Sierra Leone - ACT: 22-Mar-01
Action by Churches Together (ACT)
Appeal - Sierra Leone
Relief & Rehabilitation for War Affected - AFSL11 Revision 1
Appeal Target: US$ 4,251,198
Balance Requested from ACT Network: US$ 3,380,014
Geneva, 22 March 2001
This is a revision of the Sierra Leone Appeal AFSL11 which was issued on
the 15 February 2001. The revision basically constitutes an inclusion of
two ACT members in the appeal whose proposals were not ready at the time
the appeal was issued. These are the Lutheran World Federation Department
of World Service (LWF/DWS) and the Church of the United Brethren in Christ
(UBC). For the sake of brevity, the information on the other four ACT
members already in the appeal will not be repeated in this revision. The
revision should therefore be read as whole with the original appeal
document mentioned above.
It should be noted that although the UBC had indicated implementation of
their programs from January to December, 2001, this would no longer be
possible and therefore, completion of their activities would now be end of
February, 2002.
The recent events in Guinea have precipitated the return of the Sierra
Leonean refugees to Sierra Leone and this has increased stress on
humanitarian needs. The returnees find themselves unable to return to
their home areas due to high insecurity and consequently end up in IDP
camps. There is need therefore, for the ACT donors to improve the funding
for this appeal which currently has only received 31% of the appeal
target.
The following are the areas of response by the LWF/WS and the UBC:
LWF/DWS
Camp Management
Food Security (provision of seeds and tools)
Distribution of Non Food Items
Skills Training
Trauma Counselling
UBC
Food Security (provision of seeds and tools)
Small Livestock restocking
Education (provision of school furniture)
Sanitation (construction of Pit Latrines)
Project Completion Date:
UBC: 1 March 2001 - 28 February 2002
LWF/DWS: 1 April 2001 - 31 March 2002
CA/CCSL: 1 January - 31 December 2001
BCSL: 1 March 2001 - 28 February 2002
MCSL: 1 March 2001 - 28 February 2002
WCSL: 1 March 2001 - 28 February 2002
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
Un-allocated
UBC
LWF/ DWS
BCSL
CA/
CCSL
MCSL
WCSL
Total Target US$
Targets
247,535
1,227,872
134,869
2,362,948
161,613
116,361
4,251,198
Less: Pledges/Contr Recd
13,964
0
0
0
851,337
5,883
0
871,184
Balance Requested from ACT Network
- 13,964
247,535
1,227,872
134,869
1,511,611
155,730
116,361
3,380,014
Thor-Arne Prois
ACT Coordinator
REQUESTING ACT MEMBER INFORMATION
The Lutheran World Federation /Department of World Service (LWF/DWS)
Sierra Leone Program in collaboration with the Evangelical Lutheran Church
In Sierra Leone (Elcsl)
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
The Lutheran World Federation - Department for World Service (LWF/DWS)
started activities in support of programs in Sierra Leone in 1990 for
Liberian refugees. The emergency program included food and non-food
distribution, care and management of refugees and internally displaced.
Due to the escalating war in Sierra Leone the programs had to be
interrupted.
Based on the invitation of the ELCSL, the LWF/DWS fielded several missions
in 1999, which resulted in plans for renewed support programs. One
Logistics appeal, ALSL91 and one ACT appeal, AFSL01 were launched which
resulted in renewed emergency and rehabilitation activities. This appeal
is a continuation of the AFSL01.
ELCSL was established in 1988. It has currently a membership of about
2,300 in 15 congregations in all of the four administrative regions of
Sierra Leone. It is an active member of the Council of Churches in Sierra
Leone (CCSL). The ELCSL was also admitted as a member of the LWF in 1990
and is an ACT implementing partner in Sierra Leone.
In spite of loss and devastation incurred during the civil war, the ELCSL
has been able to respond to humanitarian needs in collaboration with the
CCSL and with the support of its international partners. Through these
programs, the ELCSL has gained valuable experience of ecumenical
collaboration and co-operation. This collaboration and co-operation will
continue during the implementation of this program.
DESCRIPTION OF THE EMERGENCY SITUATION
Background
Since 1991, the Republic of Sierra Leone has experienced one of Africa's
most brutal civil war. A coup which overthrew the elected Government in
May, 1997 when coup leaders invited rebels into the capital city of
Freetown further contributed to loss of human lives and the destruction of
physical infrastructure. The country's already ailing economy has been
left in shambles by the war.
In response to the civil crisis and the humanitarian needs which this
produced, ACT Implementing partners including the Christian Council of
Sierra Leone (CCSL), Christian Aid, the Evangelical Lutheran Church in
Sierra Leone (ELCSL) and others, have submitted two appeals, with
revisions: AFSL81 and AFSL91, the latter in two parts: a relief program
and a rehabilitation phase. The contribution of ACT donors to these
appeals have been crucial in undertaking the activities so far achieved by
the partners.
The most recent appeal AFSL01 ends on March 31, 2001. However due to the
low funding received on the appeal, the objectives set were not fully
realised.
In the agriculture sector, much progress was realised. Over 10,000 farm
families received farm inputs, in collaboration with EU and FAO who
provided inputs in kind, while ACT donors funded the distribution costs
and made it possible to establish necessary infrastructure and facilities
for LWF/DWS to operate.
Current Situation
Following many previous attempts, a peace agreement was finally signed in
July 1999, bringing to an end over eight years of fighting. All parties to
the conflict (the Government troops, the Armed Forces Ruling Council
(AFRC), the Revolutionary United Front (RUF) and the Citizens Defence
Force (CDF) have accepted the terms of the agreement.
As part of the peace agreement an estimated 45,000 combatants are to be
disarmed and demobilised. Disarmament of the fighters was officially
launched in the country on November 4, 1999. The expected success in the
disarmament and demobilisation process was expected to trigger a big wave
of returnees from exile as well as the return of internally displaced
persons (IDPs) to their original homes.
ECOMOG pulled out of the country in early 2000 and was replaced by a new
multinational UN force known as the UNAMSIL. In May the same year,
hostilities broke out with rioting and shooting of civilians at the home
of the RUF rebel leader in Freetown, where civilians had gone on a
peaceful protest to demand peace. Some 500 UNAMSIL troops were held
hostage by the Rebel forces and stripped of their weapons and properties.
They were subsequently released, after long negotiations.
Today, the country remains virtually divided, with the Government, UNAMSIL
and the newly trained Sierra Leone army controlling the western, southern
and parts of the eastern regions. The other part of the east and northern
regions are still under rebel control. Although some of the major roads
were recently declared opened by the rebels, the UN humanitarian office is
calling for caution in venturing into these areas.
Impact On Human Lives
Over 150,000 lives have been lost so far, while an estimated 500,000 have
become refugees mainly in the neighbouring countries of Liberia and
Guinea. Over 1.5 million have become internally displaced. A particular
feature of the civil crisis in Sierra Leone is the estimated thousands of
people who have suffered amputations by rebel fighters, some losing both
hands, including the elderly, women and children as young as 4 months;
some 1,000 of these amputees have been registered, this number including
only those amputees who have been able to reach registration centres.
Humanitarian agencies manage one amputee's camp in the capital city
Freetown.
