Action by Churches Together (ACT)
Sierra Leone
Relief & Rehabilitation - AFSL01
Appeal Target : US$ 5,481,738
Balance Requested from ACT Network US$ 5,465,503

Geneva, 13 March 2000


For 9 years since 1991, Sierra Leone experienced a very severe and brutal
civil war targeted against the innocent population by the rebel groups
opposed to the government in power. In March, 1998, President Kabbah
returned to power after 9 months of misrule by the AFRC and RUF that had
taken over power through a coup in May, 1997 sending the democratically
elected government fleeing into exile. The AFRC/ RUF regime was
characterized by human rights abuses, violence and looting. With the help
of the ECOMOG, power was wrestled back from the AFRC/RUF regime to the
democratic government of President Kabbah. However, the security situation
remained fragile especially in the rural areas that lay beyond ECOMOG's
immediate control. Rebel forces embarked on a campaign to terrorize the
local population and to destabilize the country through the indiscriminate
slaughter and mutilation of civilians. In addition, the deliberate
targeting of community infrastructures and private property greatly
compounded the humanitarian crisis.

In January, 1999 the RUF rebels entered Freetown and after some of the
fiercest fighting seen in the conflict, the rebels were ejected from the
city leaving behind large numbers of civilian casualties and widespread
destruction of property.  The subsequent return to power of the Kabbah
government marked the beginning of the peace process. In July 1999, the
Lome Peace Accord was signed by both government and rebel leaders and, as
part of the agreement, a programme of Disarmament, Demobilization and
Reintegration was initiated. The people of Sierra Leone are embracing this
peace dearly and are looking forward to rebuilding their lives. But the
naked truth is that the country needs the assistance of the International
community to provide even for the most basic humanitarian needs.

The ACT members in Sierra Leone, the Christian Council of Sierra Leone
working together with Christian Aid, and four member churches wishes to
respond to the emergency situation as shown below.

Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
                                           Balance 
           Appeal        Less Amounts      Requested of
           Targets       Received          ACT Network

LWF        1,056,430                         1,056,430
CCSL/CA    3,606,343                         3,606,343
WCSL         250,643                           250,643
BCSL         246,390       16,235              230,155
UMC          147,898                           147,898
MCSL         174,034                           174,034

Total      5,481,738       16,235            5,465,503



Ms. Genevieve Jacques		Thor-Arne Prois		Rev. Rudolf Hinz
Director			ACT Coordinator		Director
WCC/Cluster on Relations				LWF/World Service


DESCRIPTION Of The EMERGENCY SITUATION

Background

Since 1991, the Republic of Sierra Leone has experienced one of Africa's
most brutal civil wars. A coup which overthrew the elected Government in
May 1997 when coup leaders invited rebels into the capital city of
Freetown further contributed to loss of human lives and the destruction of
physical infrastructure. The country's already ailing economy was left in
shambles by the war.

In response to the civil crisis and the humanitarian needs, ACT
Implementing partners including the Christian Council of Sierra Leone
(CCSL), Christian Aid, the Evangelical Lutheran Church in Sierra Leone
(ELCSL) and others, have submitted two appeals, with revisions: AFSL81 and
AFSL91, the latter in two parts: a relief program and a rehabilitation
phase. The contribution of ACT donors to these appeals have been crucial
in undertaking the activities so far achieved by the partners.


Current Situation 

Following many previous attempts, a peace agreement was finally signed in
July 1999, bringing to an end over eight years of fighting. All parties to
the conflict the Government troops, the Armed Forces Ruling Council
(AFRC), the Revolutionary United Front (RUF) and the Citizens Defence
Force (CDF) have accepted the terms of the agreement.  As part of the
peace agreement an estimated 45,000 combatants are to be disarmed and
demobilized. This exercise is planned for the coming three to four months,
when the ex combatants are expected to be reintegrated into communities
and most of them back into civilian life. Disarmament of the fighters was
officially launched in the country on 4 November 1999. The expected
success in the disarmament and demobilization process is bound to trigger
a wave of returnees from exile as well as the return of internally
displaced persons (IDPs) to their original homes. In the capital city
alone, there are an estimated 150,000 IDPs who are expected to return
home.

The prevailing security situation in the southern region as a whole and
some parts of the eastern region proposed to be targeted for this project
can be said to be relatively stable. There is an appreciable presence of
ECOMOG peace keeping troops in Bo and Kenema towns - the headquarters for
the Southern and Eastern regions respectively. In addition, a number of
humanitarian agencies, both international and local, are now restarting
programs in the region. In the final analysis however, real confidence in
the security situation in the area, as much as in the country as a whole,
remains dependent on how effectively the disarmament and demobilization
process is successfully concluded.


Impact On Human Lives

Over 150,000 lives have been lost so far, while an estimated 500,000 have
become refugees mainly in the neighbouring countries of Liberia and
Guinea. Over 1.5 million have become internally displaced. A particular
feature of the civil crisis in Sierra Leone is the estimated 1,000 people
who have had limbs amputated by rebel fighters, some losing both hands,
including elderly, women and children as young as 4 months; these are only
those amputees who have been able to reach registration centers.
Humanitarian agencies manage one amputees' camp in the capital city
Freetown where the UN High Commissioner for Human Rights visiting this
camp is reported to have openly wept.

Following a successful completion of the disarmament and demobilization of
fighters, the reintegration of fighters, returnees and IDPs will be the
major challenge for consolidating the peace process in Sierra Leone.


Description of Damages

While there was destruction in all parts of the country, in the villages
it was worse than in the major cities and towns. This led to over crowding
of the towns and cities, who played host to the hundreds of thousands of
displaced people from the countryside.

Koinadugu, Kailahun and Kono in the north and eastern parts of the country
are some of the worst affected among the 12 districts. The siege and take
over of the capital city by rebel forces in January 1999 was the most
intense, so that within a three week period, it was estimated that over
5,000 lives were lost and 6,000 houses were burnt in the capital city and
surroundings. The subsequent attempt to dislodge the rebels by the
peacekeepers and the fighting between the two groups also contributed to
the physical destruction.

All major roads in the country were destroyed and left abandoned for most
of the past 8 years. Other social facilities including health centers,
schools, community buildings were not spared the destruction or looting
and those not destroyed were left non operational and not maintained for a
number of years. Rural water supply pumps in most cases became inoperable
and in some cases vandalized, leaving the population to drink contaminated
water.  Consequently, the reconstruction efforts will entail total re
building for some communities. Most areas have been totally destroyed and
in many cases people returning to these communities will go through a
period of shock and disbelief at the level of physical destruction they
will meet.

A great majority of Sierra Leone's 4.5 million people are rural dwellers
who make their livelihood from subsistence farming, cultivating on average
1 hectare a year of rice, cassava, other roots, tuber crops and some
vegetables. Most of this population has been dislodged during the civil
crisis, leading to a loss of between 2 - 5 harvests depending on the
location and the severity of the fighting.  Thousands of metric tons of
food commodities were lost per year and hectares of farmland laid to
waste.

 

LUTHERAN WORLD FEDERATION/DEPARTMENT
FOR WORLD SERVICE (LWF/DWS)


REQUESTING  ACT  MEMBER  INFORMATION

Lutheran World Federation/Departement for World Service /LWF/DWS), Sierra
Leone program, in collaboration with the Evangelical Lutheran Church in
Sierra Leone (ELCSL)


IMPLEMENTING ACT MEMBER And PARTNER INFORMATION

The Lutheran World Federation, Department for World Service (LWF/DWS)
started activities in support of Liberia's war victims by late 1990, in
the Republic of Sierra Leone, where Liberian refugees had fled. LWF/DWS
carried out a WFP and UNHCR supported food distribution to some 30,000
Liberian refugees in Kailahun District of Sierra Leone until early 1991
when the organization established itself in Liberia.  The emergency
programs have included food and non food distribution, care and management
of Sierra Leonean refugees and assistance to internally displaced persons
in Liberia.  An estimated 500,000 Liberians and over 100,000 Sierra Leone
refugees have been assisted by LWF/DWS over the last seven years.

Based on the invitation of the ELCSL, the LWF/DWS fielded a number of
separate assessment missions in early 1999, including three missions from
LWF/DWS office in Monrovia and one from LWF/DWS international headquarters
in Geneva. During these missions, extensive consultations were carried out
with other ACT partners who were informed that LWF/DWS in collaboration
with the ELCSL plan to carry out a program of assistance in Sierra Leone.
Subsequently and based on the need in early 1999, LWF/DWS submitted a
logistic support appeal, for supporting the relief activities of ACT
partners in Sierra Leone. This appeal is still necessary to provide
logistical backup for activities under this appeal. A follow up planning
mission was fielded in early November, 1999 comprising three persons: one
from Geneva and two from Monrovia, to discuss with and develop an
emergency/rehabilitation plan for a LWF/DWS program in Sierra Leone,
beginning with an intervention under ACT funding. Thus the basis for this
ACT Appeal.


Description of Implementing Partners

ELCSL was established in 1988. It currently has a membership of about
2,300 in 15 congregations in parts of all four administrative regions of
the country. It is an active member of the Council of Churches in Sierra
Leone (CCSL), the umbrella organization which comprises 18 churches and 26
para - church bodies. The ELCSL was also admitted as a member of the
Lutheran World Federation (LWF) in 1990 and is an ACT implementing partner
in Sierra Leone.

Inspite of the loss and devastation incurred during the civil war, the
ELCSL has been steadfast in its response to the civil crisis and the
humanitarian needs stemming from it. In collaboration with the CCSL and
with the support of its multilateral partnes, the church has successfully
organized and implemented in the country, three emergency relief
assistance programmes during the crisis period.

Through these programmes, the ELCSL has acquired valuable experience with
as well as a proven track record for ecumenical collaboration and
cooperation.

Member churches of the CCSL have in the past been involved in distribution
of relief items channelled through the ELCSL. It is hoped that this
collaboration will continue during the implementation of this project.


LOCATIONS FOR PROPOSED RESPONSE 

Based on the assessment missions undertaken by LWF/DWS and especially the
mission in November, 1999 which had the opportunity to visit both Bo and
Kenema Districts. Findings of the missions were confirmed by government
and NGO sources as to the areas most in need and the potential for LWF/DWS
program. The summary below represents these findings:

Bo District: generally stable, security wise; 3 years of emergency
intervention has created possibilities for rehabilitation and development
work. This district is at present host to over 50 international and local
humanitarian agencies, who have contributed to a stabilization of the
situation.

Kenema District: except for the southern part, the northern section has
been inaccessible to humanitarian work for years. This seems to be the
home base of the hard core fighters; a few huminatarian agencies have
recently started to move in. An inter agency assessment mission was
mounted in late September - early October, '99. The peace keeping force
(ECOMOG) runs a DDR site in Daru. There are over 50,000 internally
displaced persons based in and around Kenema town, who will be returning
to the area. This is an area suggested for LWF/DWS intervention.

Kailahun:  this district, lying next to the most disputed northern
districts of Kono and others has witnessed some of the worst fighting,
starting as far back as 1990.  Most parts are at present considered
inaccessible to humanitarian agencies and will only be accessible,
following the disarmament and demobilization. The inter agency assessment
mission referred to above, reached some parts of this district. Again this
is a potential LWF/DWS area, since it represents a returning area for most
fighters and the internally displaced.


LWF/DWS activities will therefore be carried out in the three Districts -
Bo, Kenema and Kailahun. As explained above, by November '99 (when this
appeal is written) the northern part of Kenema and almost the entire
Kailahun districts are still not safe for humanitarian work; it is hoped
that the disarmament will make these places accessible to the demobilized
fighters and thousands of displaced people in the southern part of Kenema
area and to the humanitarian agencies. Details of the specific chiefdoms
in each of the three districts in which the LWF/DWS will operate, will be
determined, following on going consultations among the existing donors, UN
agencies and NGOs in the country.


Disaster and Emergency Statistics

Most of the statistics quoted above are derived from UN, other INGOs
working in Sierra Leone and Government sources such as the DDR Commission.
A summary of statistics from many sources is as follows:

There are an estimated 40 - 45,000 combatants awaiting disarmament and
demobilization.

Around 500,000 refugees mainly in neighbouring Liberia and Guinea

1.5 million are internally displaced persons (IDPs)

Fighting in the capital city in Freetown led to the death of more than
5,000; destruction of 6,000 houses; 150,000 displaced persons in Freetown
alone.

There are about 1,000 men, women and children as young as 4 months who
  have lost either a lower or upper limb or for some people, both.
While the death toll is not yet fully established, it is estimated to be
  between 150 - 200,000.
Over 3,000 villages are reportedly completely destroyed.
400 health posts vandalised.
3,000 water wells are either polluted or completely damaged.
1,700 educational facilities were destroyed.



Current Security Situation

There have been and continue to be isolated incidents of cease fire
violations by rebel factions.  The districts of Kono and Kailahun are
still to a large extent under rebel control. On 4 November 1999, in
keeping with the July 7, 1999 Peace Accord, disarmament of fighters
officially started in Sierra Leone. However, this has been over shadowed
by reports of renewed rebel threats to disrupt the peace process, this
being further exacerbated by the internal fight between the members of the
RUF and AFRC alliance. Reports in Freetown speak of a possible second
attack on the city, although this has been denied publicly by rebel leader
Foday Sankor. The UN Representative in Freetown in early November issued a
press release strongly warning rebel groups that the international
community will not accept any disruption to the on going but fragile peace
process. While there are these reports of possible insecurity, there is
also a high optimism among Sierra Leoneans that in spite of minor hitches
the disarmament will succeed. Against this background, humanitarian
agencies including LWF/DWS are planning programs in a cautious manner; yet
there must be the preparedness to meet the challenge of the great task to
resettle and reintegrate IDPs and ex combatants, once the disarmament
succeeds.


GOAL & OBJECTIVES

Goal

To support the reintegration of ex combatants, IDPs and returning refugees
to begin the process of rebuilding of their lives and communities and
thereby help to consolidate the on going peace process in Sierra Leone.


Objectives

Carry out a program of trauma healing, local peace building and
  reconciliation.
Undertake the distribution of donated relief commodities.
Conduct skills training and provide functional adult education.
Provide agricultural support for re starting of farming activities leading
  to sustainable community life.
Initiate and support rehabilitation of basic infrastructure.



TARGETED  BENEFICIARIES

A total beneficiary population of this project is 63,500.  These include
IDPs, refugees and ex-combatants.  The beneficiaries can also be
categorised as farmers, comprising both male and female members of farm
families, community opinion leaders including the elders, religious
leaders, all in rural parts of Sierra Leone.

