Sudan - ACT: 21-Mar-01
Action by Churches Together (ACT)
Appeal - Sudan
Emergency Relief for Conflict & Drought Affected - AFSD12
Appeal Target: US$ 664,475
Geneva, 21 March 2001
The civil conflict in Sudan continues to perpetuate human suffering
especially around the oil fields in Unity State, the Nuba Mountains, in
parts of Bahr El Ghazal, Eastern Equatorial and Southern Blue Nile. The
inadequate rainfall during the last season has further worsened the
already fragile humanitarian situation causing further displacement of
people, especially in the areas of North Kordofan and North Darfur.
The Sudan Council of Churches (SCC) proposes to respond to some of the
humanitarian needs for the affected people in the Nuba Mountains where
fresh fighting has displaced over 28,867 people from the SPLA held areas
to areas around the town of Kadugli. Also in Bentiu in the oil rich Unity
State, and in Southern Blue Nile where people are facing serious food and
clean water shortages due to insufficient rainfall during the last season.
The proposed assistance comprises:
Relief Food Distribution
Provision of Blankets, and Mosquito Nets
Health ( provision of drugs)
Education (Construction of classrooms)
Project Completion Date: 31 December, 2001
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
US$
Appeal Target 664,475
Less: Pledges/Contr. Recd. 0
Balance Requested from ACT Network 664,475
Ms. Genevieve Jacques Thor-Arne Prois Rev. Rudolf Hinz
Director ACT Coordinator Director
WCC/Cluster on Relations LWF/World Service
REQESTING ACT MEMBER INFORMATION
Emergency Relief, Rehabilitation and Development Agency (ERRADA).
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
ERRADA is the humanitarian wing of the Sudan Council of Churches (SCC)
consisting of the Emergency Response Programme and the Primary Health Care
Programme (PHCP).
Sudan Council of Churches was formed in the 1940s to support member
churches in developing spiritual and developmental capacities. In 1972
Relief and Rehabilitation Commission (RRC) was created to assist the
returnees from the neighbouring countries and the internally displaced
persons (IDPs) after the Addis Ababa Agreement. In 1985 ERP was
established to respond to the 1984/5 drought and successive numerous
disasters in the country. SCC now has 14 member churches through which it
works in the various regions. The government of the Sudan (GoS) requested
SCC to be registered. The churches approved the registration of ERRADA
which is now registered by the GoS as humanitarian national NGO. The
churches alert the Council about the impending emergencies in their areas
and they are involved in planning and implementation of emergency
programmes through the Interchurch Committees (ICCs).
Description of ACT Member's Implementing Partners
For easy administration, SCC has divided the country into seven regions -
Northern Region, Western Region, Eastern Region, Southern Blue Nile,
Equatoria, Upper Nile and Bahr E Ghazal. ERP also works with the sister
unit of PHCP with which it co-ordinated a response to the outbreak of
watery diarrhoea among the displaced in Greater Khartoum in 1996 and in
Soba Aradi in 1999. It also co-ordinated procurement of essential drugs
for the flood affected people of Pibor and Kadugli under Appeal No AFSD93.
In 1998 ERP co-ordinated with SCC Youth and Women Programmes as well as
Norwegian Church Aid (NCA) in providing food and non-food assistance to
famine affected people of Wau in Bahr El Ghazal. In the year 2000, ERP
co-ordinated provision of food to the influx of war-affected people in
Bentiu with German Agro Action (GAA) and WFP.
DESCRIPTION OF THE EMERGENCY SITUATION
Background
The continued war in the Sudan, famine, disease, regular droughts and
periodic floods have caused the death of about 2 million people, internal
displacement of 4 million persons, 500,000 persons displaced to the
neighbouring countries and an unspecified number in Diaspora.