Description of Damages
Destruction took place in nearly all villages in the country, at a level
worse than in the major cities and towns. This has led to the over
crowding of major towns and cities, which play host to the hundreds of
thousands of displaced people from the countryside. Koinadugu, Kailahun
and Kono in the north and eastern parts of the country are some of the
worst affected among the 12 districts, although not one district was
spared the destruction brought about by the war. The over-running and
siege of the capital city by rebel forces in January 1999 was so intense
that within a three week it was estimated that over 5,000 lives were lost
and 6,000 houses were burnt down in the capital city and surroundings. The
subsequent attempt to dislodge the rebels by the peacekeepers and the
fighting between the two groups also contributed to the physical
destruction.
Location for Proposed Response
Based on the still unmet needs, the present program is essentially a
continuation of last year's program. The main locations are Kenema and
Pujehun districts and with the expected opening of Kailahun district for
relief activities, plans for agricultural rehabilitation are also ready
for that district. The political and military turmoil in Southern Guinea
during the last months of 2000 have caused thousands of Sierra Leonean
refugees in Guinea to return. Most of these returnees are from unsafe
areas in North and East and have been given temporary shelters in safe
areas. LWF/DWS is able to assist in one camp in the Western Area.
Operational areas within the districts (chiefdom level) will be determined
through consultations among donors, NGOs and Government authorities.
Disaster and Emergency situation
50,000 refugees in Guinea are expected to come back during the first half
of 2001. Over 20,000 have already returned, most of them by foot but
significant numbers are also taken by boat from Conakry to Freetown by IOM
and UNHCR.
The Disarmament, Demobilisation and Reintegration program (DDR) came to a
standstill after the renewed hostilities in May 2000. Less than half of
the estimated number of combatants have been disarmed so far.
Most parts of the North are not accessible for aid workers. In accessible
areas rehabilitation work is on-going with renovation of schools and
clinics but still very many of these need to be attended to.
Current security Situation
A relative calm situation exists in Government controlled areas. The
presence of UNAMSIL and the British forces have probably made RUF less
prone to launch attacks. The crisis in Guinea has also taken the attention
of RUF away from Sierra Leone.
The British are heavily involved in the training of the new Sierra Leone
Army (SLA) and they even hold some key positions within the SLA. It is
widely assumed that when the new SLA has sufficient number of trained
people, robust efforts will be made to deploy troops in RUF held areas.
This may temporarily cause significant population movements.
GOAL & OBJECTIVES
Goal
To support the re-integration of IDPs, returning refugees and
ex-combatants to begin the process of rebuilding their lives and
communities and thereby help to consolidate the peace process in Sierra
Leone.
Objectives
Assistance to returnees and IDPs
Undertake local peace building
Support Infrastructure rehabilitation based on community initiatives
Carry out skills training for generating self employment and promoting
reconstruction
Undertake distribution of donated relief commodities.
TARGETTED BENEFICIARIES
Criteria for selection of beneficiaries will vary from one activity to the
other. LWF/DWS will target the most needy in communities, as well as the
most vulnerable, single women and elderly.
The government of Sierra Leone requested LWF/DWS in November 2000 to
undertake the management of a new IDP camp under construction. The
intention was to move IDPs from some unfit locations in Freetown to a new
camp at Lumpa, some 30 km outside Freetown.
The Camp was constructed by Concern, Oxfam is providing water and
sanitation facilities and LWF/DWS has the overall management
responsibility including distribution of WFP food rations.
Secondment of personnel was offered by Church of Sweden Aid, who sent an
emergency officer to cope with the situation. Funds are being donated by
Church of Sweden Aid/Sida for the secondment and incurred expenses.
Total capacity is 5,000 - 6,000 people.
Due to the great influx of returning refugees from Guinea, UNHCR
established Transit Centers for returning refugees and it was also decided
in January 2001 to change the emphasis of Lumpa from an ordinary IDP camp
to a Transit Center for returnees from unsafe home areas. The first
returnees arrived at Lumpa 24 January 2001.
5,000 farm families will be supported with seeds and planting materials
for production and multiplication, as well as vegetable, roots and tuber
crops production for supporting household income. Another 1,000 farm
families recently returned from Guinea will benefit from short term
agricultural assistance at Jembe resettlement area where the returnees
will be taken after their temporary stay at the Transit Centers around
Freetown.
Peace building efforts - 350 community leaders, cultural groups, religious
and traditional leaders, youth groups and demobilised fighters will
participate. Forty communities are expected to be reached with local peace
building programs including training of trainer workshops, community
awareness and capacity building for local conflict resolution and
strengthening of local mechanisms for peace building. New communities are
being built, bringing together former factional rivals, IDPs, refugees and
victims of the civil war. Networking is on going with other organizations
involved in local peace building initiatives.
Schools will be rehabilitated including water and sanitation facilities.
50 ex-combatants and other war-affected youths will participate in skills
training.
Distribution of donated commodities to approximately 25,000 most needy
people.
EMERGENCY ASSISTANCE AND IMPLEMENTATION
The new use of the Lumpa camp had budget implications for LWF/DWS. UNHCR
has been requested to contribute to the running of the camp.
Negotiations with UNHCR are ongoing. The situation is very fluid, as more
refugees are brought back via Freetown; transit camps will soon be filled
to capacity. Close monitoring of the situation is required and will be
done by LWF in its capacity as camp managers.
Agricultural rehabilitation with seeds and tools for some 5,000 returning
farmers in Kenema, Pujehun and Kailahun districts, including training and
extension services. Inputs will include seed rice, set of tools, vegetable
seeds and cuttings for roots and tuber crops to groups, while specialised
tools for such activities will also be made available. Seeds distributed
to farmers will be done on a one-time basis, since most of these farmers
will be returnees who need these inputs for restarting their farms.
Supporting agricultural inputs supply and distribution will be a farmers
training program. Residents from the various chiefdoms will nominate teams
of farmers with potential for training other farmers. These volunteer
farmers will be trained by the project staff who have obtained knowledge
from the Liberia program and deployed to train beneficiaries of farm
inputs in low cost but improved methods of sustainable farming practices.
The training will be community based with more practical and less
theoretical training.
Short term agricultural assistance to some 5,000 transit returnees and
host community farmers at Jembe resettlement area with seeds and tool as
well as technical advise. These activities will include lowland
development for rice and on the periphery of the lowland, vegetables,
roots and tuber crops. With this assistance, increased income will be
generated by the returnees while at the same time making them more self
reliance and less and less dependent on relief assistance. The returnees
will also learn new farming methods, skills they will carry with them to
their original home areas, when they return.
Agricultural assistance to 44 women groups in Kenema for vegetable
production; groups who like to work together through a system of local
work teams. Through this system, village groups work in teams either on a
group farm or on their individual farms on a rotational basis.
Trauma healing, peace and reconciliation based on the foundation laid
during 2000 will be carried out. Lack of funding at the field level made
implementation of plans impossible during 2000. Training teams will
provide the technical and supervisory back up for the local animators.