Criteria for selection of beneficiaries will vary from one activity to the
other. In the case of the healing, reconciliation and peace building,
selection of workshop participants will be based on the potential of
participants to further transfer the knowledge gained from the workshops
and therefore contribute to local conflict resolution and peace building
for the entire community. In the area of non food items, the most
vulnerable section of society will be targetted, including the aged, the
amputees, the single mothers and children.  Likewise in the case of
farming inputs, selection will be based on vulnerability: these include
farmers who have very little chance of obtaining farm inputs to re start
their farming activities, including but not limited to demobilised ex
combatants, returning IDPs and refugees. Other beneficiaries will include
farmers who have grouped themselves to undertake activities such as swamp
(paddy) rice production, and other group farming activities. In the case
of community projects for infrastructure improvement beneficiaries will be
selected on the basis of proven willingness and practical demonstration to
make local contribution to the projects selected, in addition to local
labour.


Number of Targeted Beneficiaries 

The project will globally benefit a target population of 63,500 in the
districts of Bo, Kenema and Kailahun. These beneficiaries will also be
assisted under the other four objectives. Based on specific types of
assistance, breakdown of the beneficiary population is as follows:

Carry out a program of trauma healing, local peace building and
reconciliation: 600 local animators.

Undertake the distribution of donated relief items: 10,000 beneficiaries.
Conduct skills training and provide functional adult education for youths,
  benefiting 180 youths.
Provide agricultural support for re starting of farming activities: 10,500
  farmers or 63,500 farm family members. Initially the plan is to begin
  with 2,600 farmers, then as areas become accessible more beneficiaries
  will be assisted.
Support rehabilitation of basic infrastructure: 2,500 beneficiaries
  participants in work groups.


EMERGENCY ASSISTANCE & IMPLEMENTATION 

ELCSL Activities

Trauma healing, local peace building and reconciliation.

The ELCSL will organize a training team which will undergo a month long
training of trainers workshop in Liberia. The team comprising of five (5)
members (3 males and 2 females) will upon completion of their training
undertake training workshops at district and chiefdom levels, working with
local community animators. These animators will be given the skills to
undertake conflict resolution, healing and reconciliation programs at the
community levels.

The Training Team will provide the technical and supervisory back up for
the local animators. Local groups, schools, churches and mosques and other
institutions of repute will be encouraged to take part in this program.
The five-person Training Team comprises the supervisor and four (4)
trainers/counsellors. There will be two groups of trainers, each group
conducting on average one workshop every month for the first 6 months,
making a total of 6 workshops per group or 12 workshops in a year.  An
estimated 600 participants or local animators will benefit from the
workshops, thereby creating the awareness of and the potential for local
peace building at the districts, chiefdom and section levels. Thereafter,
the teams will continue to do follow up with local animators and
communities which have benefited from the workshops. Where considered
necessary, the workshops will be re enforced; a number of refresher
workshops will be held; however, the number and content of these refresher
workshops will be determined, based on the results of the monitoring and
follow up visits.


Distribution of relief commodities

ACT Partners have benefited and hopefully will continue to benefit from
non food relief commodities for which we seek provision, coming mainly
from the Lutheran World Relief (LWR) of Baltimore, USA . With the supply
of these commodities, it is the understanding that LWF/DWS will seek its
own funding to cover the cost of handling, storage, inland staffing and
transport related to the donated commodities. In addition, funding is
required to purchase other non food items not provided by LWR. This
section of the appeal is intended to cover these costs. An estimated
10,000 beneficiaries will receive non food commodities during this project
period. Special attention will be given to the displaced populations who
will be returning home, once the disarmament and demobilization of
fighters have been concluded.

The needs of the returning population and the ex combatants are very many.
However, the project will assist the groups with clothes, laundry soap,
school kits and items provided by the Lutheran World Relief (LWR) in
U.S.A.


LWF/DWS Activities

Skills training and functional adult education, especially for ex
combatants.

Prior to the war, most of the ex combatants were engaged in agriculture
and related activities which led to self employment and food production. A
good number of them were in school. During the war, school was stopped;
and one means of making a living was by the use of their military
superiority over the civil population. With the coming of peace and their
reintegration into civilian life, they will need to be provided with
options for making a living by learning skills that can help them and
their families. LWF/DWS plans to undertake three skills training and basic
adult education programs, one each in Koribundu or Jimmy Bagbo in Bo
District, one in Kenema and a third one in Kailahun. Based on a recent DDR
statistics of what ex-combatants desire to learn, vocational training will
try to meet their demands, including but not limited to: mechanical
aspects, woodworks, tailoring, agricultural training. In addition, all
students attending the skills training will be given basic adult education
courses, to enable them read and write. If there are requests for courses
which LWF/DWS is not offering, the candidates will be referred to existing
training courses or institutions in the project area. Each center will
target 60 students, making a total of 180 students.


Agricultural support for restarting farming activities.

The objective is to assist 10,000 farmers to re start their farming
activities and begin the process of providing food for themselves and the
communities. Activities under this project will include a detailed farmers
assessment and registration, which will take place immediately following
the disarmament and demobilization process, and depending on the timely
approval and funding of this appeal.  This will allow for ex combatants
and returnees to be registered. An assortment of farm inputs, primarily
seed rice and farm tools will be provided to registered farmers.

LWF/DWS will seek in kind contribution from donors to provide seeds and
tools for farmers (a farmer represents a farm family). Pending responses
from other donors, funding is being sought under this activity to provide
inputs to an initial 2,600 beneficiaries with the hope that in-kind
contributions will be forthcoming, as more beneficiaries will be targeted.

Inputs to be provided will include on average 25 kg of seed rice per
farmer plus a set of tools.

An allocation of seed rice for lowland planting, vegetable seeds and
cuttings for roots and tuber crops will be provided for groups, while
specialized tools for such activities will also be made available. Seeds
distributed to farmers will be done on a one-time basis, since most of
these farmers will be returnees who need these inputs for restarting their
farms.

Support in form of inputs will be given to farmers groups or associations
who would like to work together through the system of local work teams.  
Through this system, farmers in a particular town or village work in teams
either on a group farm or on their individual farms on a rotational basis.
Women's community farming groups will be especially encouraged and
supported.

Supporting agricultural inputs supply and distribution will be a farmers
training program. Teams of farmers with potential for training other
farmers will be nominated by residents from the various chiefdoms. These
volunteer farmers will be trained by the project staff who have obtained
knowledge from the Liberia program and deployed to train beneficiaries of
farm inputs in low cost but improved methods of sustainable farming
practices. The training will be community based, with more practical and
less theoretical training.

Ten (10) paddy development groups and ten (10) groups undertaking
vegetables, root and tuber crops will be supported. Groups or communities
producing seedlings will be encouraged to loan out seeds to other farmers,
who will be required to return seeds after harvest.


Support rehabilitation of basic infrastructure.

Following such a devastating civil crisis, as described above, one of the
effects is the destruction of basic infrastructure essential for restoring
basic services for the population. With the road network, educational
facilities, rural water points mostly out of function, there is an urgency
to undertake some basic infrastructure. Under this project, community
groups will be mobilized to undertake civil works starting with repair of
schools and rehabilitation of drinking water wells and family latrines as
well as other micro community development projects. Selection of the
facilities to be repaired will mainly be based on the level of community
response to and taking of initiative for such infrastructure repairs.
Communities which will respond to group work on these projects will be
given priority in the selection of projects.


IMPLEMENTATION DESCRIPTION PER ACTIVITY 

The implementation items described in this section are aimed at reflecting
the total requirement; however, the budgeting may allocate for certain
percentage in the case of certain inputs (e. g. farm inputs):

Description of implementation					Quantities

Support for all activities
Project management staffing 						17 including one expat. Project Coordinator; 1 Fin. & Admin. Officer, & 15 admin/ office helpers in Freetown, Bo, and Kenema
Offices required rental/repairs					3 - F/town; Bo, Kenema
Office equipment							4 computers, (3 desk tops; 1 lab top; photocopiers; fax machines, 6 cabinets, others)
Vehicles required							1 small car in F/town;
Motorcycles							1 unit with helmet in Freetown;

Generator								1 (1 12KVA, 50h F/town)
Communication equipment						1 set (fax, email, tel. radios)

Operations and maintenance of transport equipment			1 vehicle; 1 motorcycle

Under Objective 1:
Healing and reconciliation training of trainers workshops	 	4 workshops
Chiefdom level workshops						12 workshops
Follow up visits 							6 visits; once every 2 months
Number of staff required						6 1 suprv., 4 counselors; 1 driver..
Number of vehicle							1 double cabin 4WD p/up
Number of motorcycle						1 motorcycle
Conferences/seminars in other parts of Africa			2 staff; one each

Under Objective 2:
Clearance of non food items by containers				8 containers
Storage of non food items by months					3 months storage fees
Trucking requirement for 90 tons of donated items			truck rental 
Staffing required							9 1 suprv., 8 distrib. clerks
Casual staff							20 x 4 months
Transport for monitoring of distribution				1 motorcycle
Operations and maintenance of transport				1 motorcycle x 12 months.


Under Objective 3:
Training Materials for skills training 					180 sets
Training equipment & supplies					3 sets
Teachers stipend (5 teachers x 3 centers)				15 teachers x 10 months
Training admin. Staff							9 staff, (3 at each site)
Casual staff							4 at 6 months
Rehabilitation of training facilities					3 community centers used as facilities for training.
Transport for skills training						1 vehicle; 3 motorbikes

Under Objective 4:
Training of trainers workshops for 60 local farmers			3 workshops
Local level farmers training workshops for 1500 farmers		30 workshops, 
Metric tons of seed rice for 10,000 farm families			250 metric tons 
Tool kits for farm families						10,000 sets
Lowland seed rice for farming groups				5 metric tons
Local vegetable seeds							1 metric ton
 Root and tuber cuttings						2600 Bundles
Specialized tools for lowland cultivation				10 units, one per group
Trucking requirement for seeds, tools & other inputs		90 tons initial requirements
Transport for ag supervision						1 vehicle
Motorcycles for extension work					2 units, 1 per district
Operations and maintenance of motorcycles				2 units x 12 mons

Under Objective 5
Schools to be rehabilitated						5 schools
Water wells constructed/repaired					20 wells
Family latrines constructed with project support			50 latrines
Other micro projects to be identified by residents			5 other micro projects


As funding becomes available, procurement procedures will time limited.
Most inputs, especially the agricultural inputs and infrastructure are
required during the dry months of the year which is also the major farming
season (between October, 1999 - March, 2000). As far as possible,
procurement will be done locally. Some donors require certain level of
their funds to include importation from their home countries; this will be
adhered to. A system of placing orders in writing, obtaining of ideally
three quotations when possible and reviewing quotations, approving the
most cost effective and quality products will be utilized. The present
LWF/DWS system of financial accountability as in the Liberia Program will
be utilized, with necessary modifications for the conditions pertaining to
regulations of the Republic of Sierra Leone.


Transition from Emergency

The project is planned with a focus on handing over to local partners. In
the agriculture sector for example, it is planned that the initial phase
of inputs distribution will be an emergency intervention. During this
period, the foundation will be laid for rehabilitation or developmental
activities. Utilizing lowland cultivation of rice, with increased and
better yield will ensure that seeds are available for future planting.
Farming groups will also multiply seeds, which will ensure increased
cultivation of farmland in the next season. Seeds and tools distribution
in the first year will be replaced by local seed multiplication, thus
avoiding the need for continuous seed importation and distribution. All
activities will build upon the availability of, or encourage local
structures and organizations to get involved from the detailed
assessments, planning and implementation. Training will feature
prominently in the activities, thereby ensuring capacity building of
project beneficiaries. This training will pay off in the coming
rehabilitation and development phase.


PROJECT ADMINISTRATION, FINANCE, MONITORING, REPORTING

Project Administration

The project will be directly administered by the Program Coordinator, who
will be accountable to the Resident Representative of LWF/DWS based in
Monrovia. For the purpose of training and capacity building, the Program
Coordinator will have a Sierra Leoneon Counterpart. Assisting the Program
Coordinator will be a Finance and Administrative Officer, assisted by a
seconded expatriate Logistic Advisor. Only two international staff
positions are planned for, the rest will be recruited locally.

The project will have five sector or operational teams: trauma healing,
distribution of donated non food commodities, agriculture, infrastructure
and vocational training teams. Each team will have a supervisor and the
five supervisors will be based either in Bo or Kenema, directly
accountable to the Project Management Team.

A project coordination office will be located in Freetown. However, the
field operations will be initially directed from a base station in Bo and
a sub office in Kenema. As security improves in the Kenema north and
Kailahun districts, the Kenema office will be strengthened.


Finance Management and Controls

LWF/DWS has a financial system consistent with that based at LWF/DWS in
Geneva; an internal financial report is made on a monthly basis and is
forwarded to Geneva.

At the end of each financial year, an external audit is made of all
programs or projects, which copies are made available to all donors and
stake holders. ACT funding under this system will be controlled using the
established LWF/DWS system. An interim report comprising both
narrative/statistical and financial will be made in the middle of this
appeal period and one made at the end. The only additional system is that
all funds under this Appeal, will be channelled through and approved by
the Office of the Resident Representative of LWF/DWS, based in Monrovia,
Liberia.


Project Monitoring Procedures

Monitoring activities under this project will take place at two levels:
the first level will comprise the internal monitoring done by the Project
Management Team, based in Freetown or Bo, at least once a month. This will
involve field visits and the monthly progress reports by the project
teams. On a quarterly basis, Monitoring involving the Project Management
Team and representative of the LWF/DWS Programming Unit based in Liberia
will be carried out. Report of these monitoring visits will guide the
project implementation.


IMPLEMENTATION TIMETABLE

January 2000 to 31 December 2000


CO-ORDINATION

Coordination of activities under this appeal will be carried out firstly
with the other ACT Implementing partners in Sierra Leone: Christian Aid,
Christian Council of Sierra Leone (CCSL) and her member churches;
CCSL/Relief and Rehabilitation Department. In Freetown and at the regional
headquarters in Bo and Kenema, the project will be coordinated through
participation in existing sector sub committees and inter agency
coordination meetings.

These meetings involve donor representatives, UN Agencies, other
international NGOs, local NGOs, the Government's National Commission For
Reconstruction, Resettlement and Rehabilitation (NCRRR), the latter being
the body responsible for co-ordinating relief and development assistance;
sector Government agencies are also involved in the co-ordination
meetings. The overall aim of these co-ordination efforts is to ensure that
resources from humanitarian agencies will be maximized avoiding
duplication of efforts.

