Action by Churches Together (ACT) Kenya - Famine Relief - AFKE-02 (Revision 1) Appeal Target : US$ 4,098,046 Balance Requested from ACT Network: US$ 1,708,358 Geneva, 21 August 2000
The Christian Communities Services of MT. Kenya East (CCS) have recently successfully completed their relief assistance program under the AFKE01 appeal. But because of the persisting drought situation in Kenya which has caused severe famine resulting in severe malnutrition and even death CCS is requesting to continue assisting the most vulnerable in their area of operation. As they were not included in the AFKE-02 appeal when it was issued in July this year, the appeal is being revised to include them. The issue of proper coordination by all the ACT members in Kenya when responding to a national emergency has been raised and will be further followed up by the ACT CO. No other changes have been made to the appeal except for the inclusion of the CCS proposal and, for the sake of brevity details of the other ACT implementing members in the appeal will not be repeated here. Details can be obtained from the original appeal issued on 10 July, 2000. The Christian Community Services MT. Kenya East proposes assistance in the following areas; Relief food distribution Provision of drugs and other medicines to cure common ailments associated with starvation Water & Sanitation Agricultural seeds distribution. Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested NCCK - West Pokote NCCK-Turkana LWF/DWS Turkana CCS - Lanina Total Budget US$ Total Appeal Target 1,916,021 307,828 1,341,729 532,468 4,098,046 Less: Pledges/Contr. Recd 1,772,222 57,663 451,880 107,923 2,389,688 Balance Requested from ACT Network 143,799 250,165 889,849 424,545 1,708,358 REQUESTING ACT MEMBER Christian Community Services (CCS) Mt. Kenya East Region IMPLEMENTING ACT MEMBER & PARTNER INFORMATION CCS of Mt Kenya East is the Development/Relief Department of the dioceses of Embu, Kirinyaga, Mbeere and Meru, referred to as Mt Kenya East Region. It is a Registered Company Limited by guarantee established in 1982. The Mt Kenya East Region covers 12 administrative districts in Kenya, which is approximately 34% of the total land area of Kenya. These districts include Kirinyaga, Embu, Mbeere, Tharaka, Meru South, Meru Central, Meru North, Isiolo, Marsabit, Moyale, Majir and Mandera. Christian Community Services has its Head Office in Kerugoya in Kirinyaga District and renders its services through seven strategically positioned Extension and Development Stations throughout the region. CCS carries out integrated development programmes such as community health, food security and agricultural extension, organic farming, HIV/AIDS awareness campaign, community water supply and sanitation, and Disaster preparedness and mitigation. DESCRIPTION OF THE EMERGENCY SITUATION CCS has been effectively implementing disaster programmes with the help of external partners especially ACT. The latest disaster project has been the Lanina food and seed relief programme, which was funded through ACT and also a similar programme for North Kenya funded by Tear Fund - UK. Both of these programmes have been successfully completed. The objective of saving lives was very satisfactorily achieved but that of helping to rehabilitate people back to their normal way of live failed due to the failure of the long rains yet again. It is now four consecutive seasons since a satisfactory harvest was realized in many parts of this region. The worst scenario has been with the failure of the March - June rains in most parts of the country, which has seriously hit the ailing economy, increased suffering, and even caused deaths in the arid and semi - arid parts of the country. Consequently the President of Kenya has declared this drought situation a national disaster and appealed for international support. CCS targets the poorest of the poor that are most likely to starve. This group comprises mainly of the malnourished children under five years of age, poor widows and orphans, the sickly poor, poor disabled men and women who can not work and the elderly poor. In short, it is the most vulnerable members of the society in the worst hit areas that CCS targets. So far CCS has identified 15,500 such cases that require feeding support for the next five months starting August to December 2000. Some other 9000 people drawn from the same target will require planting seeds around mid October to enable them to produce their own food for the future. The total budget will be Ksh. 41,096,017 (approximately US$ 526,872 at the rate of Ksh.78 to 1US$). The programme will be implemented by experienced CCS staff with the help of a Relief Team recruited for this purpose. Separate books of accounts will be kept to facilitate accurate and timely financial statements and reports. A reputable firm will then audit the accounts and an audit report will be shared with the partners. CCS will also prepare interim progress reports as well as a final detailed narrative and statistical report at the end of the project. Some Districts like Kirinyaga, Embu and Meru south, Meru North and Central enjoy mountainous climate with average rainfall of 700mm per annum. The other Districts are in the ASAL Region with annual precipitation of less than 300mm, which is erratic and unreliable in nature. 