Local groups, schools, churches and mosques as well as other institutions
of repute will be encouraged to take part in this program. An estimated
220 participants or local animators will benefit from the workshops,
thereby creating the awareness of and the potential for local peace
building at the districts, chiefdom and section levels. Thereafter, the
teams will continue to do follow up with local animators and communities,
which have benefited from the workshops. This project component contains
the following activities:
sensitization workshops at chiefdom level for 220
training of trainers and community animators
equipment and vehicle for the Trauma Healing team
technical advise from international consultant
The agricultural interventions by LWF/DWS in Kenema district during 2000
brought LWF/DWS closer to the local communities and the needs of the
communities were better understood. Communities are trying very hard to
regain their pre-war infrastructures. Education for their children was one
of the most important matters to the communities worked with. As already
stated, destruction has been terrible, including school buildings and
clinics. Rehabilitation of damaged schools is high on the agenda for the
villagers. Six (6) schools in Kenema district have been identified and
plans and budgets are drawn up. Each school will have six classrooms with
furniture and sanitation facilities to enhance congenial teaching and
learning environment. The schools, serving a total of more than 3,000
pupils are:
Menima Roman Catholic Primary School
Majhun Young Muslim Primary School
Joi National Islamic Primary School
Konia Displaced Primary School
Serabu Islamic Primary School
Gorahun Young Muslim Primary School
Estimated costs, including technical supervision and monitoring is
provided for in the budget. The National Commission for Reconstruction,
Rehabilitation and Resettlement (NCRRR) will be approached for a
contribution towards this budget line.
In Kenema district which is considered a relatively safe area, some
ex-combatants have been identified. Skills training for these and other
war affected youths from a nearby IDP-camp is considered a high priority
by the local leaders of Dama chiefdom (about 30 km from Kenema town).
Prior to the war, most of the ex combatants were engaged in agriculture
and related activities which led to self employment and food production. A
good number of them were in school. During the war, school was stopped;
and one means of making a living was by the use of their military
superiority over the civil population. For their successful reintegration
into civilian life, skills training and basic adult education need to be
given to them. Land has been identified for the training center at which
the main trades taught will be masonry and carpentry, but not excluding
others like tailoring. Total number of 50 trainees is targeted.
Distribution of donated commodities involves considerable costs for
clearing and transportation as well as storage prior to distribution.
ELCSL and LWF/DWS have one warehouse in the Freetown port where cleared
items are store before distribution. LWF/DWS also rents one store in Zimmi
which will mainly be used for agricultural inputs but could also store
other donated commodities for distribution in Pujehun district. The six
DAF truck donated from Denmark 2000 are a useful boost to LWF/DWS's
transport capacity.
As part of the major strategy of this activity, the project collaborates
with member churches of the Council of Churches of Sierra Leone (CCSL) and
other partners who apply for donated commodities for distribution to the
needy and most vulnerable in their areas of operations. In this way, many
more people are reached with relief assistance. LWF/DWS and ELCSL however
retain the overall responsibilities for reporting and monitoring of all
distribution covered under this appeal.
Warehouses have been rented in Zimmi, a town from where goods can be
either transported to Kenema or to Pujehun. Radio equipment is necessary
to keep in contact with the two project areas and the warehouse, as well
as contact with Freetown.
An estimated target population for this activity is 25,000.
In addition the following programme support costs are anticipated for a
period of one year:
capital equipment (computers, copiers, communication radios,)
rent and maintenance of office and warehouses
core local admin staff
national counterpart
running cost of office and administration vehicles
international program coordinator
Transition from Emergency
The transition plan for this activity depends very much on the security
situation in the project area in particular and in the country as a whole;
it also depends upon progress in the current peace process and the level
of funding which would hopefully help to achieve a high level of
implementation of the project activities under this appeal.
As a built in exit strategy from emergency distribution of agriculture
inputs, under this appeal, farmers training will be tailored to prepare
them for the transition from emergency activities to agriculture
rehabilitation. The emergency distribution of agricultural inputs to
farmers will be replaced with support for farmer groups to undertake
multiplication of seedlings for local utilization. In the other sectors,
equal emphasis will be placed on training and capacity building of local
groups with increased emphasis on community ownership of projects and
activities. The trauma healing and reconciliation program will train
community animators who will eventually carry on the task of conflict
resolution and reconciliation work at the community level.
Another important part of the transition plan is staff training. While
performing essentially an emergency operations under this appeal, the
project staff will begin to undergo participatory, development oriented
training to prepare them for the rehabilitation and development phase.
Based on previous experiences it is unrealistic to assume that staff
undertaking emergency program implementation will automatically transform
to rehabilitation and development workers once the emergency is over.
The LWF/DWS based on the experiences gained so far will, in collaboration
with ELCSL, develop a rehabilitation project plan (Statement of Needs).
This plan will build upon the experiences gained from the emergency
period, dovetailing into the rehabilitation and longer term development
activities. The experiences of the staff and project participants will
form the pillars for the future rehabilitation and development program.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration
Project administration will be supervised by the International Program
Co-ordinator and counterpart staff, based in Freetown. They will provide
necessary administrative and other support services. The Program
Co-ordinator will report to the ACT CO and donors through the LWF
Representative in Monrovia.
Logistics is based at the field level, and will be co-ordinated by the
expatriate Logistician and his national counterpart. They will supervise
the transport, repairs and maintenance of all equipment.
In collaboration with the Program Co-ordinator, sector supervisors and
their teams will plan and implement activities in the areas of; camp
management, distribution of relief commodities, agriculture, trauma
healing and reconciliation, as well as infrastructure development
activities.
Finance Management Controls
Financial expenditure reports are prepared on a monthly basis by the
Freetown office to the LWF Expatriate Finance Officer in Monrovia. The
report is then incorporated into the established standard reporting
system.
The Finance Officer then prepares financial reports through Geneva to the
donors, as required by the project schedule. At the end of every year,
external audits are done for all projects, including the LWF/DWS Sierra
Leone Program ACT Appeal. This report is again made available to donors
and our head office in Geneva.
Monitoring Procedures
Project monitoring for this project is done at three levels: at the
project field level, there is a full time monitoring team responsible for
tracking project progress and output achievements. This team also does
post distribution monitoring to look at the project outcome levels,
investigating utilization and beneficiaries satisfaction/feedback.
Secondly, the Program Coordinator and other staff from the Freetown office
carry out regular monitoring visits to the project at least fortnightly.
Finally, monthly monitoring visits are carried out by the LWF
Representative and his designate, the Assistant Program Co-ordinator of
LWF/DWS in Liberia.
IMPLEMENTATION TIMETABLE
Activity
Time frame : April 2001 - March 2002
Apr - Jun
July - Sep
Oct - Dec
Jan - Mar
Project start up: staff recruitment, registration, procurement of basic
goods and services
Orientation and sensitization of local leaders and project communities
Distribution of farm inputs & relief items
Local peace building/trauma healing w/shops
Training of farmers
Rehabilitation and construction of schools & water and sanitation
facilities
Implement skills training
Monitoring
Reporting to donors
COORDINATION
Co-ordination of the project activities will take place at various levels:
In Freetown, there is a regular inter agency co-ordination meeting, under
the leadership of the UN Office for Humanitarian Co-ordination and the
National Commission for Reconstruction, Rehabilitation and Resettlement
(NCRRR). At these meetings all agencies with their Government counterparts
inform one another on activities being undertaken, areas of operations and
security updates. At the sector levels, as example, there is the
Agriculture Co-ordination Meeting, which bring together all agencies in
the agriculture sector regularly to co-ordinate activities, agree on areas
of operations and harmonize strategies and to some extent try to
distribute agreed upon categories and quality of inputs. This is the case
in the other sectors: education and training, local peace building, among
others. These are co-ordination mechanisms at the Freetown levels.