LWS BUDGET

ESTIMATED EXPENDITURE					
	
Description	Type of	No of	Unit Cost	Budget 
		Unit	Units	USD	USD
DIRECT ASSISTANCE					
	Infrastructure Rehabilitation:					
	Rehabilitation of schools	each	5	8,000	40,000
	Water wells - construction and repairs	each	5	2,500	12,500
	Latrines	each	50	75	3,750
	Agriculture:					
	Seed rice for 2,600 farmers	metric tonnes	65	1,500	97,500
	Lowland seed rice for farming groups	metric tonnes	5	1,500	7,500
	Vegetable seeds	metric tonnes	0.5	1,500	750
	Root and tuber cuttings	bundles	2,600	5	13,000
	Special tools-shovels, pick axe, wheelbarrow	sets	10	90	900
	Tool kits for farmers	sets	2,600	35	91,000
	Training 1,500 farmers at local level	workshop	30	1,500	45,000
	Training of trainers - 60 per workshop	workshop	3	2,000	6,000
	Sub Total				261,650
						
	Vocational Skills Training Centres:					
	Repairs to training centres	each	3	5,000	15,000
	Training materials	sets	180	50	9,000
	Training equipment and supplies	centres	3	10,000	30,000
	Sub Total				54,000
	
	Trauma Healing:					
	Training of trainers (20)	10 day workshops	4	4,000	16,000
	Chiefdom workshops - 50 participants	5 day workshops	12	1,000	12,000
	Equipment (tape recorders, cameras)	sets	3	500	1,500
	Locally made portable training boards	each	2	500	1,000
	Training materials	month	12	500	6,000
	Conferences and seminars in Africa	lump sum			6,000
	Sub Total				42,500
						
		Total Direct Assistance				414,400
						
TRANSPORT, STORAGE, WAREHOUSING, HANDLING				
	Transportation of construction materials	month	2	5,000	10,000
	Transportation of seeds, tools, cuttings	month	3	10,000	30,000
	Donated commodities - clearance costs	40 ft container	6	1,000	6,000
	Warehousing of non food items	month	3	1,500	4,500
	Hire of trucks for donated commodities (3)	month	2	5,000	30,000
		sub total				80,500
						
CAPITAL EQUIPMENT					
	Motor cycles with helmets	each	10	3,500	35,000
	Vehicle - single cabin 4WD	each	1	19,000	19,000
	Vehicle - double cabin 4WD	each	2	23,000	46,000
	Vehicle - small car for Freetown	each	1	10,000	10,000
	Codan radios - 3 base stations, 
	8 mobiles, cables, etc.	lump sum			29,870
	Computers - 3 desk tops, 1 laptop, 3 printers	unit	4	3,000	12,000
Description	Type of	No of	Unit Cost	Budget 
		Unit	Units	USD	USD
	Photocopiers	unit	3	3,700	11,100
	Generator - 12 KVA	unit	1	9,000	9,000
	Office furniture and equipment	lump sum			5,000
		sub total				176,970
						
PERSONNEL, OPERATIONAL COSTS , ADMINISTRATION 				
	Salaries and Benefits:					
		International project coordinator	month	12	4,500	54,000
		International finance manager	month	12	3,000	36,000
		National project coordinator	month	12	500	6,000
		National accountant	month	12	225	2,700
		Supervisor - infrastructure	month	12	300	3,600
		Project monitors - infrastructure (2)	month	12	225	5,400
		Supervisor - agriculture	month	12	300	3,600
		Extension staff - agriculture (4)	month	12	225	10,800
		Supervisor - vocational training centres	month	12	300	3,600
		Teachers - vocational training centres (15)	month	10	175	26,250
		Admin staff - vocational training centres (6)	month	12	125	9,000
		Casual workers - voc training centres (4)	month	6	30	720
		Supervisor - trauma healing	month	12	300	3,600
		Trainers, counsellors	month	12	275	13,200
		Supervisor - donated commodities	month	12	300	3,600
		Distrib clerks - donated commodities (8)	month	12	125	12,000
		Administrative assistants (3)	month	12	275	9,900
		Office staff - clerks, guards, cleaners (9)	month	12	90	9,720
		Drivers (4)	month	12	125	6,000
		End of contract benefits	lump sum			7,800
	Travel Expenses:					
		Local travel allowances - all staff	month	12	500	6,000
		International travel and accommodation	trip	1	4,350	4,350
		Monitoring trips Monrovia-Freetown	trip	6	500	3,000
	Communications:				0	
	Administrative Costs:					
		Office rent & repairs in
		Freetown, Bo, Kenema	month	12	2,000	72,000
		Office stationery and supplies	month	12	500	6,000
		Maintenance of equipment	month	12	500	6,000
	Vehicle Expenses:					
		Fuel and lubricants	gallons	7,530	2	15,060
		Maintenance - motorcycles	month	12	40	480
		Maintenance - vehicles	month	12	1,060	12,720
		sub total				353,100
						
	Other Expenses:					
		Audit fees	lump sum			6,000
		Evaluation	lump sum			15,000
		sub total				21,000
						
ESTIMATED EXPENDITURE				1,045,970
Add 1% for ACT Appeal EMT 2000				10,460
BALANCE REQUESTED FROM ACT NETWORK			1,056,430
					
 
CHRISTIAN AID

REQUESTING ACT MEMBER

Christian Aid, Sierra Leone program.


IMPLEMENTING ACT MEMBER And PARTNER INFORMATION

Christian Aid was established in the mid 1940s and is the official agency
of 40 Churches representing most of the denominations in the UK and
Ireland. Its humanitarian work began in response to the needs of refugees
in Europe and it fulfilled a representational role amongst churches in
Europe recovering from the aftermath of the 2nd World War. It currently
works in over 60 countries in partnership with local churches and other
organisations.

In Sierra Leone, Christian Aid is the lead agency for ACT. The agency
maintains a Liaison Office in Freetown staffed by two expatriate personnel
(Programme Accountant and Programme Support Officer) whose tasks are to
liase with and support a body of national partners located in different
parts of the country. Principal amongst these is the Christian Council of
Sierra Leone (CCSL). For the past three years, Christian Aid has had
direct management responsibility for CCSL's Relief and Rehabilitation
(R&R) Department to which an expatriate Director is assigned.


Description of ACT Member's Implementing Partners

The Council of Churches in Sierra Leone (CCSL), in partnership with
Christian Aid, has extensive experience in running emergency programmes
for victims of the war in Sierra Leone. This experience includes
supporting internally displaced people (IDPs), returnee farm families
re-establishing their traditional livelihoods and rebuilding their
communities.  Addressing the needs of especially vulnerable individuals
and groups whose support mechanisms have either disappeared or their
physical and mental health has broken down (including unaccompanied
children (UAC), widows and the disabled). For the past three years, CCSL
has received funding through the ACT Appeal, as well as from governments
(through the help of ecumenical partners) and the EU.

During the January 1999 crisis in Sierra Leone, when all international
NGOs withdrew due to the high state of insecurity, CCSL was the only
agency that continued humanitarian operations. Using their accumulated
experience and skills, staff in the R&R Department quickly responded to
the emergency by setting up IDP camps and distributing food and non-food
items.

All the activities detailed in this new emergency proposal will be
implemented by CCSL's R&R Department. Historically, CCSL became involved
in relief operations in 1990 following the influx of Liberian refugees
into the country. As military conflict spilled into Sierra Leone, CCSL
then refocused its resources to work with internally displaced Sierra
Leoneans.


LOCATIONS FOR PROPOSED RESPONSE

CCSL R&R Department's current areas of operations include three chiefdoms
in Moyamba district, three in Kenema district and four in Bo North. As the
population is becoming more settled in Bo North, the distribution of
inputs will be phased out and the focus will shift to the promotion of
income-generating activities. This should assist the population to move
towards greater self-reliance. In the areas of Kenema and Moyamba, where
the situation remains precarious and where the R&R department has been
operating since 1999, the Department will implement all components of the
programme (Food Security, Infrastructure, Trauma, and Vulnerable Groups).

If security permits, the Department intends to resume its operations in
the 4 sections of the Tonkolili District where they were working in 1998.
Operations will also commence in Gorama Mende in Kenema District where
activities were not possible in 1999 because of poor security. These two
areas were until recently held by the rebels and completely cut off from
the rest of the country. The population is facing severe food shortages
and a lack of all basic amenities.

Thus the programme will be implemented in the following areas:
District:			Chiefdom:
Kenema			- Wandor
			- Kandu Leppiama
			- Simbaru
			- Gorama Mende

Moyamba:		- Lower Banta
			- Upper Banta

Bo North:		- Gbo
			- Selenga
			- Valunia
			- Badjia

Tonkolili:		- Gbonkolenken
			- Kafesiminia
			- Kalansogoia
			- Yoni


All NGO operations are coordinated by the National Commission for Relief,
Rehabilitation and Reconstruction (NCRRR). Districts are allocated between
the operational NGOs to avoid duplication.


GOAL & OBJECTIVES

Goal:  To help war victims in CAID/CCSL operational areas rebuild their
communities and move towards self-reliance.

Objectives: 

to respond appropriately and effectively to the emergency situations on
needs and issues of our communities;

to assist war affected victims to return to normal levels of food crop
production by providing them with the necessary resources;

to improve the capacity of the communities to respond to the needs of new
returnees;

to increase the independence of the most vulnerable people in their
communities;

to facilitate income generation and diversification of food production;

to improve accessibility and communication in our operational areas;

to increase community participation in decisions about their own
development;

to encourage unity in the communities and a peaceful reintegration of
ex-combatants;



TARGETED  BENEFICIARIES

The whole programme covers about 20,000 beneficiaries. Interventions will
be targeted at IDPs, farmers that have returned to their villages and who
need support to restart their food security activities and vulnerable
people (including orphans, unaccompanied children, widows, female headed
households and village communities as a whole). The targeted population
will vary according to the activities they are involved with. (See below).


Criteria for beneficiary selection

Staff in the R&R Department have recently received intensive support in
needs assessment and targeting. A specialist trainer from the UK spent six
weeks working in both workshop and field environments. A needs assessment
will be carried out in each of the operational areas at the beginning of
the year to determine the number of beneficiaries and to target the most
vulnerable people. A registration process for beneficiaries will follow
for each activity. The criteria for selection will depend on the nature of
the activity.  Priority will be given to families who have lost their
homes and/or become displaced by the fighting, with a special emphasis on
the most vulnerable such as women and children, pregnant women, older
people and people who have been injured.

For the vulnerable groups programme, the R&R Department has adopted the
criteria agreed by the NGO community. This includes orphans, UACs, widows,
female-headed households, the elderly and disabled people.

Number of targeted beneficiaries according to proposed assistance


Crisis assistance

In terms of relief assistance, 12,000 IDPs living in the Splendid and the
Kendeyella camps in Bo will receive support. In Tonkolili, Makeni town and
Gorama Mende, a total of 8,000 people will be targeted for distribution of
non-food items. 125 vulnerable families in Tonkolili will also receive
support with temporary shelter. In addition, 2,500 vulnerable people in
the operational areas of Moyamba and Kenema will be targeted for
distribution of non-food items. A needs assessment is planned to determine
the exact numbers of people requiring assistance.


Post-crisis assistance

Agriculture

The agricultural programme will benefit a total of 10,200 farm families
(2,500 farm families in Moyamba, 2,500 in Kenema, and 5,200 in Tonkolili)
for food crop production and 500 farm families for cash crop
rehabilitation. In addition, the 8,400 farm families in Moyamba and Kenema
and the farmers and women's groups in Bo North that received support in
the previous year will continue benefiting from the programme in terms of
agricultural extension services.


Infrastructure

Through the infrastructure programme, 2,000 families will be assisted in
house construction and 2,000 artisans will be provided with tools. The
rehabilitation of roads, culverts and bridges will benefit the whole
population of the targeted area. For example, road and bridge repair will
provide better access for all to neighbouring areas opening up scope for
social interaction, trade and communications. The construction of court
buildings in seven villages, stores and drying floors in six villages, and
schools in two villages will benefit the whole community and neighbouring
villages.


Vulnerable Persons

Vulnerable people, constituted into groups of 10 to 20 people, will
benefit from support given by the Vulnerables Team in various activities.
These will include vegetable gardening, poultry farming and other
income-generating projects according to the specific needs and capacities
of the groups' members. A total of 130 groups will be supported benefiting
between 1,300 and 2,600 people. The Vulnerables Team will also identify
and provide support to orphans and UAC.


Trauma

The trauma counselling workshops will target those CCSL member churches
with interests in the operational areas. A total of 100 church and
community leaders will participate in the training. The trainees will then
put their new skills into practice in their own communities by organising
workshops for the local population. The trauma programme also involves
other activities that will take place at village level on behalf of the
communities. In total, an estimated 4,000 people will benefit from the
trauma programme.



PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

Crisis assistance:
Camp management:

With the crisis in 1999, the R&R Department of CCSL responded to the
emergency by embarking on the establishment of camps and the distribution
of relief food and non-food items to the displaced population. During that
year, the R&R Department managed the Stadium camp in Freetown until it was
closed. Currently the Department is in charge of the management of 2 camps
for IDPs in Bo (the Splendid camp with a current caseload of 8,526 IDPs
and the Kendeyella camp with a caseload of 3,102 IDPs) ensuring the
distribution of food and non-food items to the camp residents. It is also
responsible for coordinating the action of other NGOs, including Oxfam
(water and sanitation), ACF (nutrition) and MSF (medical care).

In 2000, the R&R Department will pursue this activity and will require
support to cover the running costs of the administration of the camps as
well as the costs of non-food items. The department will also continue to
be the implementing agency for WFP and CARE in the distribution of food.

Providing the peace holds and the eastern and northern parts of the
country, which are still under rebel control, become accessible and safe,
the IDPs and refugees will start going back to their villages. To assist
them in returning home and restarting their lives amidst total destruction
and loss, they will receive a repatriation package that includes basic
non-food items. Also, to facilitate their repatriation, the R&R Department
will make trucks available for transporting themselves and their few
possessions.


Emergency distribution

In the Tonkolili district and Gorama Mende chiefdom in Kenema, which have
only recently become accessible, the impact of the war is extremely
severe. People lack even the most basic necessities. Therefore it is
planned to carry out a distribution of non-food items to a total of 8,000
of the most vulnerable families in these areas.