70% of the population in this region are either subsistent farmers or pastoralists. Of the farmers, 50% are engaged in cash crop farming, either tea or coffee and the remaining 50% are in subsistence farming. The pastoral communities keep sheep, goats, cattle, and camels as their main livestock and the source of their livelihood. Generally the road network in the ten districts is very poor with some parts impassable due to destruction during the El Nino which has never been repaired. However, there are a few good key roads cutting across some districts like Kirinyaga. Embu, Mbeere and Meru North, Meru South and Central up to Isiolo. The infrastructure situation is worse in Northern Kenya. There are other development/relief organisations in the region with whom CCS collaborates, these include the Government of Kenya, World Food Program, PLAN International, NCCK, Catholic Relief and UMCOR. Security The ten districts are some of the areas in Kenya where tribal or ethnic conflicts are common. Sometimes there are border-related conflicts with neighboring countries like Ethiopia and Somalia along with conflicts over pasture and water sources. Banditry is also a common occurrence along with politically related conflicts. Current Situation Kenya is currently experiencing a severe drought, which is the worst in 40 years according to government sources. This drought is as a result of the failure of the long rains, which are highly depended upon for agricultural production. This is actually the fourth consecutive failure of rains since the El Nino rains. This particular drought is unique in that it has affected most parts of the country including the traditional agricultural districts of Central, Western and Rift Valley provinces. Many parts of Eastern and North Eastern provinces are worst hit since there is no more water or pasture for their livestock, which is their main livelihood. Crops dried immediately after germination and the pasture was depleted shortly thereafter, causing total crop failure and massive livestock losses. This situation has caused the president of Kenya to declare the current drought a national disaster and appealed for food aid from local and international partners. Water shortage is another factor that is aggravating the effect of drought. Only two major rivers are flowing, and many small streams that provide most of the water for domestic use in rural areas have dried up. Water levels in the reservoirs is so low that it can not sustain the demand in towns and cities and also too low to generate the required amount of electricity. The result of this shortage is a serious shortfall in power supply of over 100 Mega Watts. There is therefore serious rationing of water and electricity, which has further depressed the ailing economy, causing massive layoffs from industries and has increased drastically the poverty levels. As this proposal is being written, maize prices have gone up unexpectedly reaching to about Ksh.1,900 per 90Kg bag which is beyond income levels of the ordinary population. This price increase is more than 50% of normal prices of maize in ordinary times. Consequently, many pastoralists in Northern and Eastern Kenya are faced with serious food insecurity and also declining purchasing capacity due to rising food prices amid declining livestock prices. There has been sad stories about people going for several days without food and others starving to death. The local dailies have been carrying stories about pastoralists who commit suicide after losing all their livestock and children to the drought. CCS distributed relief food and seeds (funded by ACT) for planting between December 1999 and April 2000. It was hoped that after supplying food and seeds to the targeted poor they would be able to find their feet and produce their own food. This objective was however not fully achieved since the crops dried up immediately after germination. The Government also distributes relief food in a few areas. However, its approach has been seriously flawed and gives food to everyone in the district irrespective of their status. A large percentage of the food gets lost within the delivery process. Such an approach makes the final ration too meager to sustain the really needy cases since the beneficiaries receive only about 2kg of maize per family per month. The CCS approach has however, been to identify and feed the poorest of the poor who suffer more than the rest, and those that are most unlikely to survive the drought. Although tedious, this approach has been