At the regional levels, the NCRRR and HACO also lead coordination meetings
with all agencies and provide regular updates on the security situation
and advise agencies on which areas of the country is accessible for
humanitarian assistance.
BUDGET
ESTIMATED EXPENDITURE LWF/DWS
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
CRISIS ASSISTANCE
Non-food items distribution
Plastic sheeting for temp shelter Roll 500 474,750 237,375,000 125,000
Family resettlement package (a) Family 5,000 47,475 237,375,000 125,000
Port clearance of non-food items Lumpsum 9,000,000 4,739
Casual labor Month 12 1,000,000 12,000,000 6,319
Sub Total 495,750,000 261,058
(a) Consists of 2 cooking pots, 5 plates, 5 cups, 5 spoons,
1 knife, 1 lantern, 1 bucket, 2 mats, 2 blankets, 4 pieces of soap)
Seeds and tools inputs
Transit Returnees and Host Community Assistance
Rice seeds Family 1,000 60,000 60,000,000 31,596
Tools packages Family 1,000 14,000 14,000,000 7,372
Fuel & lubricants 1 motorbike Month 12 75,000 900,000 474
Fuel & lubricants for 1 pick-up Month 12 450,000 5,400,000 2,844
Repair & maint 1 motorbike Month 12 75,000 900,000 474
Repair & maintenance 1 pick-up Month 12 450,000 5,400,000 2,844
Salaries and fees:
Per diem for agricultural staff Month 12 300,000 3,600,000 1,896
Extension staff (2 persons) Month 12 300,000 3,600,000 1,896
Casual staff (2 persons) Month 12 300,000 3,600,000 1,896
Driver Month 12 250,000 3,000,000 1,580
Stationary and cards Number 1,000 600 600,000 316
Sub Total 101,000,000 53,186
TOTAL CRISIS ASSISTANCE 596,750,000 314,244
POST CRISIS ASSISTANCE
Agricultural rehabilitation
Rice seeds for 5,000 farm families Kg 250,000 1,200 300,000,000 157,978
Groundnut seeds 5,000 families Kg 125,000 1,200 150,000,000 78,989
Tools packages Set 5,000 14,000 70,000,000 36,862
Vegetable kits 44 women's groups Kit 440 20,000 8,800,000 4,634
Watering cans 44 women's groups Can 176 10,000 1,760,000 927
Fuel & lubricants 3 motorbikes Month 12 225,000 2,700,000 1,422
Fuel & lubricants for 1 pick-up Month 12 450,000 5,400,000 2,844
Repairs & maint 3 motorbikes Month 12 225,000 2,700,000 1,422
Repairs & maintenance 1 pick-up Month 12 450,000 5,400,000 2,844
Salaries and Fees:
Per diem for agricultural staff Month 12 300,000 3,600,000 1,896
Supervisor - agriculture Month 12 400,000 4,800,000 2,528
Extension staff (2 persons) Month 12 600,000 7,200,000 3,791
Driver Month 12 250,000 3,000,000 1,580
Casual staff (2 persons) Month 12 600,000 7,200,000 3,791
Stationary and cards Number 5,000 600 3,000,000 1,580
Sub Total 575,560,000 303,086
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Community infrastructure
Constr of schools, incl latrine, well Number 6 63,266,000 379,596,000 199,893
& furniture
Fuel and lubricants for motorbike Month 12 75,000 900,000 474
Maintenance of motorbike Month 12 75,000 900,000 474
Resource material Year 1 300,000 300,000 158
Salaries and fees:
Per diem for supervisor Month 12 120,000 1,440,000 758
Supervisor's salary Month 12 600,000 7,200,000 3,791
Sub Total 390,336,000 205,548
Skills training
Construction of training center Unit 1 9,000,000 9,000,000 4,739
Tools for trainees Person 50 150,000 7,500,000 3,949
Fuel & lubricants for motorbike Month 12 75,000 900,000 474
Maintenance of motorbike Month 12 75,000 900,000 474
Resource material Year 1 300,000 300,000 158
Salaries and fees:
Per diem for supervisor Month 12 120,000 1,440,000 758
Supervisor's salary - voc training Month 12 500,000 6,000,000 3,160
Instructors - voc training (5) Month 12 1,500,000 18,000,000 9,479
Casual staff - voc training (4) Month 12 1,200,000 14,400,000 7,583
Sub Total 58,440,000 30,774
Trauma Healing and Peace Building
Sensitization workshops Workshop 4 6,000,000 24,000,000 12,638
Training of trainers & community
animators Workshop 4 5,000,000 20,000,000 10,532
Fuel and lubricants for vehicle Month 12 450,000 5,400,000 2,844
Maintenance of vehicle Month 12 450,000 5,400,000 2,844
Training material Year 1 1,845,000 1,845,000 972
Salaries and fees:
Per diem for supervisor Month 12 400,000 4,800,000 2,528
Staff training courses Year 1 2,400,000 2,400,000 1,264
Supervisor - Trauma Healing Month 12 400,000 4,800,000 2,528
Counsellors (4) Month 12 1,200,000 14,400,000 7,583
Driver Month 12 250,000 3,000,000 1,580
International THRP Consultant Month 3 12,000,000 36,000,000 18,957
Sub Total 122,045,000 64,268
Camp Management
Fuel & lubricants camp vehicle Month 12 500,000 6,000,000 3,160
Maintenance of camp vehicle Month 12 450,000 5,400,000 2,844
Material & supplies camp mgmt Month 12 500,000 6,000,000 3,160
Salaries and fees:
Camp manager's salary Month 12 700,000 8,400,000 4,423
Social workers (3 persons) Month 12 900,000 10,800,000 5,687
Admin Assistants (2 persons) Month 12 500,000 6,000,000 3,160
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Driver Month 12 250,000 3,000,000 1,580
Casual staff Month 12 600,000 7,200,000 3,791
Casual labour Month 12 600,000 7,200,000 3,791
Sub Total 60,000,000 31,596
Total Post Crisis Assistance 1,206,381,000 635,272
TOTAL PROGRAMME COSTS 1,803,131,000 949,516
PROGRAMME SUPPORT COST
MATERIAL TRANSPORT, STORAGE, WAREHOUSING AND HANDLING
Material transport:
Fuel & lubricants for DAF trucks Month 12 3,000,000 36,000,000 18,957
Repairs & maint of DAF trucks Month 12 2,000,000 24,000,000 12,638
Licence & insurance DAF trucks Year 1 12,000,000 12,000,000 6,319
Salaries and fees:
Mechanic's salary Month 12 300,000 3,600,000 1,896
Warehouse staff's salary (4) Month 12 1,000,000 12,000,000 6,319
Security guards (6) Month 12 600,000 7,200,000 3,791
Truck crews (driver & helper - 4) Month 12 3,000,000 36,000,000 18,957
Storage, handling and distribution:
Zimmi store rental Month 12 512,500 6,150,000 3,239
Kenema truck yard rental Month 12 375,000 4,500,000 2,370
Maintenance of Zimmi store Month 12 250,000 3,000,000 1,580
Sub Total 144,450,000 76,066
TOTAL PROGRAMME SUPPORT COSTS 144,450,000 76,066
CAPITAL ASSETS
Computor, printer & UPS
for Freetown office Unit 2 4,500,000 9,000,000 4,739
Computer & printer Camp Mgmt Unit 1 4,500,000 4,500,000 2,370
Filing cabinets Unit 2 450,000 900,000 474
Air conditioners for new
office Freetown Unit 3 1,500,000 4,500,000 2,370
Photocopier Unit 1 3,000,000 3,000,000 1,580
Shelves Number 2 600,000 1,200,000 632