In Kenema and Moyamba, also, a total of 2,500 vulnerable people who lack
the basic amenities will be assisted with non-food items by the
Vulnerables Team. Each family head will receive a package including two
plates, two cups, two spoons and two blankets, and a knife, a pot and a
bucket. A total of 100 orphans will be provided with used clothes.

Since many villages have been burnt down, a proportion of the population
have no shelter. To address the problem, plastic sheeting will be provided
to 125 people in the Tonkolili district to enable them to build temporary
shelters. Again, this work will be implemented by the Vulnerables Team,
with cooperation from the Infrastructure Team.

Many of the aforementioned vulnerable people have no sources of income and
no relatives to support them, hence they are not able to meet their food
needs. The Vulnerable Team will assist in the distribution of food to
these people. As the R&R Department is not a food pipeline, the
implementation of this activity will depend on the availability of food
from the food donor agencies.


 
Post-crisis assistance

Agricultural programme

In order to enable farmers who return to their villages to rebuild their
livelihoods they will be provided with the necessary inputs to restart
their agricultural activities.

Farm families who have returned to their communities and have had their
resources depleted through the effects of war, will receive seeds and
tools on a loan basis.

Each farm family will be provided with 2 bushels (50 kg) of rice and 1
bushel (18 kg) of groundnut as well as a tool kit comprising two large or
small hoes, two curved or straight cutlasses, one felling axe and one
bucket. Depending on demands (to be determined in a needs assessment), the
farmers will also be provided with cassava sticks, potato vines and
vegetable seeds, to diversify their food production.

The rice and groundnut seeds will be distributed on a cost recovery basis.
Communities will be encouraged to create community managed seed banks to
be able to respond to their own needs in future planting seasons. In
Moyamba, given the seeds recovered from last year's programme will be
redistributed to new beneficiaries, no additional seeds will be required.
However, for Gorama Mende chiefdom and Tonkolili district, seeds will have
to be purchased as it is the first year of programme implementation. As
for Kenema, loan recovery was very low last year because the farmers did
not receive any food for agriculture. Therefore, additional seeds will be
required for the new farmers. Also, as the distribution of groundnut to
4,400 farm families in Kenema could not take place in 1999 as planned,
this will be undertaken this year.

Food for agriculture will be provided to the most vulnerable groups in
order to support food production activities in the first season. A recent
needs assessment in Gorama Mende highlighted particularly severe food
shortages in that region. The R&R Department therefore intends to provide
food rations to the most vulnerable groups in the population. The food
will need to be provided by WFP and CARE with quantities depending on
availability.

The R&R Department will facilitate the constitution of community farming
groups to promote the re-establishment of traditional community group
activities. These represent a safety net for the communities to weather
such threats as unexpected bad harvests and loss of family members as well
as providing a means of support to the most vulnerable members of their
communities. Training will be given in managing seed banks so the
producers can themselves decide on the use of seeds recovered from their
farms.

In order to help farmers fight pests, 500 hunting nets will be distributed
at section or village level and be used for the benefit of the whole
community.


Besides food production, communities also need to generate income to
improve their self-reliance and to be in a position to cover non-food
costs. Communities over the past year have strongly expressed the need to
embark on income-generating activities. The R&R Department will look at
ways to promote income generation and diversification of food production.
This will require some preliminary work in terms of identification of
needs, definition of the schemes and the management arrangements. Training
community groups in micro-credit practices will also be a necessity. The
following activities are planned:

farm produce processing: 28 income-generating groups will be formed and
provided with cassava graters to enable them to process cassava into gari,
which can be safely stored and used as a cereal.

rehabilitation of tree crop farming: small plantation farmers will be
assisted in the rehabilitation of their cash crop plantations (such as
coffee, cocoa and oil palm). This intervention will happen mainly in the
Eastern part of the country where this activity is most prevalent. A total
of 500 farmers will be targeted, each receiving one felling axe and two
curved cutlasses).

fish ponds: in areas with few rivers, the R&R Department will assist the
population with the construction of fish ponds. Last year, 3 fish ponds
were created. This year, it is planned to expand the project with a
further 10 fish ponds in villages that show interest and capacity to
manage the fish production. A needs assessment is currently underway to
identify the appropriate sites for these ponds.

fishing: in view of the needs expressed by communities, the Department
will assist identified groups to embark on fishing activities. A total of
150 fishing groups will be provided with fishing tackle to weave the nets
themselves. The conditions of repayment are still to be worked out in
consultation with the groups.

The neem tree project will be continued: 3 plantations have already been
planted, and farmers will be given support to take care of these. The neem
trees, which come to maturity in five years, will be of use for a whole
range of purposes including medicine, pesticides, fuel wood, and
compost/soil fertility.


The Field Extension Workers (FEWs) will continue giving support and
technical advice to the beneficiaries, organising field days and
demonstration plots, and working closely with the chiefdom committees in
the recovery of seed loans and the repayment of the equipment for
income-generating activities.



Community infrastructure programme

Given the level of sustained destruction of buildings and services by the
rebels over the past 8 years, the task of rehabilitation and
reconstruction is immense.

As villages were attacked by, roads, bridges, community buildings, as well
as individual houses were looted, stripped of durable materials and burnt
down. Most communities now lack even the resources to reconstruct and
their local artisans are without the tools to begin to undertake this
vital work.

In an effort to encourage self-development, the communities will be
expected to take ownership of the rehabilitation of their own villages. As
part of this process, the Infrastructure Team will undertake sensitisation
and awareness raising work. The Team will also encourage ex-combatants to
participate as a way of facilitating their reintegration into local
society.

2000 tool kits (including 2 shovels, 2 head pans, 2 buckets and 2
pickaxes) will be provided to house builders on the basis that they are
shared amongst 3 families. This will enable the village communities to
rehabilitate 6000 individual houses.

Once the buildings have reached roof level, it is proposed to assist 100
most vulnerable families to complete their construction by providing CI
sheets, nails, binding wires, hinges and doors.

200 tool kits will be distributed to artisans, such as blacksmiths,
carpenters and masons, to enable them to restart their trades. They will
then, in turn, be able to produce tools for the other members of the
community. Blacksmiths (and other artisans) will be offered skills
training to improve the quality of their products.

20 community groups will be equipped with tool kits for the rehabilitation
of feeder roads.



In addition, the R&R department will also facilitate:

rehabilitation of ten court buildings and two schools in the operational
  chiefdoms;
rehabilitation of six difficult roads;
rehabilitation of twenty-six culvert and sixteen bridges;
rehabilitation of 30 temporary seed stores;
construction of six stores and drying floors in Bo North;



For this work, involving more technical inputs, the Team will use
competent external contractors selected through an open tendering process.

The rehabilitation of the roads, culverts and bridges is done in close
cooperation with the Sierra Leonean Road Authorities (SLRA) who are
involved in defining the technical specifications for the rehabilitation
work. They also ensure that contractors bidding for tenders are companies
registered with the SLRA.


Vulnerable groups' programme

While the war affects the whole population, its consequences have a
varying impact on people according to their situation. People with few or
no resources, or means of livelihood, are more adversely affected by the
conflict and suffer more. Often they are alone without the support of
relatives. These groups of people (e.g. orphans, UAC, widows, elderly and
disabled people) deserve specific attention through programmes that will
be carefully tailored to respond to their specific needs. Food and
non-food items will be distributed to those who lack the basic necessities
(See section on relief assistance above).

In addition, the Team will assist vulnerable groups to launch
income-generating activities as a means of reducing their dependency on
external support. Last year, 195 groups of women and vulnerable people in
Bo North were supported with appropriate inputs for rice and groundnut
production, and backyard gardening. In 2000, the Team plans to reassess
the progress of the groups and, with them, to discuss ways forward.
Consultation will take place with the Bo North groups, as well as with new
groups in Moyamba, Kenema and Tonkolili, to identify new activities of
work and assess the support required. Skills training, provision of
inputs, technical guidance and on-going monitoring will be provided to
help groups successfully implement these projects.


The nature of the activities to be undertaken and the number of groups
participating will depend on the outcome of the consultation but the Team
envisages the following:

10 new groups in Bo North to undertake rice and groundnut production. Each
group will receive a set of 10 cutlasses and 10 hoes; the seeds will be
supplied from previously constituted groups.

50 vulnerable people to engage in poultry production. Priority will be
given to the aged and disabled who are not able to carry out farming
activities. The rearing of chickens will have a multiplier effect with the
number of beneficiaries expanding as the offspring are distributed to new
groups.

75 groups across the operational areas to be engaged in vegetable
production (25 groups in each district Moyamba, Kenema and Tonkolili). For
this, they will receive a package of seeds and tools.



In addition, it is planned to identify and support 10 other innovative
income-generation projects for vulnerable groups to be implemented on a
pilot basis. A lot of preparatory work will be required before
implementation, in terms of research, surveys, consultation with the
communities and feasibility studies. This will ensure the
income-generating activities respond to felt needs, are feasible,
culturally and socially adapted, marketable, profitable and sustainable.

The team will also liase with relevant agencies, such as medical NGOs, to
provide other means of support to UAC. The team also intends to help in
the reunification of families: all unaccompanied children will be
registered and the list forwarded to the CCSL main office who will work in
cooperation with other agencies involved in this work, hopefully for
onward re-unification of these children with their families.


Trauma counselling programme

Crucial to the successful implementation of the peace process and the
reintegration of the ex-combatants into society is the whole process of
reconciliation and promotion of peace and understanding among the
population. In the past three years, the Trauma Team has run trauma
counselling and peace and reconciliation workshops for church leaders and
opinion leaders of the communities in which R&R is operating. The workshop
participants are then able to disseminate messages in their communities
promoting peace and reconciliation, and use their skills in conflict
resolution and trauma counselling to solve disputes that arise locally.

In 2000, the Team intends to continue its efforts in promoting peace and
unity at community level, and provide support to the people that have been
deeply traumatised through their experiences during the war.

The Team plans to carry out 10 other workshops for CCSL member churches in
Moyamba (4 workshops) and Tonkolili (6 workshops) to build their skills in
trauma counselling and conflict resolution. The member churches will also
be encouraged to conduct their own workshops in their respective
communities. Support will be provided for the organisation of 8 workshops
in Kenema, 4 in Moyamba and 8 in Tonkolili districts.

These workshops will entail both information dissemination on the Lome
Peace agreement and the DDR programme, and social activities such as sport
and cultural events involving different parts of the community, to promote
peace and understanding.

In addition, sensitisation workshops will be conducted by the Trauma Team
for the communities in the operational areas, on topics covering trauma
healing, the Lome peace accord and the DDR process. 3 workshops are
planned in Moyamba (Gbangbatok, Mokelleh and Mokarijie chiefdoms), 4 in
Tonkolili (in Massengbeh, Kalansogoya, Mabontor and Gbonkelenken
chiefdoms), and 4 in Kenema (in Kandu Leppiama, Simbaru, Wandor and Gorama
Mende chiefdoms).

As a follow-up to the sensitization workshops, it is planned to promote
peace and reconciliation also through practical activities, such as sport
and cultural events. This will give members of the communities the
opportunity to get together and to participate in a social event, which
will help them to get to know each other, and will give them a sense of
achievement. 7 football galas are to be organised between ex-combatants
(CDF) and civilians to promote unity and reconciliation in Moyamba and
Tonkolili districts (same chiefdoms as above).

Also, given that music and songs play an important part in community life
and constitute an effective means of getting messages across to
communities, musical performances can go a long way in building community
spirit and promoting peace and reconciliation. The CCSL gospel band is
already well reputed in Sierra Leone for its repertoire, focussing
particularly on peace and reconciliation messages. The Team plans to
organise tours of the band to various chiefdoms in the operational areas.
4 tours are planned in Moyamba, 4 in Tonkolili, and 4 in Kenema district.
In addition, cultural dances and peace and reunion dance will be organised
for communities in 8 different locations across the operational areas.

Many people have been traumatised by the terrible experiences they went
through in the past few years. One way of helping them overcome the trauma
is to give them the opportunity to talk it through, and to share their
problems with others who have had similar experiences. Thus the Trauma
Team will conduct experience-sharing sessions through story telling in 8
big towns in the districts.

Finally, one crucial issue facing Sierra Leone and endangering the
peaceful rebuilding of the society is the lack of employment
opportunities, especially for youth. Disaffected youth find no place in
society, have no means of sustaining themselves, and are therefore tempted
to join rebel forces. The R&R Department intends to address this problem
by assisting youth groups in acquiring professional skills through
vocational training.


Transition from Emergency

The state of emergency varies according to the region. While the
Department will maintain its relief activities, such as camp management
and distribution of food and non-items, it will also develop programme
activities geared towards rehabilitation and development.

Areas like Tonkolili, and Gorama Mende, which have been until recently
held by the rebels, are still in a situation of crisis, with a high level
of destruction, shortage of food, malnutrition and severe destitution.
These areas, "new operational areas", will require some relief aid, such
as distribution of food and non-food items, in addition to the
rehabilitation work.

As the population starts to resettle, the support provided can shift from
emergency support to rehabilitation and development. Areas such as Bo
North, and to a lesser extent Moyamba and Kenema, where the R&R Department
has been working for respectively three years and one year, are moving in
this direction. Some categories of the population remain extremely
vulnerable and lack basic resources and will still require relief support.
But the emphasis of the programme activities will start shifting towards
the rehabilitation of the infrastructure and on giving the population the
means to rebuild their livelihoods and move towards greater self-reliance.
In Bo North, no additional inputs will be distributed this year as seed
banks have been constituted and people can rely on the fruits of their own
labour. Support, here, will focus on the promotion of income-generating
activities.


PROJECT ADMINISTRATION, FINANCE, MONITORING, REPORTING

Given the location of the operational areas, the office of the R&R
Department is situated in Bo. The various activities of the Department are
implemented through four programme teams: agriculture, trauma counselling,
vulnerable, and infrastructure. In addition, the Distribution Team is in
charge of the distribution of items for all the programmes. Each team is
managed by a Team Leader, under the coordination of two Programme
Coordinators (one for the South, one for the East).

The Department is managed by an expatriate Director, who is responsible
for the overall management of the programmes.

The financial and administration sections are managed by the programme
administrator who ensures appropriate financial accounting and adequate
support to all the activities of the Department. Christian Aid's
Accountant monitors the financial system and records, advises on any
possible improvements and produces the financial reports and financial
accounts. CCSL accounts are audited each year by Parnell, Kerr and Foster
in Freetown.