Current situation
There has been drought all over the country exacerbated by renewed
fighting at the advent of year 2001 in various areas. Serious
humanitarian suffering is observed in:
Nuba Mountains
Renewed fighting between the GoS and the Sudan Peoples Liberation Army
(SPLA) started in January 2001 in the Nuba Mountains. Eleven villages
that have 4,283 families with a total of 28,867 civilians were displaced
from the SPLA held areas to areas around the town of Kadugli. The IDPs
are mostly women, children and elderly. The expected dry season's
offensive by the warring parties is likely to displace more people. The
ACT Co-ordinating Office staff who visited Sudan in February, 2001 paid a
field visit to one of the displaced villages and talked to some of the
affected people.
The inadequate rainfall in the past season has left affected people
without food and clean drinking water. WFP, the major UN agency food
provider, has warned of an impending human catastrophe in the Sudan.
Impact on Human Lives
The newly displaced persons are hungry and naked, they include 15,360
children 50% of whom are female, 8,790 adults - 71% are female and 2,053
elderly -56% are female. The 2,394 were old IDPs. The IDPs have nothing as
they either left all their properties behind or those properties were
burned during the displacement.
Description of Damages
The IDPs lost everything - their shelters, food, clean drinking water,
clothing, blankets, kitchen utensils and any other possessions were
destroyed or left behind.
Bentiu
Heavy fighting is reported between the factions supported by the warring
parties in the oil rich Unity State near the town of Bentiu. The clashes
erupted in February 2001 and NGOs and the churches in the area report a
new influx into Bentiu town. A member of the Executive Committee of SCC
who is a member of ERRADA board and the National Relief Monitor went to
Bentiu. They found the situation there were deplorable with a continuous
influx of displaced persons.
There are also large numbers of school age children who need basic
education. The churches on the ground have started to address the needs
of 1,133 children but they require 18 classrooms, school uniform, books
and food.
Last year more than 47,000 people were displaced into Bentiu and the
adjacent town of Rabkona. Several national and international NGOs
intervened including SCC. However, the SPLA have warned that oil
extracting areas and installations are legitimate targets.
The inadequate rainfall aggravated the situation in the past year,
resulting in a country-wide food deficit.
Impact on Human Lives
The number of registered IDPs as on March 2, 2001 was 2,120 with 1,500
being unregistered. On 15 March 2001, the governor of Unity State visited
the SCC to appeal for help for his state to avoid the threatened famine.
He reported the number of displaced in Bentiu has increased to about
60,000 persons with many more expected. The IDPs are mainly women,
children and the elderly. A total of 1,133 school age children are without
basic education. They lack shelter, blankets, clothing, kitchen utensils,
mosquito nets, salt and hand tools. WFP is currently providing food and
the GAA is addressing the non-food item needs including basic education
for young children.
Description of Damages
The IDPs left all their properties behind during the displacement or were
burnt by the combatants. They came in without any properties including
livestock.
Southern Blue Nile
The people of the Southern Blue Nile are facing serious food and clean
drinking water shortages due to last year's insufficient rainfall and the
military operations in the area.
The Relief and Development Co-ordinator of the region has reported a
serious drought and the mobilisation for the dry season offensive by the
warring parties.
A team from Sudan Interior Church (SIC) in Maban area brought a report
concerning the repeated drought that has left people with no food and
clean drinking water.
They were much concern about the deteriorating humanitarian situation that
threatens the lives of many people in the area. They feared the signs of
the emerging potential crisis. As the situation stands there is urgent
need for prompt action to avoid major famine such as that of 1998 in Wau,
Bahr El Ghazal.
The WFP appealed to the international community to respond to the pressing
needs of the drought affected people in the Sudan. Their assistance may
be limited due to the scarce resources. The worst is still to be faced as
the critical hunger period in the Sudan starts in April.
Impact on Human Lives
The population affected consists of 40,000 persons in Maban district and
26,550 persons in Damazin - Singa area. The requirements of the affected
people include food, clean drinking water, mosquito nets, kitchen utensils
and essential drugs.
Description of Damages
Southern Blue Nile, which is a productive area, has total crop failure due
to the drought. The market prices for the 90 Kg. of sorghum, the staple
food, in Damazin the main town of southern Blue Nile have risen from
Sudanese Dinars (SDD) 1,500 to 7,000. The people with cattle have started
their only capital assets to raise money for purchasing food.