Desks and chairs Set 4 450,000 1,800,000 948
Pick-up for Seeds and Tools Input Unit 1 30,000,000 30,000,000 15,798
Motorbikes for Seeds & Tools Input Unit 3 7,500,000 22,500,000 11,848
Motorbike for Community
Infrastructure Unit 1 7,500,000 7,500,000 3,949
Motorbike for Skills Training Unit 1 7,500,000 7,500,000 3,949
Codan radio & antenna for Zimmi Unit 1 4,500,000 4,500,000 2,370
Total Capital Assets 96,900,000 51,027
PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT
Staff Salaries:
National project coordinator Month 12 900,000 10,800,000 5,687
National accountant Month 12 600,000 7,200,000 3,791
Regional coordinator Kenema Month 12 600,000 7,200,000 3,791
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Office Manager Month 12 700,000 8,400,000 4,423
Administrative Assistants (4) Month 12 1,000,000 12,000,000 6,319
Drivers (2 persons) Month 12 500,000 6,000,000 3,160
Security guards (6 persons) Month 12 600,000 7,200,000 3,791
Int'l programme coordinator Month 12 6,750,000 81,000,000 42,654
End of contract benefits Lumpsum 14,812,200 7,800
Staff travel:
Monrovia monitoring Month 12 750,000 9,000,000 4,739
Geneva monitoring Month 12 474,750 5,697,000 3,000
Local travel Month 12 450,000 5,400,000 2,844
Office operations:
Kenema office rent Month 12 500,000 6,000,000 3,160
Freetown office rent Month 12 1,500,000 18,000,000 9,479
Office supplies Month 12 400,000 4,800,000 2,528
Printing and stationary Month 12 1,000,000 12,000,000 6,319
Electricity and water Month 12 100,000 1,200,000 632
Telephone Month 12 200,000 2,400,000 1,264
Bank charges Month 12 37,500 450,000 237
Fuel and lubricants for vehicles Month 12 800,000 9,600,000 5,055
Repair & maint of vehicles Month 12 900,000 10,800,000 5,687
Office maintenance Month 12 200,000 2,400,000 1,264
Licences & insurances Year 1 2,000,000 2,000,000 1,053
Total Personnel, Administration, Ops & Support 244,359,200 128,678
MONITORING AND EVALUATION
Fuel & lubricants for 2 motorbikes Month 12 150,000 1,800,000 948
Repairs & maint of 2 motorbikes Month 12 150,000 1,800,000 948
Programme monitors (2 persons) Month 12 700,000 8,400,000 4,423
Per diem for monitors Month 12 400,000 4,800,000 2,528
Resource material Year 1 900,000 900,000 474
Staff training courses Year 1 2,400,000 2,400,000 1,264
Total Monitoring and Evaluation 20,100,000 10,585
AUDIT AND PROGRAMME EVALUATION
Audit fees Lumpsum 11,394,000 6,000
Programme evaluation fees Lumpsum 11,394,000 6,000
Total Audit and Programme Evaluaiton 22,788,000 12,000
TOTAL EXPENDITURE 2,331,728,200 1,227,872
REQUESTING ACT MEMBER INFORMATION
Brethren Relief Development Agency, Church of the United Brethren in
Christ Sierra Leone Conference (UBC)
IMPLEMENTING ACT MEMBER AND PARTNER IN FORMATION
The Church of the United Brethren in Christ came to Sierra Leone in 1855
as a result of Mission Outreach. Being a Mission Outreach for so long,
the gradual idea of nationalisation process was conceived in 1983 to
create a national church with a national leadership. Thus on 1 January
1986, the first national General Superintendent was elected to replace the
expatriate Missionary Field Secretary of the UBC Mission, Sierra Leone.
The two Conferences, Provincial and Western Area, were merged into one
Conference known as the Church of the United Brethren in Christ, Sierra
Leone Conference. The administrative structure was then restructured. A
ten year provision mandate was granted by the Home Board of Missions to
the Sierra Leone Conference subject to annual review beginning March 1983
and terminating October 1994 when the administrative structure of the
Conference was to have been established.
The Administration of the UBC is two-fold: The Home Board, i.e the
Commission of Missions based in Huntington, USA governs the entire work of
the UBC. There is the Director of Missions resident in the USA who visits
Sierra Leone every year to assist the Bi-Annual Conference held every two
years. Also the day-to-day administration of UBC-SL Conference is
co-ordinated and supervised by the UBC Sierra Leone Conference which has a
temporary Secretariat in Freetown. The General Superintendent, who is a
Clergy, heads the Secretariat in Freetown. There is an Administrative
Assistant who is the Principal Assistant to the General Superintendent.
Within the UBC Sierra Leone Conference, there is a Conference Council
comprising Elected Ordained Elders (Clergy), and Elected members of the
Laity. The Chairperson of the Conference Council is the General
Superintendent. In between the Bi-National Conference, major decisions in
line with laid down policies are considered by the Conference Council
subject to ratification by the Bi-annual Conference.
Institutional Capacity
The UBC Church started its development activities in 1990, when the
Planning Evaluation and Training Department (PET) of the Council of
Churches in Sierra Leone (CCSL) trained eleven Planning Officers of which
UBC was a beneficiary. In 1992, a Development Office was set-up in Bo
District with a part-time staff. In April 1996 a full time Development
Officer was appointed to strengthen UBC's interventions in providing
relief support to war victims.
>From 1995, UBC, effectively started relief activities. These activities
extended to the provincial towns of Bo, Bonthe, Mattru in the South and
Western Area. Since then UBC SL has been a reliable and reputable partner
for national and international organisations such as(BFTW, ACT, WRI, CCSL
and EFSL). The relief activities normally cover the distribution of food
and non-food items. Other activities have also included food security ,
Peace and Reconciliation Through Folk Media and Training Workshops.
UBC started rehabilitation activities when the South was declared safe by
NCRRR in 1996. Over three hundred farm families in Bumpeh Chiefdom and
two hundred in the Imperri chiefdom were supported with seeds and tools.
The Conference also established a seed bank in the two chiefdoms. The
hostilities which resumed in 1998 however disrupted the process as
rehabilitated returnees were again displaced. In 1999 - 2000 UBC received
funding from BFTW for Peace and Reconciliation in the Eastern and Southern
Provinces. UBC also received funding from DW for Food Security in the
Bumpe and Imperri Chiefdoms in the Southern Province.