Assuming it will be possible to resume activities in the Tonkolili
district, the Department plans to reopen its office in Makeni. The Makeni
team, which has until now been relocated to other positions within the
Department, will return to Makeni and additional staff will be recruited
to replace them. There are also plans to recruit an additional
coordinator, for the Northern region.

A logistics officer, based in Freetown, is responsible for all
procurements and administrative procedures carried out in the capital
city. Also based in Freetown is a finance officer, who maintains financial
records of all expenditures incurred in that region. He also provides
support to the logistician, ensuring the adequate financial systems and
records are kept in line with the Department's financial policies and
guidelines.

Each Programme team provides a monthly report to the Programme
Coordinator, the Administrative and Programme Coordinators provide a
monthly report to the Director, who in turn provides a monthly report to
CCSL's General Secretary and Christian Aid.

A Monitoring Team monitors the implementation of the activities. In
addition to output monitoring, specific efforts will be made this year to
develop systems to monitor the impact of the programme, which will feed
back into the planning process.

Christian Aid's Programme Support Officer, based in Sierra Leone, will
provide support to the Monitoring Team. Several Christian Aid staff
(Programme Manager, Programme Funding Officer and Capacity Building
Officer) will also make monitoring visits and provide technical support to
the Department throughout the implementation of the programmes, according
to their specific area of expertise.

This year will involve a lot of staff training in community development,
needs assessment, impact assessment, in order to build the capacity of the
R&R Department.

Provision is made in the budget for an external consultant to carry out an
evaluation at the end of the programme year.



IMPLEMENTATION TIMETABLE

The programme is to run from January to December 2000.


COORDINATION

The Sierra Leone Government, through the National Commission for Relief,
Rehabilitation and Reconstruction (NCRRR) is the key coordinator of all
NGO activities.  Districts and sectors of intervention are allocated to
NGOs, to avoid duplication. CCSL's activities are part of this coordinated
effort.  CCSL are working in cooperation with other NGOs operating in the
area. They also collaborate with UN agencies, especially with the World
Food Programme, for which they are an implementing agency.

 
 
X. CAID BUDGET

ESTIMATED EXPENSES

Description	Type of	No of	Unit Cost	Budget 	Budget
		Unit	Units	Le	Le	USD
DIRECT ASSISTANCE					
	CRISIS PHASE					
	Camps					
	repatriation package for  IDPs 
	(blankets, plates, spoons, etc)	 sets 	2,000	45,000	90,000,000	45,662
						
	Non Food items( Tonkolili, Makeni, Gorama Mende , Kenema & Moyamba)		
	Non-food items for vulnerables	 packages 	10,500	45,000	472,500,000	239,726
	Plastic sheeting for shelter (Tonkolili, 
	Makeni & Gorama Mende)	 pieces 	500	450,000	225,000,000	114,155
	Total Crisis Phase				787,500,000	399,543
						
	POST CRISIS PHASE					
	REHABILITTATION OF AGRICULTURE				
	Kenema					
	Seed Rice 	bushels	5,000	 40,000 	200,000,000	101,471
	Groundnuts 	bushels	6,900	40,000 	276,000,000	140,030
	Cassava Sticks 	bundles	2,500	 3,000 	7,500,000	3,805
	Potato Vines	bags	2,500	 2,500 	6,250,000	3,171
	Curved Cutlasses	pieces	2,500	4,500 	11,250,000	5,708
	Straight Cutlasses 	pieces	2,500	4,000 	10,000,000	5,074
	Small Hoes 	pieces	2,500	1,800 	4,500,000	2,283
	Large Hoes	pieces	2,500	3,500 	8,750,000	4,439
	Felling Axe  (Imported)	pieces	2,500	15,000 	37,500,000	19,026
	36 CM Buckets	pieces	2,500	12,000 	30,000,000	15,221
	Hunting Net	rolls	125	100,000 	12,500,000	6,342
	Empty Bags 	pieces	16,000	1,500 	24,000,000	12,177
	Vegetable Seeds 	kg	2,500	 19,600 	49,000,000	24,860
	Tonkolili					
	Seed Rice 	bushels	10,400	40,000 	416,000,000	211,060
	Groundnuts 	bushels	5,200	40,000 	208,000,000	105,530
	Cassava Sticks 	bundles	5,200	3,000 	15,600,000	7,915
	Sweet Potato Vines 	bags	5,200	2,500 	13,000,000	6,596
	Vegetable Seeds 	50gms	5,200	19,600 	101,920,000	51,710
	Curved Cutlasses 	pieces	5,200	4,500 	23,400,000	11,872
	Straight Cutlasses	pieces	5,200	4,000 	20,800,000	10,553
	Small Hoes 	pieces	5,200	1,800 	9,360,000	4,749
	Large Hoes 	pieces	5,200	3,500 	18,200,000	9,234
	Felling Axe (Imported)	pieces	5,200	15,000 	78,000,000	39,574
	36 cm Buckets	pieces	5,200	12,000 	62,400,000	31,659
	Hunting Net 	rolls	125	64,000 	8,000,000	4,059
	Empty bags 	pieces	10,400	1,500 	15,600,000	7,915
	Moyamba District					
	Curved Cutlasses	pieces	2,500	4,500 	11,250,000	5,708
	Straight Cutlasses	pieces	2,500	4,000 	10,000,000	5,074
	Small hoes	pieces	2,500	1,800 	4,500,000	2,283
	Large Hoes 	pieces	2,500	3,500 	8,750,000	4,439
	Felling Axe  (Imported)	pieces	2,500	15,000 	37,500,000	19,026
Description	Type of	No of	Unit Cost	Budget 	Budget
		Unit	Units	Le	Le	USD
	Sweet Potato Vines 	bags	2,500	2,500 	6,250,000	3,171
	Cassava Sticks 	bundles	2,500	3,000 	7,500,000	3,805
	36 CM Buckets 	pieces	2,500	12,000 	30,000,000	15,221
	Hunting Net 	rolls	125	64,000 	8,000,000	4,059
	
	Other Agricultural Inputs					
	Fish Pond Construction	ponds	10	1,250,000 	12,500,000	6,342
	Fishing tackle	packs	150	525,000 	78,750,000	39,954
	Tree Crop Rehabilitation (Kenema, Moyamba & Tonkolili):			
	 Felling Axe - Pieces	pieces	500	15,000 	7,500,000	3,805
	Cutlasses - Pieces	pieces	1,000	4,500 	4,500,000	2,283
	Farm Produce processing Machine - Pieces 
	(Gari/Cassava Processing Machine)	pieces	28	780,000 	21,840,000	11,081
	Measuring tapes - Rolls	rolls	40	40,000 	1,600,000	812
	Watering Cans - Pieces	pieces	40	7,000 	280,000	142
	Garden Lines - Yards	yards	400	5,000 	2,000,000	1,015
	Moisture Metre		10	250,000 	2,500,000	1,268
	TOTAL AGRICULTURE				1,922,750,000	975,520
							
	REHABILITATION OF INFRASTRUCTURE				
	Construction of Court Barries	nos	10	45,000,000	450,000,000	228,311
	Construction & Rehab of Schools	nos	2	67,656,038 	135,312,076	68,651
	Construction of Road Culverts	nos	26	14,347,400 	373,032,400	189,260
	Construction of Bridges	nos	16	22,447,900 	359,166,400	182,225
	Tools for Road Groups	kits	20	991,000 	19,820,000	10,056
	Road Rehabilitation Tenders	?????	6	50,000,000 	300,000,000	152,207
	Support to Individual House Builders	nos	2,000	110,000 	220,000,000	111,618
	Rehabilitation of Temporal Stores	nos	30	650,000 	19,500,000	9,893
	Tools for Community Artisans	kits	200	500,000 	100,000,000	50,736
	TOTAL INFRASTRUCTURE				1,976,830,876	1,002,958
						
	ASSISTANCE TO VULNERABLE						Bo  North					
	Support to 20 vegetable gardening groups: 				
	   Cutlasses (10 per group)	pieces	200	4,500 	900,000	457
	    Hoes (10 per group)	pieces	200	1,800 	360,000	183
	Support for 50 Poultry 
	Farming projects 	pair/project	50	10,000 	500,000	254
	Support for 10 income gen projects	project	10	500,000 	5,000,000	2,537
						
	Kenema					
	Support for 25 backyard 
	gardening groups		25	                 93,300 	2,332,500	1,183
	   Cutlasses (10 per group)	pieces	200	4,500 	900,000	457
	   Hoes (10 per group)	pieces	200	1,800 	360,000	183
	   vegetable seeds (40 packs p/group)	packs	1,000	                    5,600 	5,600,000	2,841
							
  Description	Type of	No of	Unit Cost	Budget 	Budget
		Unit	Units	Le	Le	USD 
	Moyambab 4,					
	Support for 25 backyard 
	gardening groups		160	135,800 	21,728,000	11,024
	  Cutlasses (10 per group)	pieces	200	4,500 	900,000	457
	  Hoes (10 per group)	pieces	200	1,800 	360,000	183
	  vegetable seeds (40 packs p/group)	packs	1,000	               5,600 	5,600,000	2,841
	Special Assistance for 
	Orphans & UACs	lump sum			30,000,000	15,221
	TOTAL VULNERABLE				74,540,500	37,819
						
	TRAUMA HEALING					
	Moyamba					
	Trauma counselling skills building  
	for CCSL Member Churches	workshop	4	         3,500,000 	14,000,000	7,103
	Sensitisation of Communities in Trauma Healing, 
	Lome Peace Accord, DDR, Peace & Reconciliation.
		workshop	3	         2,000,000 	6,000,000	3,044
	Football Gala for 
	Ex-Combatants & Civilians.	gala	3	       1,000,000 	3,000,000	1,522
	Band Show Tours with the Chiefdoms 
	(CCSL Gospel Band, Freetown)	performance	4	2,000,000 	8,000,000	4,059
	Support to Member 
	Churches Own Workshop.	workshop	4	         2,000,000 	8,000,000	4,059
						
	TONKOLILI					
	Band Show Tours (4 Chiefdoms)	performamce	4	2,000,000 	8,000,000	4,059
	Football Gala between Ex-Combatants 
	& Civilians in 4 chiefdoms.	gala	4	         1,000,000 	4,000,000	2,029
	Sensitisation of Communities in Trauma Healing, 
	Lome Peace Accord, DDR, Peace & Reconciliation	
	(4 chiefdoms).	workshop	4	         2,000,000 	8,000,000	4,059
	Trauma counselling skills building	
	for Member Churches (Makeni)	workshop	6	         3,500,000 	21,000,000	10,654
	Support to Member Churches Own Workshops.	
		workshop	8	         2,000,000 	16,000,000	8,118
						
	Kenema District					
	Support to CCSL member 
	Churches Own Workshops.	workshop	8	        2,000,000 	16,000,000	8,118
	Sensitisation od Communities in Trauma Healing, 
	Lome Peace Accord, DDR, Peace & Reconciliation
	 (4 chiefdoms).	workshop	4	        2,000,000 	8,000,000	4,059
	Ban Show Tours (4 Chiefdoms)	performamce	4	2,000,000 	8,000,000	4,059
	Cultural Dance Operational Areas	event	8	2,000,000 	16,000,000	8,118
	 Lome Piece Accord Manuals 	copies	200	5,000 	1,000,000	507
	Footballs	gala	8	40,000 	320,000	162
	TOTAL TRAUMA				145,320,000	73,729
						
	TOTAL POST CRISIS ASSISTANCE			4,119,441,376	2,090,026
							
 Description	Type of	No of	Unit Cost	Budget 	Budget
		Unit	Units	Le	Le	USD


CAPITAL EQUIPMENT					
	Vehicles (transport)					
	Pick-up vans 
	(Toyota Hilux 4 x 4 double Cab) 	nos	1	35,478,000 	35,478,000	18,000
	Land Rover Defender (pref 110) 	nos	2	55,600,000 	111,200,000	56,418
	Small Car (Used) 	nos	1	9,800,000 	9,800,000	4,972
	Trucks (Toyota) 10 MT (Used)	nos	2	40,000,000 	80,000,000	40,589
	Bicycles 	nos	10	250,000 	2,500,000	1,268
	Motor bikes (XL 125) 	nos	15	8,260,000 	123,900,000	62,861
	Motor Bikes (Honda trail 110) 	nos	4	6,160,000 	24,640,000	12,501
	Other Equipment					
	Lister Generator (25 KVA) 		1	37,950,000 	37,950,000	19,254
	Generator 5 KV (Makeni Office)		1	3,500,000 	3,500,000	1,776
	Office Equipment					
	1 Computer & 2 Printers (high speed printers)	1	11,200,000 	11,200,000	5,682
	Photocopy machine					
	1 UPS Unit 		2	2,240,000 	4,480,000	2,273
	Communication Equipment					
	HF Base Radio for Vehicles 		1	5,168,800 	5,168,800	2,622
	HF Base Radio for Base Office 		1	5,028,800 	5,028,800	2,551
	Freight					
	Estimated freight & Insurance		1	1,500,000 	1,500,000	761
	Iicense Fee for HF Radios for 1 year (serrated)	1	1,000,000 	1,000,000	507
	TOTAL CAPITAL EQUIPMENT				457,345,600	232,037
							
PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT			
	Salaries & Benefits					
	Director		1	102,025,267 	102,025,267	51,763
	Co-ordinators		4	5,905,000 	23,620,000	11,984
	Team Leaders		10	5,267,000 	52,670,000	26,722
	Supervisors		18	4,739,000 	85,302,000	43,279
	Team Members		111	4,049,000 	449,439,000	228,026
	Project/Technical Staff		3	2,737,000 	8,211,000	4,166
	Drivers		12	3,419,000 	41,028,000	20,816
	Casual labour		12	4,200,000 	50,400,000	25,571
	Staff Medical Scheme		12	1,320,000 	15,840,000	8,037
	End of Contract Benefit		12	11,850,000 	142,200,000	72,146
	Relief & Rehabilitation Board Meetings	4	2,500,000 	10,000,000	5,074
	Training/Exchange				30,000,000	15,221
	Programme support costs 	months	3	8,502,105 	25,506,315	12,941
	Programme Consultants costs		2	3,000,000 	6,000,000	3,044
	Staff Training		1	30,000,000 	30,000,000	15,221
	Needs Assessment		1	8,000,000 	8,000,000	4,059
	Planning Workshops		1	5,000,000 	5,000,000	2,537
	Staff Travel					
	International travel for director	trips	2	3,153,600 	6,307,200	3,200
	Local/Regiona Travel - (Inland & Local Air Travel) 
	4 trip/month/4 staff.		12	1,250,000 	15,000,000	7,610
	Out of Station Allowances		12	1,850,000 	22,200,000	11,263
	