Location for your Proposed Response
There are three targeted locations:
Nuba Mountain areas around the town of Kadugli about 900 Km south west of
the capital Khartoum.
Bentiu in the oil rich Unity State about 800 Km south of the capital
Khartoum.
Southern Blue Nile with the main town of Damazin about 750 Km south east
of capital Khartoum.
ERRADA has capacity in all these areas. In Western Sudan where Nuba
Mountains is situated, there is SCC regional office in ElObeid. The office
is headed by the Relief and Development Co-ordinator. Where there is
disaster in the region the staff moves to the area, assess the situation
with the ICC of the area and they implement any intervention together. In
Bentiu ERRADA works through the ICC with the help of the temporary project
staff.
In Southern Blue Nile, there is SCC regional office based in Damazin
headed by Relief and Development Co-ordinator. The staff works with the
ICC of the area.
In the Nuba mountains there are few NGOs operating in the area such as
Save the Children/US mainly dealing with livestock restocking, UNICEF,
WFP, CARE and Islamic NGOs.
In Bentiu the WFP is addressing the food needs in the area, the GAA and
Sudanese Red Crescent is addressing the non-food needs and requested for
more NGOs to intervene. The churches have started to intervene in basic
education.
There are few NGOs in Damazin, an Islamic NGO and the SCC. When SPLA
captured Kurmuk one of the towns near Damazin, HAC mobilized the NGOs in
Khartoum to rush humanitarian assistance to the area. SCC participated
fully.
Disaster and Emergency Statistics
The statistics for the Nuba Mountains were provided by Office of
Co-ordinating Humanitarian Assistance (OCHA) and Humanitarian Aid
Commission (HAC) in Western Sudan. The statistics for Bentiu were
provided by the NGOs working in the area and the SCC team that visited the
Bentiu. The latest figure was given by the governor of the Unity State.
There was difference in the statistics in that the number of the IDPs
increased and the figure provided early was lower than that provided
later.
The office of Relief and Development Co-ordinator provided the Southern
Blue Nile statistics in Damazin and Sudan Interior Church at Maban
provided the statistics of their area.
Current security situation
The military activities are regular near these areas. However the towns
in which people are displaced or affected by the war and drought are under
the government control where accessibility is possible by land. The
impediment will be during the rainy season if there is heavy rainfall and
roads become impassable. In this case Bentiu will be accessible by air
and river transport.
GOAL & OBJECTIVES
Stated Project Goal and Objectives
The goal of the project is to provide life saving and sustaining
assistance to the targeted disaster affected people.
Objectives
Provide basic food to targeted 1,000 families for Nuba Mountains and 1,500
families for Southern Blue Nile among the disaster affected families for
three months and improve their nutritional status.
Provide 4,000 blankets to 1,000 targeted disaster affected families in
Bentiu by the end of project period.
Provide 10,000 mosquito nets to targeted 1,000 families for Bentiu and
1,500 families for Southern Blue Nile among the disaster affected families
by the end of the project period.
Provide essential drugs to the disaster affected people of Nuba Mountains
who become sick as the result of their poor living conditions by the end
of project period.
Build 18 classrooms and provide school uniforms for 1,500 pupils who are
attending classes in the church basic education schools by the end of the
project period.
Build warehouse in Bentiu with local materials.
TARGETED BENEFICIARIES
A total of 3,500 families with a population of about 17,500 most
vulnerable persons mainly women, children and elderly will benefit from
the project. 1,500 basic school children will also benefit from the
project.
Criteria Used for Beneficiary Selection
A team consisting of ERP staff including nutritionist, ICC members,
representatives of NGOs operating in the area, community leaders and HAC
or local relief committee do the beneficiary selection. The team with the
help of the nutritionist identifies the most vulnerable people. The
nutritionist helps in identifying the most disaster affected population.
Number of Targeted Beneficiaries According to the Proposed Assistance.
The target beneficiaries according to the proposed assistance consist of:
12,500 persons will benefit from food for three months and mosquito nets.