found to be the most effective way of giving relief food and rehabilitating the affected people. CCS now hopes to continue to sustain the lives of the poorest people that had been targeted in the previous drought plus a few others that have been identified in the newly affected districts. The registers of such people have already been prepared, and will just be updated when the food is received. It is hoped that the government, with the help of The World Food Programme, will feed the bulk of the other population. It is also expected that other relief related organizations will now come out and try to work with affected communities. GOAL & OBJECTIVES The goal of this Programme is to provide famine relief food to 15,500 targeted beneficiaries for five months. (August, September, October, November and December) and build a capacity for recovery of the most vulnerable persons. Objectives To provide food to 10,000 marginalized and destitute people, particularly pregnant/lactating mothers and the elderly in the ten districts for a period of five months, to help improve their health status. Rehabilitation of the most vulnerable families (around 9,000 persons) affected by the famine by supply seeds and restocking. To provide treatment and supplementary feeding to 5,500 malnourished children under 5 years, lactating mothers and the elderly and sickly, comprising 55% of the targeted population, to help improve their health status. To rehabilitate 20 water points in the ten districts as sources of water for domestic use and livestock. TARGETTED BENEFICIARIES The target population is drawn from the very poor in the society who are suffering exceptionally. This group comprises of mainly lactating and pregnant women, malnourished children below 5 years, elderly and poor men and women, orphans and windows, along with the sickly poor who can not work. CCS Staff has identified the targeted communities with assistance of Church and Opinion leaders. The Relief Committees, which will compose of Church Leaders, Opinion Leaders and representatives of the affected communities, will update the list of beneficiaries. They will ensure that food has been distributed to the needy, regardless of tribe, race, creed, gender or political inclination The targeted beneficiaries are distributed as follows: STATION 0 - 5 YEARS PREGNANT/BREAST FEEDING ELDERLY Over 70 years old OTHERS TOTAL Macumo 995 675 450 685 2805 Mayori 995 650 500 660 2805 Maua 660 450 350 400 1860 Isiolo 660 450 350 400 1860 Wanguru 995 700 550 560 2805 Mitunguu 1195 900 650 620 3365 TOTAL 5500 3825 2850 3325 15500 PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION Assistance Required Maize (375 MT) for 10,000 persons for 5 months Half ration beans (90 MT) for 10,000 persons for 5 months Supplementary feeding (82.5 MT) for children 0 - 5 years for 5 months Cooking oil (15 MT) for 10,000 for 5 months Drugs to cure common ailments associated with starvation Assorted seeds for 9000 households (109 MT) Rehabilitation of 20 water sources (water points) Primary and secondary transport Personnel and Administrative requirement Personnel Required One overall Relief Co-ordinator Three Relief Supervisors, each in charge of two stations Note: These will add to the already existing staff capacity and are crucial for facilitating timeliness and precision in relief matters. Equipment Hire Motor vehicle/Motor cycles for Supervisors Transition & Rehabilitation Training on Agriculture, Water, Livestock Supply of seeds Rehabilitation of water points ADMINISTRATION, FINANCE, MONITORING & REPORTING A Management Committee was mandated to make preliminary preparations including writing up the Programme Proposal and presenting it to possible Partners for resource mobilization. The Executive Director will chair and co-ordinate fund raising and implementation of the Programme. The relief work will be implemented under direct supervision of the Programmes Officer and the Personnel and Finance Officer. The Station Co-ordinators will chair the Station Committees and with the Relief Co-ordinator, supervise and co-ordinate the work on the ground including data collection and food distribution. Finance All Programme funds will be managed by the Executive Director through the Central Accounts Office on behalf of the Board of Directors. The funds will then be released to the Stations as per their quarterly budget requirements. At the Station level, the funds will be managed by the Co-ordinator in conjunction with the Station Advisory Development Committee and the regular book keeping done by the Station Cashier on a day-to-day basis. The final financial report will be done by the Project Accountant. The books will then be audited by a reputable firm and the audit report shared with the CCS Partners. Reporting The overall Co-ordinator will co-ordinate report writing including collecting of data/information from field, and consolidating the same into one report. This will be done monthly and a final report will be produced at the end of the Programme. Monitoring & Evaluation There will be continuous monitoring by all stakeholders including Management, Co-ordination, Staff, Committees and targeted beneficiaries. There will be mid-term and end term participatory evaluation activity. IMPLEMENTATION SCHEDULE OBJECTIVE ACTIVITY TIME BY WHO RESOURCES INDICATORS Access food and supplementary feeding to a total of 15,500 people between August and December 2000. 