The proposed project is a continuation of Peace Building, Agricultural
activities which started with Peace and Reconciliation Through Folk Media
performances, sponsored by BFTW, and Sensitisation on the Lome Peace
Agreement sponsored by Act and Food Security by DW. These activities
directly affected communities in the Southern Region. The target groups
were mostly women and Kamajors (CDF) who make about 85% of the youth and
adult male population.
DESCRIPTION OF EMERGENCY SITUATION
As the background information on the Sierra Conflict has already been
provided in the appeal issued on 15 February 2001 it will not be repeated
in this revision.
Current Situation
Following the signing of the Abuja Cease-fire between Government of Sierra
Leone (GOSL) and the Revolutionary United Front (RUF) in November 2000,
there has been a steady progress in the peace process. A lot of confidence
building measures have been undertaken by UNAMSIL . Roads to major RUF
held areas are now opened and most of the displaced are now returning home
to restart their lives again. The current situation is one that requires
urgent post war rehabilitation activities in areas of Food Security ,
Animal Husbandry, Re-construction of Community Infrastructure, etc. As
NCRRR is no longer ready to establish new camps, these returnees are
absorbed in the communities.
Impact On Human Lives
The ten year war in Sierra Leone has had an adverse effect on human lives,
private properties, home and public infrastructure. Thousands of people
have been killed and hundreds have had limbs amputated. Educational and
farming activities have been severely disrupted. Moreover, the current
rebel activities in Guinea has created more problems for Sierra Leone with
a massive movement of refugees and returnees from Guinea to Sierra Leone
creating more social problems for the already densely populated capital
city.
Description of Damages
Over 2,000 houses were burnt down, educational facilities damaged,
community buildings burnt down. The UBC Hospital in Mattru was
vandalised, two 4 wheel drive vans and a computer were taken and staff
quarters and offices in Bumpe were razed to the ground.
Farming inputs such as tools and seeds were also looted. Many who want to
go back to farming activities cannot afford the cost of replacing these
tools and seeds.
Location for proposed programmes.
LOCATION
INTERVENTION
CHIEFDOM
DISTRICT
REGION
Food Security
Sections in
Bumpe
Sections in
Gbangbaia
Ngao
Imperri
Bo
Bonthe
Southern
Southern
Animal Husbandry
Sections in
Bumpe
Section in
Gbangbaia
Imperri
Bumpe
Bonthe
Bo
Southern
Southern
School Furniture
Moriba Town
Kabati
Mogbwemo
Imperri
Jong
Imperri
Bonthe
Bonthe
Bonthe
South
South
South
WORKSHOP
Imperri
Bumpe
Bonthe
Bo
Southern
Southern
Current Security Situation
The entire Bo and Bonthe Districts, especially the Bumpeh & Imperri
Chiefdoms the main UBC operational areas have enjoyed relative peace since
rebels were driven away in 1997 and there is no threat from rebels in
these areas. The present situation provides a very conducive and peaceful
atmosphere for the successful operation of humanitarian and development
activities. Following the signing of the Abuja Ceasefire Agreement
between the Government of Sierra Leone (GOSL) and the Revolutionary United
Front (RUF) all hostilities in the north and the east have stopped. RUF,
SLA, CDF are now surrendering in small numbers. UNAMSIL is engaged in
confidence building in RUF controlled areas. Roads have been re-opened in
RUF controlled areas but civilians and NGO's are being cautious in
venturing into these areas.
With the presence of the British Army Training Team and the restructuring
of the National Army, the security situation has greatly improved.
Moreover, by clearing the so-called West Side Boys from the Freetown-Bo
highway travel to the provinces has become more secure.
GOAL & OBJECTIVES
Goal: to provide assistance to the war affected (ex-combatants, women and
youth) in the areas of Food Security, Sanitation, Learning Materials and
to prepare them for any future emergency. It is hoped that 328,000 people
in the Imperri and Bumpe Chiefdoms in the southern region will have
developed trust and confidence in each other, to live peacefully together
and 2,000 farming families will be able to resume food production and have
some food security.
Objectives:
2,000 (1,000 already supplied) farm families (38,000 individuals) will
resume staple crop (rice) production and have improved food security in
their communities
100 families will be provided with livestock
2,000 communities in Imperri and 3 Communities in Bumpe are better
prepared in disaster management and mitigation.
500 set of desks and benches and 90 set of tables and chairs will be
provided for two schools in Imperri Chiefdom.
TARGETED BENEFICIARIES
Number and Type of Targeted Beneficiaries
The direct beneficiary communities will include Imperi and Bumpeh
chiefdoms in the Southern Province. In these communities, the project will
cater directly for 24,000 individual beneficiaries (2,000 farming
families). The target population in these communities will be primarily
returnees who fled either to safe havens outside their chiefdoms or into
hidden camps in the bush within the chiefdoms. Some of these farmers may
also be part of the local population who remained in their villages but
suffered high levels of loss. Generally, the direct beneficiaries will
include community leaders and headmen, ex-combatants, youths, women
especially single parents, farm families, demobilised ex-combatants
including former RUF, CDU, CDF, Kamajors, Donsors, etc. Overall, a total
target population of 38,000 individuals are hereby targeted within the
proposed project areas.
Many of the women in these communities are breadwinners, whose husbands
have either been killed or abducted or missing during the incursion. The
main beneficiaries are women in the target communities - according to
studies by the UN and other international agencies and supported by UBC's
experience and knowledge of the project area, approximately 15 to 20
percent of households in the target communities are female headed.
Criteria for the selection of beneficiaries
UBC recently carried out a needs assessment in collaboration with possible
beneficiaries and the beneficiaries have been selected according to the
following criteria.
resident/returnee farmers who have not received any agricultural
assistance or do not have the capacity to procure seed stock
farmers living in the community who lost more than half of their 1999
harvest as a result of the war
priority is given to recent returnees and displaced farmers including
ex-combatants with access to land for cultivation
further priority will be given to female headed farm families
Number of Target Beneficiaries According to Proposed Assistance
LOCATION
WOMEN
MEN
YOUTH
TOTAL
Proposed Assistance
Bumpe &
Imperri Chefdoms
11,550
9,780
16,670
38,000
AGRICULTURE
Rice seed (1000 Bushels)
Groundnut Seed (600 bushels)
Cutlass straight (500)
Cutlass curve (500)
Hoes Large (500)
Buckets (500)
Axe (500)
Empty bags (1000)
Bumpe &
Imperri Chefdoms
320
280
240
840
ANIMAL HUSBANDRY
She Goat( 250)
He goat (50)
Chicken - Hen (1000)
Chicken-cock (250)
Pig-sow (100)
Pig-Boar (20)
Imperri Chiefdoms
11,550
9,780
16,670
38,000
SANITATION
Assorted building materials
Cement
Iron rod
Sand
Stones
Zinc
nails
Imperri Chiefdom
1,500
EDUCATION
Set (desks, benches
Tables & chairs
Training Workshops
11,350
9,780
16,636
38,000
TRAINING WORKSHOPS
Flip charts, pens, pencils
Duplicating papers, participant feeding, transport, resource persons etc.
PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION
Description of Assistance
DESCRIPTION
TYPE OF UNIT
NO. OF UNITS/QUANTITY
1. AGRICULTURAL IMPUTS
i. Seed rice
Bushels
1,000
ii. Groundnut seeds
Bushels
600
Iii Cutlass
Straight
500
iv. Cutlass
Curve
500
v. Hoes
Large
500
vi. Empty
Empty
1,000
II. ANIMAL HUSBANDRY
She goats
250
He goats
50
Chickens
Hen
1,000
Chickens
Cock
250
III SANITATION
V.I.P Toilet
No.
10
IV. EDUCATION
Set (desks, benches)
500
Tables & Chairs
90
V. TRAINING WORKSHOP
Resource persons
8
Implementation & Description Per Activity
Food Security
Inputs provided are not intended to meet overall household food
requirements or 100% of household seed needs. The project intends to
assist vulnerable families to begin to attain normal level of household
food production. The strategy employed here assumes that the existing
settled farming families and returning vulnerable farm families already
have the knowledge and some resources at their disposal to establish
agricultural production. The agricultural input support project is there
to augment these resources - not replace them. In addition, other coping
mechanisms - growing short duration crops such as sweet potatoes and
inter-cropping of rice with other crops such as benni, vegetables, corn,
etc. will be encouraged so as not to displace the well established coping
mechanisms by over provision of agricultural inputs.
Preceding distribution of inputs, prepared fields will be visited and
inspected before inputs are supplied. Each recipient farm family will
receive two bushels up-land or low-land rice variety accordingly which is
considered adequate and reasonable. As a matter of routine, the farmers
will set aside seeds for the next planting season i.e., in addition to the
two bushels each recipient will also pay, 2 kerosene tins of their harvest
as seed to the working group for storage. The two bushels will be kept
and reimbursed during the next planting season while the two extra
kerosene tins will be used to support new beneficiaries.
In practice, two bushels of rice seed should cover two acres of farm land
and produce an average gross yield of thirty-five bushels (17.5 bushels
per bushel planted but yields are normally higher in low lands than
upland.)
In addition to the rice package, selected vulnerable families, especially
the female headed households, will receive further supplementary inputs.
This supplementary inputs will include a set of tools comprising two hoes
(large and small), one straight cutlass and one felling axe. One bushel of
groundnut seeds will also be provided to each of the 1,000 beneficiaries.
However, UBC Development Department, through their supervision, will
tailor the supplementary input package composition to individual family
vulnerabilities and capacities. For example, certain farmers may require
tools but may not have the capacity to cultivate anything other than rice.
In such cases they would receive rice seed and Food-For-Agriculture only.
To ensure that higher vulnerable families are able to cultivate their
crops, Food-For-Agriculture assistance will be provided to maintain
nutritional security during the cropping season, especially the hungry
season. It is also expected that in the near future, families will be
able to set aside seed for the next season and generate cash for other
food and household expenses through the sale of surpluses.
Seeds, tools and all logistics will be procured locally. On procurement
they will be conveyed to the UBC store in the Southern District town of Bo
and from there they will be subsequently moved to the beneficiary
communities. The inputs will be conveyed to the various distribution
points using a five metric ton (5MT) truck. It is anticipated that one
4-wheel drive vehicle and one motorcycle will be required for the sole use
of the project administration.
Education
Contractors will be hired to make the 500 set of benches and tables, 90
sets of tables and chairs. Bids will be advertised in the local
newspapers.
Workshops
A preparatory visit will be made by the Field Supervisor to talk with the
elders, ex-combatants and youths etc. Invitation letters will be sent out
to participants and resource persons will be identified from the area
where the workshops will be held.
Animal husbandry
The community will be well sensitised before the animals are
distributed/allocated.
Procurement
Rice Seeds: Low land and swamp rice seed varieties will be purchased
locally. Procurement may be made from local vendors, the German Agency
(GTZ) sponsored Seed Multiplication Project, the Farmers Association
Resource Marketing Company (FARMCO), etc. are likely to have quality rice
seeds though in limited quantities. The seed procurement and distribution
will be concluded by end July 2001.
Groundnut seeds: will be purchased locally from markets or sourced
through local vendors. The prospective vendors will certify the varieties
and all seeds to be bought as part of the bidding process. Seeds to be
bought must be the required standard (as certified by MAFE) in relation to
viability. Proof of this standard will be verified by UBC's Development
Department in the field before distribution to beneficiaries.
Tools: The funded tools will be purchased locally from the many local
manufacturing artisans encountered during the community visit.
Procurement orders will be placed with vendors in June 2001 for delivery
by mid-July 2001.
Food for Agriculture: Requests will be made to the appropriate bodies
locally to assist with food for work. The World Food Programme (WFP),
World Vision International (WVI), Catholic Relief Service (CRS), etc. will
be approached to contribute to this aspect of the project. Project
Management will purchase all inputs, handle internal transportation,
storage and the transfer to community distribution points
TRANSITION FROM EMERGENCY
Agriculture
This project forms the basis for transition from emergency relief response
to development. Thus modalities will be put in place to organise the
farmers to be able to manage their development activities with little
external assistance. Farmers will be left with a supply of seeds/planting
materials and tools for the next planting seasons.
Workshops
Will be geared to Training of Trainers who will in-turn replicate
workshops in their local communities.
Educational Materials
The CTA will be charged with the responsibility for repairs
Animal Husbandry
The animals will be entrusted to the family heads. It is expected that
"pass on the goat" method will be used i.e after the production, the
family head will pass on the mother goat to another family.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration
The Conference Development commission in conjunction with the Development
Committees and project Committees set up in the Conference Districts will
undertake the management of the project.
The Development Co-ordinator provides the technical leadership to the
Development Department in planning, monitoring and reporting. The
Co-ordinator and regional leaders are responsible for the day-to-day
management and implementation of the project involving the planning,
management and co-ordinating at field level. The Co-ordinator reports to
the Development officer who reports to the National Development Board.
Finance Management and Control
Objectives:
To provide a framework by which transparency in the operations of the
Agency finances can be facilitated
To provide basis for the close monitoring of the use of the Agency
resources
To facilitate the work of auditors and other interested parties.
Approval of Payments
All payments, including standing orders above Le 50,000 (fifty thousand
leones) must be approved by the General Superintendent or, in his absence,
his nominee within the Conference, in consultation with the Development
office.
Payments of Le 50,000 (fifty thousand) and below may be approved by the
Head of the Project against adequate documentation including standing
orders and other requisitions accompanied by the appropriate vouchers.
Neither the Treasurer nor the Finance Officer shall approve any payments.
All requests for payments from the agency Accounts must come from Head of
BREDA for subsequent approval as above.
For every payment, a Payment Requisition Form must be prepared by the
Finance Officer for onward transmission together with other financial
processing documents through the Head of BREDA to the appropriate
authority for necessary approval.
Disbursement of Funds
All payments above Le 50,00 (fifty thousand leones) must be by cheques.
For every such payments, the following must be observed strictly:
Payment requests, including orders, must be submitted by the Head of BREDA
to the General Superintendent who shall authorize the processing of the
cheques.
A voucher must be raised against every request that has been duly approved
for payment and must accompany the cheque subsequently prepared for
endorsement.
The subsequent payment Requisition Forms and vouchers shall be prepared by
the Finance Officer or the Project Cashier where this position exists.