5,000 persons will benefit from blankets.
5,000 persons will benefit from essential drugs.
1,500 school children will benefit from three shelters for basic education
and school uniform.
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Description of Assistance
The project intends to provide food for three months and mosquito nets to
2,500 families, blankets to 1,000 families, 1,000 families will benefit
from essential drugs and 1,500 school children will benefit from the
construction of three shelters each consist of six classrooms and school
uniform.
The quantities of the materials required include: -
Food:
* Sorghum 2.25 Kg/fam. x 90 days x 2,500 fam. = 507 Mt
* Pulses 0.25 Kg/fam.x 90 days x 2 ,500 fam. = 57 Mt
* Veg. Oil 0.15 Kg/fam. x 90 days x 2,500 fam. = 34 Mt
Mosquito nets:
Each family receives 4 mosquito nets = 4 x 2,500 = 10,000 pieces
Blankets:
Each family receives 4 blankets = 1000 x 4 = 4000 pieces
Essential drugs for 1,000 families
Three shelters each contain 6 classrooms and school uniform for 1,500
basic education children.
Implementation Description Per Activity
Assistance for food, mosquito nets and blankets will be provided using the
existing SCC structure. Four technical staff will be recruited. Two will
be for Southern Blue Nile, one in Damazin and one in Maban. The remaining
two will be for Kadugli and Bentiu. These staff will be responsible for
the monitoring of every-day project activities. They report directly to
the ERP National Co-ordinator with copies of the reports to the concern
regional offices.
The regional offices with ICCs and church volunteers will screen register
and distribute the resources to the worse of affected people. The
regional staff, ICC and volunteers will use the regional vehicles during
distribution. Fuel and spare parts and maintenance will be provided.
National office staff travelling from Khartoum to all these areas to
monitor the distribution and report on the end use of the resources will
use the new vehicle budgeted in the project.
The PHCP of ERRADA will provide the medical services and the ERP will
provide final report on the end use of the essential drugs to ACT
Co-ordinating Office.
The shelters will be constructed in the three member churches in Bentiu
supervised by the ICCs and the project staff. The ERP National Office
will report the final constructions of the shelters and procurement and
distribution of school uniforms.
The procurement of food, blankets, mosquito nets, essential drugs and
building materials will be locally procured using SCC system of
contraction.
Transition from Emergency
This will be determined towards the end of the project period.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Project Administration
The General Secretary is the head of SCC and is responsible for all the
programmes of the council including that of ERRADA. The Executive
Secretary for ERRADA is responsible for the two units of ERRADA - ERP and
PHCP.
The ERP National Co-ordinator who is the project carrier is to see to it
that the project is implemented as planned. He co-ordinates with the
National Co-ordinator of PHCP in case of essential drugs. He also
co-ordinates with the regional staff and the ICCs and the project staff.
Project Finance Management and Control
The project funds will be managed and controlled by the SCC Finance
Department. All purchases and payments will have to be endorsed by the
ERP National Co-ordinator. The Executive Secretary for ERRADA will
approve the purchases and the payments. The final authority for the
release of any fund rests with the General Secretary.
Project Monitoring Procedures
The project staff will monitor and report on all the activities of the
project in particular area. The Relief and Development Co-ordinator and
ICC will supervise the implementation of the project.
The ERP National Co-ordinator will co-ordinate all the project activities.
The PHCP National Co-ordinator will monitor the medical service
activities. The ERP National Office will monitor and render quarterly and
final narrative reports to the ACT Co-ordinating Office. The Executive
Secretary for Finance is to compile financial reports as required.
IMPLEMENTATION TIMETABLE
Project Assessment, Start-up, Implementation, close-out, Transition from
Emergency
The project is expected to last for nine months from the time when the
funds are received. We expect the funds by April or May 2001. As soon as
funds are received the project staff are recruited. All the required
resources are procured and delivered to the areas of disaster. Screening
and the registration of the beneficiaries are completed and distribution
is carried out. Final narrative and financial reports will be compiled at
the end of the project period.