 Description	Type of	No of	Unit Cost	Budget 	Budget
		Unit	Units	Le	Le	USD
Office Operations					
	Printing,Stationery, Computer & Photocopies 
	& other stationery items.		12	4,500,000 	54,000,000	27,397
	Utilities (Freetown, Bo, 
	Moyamba Kenema & Tonkolili)		12	750,000 	9,000,000	4,566
	Electricity & water		12	350,000 	4,200,000	2,131
	Office Upgrade (Bo, Moyamba & Kenema)	1	6,000,000 	6,000,000	3,044
	Repairs & Maintenance - 
	Office & Guest House Premises.		12	500,000 	6,000,000	3,044
	R & M - Office Equip - Generators,
	 Computers, Photocopy Machines.	month	12	               500,000 	6,000,000	3,044
	Rent for office premises:					
	Bo - BTVI Stores & Garage / Damballa Road Store	1	7,440,000 	7,440,000	3,775
	Makeni Office Rehabilitation & Setup		1	1,000,000 	1,000,000	507
	Makeni Office		1	9,450,000 	9,450,000	4,795
	Makeni Guest house		1	1,800,000 	1,800,000	913
	Bo Guest house - C'Aid Rent & Other Expenses	1	7,400,000 	7,400,000	3,754
	Kenema Guest house		1	3,500,000 	3,500,000	1,776
	Moyamba Sub-office/store		1	2,000,000 	2,000,000	1,015
	Rent for repeater		1	1,800,000 	1,800,000	913
	Kenema Sub-Office		3 yrs	3,000,000 	9,000,000	4,566
	Kenema Store		1	1,500,000 	1,500,000	761
	Vehicle Operations					
	Fuel - Freetown, Moyamba, Kenema, 
	Bo & Tonkolili	month	12	9,500,000 	114,000,000	57,839
	Repairs and Maintenance - Vehicles	month	12	7,000,000 	84,000,000	42,618
	Truck Hire  & Other Vehicle Hire	month	12	7,500,000 	90,000,000	45,662
	Clearing/Insurance ovehicles & other items	4	2,000,000 	8,000,000	4,059
						
	Communication Operations					
	Publicity		12	250,000 	3,000,000	1,522
	Tele/Fax/DHL		12	250,000 	3,000,000	1,522
	Radio Communication Equipment Maintenance 	4	1,000,000 	4,000,000	2,029
	Sat Phone bill ($2.70 per min. / 45 min. per day)	12	7,300,000 	87,600,000	44,444
	Total personnel, administration etc				1,652,438,782	838,376
						
AUDIT & EVALUATION					
	Audit of ACT Funds	lump sum			6,000,000	3,044
	Evaluation	lump sum	1	15,000,000 	15,000,000	7,610
	Sub total				21,000,000	10,654
						
TOTAL EXPENDITURE ON APPEAL				3,570,637
Add 1% for ACT EMT Appeal 2000					35,706
BALANCE REQUESTED FROM ACT NETWORK				3,606,343
						
	
Exchance Rate: - Le: 1 USD = 1,971.00					
 


BAPTIST CONVENTION OF SIERRA LEONE (BCSL)

IMPLEMENTING MEMBER INFORMATION

The Baptist Convention of Sierra Leone (BCSL) was founded in 1974 as an
indigenous religious NGO serving the people in the following areas:

Education
Medical
Relief and Community - based Rehabilitation
Agriculture and Rural Development
Special Women's Programmes
Peace Education
Community Development Initiatives

BCSL effectively started relief activities in early April 1991 when the
diamond - rich eastern district of Kono was hit by the rebel war and there
was a massive influx of displaced people in Lunsar - Northern Province.  
The relief section of BCSL immediately started registering the displaced
people in Lunsar.  Immediately thereafter BCSL contacted relief agencies
for the Lunsar displaced people.  This activity extends to the Provincial
headquarter town of Makeni, displaced camps in the northern and western
areas of Sierra Leone including hospitals and camps for the amputees.

Since 1991 BCSL has implemented over 10 emergency relief programmes for
both national and international organisations at the regional and national
levels.  The relief activities normally cover food, basic medicine,
household items and farming inputs.

BCSL has a Development and Rehabilitation Department with a Relief and
Rehabilitation Division. The Division is headed by a Relief Coordinator
with over 8 years of working experience in planning and
implementing/managing emergency relief programmes in health, food and
non-food especially in war situations.

The Coordinator is however answerable to the Director of the Department
who has 24 years of working experience and several years of national and
international field experience in emergency relief during war and national
disasters.  He provides technical leadership to the Relief Coordinator
with respect to planning, implementing and reporting of relief programmes.  
The Relief and Rehabilitation Division also has 4 other permanent staff
members and a Bookkeeper/Typist and a variable number of casual labourers.

		
Implementing Partners

Catholic Mission - has over 30 years of implementing emergency relief
programmes in health, agriculture, etc.

Children's Aid Direct (CAD) - has about four years experience of
operations in Sierra Leone and is a key player in relief and
rehabilitation work in the health and agricultural sectors.

Adventist Development and Relief Agency (ADRA) - about 5 years experience
in Sierra Leone and one of the most effective implementers of emergency
relief in the medical sector, including food and non-food items and
shelter.  Operates nationwide but mainly in the west, south and north of
the country.



Location for the Proposed Response

Lunsar town is the major location for the proposed response.  This is the
most central location to serve the affected people in and around Lunsar in
the 3 chiefdoms under Port Loko District, Northern Province.  Freetown is
a branch location for other affected people in the Greater Freetown Areas.

Lunsar town is about 76 miles (123 km) from Freetown on the highway to
Makeni which is about 117 miles (189km) from Freetown.  From Lunsar town,
one could access all the affected villages by motor vehicles.  Lunsar is
ideally the headquarter town of the Baptist Convention.

Other organisations assisting on emergency relief in Lunsar are Adventist
Development and Relief Agency (ADRA), the Roman Catholic and Children's
Aid Direct (CAD) each of which operates in different villages.



Current Security Situation

Nearly 50% of the fighters have been encamped and the UN and ECOMOG troops
deployed in all big towns in the North including Lunsar, Makeni and Port
Loko.  The disarmament is in rapid progress.

All villages in the 3 chiefdoms surrounding Lunsar are now accessible.  
Some of the inhabitants of these villages have returned while others are
in desperate preparation to return, indicating the safety of the area.


PROJECT GOAL AND OBJECTIVES

To Rehabilitate 3,000 Returned Farm Families in the 3 chiefdoms around
Lunsar and others in the Greater Freetown Areas within a period of 12
months.
		
OBJECTIVE
TARGETED BENEFICIARIES
CRITERIA FOR SELECTION
SELECTION 
PROCESS


Agriculture

To provide basic agricultural inputs (planting materials, tools, etc.) for

3,000 farm families for 6 months
2,000 male heads and 1,000 female heads of households
Farm families with a piece of land
Farm families with at least 5 years of farming experience
Needs assessment and registration
Community leaders


Survey

Information from other sources (Gov't, NGO etc.)



Provide food for Agriculture for 3,000 farm families within 3 months
7,000 men, 8,000 women and 3,000 youths
Currently undertaking Farm work
Family labour force and/or
Accessibility to 
     Labour
Field and family visits
Information from other sources


To reduce post-harvest losses by providing drying floors to 50 village
communities (9,000 inhabitants)
Non-existence of general drying floor ever
Existing floors need rehabilitation from scratch
Field visits


Health Medical 
Services
Provide drugs For treatment of minor ailments
24,000 people
Registered patients

Diagnosis


Construct 15 VIP latrines 10 simple water wells equipped with a pulley
frame and a bucket and rehabilitate ten others in 50 villages

Absence of community
Latrines and wells
Degree of scarcity of water especially during the rainy season.
Village visits and discussions


Livestock

Provide 1,000 women in the four areas with 2 pairs of chickens each and a
pair of goats to at least 100 men and youths each in the same area within
one year

1,000 women 700 men and youths


Membership and Contribution/ participation to a CBO (Community Based
Association)


Membership to local association



Records of CBOs and youth associations

Visitations


Training Workshops/Seminars

Conduct 2 farmers training on basic farming techniques in each of the 3
  chiefdoms around Lunsar and Greater Freetown Areas within the farming
  period
Conduct at least 2 training Workshops within the year on Extension
  communication skills and Reporting for extension workers
Conduct 2 workshops on Health Education, Peace and Reconciliation in each
  of the 3 chiefdoms and the Greater Freetown Areas within 12 Months

200 farmers (men, women and youths)

4 project extension workers and 26 others

200 women and 300 men


Farming experience

Currently undertaking
Farming work


Extension workers in Development activities




Most war-hit village Communities

Most vulnerable public Disease communities


Registration and     verification  records

Field visits


Field visits
Correspond.


Visitations and 
Discussions

Needs assessment





 DESCRIPTION OF TARGET ASSISTANCE


DESCRIPTION
TYPE OF UNIT
NO. OF UNITS/QUANTITY

Food Items
Cereals - rice
Vegetable oil

Metric ton
   -

      90
           11.25

Agricultural Inputs
Seed rice
Cassava cuttings
Sweet potato vines
Farming tools
Drying floors

Metric ton
Bundles
Bundles
Set
No.

         87.5
2,000
2,000
3,000
    50

Health and Medical Services
Drugs
VIP latrines
Water wells (New)
   -       - (Rehab.)

Kits
No.
 -
 -


158
  15
  10
  10

Livestock
Chicken
Goats


Pair
Pair

1,000
  100

Training Workshops/Seminars
Important basic farming techniques
Extension communication skills and reporting
Peace and Reconciliation
Health Education

No. of farmers

No. of extension workers
No.  of participants
No. of participants

2,000

2,000
2,000
2,000


IMPLEMENTATION

The provision of this assistance is implemented by the Baptist Convention
Relief Programme Personnel.  Seven personnel will be required - a Project
Director, a Coordinator, Field Officers and a driver.  Baptist Convention
will provide one 4-wheel drive vehicle.  The funding partner is to provide
funds for 3 motor cycles for field work and office communication
equipments.  Trucks will be rented to transport planting materials to the
sites.  Relief food items can be shipped by funding partner or purchased
locally.  Food items will be purchased locally through tender procedures.  
The standard food ration of 6kg cereal, 0.75kg. vegetable oil will be
supplied to each person per month for 3 months.

During the planting season (May-October) 3,000 families will be supported
with basic agricultural tools and seeds.  Crops to be cultivated include
rice, cassava and sweet potato.  In the dry season, fifty (50) drying
floors will be constructed.  The project will also provide or offer basic
health services to the returned persons for one year.


Plans for Transition from Emergency Assistance

The Baptist Convention of Sierra Leone wishes to resettle and rehabilitate
5,000 displaced persons in 45 war-affected infrastructures (i.e. schools,
health centres/clinics, market centres, toilets and water wells) and to
empower the people especially the women, for food production and income
generating activities as well as building their human resource capacity.  
The project will need external funding for the first year effective
February 2000.  At the end of the external funding period the project
would have empowered the people to achieve 60% food-self-sufficiency,
construct 30 toilets, 40 wells and 50 drying floors.

Baptist Convention of Sierra Leone will also continue its usual
development activities in the areas of education, health, agricultural and
capacity building with support from its partners, the European Baptist
Mission (EBM), Southern Baptist Convention (SBC).  Diakonisches Werk, Tear
Fund Holland, Christoffel Blinden Mission (CBM) and Bread for the World.


PROJECT ADMINISTRATION, FINANCE, MONITORING AND REPORTING

Project Administration: The project is implemented under the Development
and Rehabilitation Department of BCSL.  The Development Director of the
Department provides technical leadership to the Relief Coordinator in
planning, implementation and reporting.

The Relief Coordinator is responsible for the overall implementation of
the project involving planning, management, procurement, disbursement
coordination, especially at the field level.  The 3 field workers work
together with the CBOs to ensure proper delivery at the village level.  
They (Supervisors) pay regular visits to project villages and report
accordingly to the Coordinator.

The Relief Division has a standing committee to make urgent and important
decisions on behalf of the Development Board which is the policy making
body of the Department for ratification by the Executive Committee of the
BCSL.

The Coordinator reports to the Development Director who reports to the
Board at Board meetings (quarterly) and then to the Executive Committee on
behalf of the Board (Department).  Reports to the relief agency (e.g. ACT)
are prepared by the Relief Coordinator in consultation with the Director
and the General Secretary of the BCSL.

Project Finance Management and ControlThe existing financial management
structure of BCSL development and rehabilitation will be used to enhance
the financial management of this project.  The structure comprises
accounts with a reputable bank in Sierra Leone (Rokel Commercial Bank
Ltd.) where funds for relief are kept in a separate account; BCSL has a
Finance/Accounts Office with a Book-keeper, an Accountant, a Treasurer, an
Internal Auditor and an External Chartered Accountants firm.

At the end of every programme activity all receipts for expenditures and a
summary report of the activity are submitted to the Accounts Office
through the Development Director with copies to the General Secretary.

Project Monitoring ProceduresThe project will be monitored at 3 levels -
at the village emergency response central location and at headquarter
(Dev. Dept. Office) levels.

At the village level, Executives of the CBOs and beneficiaries hold
regular meetings to discuss their progress.  Each of the 4 field workers
pay regular field visits to beneficiaries of a specified number of
villages.  He holds meetings with executive members of the CBOs and also
visits individuals beneficiaries on a weekly basis.  Each field worker
reports on a fortnightly basis to the Relief Coordinator.  At the location
level, the Coordinator pays frequent visits to the villages to verify the
reports of the field workers.  The Coordinator reports to the Development
Director on a monthly basis.

The third level of monitoring involves the Development Director paying
periodic field visits to the central location and a random number of
beneficiary villages.  The Development Director in consultation with the
General Secretary reports to the Board on a quarterly basis.  All
narrative reports must include descriptive statistics with gender aspects.



IMPLEMENTATION TIMETABLE
January 2000 to December 2000
COORDINATION

The Baptist Convention is an active member church of CCSL with a very
cordial working relationship. In implementing this project BCSL will
closely coordinate with other member churches of the CCSL.

BCSL is also an associate member and key player of the Inter-Religious
Council of Sierra Leone and is therefore fully informed of current
national emergency issues.

BCSL BUDGET

Income through ACT Network					US$		

In kind						
Baptist Convention of Sierra Leone					16,235
TOTAL INCOME					16,235
						
EXPENDITURE						
Description 	Type of	No. of	Unit	Budget	Budget
		Unit	Units	Cost Le	Le	USD
DIRECT ASSISTANCE					
	Food for Agriculture				
	Cereal- rice	MT	90	900,000	81,000,000	41,096
	Vegetable oil	MT	11	2,500,000	28,125,000	14,269
	sub total				109,125,000	55,365
						
	Agricultural Inputs					
	Rice seed	MT	88	1,200,000	105,000,000	53,272
	Cassava cuttings	Bundles	2,000	5,000	10,000,000	5,074
	Sweet potato vines	Bundles	2,000	8,000	16,000,000	8,118
	Farming tools	Set	3,000	10,000	30,000,000	15,221
	Drying floors	nos	50	350,000	17,500,000	8,879
	sub total				178,500,000	90,563
						
	Health & Medical Services					
	Assorted drugs	lump sum			8,000,000	4,059
	VIP Latrines	nos	15	1,500,000	22,500,000	11,416
	New water wells	nos	10	6,000,000	60,000,000	30,441
	Rehabilitated wells	nos	10	300,000	3,000,000	1,522
	sub total				93,500,000	47,438
						
	Farming/Livestock					
	Chickens	pair	1,000	12,000	12,000,000	6,088
	Goats	pair	100	80,000	8,000,000	4,059
	sub total				20,000,000	10,147
						
	Training Workshops					
	Basic farming techniques	farmers	2,000	4,000	8,000,000	4,059
	Communic & reporting skills 	ext workers	200	6,000	1,200,000	609
	Peace & reconciliation w/shops	participants	2,000	4,000	8,000,000	4,059
	Health education w/shops	participants	2,000	4,000	8,000,000	4,059
	sub total				25,200,000	12,785
						
CAPITAL EQUIPMENT					
	Motor cycles	units	3	7,500,000	22,500,000	11,416
						
PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT						
	Staff salaries & benefits					
	Salaries 		7	500,000	3,500,000	1,776
	Staff housing				4,000,000	2,029
	Per diems				2,000,000	1,015
	Office utilities					
	 - stationery & supplies	lump sum			1,500,000	761
Description 	Type of	No. of	Unit	Budget	Budget
		Unit	Units	Cost Le	Le	USD   
Vehicle operations					
- Hiring of trucks	trips	15	1,000,000	15,000,000	7,610
- fuel, lubricants	lump sum			6,000,000	3,044
sub total				32,000,000	16,235
						
ESTIMATED EXPENDITURE					243,950
Add 1% for ACT Appeal EMT 2000				2,440
TOTAL ESTIMATED EXPENDITURE				246,390
BALANCE REQUESTED FROM ACT NETWORK			230,155


 
WESLEYAN CHURCH OF SIERRA LEONE


IMPMEMENTING MEMBER INFORMATION

The Wesleyan Church of Sierra Leone was established in 1889 by the
American Wesleyan Missionaries.  It has a membership of twenty-five
thousand people in two hundred local church congregations concentrated
mainly in the Northern Province and western are of Sierra Leone as well as
in the capital city of Freetown. The Church is involved in Relief and
Development, Health, Education, Agriculture, Women's empowerment etc.


LOCATIONS FOR PROPOSED RESPONSE

The Wesleyan Church wishes to rehabilitate one hospital, five health
centres 10 primary schools, and support one thousand farmers.  These are
concentrated mainly in the Bombali District.  Few are located in the
Kambia District and Freetown.

The Wesleyan Church has a very strong presence in the areas mentioned
above.  At present there are five full time development workers in these
areas.



AGRICULTURAL REHABILITATION

1,000 farmers in four chiefdoms in the Bombali District :  
a) Bombali Sebora  
b) Makarie Gbanti
c) Gbendembu Ngowahun
d) Safroko Limba 
			

GOAL AND OBJECTIVES

Goal:

The goal is to rehabilitate twelve school buildings, one hospital, five
health centres and to provide seeds and tools to 1000 farmers.


Objectives:

Education

 To repair 12 damaged buildings in 10 primary schools in the Northern
   Province
 To provide 1,000 sets of desk and bench combination for 3,000 pupils 
 To Provide 200 sets of tables and chairs for 200 teachers 
 To Provide essential school supplies to service 3,000 pupils and 200
   teachers


Health and Medical Inputs

To repair and renovate one hospital and five health centres 	
To provide affordable and accessible basic curative medical services for
   50,000 people in our operational areas
To provide basic furniture and medical equipment to one hospital and five
   health centres


Agriculture

Provide seed rice, groundnut and farming tools to 1000 farmers in five
chiefdoms in the Bombali District.


TARGETED BENEFICIARIES

Number and type of Beneficiaries

Education: 3,000 school children and 200 teachers.
Health:  A total of 50,000 people in operational areas distributed as follows:
	Women	 15,000
	Children	 25,000
Men	             10,000

Agriculture: The programme targets1000 farmers, 600 of whom are women and
400 men.

Criteria in Beneficiary Selection

Most vulnerable families amongst the war affected.

Education: This assistance is targeted to schools most severely vandalised
by rebels.

Health: Target beneficiaries will be drawn from vulnerable persons in WCSL
areas of operation especially children under five years of age, lactating
mothers, pregnant women, the aged and war wounded.

Agriculture: The target will be 600 women and 400 men who have farmlands
in live villages most affected by the war.


PROPOPSED EMERGENCYY ASSISTANCE AND IMPLEMENTATION

Description of assistance

Education
12 school buildings to be repaired and renovated
desk and bench combination to be provided to 3000 pupils
sets of tables and chairs to be provided to 200 teachers
 school supplies:  exercise Books, chalk, registers, report cards, pens, pencils

Medical	
one hospital and five health centres to be repaired and renovated
drugs, and medical supplies to service 50,000 people   
provision of furniture to one hospital and five health centres

Agriculture
provide 1,000 bushels of seed rice, 1,000 bushels of groundnuts and 
1,000 sets of farming tools for 1,000 farmers.

Implementation Description Per Activity
It is intended that the following personnel will be hired to implement the project:
      Project Co-ordinator (1)
      Field Supervisors (3)
      Accountant (1)
      Logistics Officer (1)

Taking into consideration the geographical spread of the targeted response
locations, three centres will be established outside the capital city of
Freetown.  These are: Makeni, Kamakwie and Kambia. Regional offices will
be utilised and field supervisors will be stationed in these centres.

There will be need to hire a truck for the delivery of materials, three
motorcycles for field supervisors and one four wheel drive vehicle for the
project coordinator and for logistics.

Education:  Three contractors will be hired to repair and renovate the 12
school buildings.  After renovation, school furniture and supplies will be
supplied to each of the targeted schools.

Health: Three contractors will also be hired to repair and renovate the
hospital and health centres. Medicines and medical supplies and equipment
will be procured and distributed to the hospital and health centres.

Agricultural Rehabilitation:1,000 farmers will be identified and
registered in four chiefdoms. They will each be supplied with one bushel
of rice, bushel of groundnuts and one set of farming tools.


Transition from Emergency 

Medical: The drugs will be sold at cost recovery prices.  These will help
in restocking the hospital and health centres with drugs after the ACT
response.

Agriculture:  A seed bank will be opened and farmers will be requested to
pay back one bushel of rice and one bushel of groundnuts to the seed bank.
These will be used to assist new farmers thereby increasing the case load.


PROJECT ADMINISTRATION, FINANCE, MONITORING, REPORTING

The project will be headed by a project coordinator who will be
responsible for coordinating all these areas of intervention.  He will be
assisted by three field supervisors who will be based in the three
regional centres:  Makeni, Kamakwie and Kambia.  These supervisors will be
responsible to implement the proposed assistance and will report to the
project coordinator.

The project coordinator will be assisted by a logistics officer who will
be in charge of procurement and distribution of materials and supplies.  
The project coordinator will be answerable to the Head of Church and
officers of the council of Churches in Sierra Leone.  The Head of Church
will have general oversight of the project.


Project Finance, Management and Controls

A bank account will be opened at one of the commercial banks in Freetown
for ACT Appeal funds. The signatories to the account will be the project
coordinator to sign with the Head of Church.

The accounts will be subjected to audit, a report of which will be sent to
ACT and the Council of Churches in Sierra Leone.


IMPLEMENTATION TIME TABLE

January to December, 2000

COORDINATION

Co-ordination with ACT members like the Baptist Convention, Methodist
Church, United Methodist Church and the Council of Churches in Sierra
Leone.

To avoid duplication target beneficiary location will be different from
other ACT members and will be focusing more in the Bombali and Kambia
District of the Northern province of Sierra Leone.

The Wesleyan Church will be relating with the National Commission for
Rehabilitation, Resettlement and Reconstruction (NCRRR).  This commission
coordinates all humanitarian assistance in each emergency area.


WCSL  BUDGET

EXPENDITURE						
Description 	Type of	No. of	Unit	Budget	Budget
		Unit	Units	Cost Le	Le	USD
DIRECT ASSISTANCE					
	Educational Inputs					
	Rehabilitation of schools	nos	12	8,895,000	106,740,000	54,155
	Desks and benches	sets	1,000	50,000	50,000,000	25,368
	Tables and chairs	sets	200	80,000	16,000,000	8,118
	School supplies (pencils etc)	lump sum			13,845,000	7,024
	Sub total				186,585,000	94,665
						
	Agricultural Inputs					
	Rice seed	bu.	1,000	35,000	35,000,000	17,757
	Groundnuts	bu	1,000	40,000	40,000,000	20,294
	Farming tools	Set	1,000	14,000	14,000,000	7,103
	sub total				89,000,000	45,155
						
	Health and Medical inputs					
	Rehab of medical institutions	lump sum 	            		63,211,000	32,071
	Drugs and medical supplies	lump sum			105,980,000	53,770
	sub total				169,191,000	85,840
						
	TOTAL DIRECT ASSISTANCE			444,776,000	225,660
						
TRANSPORT, STORAGE & HANDLING						
	Storage & handling				4,000,000	2,029
						
 Description 	Type of	No. of	Unit	Budget	Budget
		Unit	Units	Cost Le	Le	USD
PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT			
	Staff salaries & benefits					
	Project co-ordinator	month	12	500,000	6,000,000	3,044
	Field supervisors x 3	month	12	1,050,000	12,600,000	6,393
	Accountant	month	12	400,000	4,800,000	2,435
	Logistics officer	month	12	350,000	4,200,000	2,131
	Office utilities					
	 - stationery & supplies	lump sum			1,000,000	507
	Vehicle operations					
	 - Vehicle hire, etc	lump sum			10,000,000	5,074
	Communications	lump sum			1,000,000	507
	sub total				39,600,000	20,091
						
AUDIT & EVALUATION					
	Audit of ACT Funds	lump sum			750,000	381
	sub total				750,000	381
						
ESTIMATED  EXPENDITURE			489,126,000	248,161
Add 1% for ACT Appeal EMT 2000				2,482
BALANCE REQUESTED FROM ACT NETWORK			250,643
						
						


UNITED METHODIST CHURCH (UMC)

IMPLEMENTING ACT MEMBER AND PARTNER INFORMATION

The United Methodist Annual Conference (UMC) has for over the past forty
years either contributing to the spiritual, social and economic
development of Sierra Leone.  Through UMC schools, health centres,
vocational training centres and Integrated Community Development efforts
they have established and maintained a network of both human and social
infrastructure that covers the entire country - from grassroots level in
remote areas to the capital, Freetown.


LOCATIONS FOR PROPOSED RESPONSE

Eight communities in the Moyamba District are identified to be addressed
in Central Moyamba, Salina, June Hartranft (Moyamba) Yoyeima, Kwellu,
Mokorewa, Taiama and Mokonde.


GOALS AND OBJECTIVES

Goal:  To rehabilitate 8 Educational institutions in the Moyamba District.

Objectives:

to rehabilitate 8 school buildings in eight operational communities in the
  Moyamba District.
to provide seating accommodation for a total of 2,959 pupils.
to provide toilet and potable water facilities for both teachers and
  pupils.

Activities
The project will involve itself in the following activities:
  
Improve upon the building capacity of the school by building eight (8)
structures to house five classrooms, head teachers, offices, pit toilets
and

Dug-out water wells to also improve on water and sanitation conditions of
the school communities.



TARGETED BENEFICIARIES

The project is aimed at addressing the deteriorating educational
facilities in school communities in the Moyamba District of the Southern
province for 3,500 pupils.


PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION 

Description of Assistance

UMC Activities

Even though there are needs all the operational areas of the United
Methodist Church, this project aims at addressing the basic school needs
in the Moyamba district. The major areas of concern are the rehabilitation
of the already dilapidated school buildings, the provision of basic health
and sanitation facilities - toilets and water wells for eight primary
schools.

For the smooth, effective and timely implantation of the project a
building committee shall be appointed by the community.  The community
will include an individual with good knowledge in accounting and shall be
required to record all financial activities including the purchase of
building materials from Freetown.

The Head Teachers will be directly responsible for the Supervision of the
project on the ground.

A qualified building contractor will undertake the construction according
to the Ministry of Education building specification.  The Community will
be involved in the implementation process and will be required to provide
skilled labour in some cases partially paid.  This will ensure that the
local community will benefit also by being employed.

The community at a low cost will provide the local material such as sand
and stones.


PROJECT ADMINISTRATION FINANCE MONITORING and REPORTING

The UMC Development Office will be responsible for the facilitation of the
project and the community building committee will be the co-ordinating
body on the spot comprising of the community elders.

The CCSL Development Office will also be the monitoring body and the
Ministry of Education Office will attest the suitability of the structure
based on their approved standard.


Finance

A separate bank account will be opened into which the bulk account will be
deposited for accurate reporting. A qualified accountant will be hired to
supervise the payment and purchases, ensuring proper
recording/documentation, receipting and vouching for every expenditure.

An accredited Auditing Firm will be hired to Audit the account for
accurate Accounting purposes.


Monitoring Procedure

While the Head teachers are held responsible for the day to day
administration of the project, the appropriateness of each structure will
be kept on course by the UMC Development Officer, the Chairman of the
Community Development Committee together with the Ministry of Education
Office.  Every stage of the construction will be checked to attest its
suitability and conformity to the Ministry of Education's set standard of
50 pupils to a standardised classroom space. To ensure this is done
correctly the following personnel will be involved:

A qualified building Contractor
A qualified accountant with proper accounting discipline
An Auditor to attest the correctness of accounting/expenditure
Ministry of Education Officer to attest the building suitability



IMPLEMENTATIONAL TIME TABLE

Twelve months January to 31 December 2000


 CO-ORDINATION

There will be co-ordination with local authorities and other CCSL member
churches.