1.Presentation of request for funding and follow up July By Executive Director Stationery Response 2. Formation of Station and Community Relief Committee Already done Management - - 3. Recruitment of Personnel Done Management - - 4. Preparation of Registers and documents Done but to be updated during 1st and 2nd weeks of August The Staff and Relief Committees Mobility, finance and stationery Availability of Staff, Committees Working Register 5. Tendering and procurement and storage 2nd and 3rd week of August Management Binder Staff and Tender Committee of CCS Finance, stores Availability of supply in the Stores and commitment of the players 6. Distribution 4th week of August to December Staff and Relief Committees food, mobility, stationery, finance Accessibility and availability of supply 7. Monitoring and Reporting Continuous - August to December Staff, Community Committees and Management Mobility, Finance and Stationery Availability of data and Reports Rehabilitate the targeted 9,000 people with seed for planting Identify the 9,000 Beneficiaries 3rd week of August Staff and Committees Mobility, Stationery Registers Identify relevant supply 1st week of September Staff Mobility, finance Availability of supplies Procumbent 1st week of October Staff Finance Availability of Supplies Distribution 2nd week of October Staff and Committees Finance and Mobility Accessibility of Supply Monitoring and Reporting Continuos Staff and Committees Finance and Mobility Availability of Reports and Data Rehabilitation of 20 water points for domestic use and livestock Identify users and water points 3rd week of September Staff and Committee Mobility Register of users and water points Formation of water point committees 4th week of September Staff and Users Mobility Willingness and Committee Sensitization and mobilization of the users 1st week of October Staff Mobility Attendance and Commitment Procurement and Distribution of materials 2nd week of October Water Committee and Staff Mobility and Finance Accessibility and Availability of materials Monitoring and Reporting Continuous Staff and Committee Stationery, mobility and Finance Reports and Data BUDGET INCOME RECEIVED- through ACT Network US$ Diakonisches Werk Ref. K-KEN-0008-0004 EU 118,000 107,923 INCOME- Other ( Includes local and non network contributions) 0 Sub total 107,923 EXPENDITURE Description Type of No of Cost per Budget Budget Unit Units Unit KeS KeS US$ DIRECT ASSISTANCE Food Maize Kgs 375,030 21.10 7,917,300 104,038 Beans Kgs 90,000 44.45 4,000,000 52,562 Unimix feed Kgs 82,500 80.00 6,600,000 86,728 Cooking oil Ltrs 18,750 88.00 1,650,000 21,682 Sub total 20,167,300 265,011 Non Food Seeds Kgs 108,000 120.00 12,960,000 170,302 Water wells Units 20 120,000.00 2,400,000 31,537 First Aid drugs Assortments Lump sum 200,000 2,628 Sub total 15,560,000 204,468 Post Crisis Training Days 14 20,000.00 280,000 3,679 Sub total 280,000 3,679 Sub total direct assistance 36,007,300 473,158 TRANSPORT, STORAGE,, HANDLING & RELATED COSTS Transp food items in 10-ton tucks (maize, beans, unimix feed) Trips 68 20,000 1,360,000 17,871 Rental of Suzuki vehicle for Project Officer Kms 30,000 20 600,000 7,884 Rental of 3 motorcycles for Relief Supervisors Kms 30,000 10 300,000 3,942 Monitoring and supervision Kms 10,000 20 200,000 2,628 Sub total 2,460,000 32,326 PERSONNEL, ADMINISTRATION, OPERATIONS & OTHER SUPPORT COSTS Staff Salaries & benefits Project Officer Months 5 30,000 150,000 1,971 Supervisors (3) Months 15 20,000 300,000 3,942 Subsistenca - relief staff Persons 4 55,000 220,000 2,891 Subsistence - other staff Persons 14 15,000 210,000 2,760 Per diem for voluntary staff (21) Persons 21 4,000 84,000 1,104 Description Type of No of Cost per Budget Budget Unit Units Unit KeS KeS US$ Office expenses - tel & fax postage, stationery &other Months 5 50,000 250,000 3,285 Audit and evaluation: Audit Lump sum 228,300 228,300 3,000 Evaluation Days 7 30,000 210,000 2,760 Sub total 1,652,300 21,712 Sub Total Expenditure 40,119,600 527,196 Emergency Management Training 1% of expenditure 401,196 5,272 TOTAL EXPENDITURE 40,520,796 532,468 BALANCE REQUESTED FROM ACT NETWORK US$ 424,545 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Action by Churches Together (ACT) is a worldwide network of churches and their related agencies, meeting human need through co-ordinated emergency response. 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