CO-ORDINATION
ERRADA is a part of the established disaster co-ordination mechanism in
the areas it operates that include NGOs, UN agencies local authorities,
concerned ministries, EU and HAC through meetings and sharing reports.
ERRADA also co-operates with other ACT members such as Norwegian Church
Aid (NCA). They have special relationship in which they share all
information of any emergency. Other church agencies which ERRADA
co-ordinates its activities include Fellowship For Africa Relief (FAR),
Adventist Development and Relief Agency (ADRA), Sudanaid and Sudanese
Development and Relief Agency (SUDRA).
BUDGET
ESTIMATED EXPENDITURE
Description Type of No of Unit Cost Budget Budget
Unit Units Dinars Dinars US$
NUBA MOUNTAINS
DIRECT ASSISTANCE
Food Distribution
Cereals (sorghum) Mts 203 77,000 15,631,000 60,821
Pulses (beans) Mts 23 150,000 3,450,000 13,424
Oil Mts 14 300,000 4,200,000 16,342
Health and medical input
Drugs and syringes lump sum 2,500,000 9,728
Sub total direct assistance 25,781,000 100,315
MATERIALS, STORAGE, TRANSPORT & HANDLING
Materials Transport
Truck rental & related costs for food Mts 240 30,000 7,200,000 28,016
Truck rental & related costs for drugs lump sum 300,000 1,167
Internal transport of food Mts 240 3,500 840,000 3,268
Storage and handling
Warehouse rental Months 6 60,000 360,000 1,401
Warehouse security 257,000 1,000
Loading and off loading Sacks 2,667 100 266,700 1,038
Sub total transport, storage, handling 9,223,700 35,890
CAPITAL EQUIPMENT
Communication capital equipment
Mobile telephones units 2 154,200 308,400 1,200
Vehicle capital equipment
Light vehicle unitse 1 11,565,000 11,565,000 45,000
Other Equipment
Generator units 1 600,000 600,000 2,335
Sub total capital equipment 12,473,400 48,535
PERSONNEL, ADMIN AND SUPPORT
Staff salaries and support
Relief officer Months 9 30,840 277,560 1,080
Storekeeper Months 6 25,700 154,200 600
2 watchmen Months 6 41,120 246,720 960
Project staff benefits (20% of salaries) 135,696 528
Project staff insurance lump sum 58,596 228
Volunteers stipend lump sum 1,028,000 4,000
Description Type of No of Unit Cost Budget Budget
Unit Units Dinars Dinars US$
Staff travel
Local and regional travel lump sum 514,000 2,000
Per diems (food and loading) lump sum 1,028,000 4,000
Office operations
Office rent lump sum 514,000 2,000
Office utilities lump sum 128,500 500
Office stationery and supply lump sum 257,000 1,000
Communications
Telephones lump sum 12,500 49
Electronic mail lump sum 15,200 59
Vehicle operations
Fuel (diesel) for vehicles gallons 2,156 250 539,000 2,097
Vehicle maitenance 899,500 3,500
Insurance 128,500 500
Other admin. & support
Bank charges 257,000 1,000
Sub Total Personnel, admin & support 6,193,972 24,101
AUDIT & EVALUATION
Audit of ACT Appeal funds 1,028,000 4,000
Programme evaluation 771,000 3,000
Sub total audit and evaluation 1,799,000 7,000
Total Anticipated Expenditures - Nuba Mountains 55,471,072 215,841
BENTIU
Description Type of No of Unit Cost Budget Budget
Unit Units Dinars Dinars US$
DIRECT ASSISTANCE
Non Food Relief
Blankets pieces 4,000 4,000 16,000,000 62,257
Mosquito nets pieces 4,000 2,000 8,000,000 31,128
School uniforms for 1,500 children pieces 3,000 2,000 6,000,000 23,346
Sub total 30,000,000 116,732
Shelter rehab & const.
School shelter classrooms 18 514,000 9,252,000 36,000
Total Direct Assistance 39,252,000 152,732
MATERIALS, STORAGE, TRANSPORT & HANDLING
Material Transport
Truck rental lump sum 400,000 1,556
Other trans. Cost lump sum 200,000 778
Storage & handling
Warehouse rental lump sum 50,000 195
Warehouse security lump sum 128,500 500
Loading & off loading lump sum 100,000 389
Warehouse construction lump sum 2,570,000 10,000
Sub Total 3,448,500 13,418
Description Type of No of Unit Cost Budget Budget
Unite Units Dinars Dinars US$
PERSONNEL, ADMIN & SUPPORT
Staff salaries & support
1 relief officer Month 9 30,840 277,560 1,080
1 store keeper Month 6 25,700 154,200 600
1 watchman Month 6 20,560 123,360 480
Project staff benefit 20% of salaries 111,024 432
Volunteer stipend lump sum 1,028,000 4,000
Staff travel
Local & regional lump sum 514,000 2,000
Per diem lump sum 1,028,000 4,000
Office operations
Office supplies and stationery lump sum 179,900 700
Communication
Telephones lump sum 102,800 400
E-mail lump sum 128,500 500
Vehicle operations
Fuel gallons 2,156 250 539,000 2,097
Vehicle maintenance lump sum 642,500 2,500
Insurance lump sum 128,500 500
Other
Bank charges lump sum 257,000 1,000
Sub total personnel, admin & support 5,214,344 20,289
AUDIT & EVALUATION
Audit of ACT funds lump sum 1,028,000 4,000
Programme evaluation lump sum 771,000 3,000
Sub total 1,799,000 7,000
Total Anticipated Expenditures - Bentiu 49,713,844 193,439
SOUTHERN BLUE NILE
DIRECT ASSISTANCE
Food and Non Food Relief Items
Cereals (sorghum) Mts 304 77,000 23,408,000 91,082
Pulses (beans) Mts 34 150,000 5,100,000 19,844
Oil Mts 20 300,000 6,000,000 23,346
Mosquito nets Pcs 6000 2,000 12,000,000 46,693
Sub total direct assistance 46,508,000 180,965
MATERIALS, STORAGE, TRANSPORT & HANDLING
Materials Transport
Truck rental and related cost of food Mts 358 30,000 10,740,000 41,790
Internal transport of food Pcs 6000 300,000 1,167
Handling Mts 358 1,074,000 4,179
Warehouse rental Month 6 60,000 360,000 1,401
Warehouse security lump sum 257,000 1,000
Loading and off loading sacks 3,978 100 397,800 1,548
Sub total transport, storage, handling 13,128,800 51,085
Description Type of No of Unit Cost Budget Budget
Unit Units Dinars Dinars US$
PERSONNEL, ADMIN & SUPPORT
Staff salaries and support
2 relief officers Months 9 30,840 555,120 2,160
1 storekeeper Months 6 25,700 154,200 600
2 watchmen Months 6 20,560 246,720 960
Project staff benefits (20% of salaries) 191,208 744
Volunteer stipend lump sum 1,028,000 4,000
Staff travel
Local and regional lump sum 514,000 2,000
Per diem lump sum 1,028,000 4,000
Office operations
Office rental 514,000 2,000
Office utilities lump sum 257,000 1,000
Office stationary & support lump sum 60,000 233
Electronic mail lump sum 6,000 23
Vehicle operations
Fuel Gallons 792 250 198,000 770
Maintenance lump sum 400,000 1,556
Insurance lump sum 257,000 1,000
Other administration and support
Bank charges 257,000 1,000
Sub total personnel, admin & support 5,666,248 22,048
Audit & Evaluation
Audit of ACT Appeal funds lump sum 154,200 600
Programme evaluation lump sum 128,000 498
Sub Total Audit & Evaluation 282,200 1,098
Total estimated expenditure - Southern Blue Nile 65,585,248 255,196
TOTAL BUDGET 170,770,164 664,475
EXCHANGE RATE: Sudanese Dinar : 1 USD = 257 Sudanese dinar
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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response. The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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