Monitoring
Each of the C.B.O/organisation is responsible for the monitoring of its
own activities at local level. The Development Office in collaboration
with other stake holders including WRI will be responsible for monitoring
the programme at the regional and national levels.
A mid-term and fund evaluation will be carried out by the Development
Department and an external consultant respectively.
The District Development Co-ordinator, the District Development Committee
and the Project working group will undertake the day-to-day implementation
of the project activities jointly. This would be followed by monthly
visits by the officials from the Conference Development Commission. Also
there would be an end of project evaluation to be conducted by the
stakeholders - the donors, the Conference Development commission, the
District development Co-ordinator, the District Development Committee and
the project Committees. An independent auditing firm chosen by the donors
will audit the Project accounts.
IMPLEMENTATION TIME TABLE
January - 31 December 2001.
2001
MONTH
2002
ACTIVITY
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
FOOD SECURITY
i. Proposal to Donor
ii. Re-assessment
iii. verification
iv. Distribution of farm tools
v. Inspection of farm sites
vi. Distribution of seeds
iv. Monitoring
vii. Farming activities
viii. Collection of seeds
ix. Evaluation
ANIMAL HUSBANDRY
i. Needs assessment
ii. Proposal to donors
iii. Sensitisation w/shop
iv. Purchasing of livestock
v. Distribution of livestock
vi. Monitoring
vii. Evaluation
EDUCATION
i. Proposal to donor
ii. Signing contract bids
iii. Production of school materials
iv. Distribution of school materials
v. Monitoring
vii. Evaluation
SANITATION
i. Proposal to donor
ii. Construction of toilets
iii. Monitoring
iv. Evaluation
WORKSHOP
REPORTING
1st Quarter Report
Midway Report
Final Report
CO-ORDINATION
UBC Conference, one of the oldest orthodox churches in Sierra Leone, has
long years of experience in development. It is a member body of the
Council of Churches in Sierra Leone. The Conference has collaborated with
other agencies both national and international in Development, Relief and
Rehabilitation. The Conference also collaborates with the Ministry of
Agriculture, Forestry and the Environment (MAFE) and the Evangelical
Fellowship of Sierra Leone, (EFSL). UBC Sierra Leone Conference is fully
recognized by the following Government agencies:
National Commission for Rehabilitation, Reconstruction and Resettlement
(NCRRR)
Social Action for Poverty Alleviation (SAPA)
Ministry of Development & Economic Planning (MDEF)
UBC, has implemented programmes in the past for World Relief International
(WRI) in order to render assistance to Internally Displaced Persons
(IDPs.)
UBC is presently working with MSFB in the rehabilitation of Mattru
Hospital through the support of EU. They are also working with Action by
Churches Together (ACT) through CCSL , DW and BFTW in implementing Peace
and Reconciliation Programmes.
BUDGET
ESTIMATED EXPENDITURE UBC
POST CRISIS ASSISTANCE
Description Type No. Unit Cost Budget Budget
Unit Units Leones Leones US$
DIRECT ASSISTANT
Food Security/Agriculture
Rice Seed bushel 1,000 35,000 35,000,000 25,000
Groundnut Seed bushel 600 40,000 24,000,000 17,143
She goat goat 250 80,000 20,000,000 14,286
He goat goat 50 60,000 3,000,000 2,143
Hen hen 1,000 10,000 10,000,000 7143
Cockerel 250 10,000 2,500,000 1,786
Tools
Cutlass Straight item 500 5,000 2,500,000 1,786
Cutlass curve item 500 5,000 2,500,000 1,786
Large hoes item 500 4,000 2,000,000 1,429
Small hoes item 500 3,000 1,500,000 1,071
Buckets item 500 8,000 4,000,000 2,857
Axe item 500 8,000 4,000,000 2,857
Empty Bags bag 1000 1,000 1,000,000 714
Sanitation
VIP Toilet toilet 10 5,000,000 50,000,000 35,714
Set (Desks, Bench) 500 80,000 40,000,000 28,571
EDUCATIONAL IMPUT
Tables & Chairs sets 90 100,000 9,000,000 6,429
Training Workshops
Agriculture w/shop 3 3,000,000 9,000,000 6,429
Disaster Preparedness & Mitigation w/shop 5 5,000,000 25,000,000 17,857
Sub total Direct Assistance 245,000,000 175,001
MATERIAL TRANSPORT, STORAGE, WAREHOUSING, HANDLING
Material Transport
Truck Rental & Related Costs Trips 10 1,500,000 15,000,000 10,714
Other Internal Transport Costs Lump sum 1,000,000 714
Other External Transport Costs 1,500,000 1071
Storage, Warehousing, Handling
Warehouse Rent w/house 2 500,000 1,000,000 714
Warehouse repair, Construction w/house 2 300,000 600,000 429
Security Guards (2) month 12 300,000 3,600,000 2,571
Loading & Off loading 1,000,000 714
Other labour costs Lump sum 300,000 214
Sub total 24,000,000 17,141
Description Type No. Unit Cost Budget Budget
Unit Units Leones Leones US$
CAPITAL EQUIPMENT
Office Equipment
Computer Unit 1 6,000,000 6,000,000 4,286
Photocopier Unit 1 6,000,000 6,000,000 4,286
COMMUNICATIONS
Mobile Phone phone 2 420,000 840,000 600
VEHICLE EQUIPMENT
Motor Cycle X.125 motor cycle 1 6,000,000 6,000,000 4,286
Sub Total 18,840,000 13,458
PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT PERSONNEL
Project Staff Salaries Month 12 2,375,000 28,500,000 20,357
Project Staff Housing Year various 2,500,000 2,500,000 1,786
Project Staff Medical Year various 3,000,000 3,000,000 2,143
Volunteer Stipends/ Year various 3,000,000 3,000,000 2,143
Honorarium Lump sum 3,000,000 3,000,000 2,143
Staff Travel
International Travel 2,000,000 1,429
Local and Regional Travel 500,000 357
Per Diem (Food /Lodging) 3,000,000 2,143
Office Operations
Office Rental 500,000 357
Office Utilities 1,000,000 714
Office Stationary & Supplies 2,000,000 1,429
Vehicle Operations
Fuel (Gasoline & Diesel) Gallons 780 5,200 4,056,000 2,897
Maintenance (Parts/Labour) 2,000,000 1,429
Insurance 150,000 107
Vehicle Rental 2,000,000 1,429
Audit & Evaluation 1,000,000 714
Audit of ACT Appeal Funds 2,000,000 1,429
Program Evaluation 2,000,000 1,429
Sub Total Personnel, Administration, Operations & Support 62,206,000 41,935
TOTAL ESTIMATED EXPENDITURE 350,046,000 247,535
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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response. The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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Ecumenical Centre Phone: ++41-22-791.60.33
150, route de Ferney Fax: ++41-22-791.65.06
P.O. Box 2100 E-Mail: act@wcc-coe.org
1211 Geneva 2 Telex: 415 730 OIK CH
Switzerland http://www.act-intl.org
distributed by
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Center for International Disaster Information
Volunteers in Technical Assistance
web: www.cidi.org
listserv: www.cidi.org/listsub.htm
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comments/suggestions/requests to incident@cidi.org