UMC BUDGET

EXPENDITURE						
Description	Type of	No. of	Unit	Budget	Budget
		Unit	Units	Cost Le	Le	USD
DIRECT ASSISTANCE					
	School Rehabilitation					
	Building materials	schools	8	20,000,000	160,000,000	81,177
	VIP toilets	schools	8	2,500,000	20,000,000	10,147
	Wells	nos	8	3,000,000	24,000,000	12,177
	Labour	schools	8	7,000,000	56,000,000	28,412
	Transportation of materials	job	8	1,000,000	8,000,000	4,059
	Sub total				268,000,000	135,972
						
PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT			
	Staff salaries & benefits					
	Project co-ordinator	month	12	450,000	5,400,000	2,740
	Administrative cost				12,220,200	6,200
					
	Sub total				17,620,200	8,940
						
AUDIT & EVALUATION					
	Audit of ACT Funds	lump sum			3,000,000	1,522
	sub total				3,000,000	1,522
						
ESTIMATED  EXPENDITURE			288,620,200	146,434
Add 1% for ACT Appeal EMT 2000				1,464
BALANCE REQUESTED FROM ACT NETWORK			147,898
						


METHODIST CHURCH SIERRA LEONE


IMPLEMENTING ACT MEMBER AND PARTNER INFORMATION

Description of ACT Member

The Methodist Church Sierra Leone (MCSL) is one of the member Churches of
the Council of Churches in Sierra Leone (CCSL) directly involved in
humanitarian and development work in the country.  With a membership of
about 30,000 the church has established itself since 1792 in various parts
of the Sierra Leone community.

The Church started its community development work since 1930 through the
setting up of a clinic to take care of sick women and children.  In the
late 80's five community Development Programme Centres were set-up in
various parts of the country within which the Church carries out its
mission and evangelistic work.

In 1993, the Development Desk was set-up with the mandate to articulate
the Churches humanitarian and community development effort in addressing
the needs of the people.

Since the onset of the war, MCSL continues to provided, through the
collaborative effort of partners both within and outside the country,
emergency relief and rehabilitation services to war affected communities
in the east, south and western areas of Sierra Leone.

In order to effectively plan, implement and monitor programme activities,
the Development Department was decentralize through the opening of
functional regional coordinating offices in Bo, South and Kenema, east of
the country.  These two offices are manned by competent and qualified
personnel who are in direct contact with our target beneficiaries.


Locations for Proposed Response

Propose emergency response project is to be implemented in the following
locations:

 i.   Seven Chiefdoms in the Kailahun District:
      Njaluahun, Jawie, Upper Bambara, Luawa, Malema, Peje West
      and Peje Bongre
 ii.  Two Chiefdoms in the Bo District:
      Tikonko and Lugbu
 iii. One Chiefdom and Bonthe Township in the Bonthe District:
      Bum Chiefdom and Bonthe Township
 iv.  Ribbi area

All selected locations are MCSL areas where the relevant capacity for
effective implementation of proposed project exists.  In addition to the
Planning and Co-ordinating Desk at national level, MCSL has a well
organised structure at field level including personnel and basic logistics
that will facilitate a successful project implementation.


PROJECT GOAL AND OBJECTIVES


Goal

The overall goal of proposed project is to help war affected persons
within four project locations rebuild their livelihood thereby enabling
them embark upon sustainable development in their respective communities.


Inorder to achieve the above goal, the following objectives are to be met:

to provide basic input and extension services to 5000 farm families in
project locations thereby helping them resuscitate the agricultural
production in resettled areas;

to provide basic health care services including construction of toilets in
15 villages within project location;

to rehabilitate one vocational secondary school and four primary school
buildings within project locations; providing school accommodation for
over 2000 primary and secondary school-going children;

to provide crucial logistical support thereby improving the management
capacity of MCSL Programme implementation.



TARGETED BENEFICIARIES

The activities of MCSL target practically all residents within its
operational areas.

Those targetted are the poor and vulnerable groups (youth women and the
disadvantaged).  There is no religious or ethnic consideration for
selection of target groups.

The following shows types of target beneficiaries according to proposed
type of assistance of proposed project:

Location
Target Beneficiaries (Families)
Total

Agriculture
Community
Church/Manse Rehabilitation

Rehabilitation
of School


Health,


Total

Kailahun
2,500
500
1,100
2,000
6,600

Tikonko &Lugbu
800
200
500
1,000
2,700

Bum & Bonthe Town
400
100
400
-
1,000

Ribbi Area
300
50
-
-
550

TOTAL
4,000
850
2,000
3,000
10,850


 NOTE:     Average Family size is 6
	
The organisational structure of groups depends on the type of assistance
rendered. Assistance is channeled through family heads; the food-for-
agric and agricultural input and extension services assistance targets
either farming families or community-based farming groups.  Our school
rehabilitation activities targets entire communities involving, church
youths and persons in displaced/refugee camps.  Our medical assistance is
directed to individuals, institutions, townships and specific communities
adversely affected by the war.

 Beneficiary Selection Criteria

Agriculture and food production - selection will be based on following
criteria:

Newly resettling/returning families
i.    Female headed households
ii.   Organised village community groups
iii.  Vulnerable groups such as the aged, disabled and single women

School rehabilitation
i.   Communities with large number of school going children.
ii.  Primary school children
iii Returning Teachers


Health

Beneficiaries will include women, children and other vulnerable groups
such as the disabled, aged and amputees within the project areas.


PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

Description of Assistance

Assistance required through proposed projects are in four categories as
outlined below.


Food Production

It involves mainly the procurement and distribution of needed farm inputs
to selected farming families and groups of families.  Items required are

i.	Seeds and planting Materials		
	    		 	     Qty/Family   Total N0/Family    Total Quantity	
	Rice	            	       1 bushels	       1,500    		1,500 bushels
	Cassava cuttings	      20 bundles	        500     		10,000 bundles
	Groundnut	      	       1 bushel	        500     	             500 bushels
	Assorted Vegetable Seeds   10 kg	         200     	             2,000 kg

ii.	Tools
		  		   Qty/Family	  	Total/FH     	Quantity
	Cutlass	    		         1		         	 4,000	     	  4,000
	Small hoe (upland)	         1	               	3,000	       	  3,000
	Large hoe (swamp land)       1			1,000	       	  1,000
	Watering Cans		     200 Pool  	             Pool 		    200

iii.	Livestock
		    		N0. Per Group   N0. of Groups	Quantity
	Goats			3 Goat Heads		30		    90
	Sheep			3    "       "		20	 	    60
	Pigglets		3			15	 	    45


Food for Agriculture

During the period of land preparation and planting farmers will be
provided with some food items - mainly cereal and oil to bridge them over
the hungry season.  This will be requested from WFP.

Required personnel for implementation of agricultural programme are
available.  In each of the project locations there are three qualified and
experienced agricultural extension personnel working within communities.

Community participation in all phases of proposed project will be
encouraged.

After community sensitisation, beneficiary identification and selection,
materials and inputs will be distributed with the full participation of
beneficiary representatives.

Communities will be encouraged to return same quantum of distributed seeds
especially seed rice and groundnut which will be used to set-up seed
banks.  These will be given to other groups for planting in subsequent
planting season.


School rehabilitation

An initial target of 5 schools will be rehabilitated.  Four of these are
primary schools in the Kailahun district.  In each location, one standard
school building with 3 classrooms, Head Teacher's Office and a Staff Room
will be built.  In the township of Kenema, one Vocational Secondary School
will be rehabilitated to accommodate over 800 pupils.  Furniture will be
provided for Pupils and Teachers.

The rehabilitation work will be contracted to local personnel within the
community.  Such contracts will be awarded through a competitive biding
process.


Health, Water and Sanitation

Health:  This will preliminarily be limited to provision of drugs and
other medical supplies, replacement of essential equipment and materials;
provision of personnel cost for Nurses and other essential staff.

A village health education campaign will be 10 village latrines will be
constructed to prevent uncontrolled deposit of human waste.  This is
particularly so in congested settlements.

Required materials, drugs and other medical supplies will be purchase
and/or distributed to selected project sites. Implementation of this
aspect of proposed project will be done directly by an assigned Water and
Sanitation Field Supervisor.  Required Health personnel are already at
hand.


Logistics Support

In order to facilitate effective programme implementation and with a view
of building up the capacity of MCSL management, proposed project will
provide additional logistical support.  This will be in the form of
transportation, office equipment communication equipment and training
possibilities.

The Development Secretariat will directly implement this aspect of the
programme.  Although MCSL currently has some logistics, additional
transport and communication facilities as well as data processing units
are required for effective implementation of proposed project.

4 (four) Honda Motorcycles for agricultural extension services, 15
(fifteen) bicycles for health and village extension workers will be
required.  One unit VHF comprising 3 (three) mobile units repeaters and 4
(four) hand sets for coordinating personnel.


PROJECT ADMINISTRATION, FINANCE MONITORING, REPORTING

Project Administration

The activities that address the needs of the target population generally
emanate from baseline surveys conducted by technical personnel.  A number
of activities this programme plans to respond to have their origin from
the expressed wishes of the already identified target beneficiaries.


Description of the working methods

The implementation of proposed project will be co-ordinated by the
Development Department; headed by the Development Secretary.  The DS works
very closely with the already established Conference Committee on
Development and Rehabilitation.  Through this Committee, the DS is
responsible to the Methodist Conference. Major Decisions and review taken
by this Committee to which the President and Vice President and Secretary
of Conference, Conference Treasurer, Lay Secretary, the three Chairmen of
Districts as well as Community representatives are members. The DS is in
attendance as serves as secretary.

Supporting staff at National and Coordinating level includes programme
Officer (Asst. Development Secretary) and Evaluation Officer, Micro-Credit
Officer, Secretary, Driver.  The Women's Desk and Youth Desk Secretaries
are also part of the national co-ordinating team.

>From the general conference administration, the services of the whole
accounting staff; Accountant, 2 Accounting Assistants and Internal Auditor
are all at hand to render their support.

All staff members are trained and fully qualified in their respective
professions and are with considerable experiences.


Project Finance, Management and Control

The following rules are in full practice within the MCSL programme
management structure:

a.  The President of Conference has the overall authority at policy level.
The Secretary of Conference who is the administrative head of Conference
works very closely with the Development Secretary on matters relating to
Conference Development and Rehabilitation Programmes.  The Secretary of
Conference authorizes disbursement of funds only after following procedure
is carried through: expenditure initiated by the Development Secretary
according to approved budget item(s) examined and verified by the Internal
Auditor request ascertained by the Chief Accountant the availability of
funds in the various accounts is also confined all requests for
disbursement are accompanied by supporting documents.

c.  There are monthly management meetings both at National and Regional
levels to assess various project performances during previous month and
map out activities in coming month.  Constraints encountered are also
discussed and solutions deliberated.

d. There are monthly reports which are to be submitted to the DS by
Regional Coordinators.

e.  Quarterly report is to be prepared by the DS for circulation to all
Development and Rehabilitation Committee members 7 days before the usual
quarterly meeting.  This report includes both narrative and budget
performances.  This also applies to project proposals for which funds are
solicited from donors.

f.  Half yearly reports are sent to donors 14 days after close of
reporting period.


Monitoring of programme activities is continuous and a monthly monitoring
report is submitted directed to both the DS and Secretary of Conference.

Project Monitoring and Procedures

There are two levels of monitoring within MCSL programme management.

The first is monitoring at field (Regional) level.  The Monitoring and
Evaluation unit within the Development Department works directly with
field implementation staff.  There is often bi-weekly report from this
unit for the attention of management through the Development Secretary.  
At field level, the beneficiary communities are also encouraged to set-up
Monitoring Committee who meets from time to time to review progress of
work.

The second level is the monitoring of MCSL programme activities by the
Secretary of Conference and President of Conference

In the sector of financial management; there is an Internal Auditor who
Pre & Post audit all transactions of any programme being implemented.  
The following rules are in full practice within the MCSL programme
management structure.


MCSL  BUDGET

EXPENDITURE						
Description	Type of	No. of	Unit	Budget	Budget
		Unit	Units	Cost Le	Le	USD
EXPENDITURE				
DIRECT ASSISTANCE					
	POST CRISIS ASSISTANCE				
	Food Security & agriculture					
	Seed Rice	bushels	1,500	35,000	52,500,000	26,636
	Cassava cuttings	bundles	10,000	3,000	30,000,000	15,221
	Groundnut	bushels	500	40,000	20,000,000	10,147
	Vegetable seeds	kg	2,000	10,000	20,000,000	10,147
	Sub total				122,500,000	62,151
						
	Tools					
	Cutlass	pcs	4,000	4,000	16,000,000	8,118
	Hoes ( small)	pcs	4,000	3,000	12,000,000	6,088
	Hoes (large)	pcs	1,000	6,000	6,000,000	3,044
	Watering cans	pcs	200	25,000	5,000,000	2,537
	Sub total				39,000,000	19,787
						
	Animal Farming					
	Goats	herds	90	30,000	2,700,000	1,370
	Sheep	herds	90	40,000	3,600,000	1,826
	Pigs	herds	45	25,000	1,125,000	571
	Sub total				7,425,000	3,767
						
	
 Description	Type of	No. of	Unit	Budget	Budget
		Unit	Units	Cost Le	Le	USD
	Community Infrastructure Rehabilitation				
	Rehab of primary schools	buildings	4	15,000,000	60,000,000	30,441
	Rehab of secondary schools	buildings	1	20,000,000	20,000,000	10,147
	Sub total				80,000,000	40,589
	TOTAL DIRECT ASSISTANCE				248,925,000	126,294
						
TRANSPORT, STORAGE & HANDLING				
	Transport					
	truck rental & related costs	lump sum			8,000,000	4,059
	Warehousing					
	Rental	lump sum			2,000,000	1,015
	Security	lump sum			1,200,000	609
	Handling					
	Loading/offloading labour	lump sum			1,000,000	507
	Total				12,200,000	6,190
						
CAPITAL EQUIPMENT					
	Office Equipment				
	Computers & peripherals	nos	2	4,000,000	8,000,000	4,059
	Photocopier	nos	1	6,000,000	6,000,000	3,044
	Communications Euipment					
	Radio 	lump sum			800,000	406
	electronic mail	lump sum			1,