mths each) months 204 100 20,400 17 Assistants (12 mths each) months 204 75 15,300 Secretary months 12 100 1,200 Driver / Assist mission expenses [ 4 people x 210 days] days/nights 840 20 16,800 Travel Field visits [2 people x 5 days @$20 per person per day] months 12 200 2,400 Co-ordination Meetings meetings 6 600 3,600 Description Type of No of Cost of Budget Unit Units Unit US$ US$ Operations Office materials / Stationery lump sum 1,200 Other costs Audit of ACT funds lump sum 4,000 Training lump sum 2,000 SUBTOTAL CRET 4 Relief Running Costs 71,400 CNEB RUNNING COSTS CNEB General Administration 25,000 Impact Assessment: study of al CA/CNEB work for peace 20,000 SUBTOTAL CNEB Running Costs 45,000 CHRISTIAN AID FIELD OFFICE COSTS Expatriate salaries, pensions and other costs 83,478 Local staff salaries 62,307 medical insurance, health and safety 6,326 Training, local travel 7,731 Staff housing 8,561 Travel in the region & to Europe 7,765 Vehicle: fuel, repair, insurance 25,081 Office rent and running costs 5,613 Tel, fax, e-mail 23,742 Stationery and equipment 8,312 SUBTOTAL Christian Aid Field Office 238,916 TOTAL EXPENDITURE 2,656,359 ACT is a worldwide network of churches and related agencies meeting human need through coordinated emergency response. The ACT Coordinating Office is based with the World Council of Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland. distributed by - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Volunteers in Technical Assistance Disaster Information Center lists: www.vita.org/listsub.htm sitreps nat-dsr web: www.vita.org fireline - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -