Kenya - ACT: 23-Mar-01
Action by Churches Together (ACT)
Appeal - Kenya
Kakuma Refugee Camp - AFKE11
Appeal Target: US$ 696,545
Geneva, 23 March 2001
As the number of refugees, mainly from the southern Sudan continue to flow
into Kenya, LWF continues to be the lead agency in the Kakuma refugee camp
in providing basic humanitarian needs in partnership with the United
Nations High Commissioner for Refugees (UNHCR).
In addition to the war between the government of Sudan and the Sudanese
People's Liberation Army (SPLA), the current severe famine affecting
millions of people in the Horn of Africa and the rest of East Africa has
exacerbated the number of refugees crossing into Kenya to seek asylum. The
Kenyan Government has housed most of these refugees in two major refugee
settlements - Kakuma and Dadaab camps. At present, Kakuma camp is home to
70,958 refugees from 9 different countries with 72% from Sudan and 22%
from Somalia.
The last ACT appeal AFKE03 for Kakuma camp closes at the end of March,
2001. This proposal for a new appeal is to enable the Lutheran World
Federation/Department of World Service (LWF/DWS) continue providing
optimum services to the refugees in the following areas:
Food & School Nutrition
Non-food distribution - blankets, cooking utensils, sleeping mats, soap
and fire wood
Water
Community & Social Services - women's programmes, psycho social Child
Support Services and youth, culture, Sports Counseling etc.
Education -Pre-School, Primary Education , Secondary Education, Vocational
Training and Distance Learning.
Camp Administration
Project Completion Date: 31 March 2002.
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
LWF/DWS is working with the UNHCR and BPRM and has other related expenses
and income concerning the Kakuma Camp outside the request to the ACT
Network. For the sake of transparency, the following summary includes the
target as a whole along with anticipated income for that area outside the
ACT Appeal.
US$
Total Appeal Target(s) 3,600,138
Less: Pledges/Contr. Recd.
Anticipated income from UNHCR 1,605,949
Anticipated income from BPRM 1,297,644
Balance Requested from ACT Network 696,545
Ms. Genevieve Jacques Thor-Arne Prois Rev. Rudolf Hinz
Director ACT Coordinator Director
WCC/Cluster on Relations LWF/World Service
REQUESTING ACT MEMBER
Lutheran World Federation (Dept. for World Service) Kenya/Sudan Programme
IMPLEMENTING ACT MEMBER/PARTNER INFORMATION
The Lutheran World Federation, Department for World Service (LWF/DWS) has
for over fifty years been involved in various humanitarian emergencies and
relief operations around the world. Recently LWF/DWS has been running
major emergencies and relief operations in Sudan, Uganda, Rwanda,
Tanzania, and the Democratic Republic of Congo. It has also implemented
similar but smaller programs in Somalia, Liberia, Zambia, Botswana,
Mozambique and Kenya.
Since 1952 LWF/DWS has been working as an implementing partner of the
United Nations High Commission for Refugees (UNHCR) in different countries
around the world. LWF/DWS, at the invitation of UNHCR, has been present
in the Kakuma Refugee Camp in north west Kenya, ever since its
establishment in mid 1992 following a mass influx of an estimated 30,000
Sudanese refugees fleeing fighting in Southern Sudan.
Since August 1992, LWF/DWS has been responsible for camp management and
the lead agency responsible for the implementation of the services to the
growing camp population. Specifically, these services are food and
non-food items distribution, maintenance and operation of the water
system, Community and Social Services (including the Psycho-Social
Programs focusing on unaccompanied minors); management of an education
program at three levels, (pre-school, primary and secondary education);
camp sanitation, refugee shelter construction; construction and
maintenance of camp infrastructure; ware-housing operations; management of
a mechanical workshop management; maintenance of the UNHCR staff compound
along with provision of general support services to the camp.
DESCRIPTION OF THE EMERGENCY SITUATION
Background
The establishment of Kakuma Refugee Camp in 1992 followed the influx of
some 30,000 Sudanese asylum seekers from Southern Sudan fleeing fighting
between the government of Sudan and the Sudanese People's Liberation Army
(SPLA). Since that time the number of Sudanese seeking refugee along with
other refugees in the Kakuma camp has increased to the current figure of
over 70,958.
The stability of Kenya has proved a magnet for asylum seekers from many of
the strife-ridden countries of the Horn of Africa and Great Lakes Region.
For political reasons the Kenyan Government decided to establish two major
centres of refugee settlement, Kakuma and Dadaab Refugee Camps.
Consequently Kakuma Camp is now the place of residence for refugees from
nine different countries. The policy of the Kenyan Government is that of
centralised refugee settlement without local integration.
The need to cater for the refugee population led to the development of
systems and infrastructure to enable initial provision of basic human
needs namely health care, water, shelter, sanitation and food. The
enduring problems in the region have resulted in long-term refugees and
hence the need for provision of support in education and community
services.
Current SituationThe situation at the Kakuma Refugee Camp is one of a
chronic emergency of complex origins. The escalating war in southern
Sudan, coupled with severe famine led to the refugee population increase
in Kakuma refugee camp. In 2000, a total of 10,588 refugees arrived in the
camp - the majority of the new arrivals being children, some of them
unaccompanied. Among the new arrivals are large numbers of old women and
lactating mothers.
Being only 120 kilometers from the Sudanese border, the camp is the
primary immediate source of assistance to Sudanese fleeing war and famine
in Eastern Equatoria, Sudan. In order to mitigate disaster the camp must
be ready to receive large numbers of asylum seekers at short notice. The
current famine and renewed fighting in the Eastern Equatoria region of
Sudan will significantly add to the numbers of new asylum seekers.
Turkana District, in which Kakuma Camp is located, is extremely poor and
four years of poor rains have created a severe famine that has exacerbated
the already existing tension between refugees and their hosts.
Impact on People's Lives
The complex emergencies from which the refugees in Kakuma have fled,
although varied in their country of origin, have common features:
Almost all of the refugees in Kakuma have personal experience and loss
arising from the conflict from which they fled and many are traumatized by
this experience.
The majority of refugees have fled from conditions of extreme poverty due
to prolonged war and drought and arrive in Kenya in very poor physical
condition and with little or no possessions.
The long term conflict and poverty that the majority of the refugees have
experienced have negatively affected the educational opportunities
available for them.
The complexity and enduring nature of the regional conflicts is such that
many refugees in Kakuma lack hope of being able to return to their
homelands in the foreseeable future.
Location of Response
Kakuma Refugee Camp is located in Turkana District in the extreme North
wester of Kenya. Kakuma is one of the divisions in the District and is 95
km South of Lokichogio and about 120km South of the Sudan/Kenya border.
The area is classified as arid, it is extremely hot and the vegetation is
sparse.
Turkana district is the largest in Kenya but with the smallest population.
Its geographical position and low population has led to its
marginalisation, this being manifested in lack of infrastructure and other
governmental development and relief activities.
In material terms, the people of Turkana are undoubtedly less well off
than the refugees of Kakuma camp. This situation leads to friction between
the refugees and the indigenous population of the area.
Emergency Statistics
By October 2000 , there were 68,876 refugees in the camp registered with
the UNHCR. Since the beginning of the year the camp population has
maintained an upward trend. Owing to the escalation of aerial bombings in
southern Sudan, the current rate of 500 new arrivals per month is expected
to increase in 2001. The following is a table showing the camp population
by age, sex and nationality.
Southern Sudanese Refugees in Kakuma Refugee Camp
Age
Male
%
Female
%
Total
%
0 - 4
5,392
10.2
4,465
8.4
9,857
18.6
5 - 17
10,865
20.5
6,315
11.9
17,180
32.4
18 - 59
16,471
31.1
8,698
16.4
25,169
47.5
60& >
310
0.5
450
0.8
760
1.4
Total:
33,038
62.4
19,928
37.6
52,966
100
Somali Refugees in Kakuma Refugee Camp
Age
Male
%
Female
%
Total
%
0 - 4
1153
10
1007
8.7
2160
18.8
5 - 17
1722
15
1539
13
3219
28
18 - 59
3293
28.7
2727
22.9
5920
51.6
60 and >
65
0.5
109
0.9
174
1.5
Total:
6,233
54.2
5,240
45.8
11,473
100
Mix of other Nationalities in Kakuma Refugee Camp.
(Ethiopians, Ugandans, Rwandese, Burundians, Congolese, Liberians and
Eritreans.
Age
Male
%
Female
%
Total
%
0 - 4
199
4.5
183
4.4
382
8.6
5 - 17
455
10.3
395
9.5
382
19.1
18 - 59
2120
52.7
758
18.3
2,878
69.6
60 and >
18
0.4
9
0.2
27
0.6
Total:
2,792
67.5
1,345
32.5
4,437
100
Current Security SituationAlthough the security situation could be
described as fair there are tensions between and among the ethnic groups
within the camp, between the refugees and their hosts and that of banditry
within the camps.
With the indigenous community of Turkana: - The potential for insecurity
is well recognised. However, to date attention to close co-operation with
local authorities has ensured that no significant conflict has arisen.
Banditry: - A number of incidents of armed robbery have occurred on the
main road between Kakuma, Lodwar and Lokichogio. Precautions have been
taken to minimise the risk to life and property including use of police
escorts, restricted travel etc.
In order to enhance camp security LWF/DWS co-ordinates security patrols
and surveillance activities, which involve the Kenya Police, LWF security
and refugee guards. Continuous night security patrols in the refugee camp
with an average of 6-armed personnel was introduced on a daily basis in
January 2000.
Conflict mitigation within the camp is a central theme in many of the
LWF/DWS programs and activities. A peace education program continues to be
implemented. A large integrated sports project, good liaison and
consultation and collaboration with community leaders continue to be among
the tools used to reduce conflict.
GOAL & OBJECTIVES
Goal - to ensure that refugees into Kakuma Camp have access to the basic
requirements for dignified life. LWF will implement the program in Kakuma
in such a manner as to maximise refugees involvement in the management of
their own affairs and their preparedness for their future lives.
Objectives
To receive an anticipated additional 10,000 to 15,000 refugees in the year
2001 without decline in the basic benefits currently available to
refugees.
During the year 2001 LWF/DWS will review performance against minimum
standards as outlined by the SPHERE project for water, Education and food
distribution sectors.
TARGETED BENEFICIARIES
The Kakuma Refugee Camp population consists of refugees from 9 African
countries experiencing or having experienced civil strife. The large
majority are Sudanese nationals who are currently crossing into Kenya at
an average rate of 500 persons per month due to the effect of the
continuing civil war in Sudan. Some 10,588 arrived in 2000 and between
10,000 to 15,000 are expected to arrive during 2001. The Sudanese refugees
are asylum seekers from southern Sudan and are fleeing the fighting
between the Government of Sudan and the Sudanese Peoples Liberation
Movement in the continuing civil war. They have been entering Northern
Kenya since 1992.
As a result of relocation from the closed coastal camps of Somali refugees
during 1997 and 1998, the Somali refugees now constitute the second
largest nationality after the Sudanese.
The other groups of nationalities making up the camp's population include
Ethiopians (Amhara and Oromo tribes), Ugandans, Rwandese, Burundians,
Congolese, Liberians and Eritreans.
Each LWF/DWS sector has its specific target beneficiaries, which
guarantees that at various levels all of the 68,875 refugees in Kakuma
camp benefit from LWF/DWS services and interventions. As Camp Managers and
the lead-implementing agency LWF/DWS is directly responsible for ensuring
the provision of food and water facilities to the entire refugee
population of the camp. Similarly LWF/DWS is responsible for an internal
security system in the camp which is equally applicable to all inhabitants
as well as provision of education and Community services.
Notwithstanding the foregoing activities LWF/DWS implement a multiplicity
of activities with limited target groups and beneficiaries. Examples of
targeted activities are: -
All levels of the education program are accessible by all but, explicitly
aims to increase education for girls.
A large sports program which is accessible to all, self targeting youth
and which explicitly seeks to attract involvement of women/girls and of
disabled people.
Many unaccompanied male youths are specifically considered under a program
with activities designed to productively reintegrate them into their
ethnic society.
PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION
Complimentary Food LWF/DWS has the responsibility of implementing general
food distribution twice a month i.e. on the 1st day and 16th day of each
month. Each food distribution cycle takes a minimum of four days. The
Logistics Officer in charge of the activity in collaboration with other
staff of the Logistics Department prepare a food distribution plan for the
various family sizes (number of persons per family).
An average of 1,450 metric tons of food basket (cereals, pulses, oils,
salt and Corn Soya Blend (CSB) given by the World Food Program (WFP) is
distributed per month. In addition to the food provided by WFP, LWF/DWS is
responsible for finding the source and ensuring the supply of
vegetables/tubers for general distribution once a month to the entire
refugee population as supplementary food. An average of 45 metric tons of
complimentary food (fresh vegetables) items is distributed every month.
During each day of food distribution staff are deployed to the three food
distribution centres together with security escort. The refugees at each
centre collect their food rations from the centres under the supervision
of both refugee and non-refugee workers and security guards. Each family
head or representative presents a UNHCR Registration Card used to verify
the number and names of family members, and hence the quantity of food to
be given. Two clerks per centre are responsible for making random checks
on the weights of the food items distributed to ensure a uniform rate of
scooping of food items for all the beneficiaries.
Other staff positions at each centre included scoopers, loaders, ushers
and a translator. In addition to these, there are three food-receiving
clerks and a dispatch clerk who supervise loading of food items from the
WFP stores. The LWF/DWS fleet of vehicles including trucks and tractors
are used to transport food to the three distribution centres in the camp.
School Nutrition
LWF/DWS is also responsible for the implementation of the school nutrition
program that targets school going children in the 22 primary schools and 3
secondary schools in the Camp. It is a wet feeding program aimed at
providing a high nutrient food item to a large portion of the minors in
the camp. The World Food Program releases Corn Soya Blend (CSB) every week
to LWF/DWS on the basis of school attendance figures as presented by the
LWF/DWS Education department. An average of 17 metric tons of food is
distributed to the 22 primary and 3 secondary schools in the camp per
month. The program operates 16 kitchens in the camp serving the 22 primary
and 3 secondary schools. Approximately 30,000 children will benefit from
this activity.
The ACT Appeal contribution for the Food Sector will enable improved
delivery and distribution of food items to all the schools in the camp
through maintenance of four 7-ton trucks. The insurance of the truck will
also be covered under ACT funding.
Distribution of Non Food ItemsThe LWF/DWS Logistics Department is
responsible for the distribution of Non-Food items such as soap, Kitchen
sets, buckets and firewood. Distribution of soap is done once a month to
the general camp population along side food items during food distribution
cycles. Firewood is distributed once a month to the general camp
population at a rate of 10kg per person. An average of 75,000 bundles of
firewood is distributed per month. Other non-food items distributed
include blankets, cooking utensils, water containers and sleeping mats.
ACT Appeal contribution for Logistics Sector will enable:
Payment of salary and allowances of two truck drivers, and 2 driver
assistants.
Augment UNHCR funded salaries to realistic levels for logistics staff who
include the Logistics Officer, Store supervisor, 2 Distribution centers
supervisors, 4 stores clerks, 6 card registration clerks, One food
monitor, 4 other logistics support staff and Nairobi logistics support
personnel
Augment UNHCR funded refugee incentives of 72 Scoopers, 36 loaders and 18
firewood loaders.
Camp Water System
The camp water system is operated and maintained by a team of workers led
by a Co-ordinator working with 30 other non-refugee staff members. A team
of 18 regular refugee workers supports them. The combined workforce of 48
is responsible for pump operation, maintenance i.e./repair of facilities,
water quality testing and security of the water facilities.
The camp water system consists of 10 active bore holes, 4 booster
stations, 26 reservoir tanks with a capacity of 434m3 and 30 kms of an
extensive piping system which supplies water with all linked through tap
stands located within an average distance of 85 meters of each group
settlement. There are 512 taps serving the entire camp population and 305
tap stands. Each refugee is provided with an average of 18 litres of water
per day.
Water quality testing is done on a regular basis before it is distributed
to the beneficiaries. Testing for coliforms is done on water samples taken
from water in bore holes, storage tanks, the hospital water tanks, clinics
and public tap stands for bacteria contaminants and other impurities.
Chlorinating the water in storage tanks is done on a daily basis followed
by checks for levels of chlorine residuals and acidity.
ACT Appeal contribution for Water Sector will enable:
Payment of salary and allowances to the coordinator of the water sector
and other sector support national staff and refugee workers.
Additional refugee staff will be engaged and trained to maintain water
facilities in the camp. This increase is necessitated by extra requirement
due to increased numbers of refugees.
Maintenance of one pick- up truck used to ferry water pipeline repair
materials.
A tool box set and plastic tanks of 10 M3 for storage of water in the
camp.
Community Services
LWF/DWS has put in place an integrated and diversified Community Services
package in various programs aimed at caring, empowering and building the
capacity of refugees.
The Community Development promotes capacity building and income generating
programs benefiting refugees in the camp from 9 different countries.
Activities fostered include a poultry program, a tailoring school,
tinsmith training, woodcarving and hair dressing among others.
The Women's programs promotes activities that benefit women around the
camp. Activities are organised through women's groups providing
representation from all the different communities. Women are engaged in
various capacity building activities such as production of various
garments and embroidered articles, baskets, and mats, etc. The program
also oversees training of women on hygiene and production of sanitary pads
and under clothing. Women are also trained in the use of solar cookers and
mud stoves.
The Gender Project creates awareness on gender issues and puts special
emphasis to the status of women in social, cultural and economic spheres
as these have been the exclusive domain of men. The program also focuses
on negative cultural practices that affect women such as Female Genital
Mutilation (FGM) and addresses the problem of violence against women.
Since the inception of the program in 1998 a number of women have been
able to take up positions of leadership in the camp such as in community
bench courts, community administration, food and security committees.
Children Care Support is a holistic initiative for the newly arrived
children as well as for those in the Camp. It is an integral part of a
complete package designed to rehabilitate, and provide for children's
physical, psychological and social development. Social service support
will focus on care and holistically addressing the needs of the child
population in the camp.
The Case Management Project is responsible for arbitration of
disagreements and conflicts that occur within the refugee communities. It
is also a tool for assessing the basic needs within the community. The
program is equally charged with the responsibility of educating
communities through community structures on various modern day and
internationally accepted legal standards of justice. A counselling service
supports the conflict resolution and addresses the needs of refugees
suffering form stress, trauma, depression and also psychological problems.
The Sports, Youth and Culture carries out activities targeting the
participation of the youth in the camp in various activities aimed at
improving their mental and physical well being, and encouraging
intercultural understanding. Activities carried out include debating,
drama, cultural dancing, sports, arts and crafts production.
There is need to enhance the program activities especially in youth
leadership, reproductive health and disaster management training. Other
activities that act as occupational therapy to the youth by providing them
with avenues for emotional release and healing will be enhanced. These
include expressive theatre arts, cultural activities and group activities.
ACT Appeal contribution for the Community Services Sector will enable: -
Provision for leadership, reproductive health, and disaster training
workshops and exposure visits costs Arts and Craft materials, equipment
for training and awareness activities, Cultural exchange programs.
Enhanced occupational therapy activities for the youth such as expressive
arts, sports, cultural activities and group activities.
Employment of refugee staff to continue running the community library
built in 1998. They are a Librarian, a Supervisor, one library assistant,
one guard and one cleaner.
Provision of training in income generating projects in the camp.
Salaries/benefits for 4 project supervisors, one caseworker and one
driver.
Travel cost for various program staff on various missions outside the camp
will be met.
Education
The Education Program in the camp is run jointly between LWF/DWS and the
refugee education directorate established at the camp. The Education
program follows the Kenya Education System. A majority of refugee teachers
are employed in all the schools and are responsible for school
administration and the day-to-day curriculum implementation through
classroom teaching and other educational activities. The non-refugee
teachers teach Kiswahili, English and technical subjects such as Music,
Art and Craft. Other support staff workers include zonal inspector,
librarians, a store clerk, a typist, office messengers and 30 watchmen to
protect school property.
The education sector administers 22 primary schools with a combined
enrolment of 26,251pupils (10,022 girls and 16,229 boys).
Even though there is a heavy imbalance between the number of male and
female pupils, the current enrolment has the highest proportion and number
of girls that have ever been enrolled in primary schools since the
introduction of formal education in the camp. Due to the imbalance, the
sector will continue engaging in concerted efforts to promote education of
girls aimed at increasing the percentage of females who attend school as
well as reducing their drop out rate. One of the strategies is the
introduction of extra classes for girls in the afternoon and weekends.
There are 418 teachers in the 22 primary schools. Out of this figure 28
are female while 390 are male. Refugee teachers are 396 and 22 are
non-refugees. The students' enrolment in the 3 secondary schools in the
camp is 1,816 of whom 39 are female. There are 38 teachers for the 3
secondary schools out of which 6 are female. Refugee teachers are 24 while
non-refugee teachers are 14.
New arrivals to the Camp create the need for more educational materials
and teaching aids to for the primary and secondary schools in the camp.
These materials are essential for the mental development of pupils in the
camp. Additional resources continue to be needs to enable LWF/DWS improve
the education sector and for procurement of additional school supplies,
reading materials, classrooms to reduce class sizes, and other school
related facilities.
ACT Appeal contribution for the Education Sector will enable:
Provision of minimum levels of classroom supplies, teacher training
materials and school facilities for primary and secondary schools to
compliment UNHCR funding. These include exercise/work books, hand bells,
maps, globes wall clocks etc. for primary schools. Exercise books for
secondary schools will also be acquired.
Engagement of 20 Kenyan primary and 15 secondary school teachers to
enhance the teaching of sciences, English and Kiswahili which are core
subjects in the Kenya curriculum
Purchase a duplicating Machine and a photoprinter for processing of
educational materials.
Conduct training workshops for the refugee teachers on the Kenyan
curriculum.
Augment UNHCR funded salaries for 50 primary and 22 secondary school
teachers. Other sector support national staff and refugee co-workers will
also be paid salaries and incentives respectively.
Program SupportLWF/DWS proposes budgetary provisions for the overall
management and administration of the camp which will also include the
UNHCR compound and the cafeteria. The provision will also cover the
implementation of different activities and enable purchase of various
expendable and non-expendable items.
Refugee incentives will be paid to refugee guards in the camp, refugee
administrators, law judges and two interpreters working in the UNHCR
office. LWF/DWS will supplement the coverage of incentives for security
guards by topping their budgeted incentives paid per month by 50% per
person each month. Altogether incentives will be paid to 81 refugee
workers. Salaries and benefits will be paid to indicated staff members,
including security personnel, finance/accounts staff, a workshop manager,
mechanics, workshop maintenance and administration/office support staff.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
The Camp manager (an expatriate), who reports directly to the LWF/DWS
Kenya/Sudan Country Director, is responsible for the overall efficient
management of the LWF program in Kakuma. In his task a deputy camp
manager, a finance co-ordinator and a small support team assist him.
Managers with sectoral specialities head each of the Logistics, Water,
Community Services Education and Camp Security Sectors.
The LWF/DWS Nairobi office supports the Kakuma program through:
Overall project management and coordination
Assistance in financial administrating and reporting.
Monitoring and evaluation of project implementation progress
Organize and coordinate staff training events and/or programme level
meetings or workshops in Nairobi.
Develop and critique the various project proposals submitted by Kakuma
Project in coordination with the various stakeholders in accordance with
the donor requirements.
To provide timely analysis, interpretation and preparation of the various
project reports.
Coordinate air charters and individual tickets (bookings) on the Nairobi
routes for all personnel and cargo.
Provision of procurement services.
Liaison with donors.
A bank account is maintained in Lodwar town (100kms South of Kakuma) which
allows control over funds (insurance safeguarding against loss of cash is
in place).
Monitoring will continue to be effected through preparation and review of
a detailed monthly statistics pack that details activities and some
indicators of outcomes. Inputs will be monitored through personnel
records, monthly narrative reports, monthly financial reports against
budget, stock records etc.
Monthly financial and narrative reports are prepared for secondary review
in Nairobi. Periodic reports are also prepared to donor requirements.
Field visits by the Country Director, Project Officer and Finance and
Administration Officer will be undertaken on a regular basis to provide
support and confirm progress indicated in reports.
ACT Contribution for Program Implementation, Administration and Reporting
will enable:
Improved external communication through connection to the Kenya telephone
system, acquisition of information enhancement equipment e.g. television
booster dishes, e-mail link up and data fax modem.
Improved service delivery to the refugees through staff training.
Purchase of air conditioner for the computers bought in the year 2000.
Maintenance and repair/insurance of vehicles not covered under UNHCR
funding. These include one Toyota pick-up (for Nairobi support), one
Nissan patrol, four motor cycles, one Isuzu truck and two Toyota Saloon
(for Nairobi support).
Maintenance of office equipment i.e. field radio repairs etc.
Meet flight ticket costs for its senior staff on project related missions
(meetings and workshops) as well as when proceeding for the entitled Rest
and Recuperation (R&R).
Production of quality public information material (newsletters, refugee
newsletter four times a year, annual reports, calendars, documentaries
etc) to enable market the Kakuma program for broadening the funding base.
Cost of Nairobi support and local assistance.
Enhancement of staff welfare through coverage of the medical scheme,
insurance and other staff related costs.
IMPLEMENTATION TIMETABLE
It is important to provide critical services to the refugees in Kakuma
Refugee Camp and the new arrivals to normalise their lives after the
harrowing experiences in their war torn home countries. Food distribution
is carried out every two weeks and will be undertaken for the whole year.
Water provision is an every day activity while services such as education
and community services are on going and will be implemented throughout the
year. As a result, funding support from the ACT network will be critical
in augmenting UNHCR and the US DOS BPRM in ensuring optimal services to
the refugees throughout the year.
CO-ORDINATION
Regular co-ordination meetings will be held in Kakuma with UNHCR and other
implementing agencies. These meetings are held at senior and field level.
In Kakuma, sectoral meetings to monitor implementation and address
constraints are held between the LWF/DWS Sector Co-ordinators and their
UNHCR Sub-Branch Officers. LWF/DWS also encourages active participation
of refugee representatives in planning, monitoring, implementation and
management meetings. The Camp Manager maintains regular liaison with local
Government in Kakuma and other UNHCR implementing partners. Meetings are
also held with agencies working under the auspices of LWF/DWS in several
sectors. The LWF/DWS Nairobi office ensures appropriate co-ordination with
the UNHCR country office and other agencies in Nairobi.
BUDGET
ESTIMATED EXPENDITURE
Description Type of No of Unit Cost Budget Budget
Unit Units Ksh Ksh US$
DIRECT ASSISTANCE
Water
Water pump Supplies/Materials/Goods
Tool Box 1 200,000 200,000 2,667
Plastic Tanks 10 43,998 439,975 5,866
Water Staff Costs
5 Pump Operators person/month 12 52,100 625,200 8,336
Mechanic person/month 12 7,198 86,376 1,152
Plumber person/month 12 7,198 86,376 1,152
5 Watchmen person/month 12 32,130 385,560 5,141
Water Quality Techician person/month 12 11,321 135,852 1,811
2 Casuals person/month 12 10,434 125,208 1,669
Cordinator person/month 12 43,694 524,328 6,991
Water Refugee Labour
Plumber person/month 12 24,238 290,850 3,878
Sub total water 2,899,725 38,663
Social Services
Sewing Machines,VTC shop tools, units 10 39,600 396,000 5,280
Materials for income gen activities lump sum 1 564,000 564,000 7,520
Training Materials lump sum 1 219,975 219,975 2,933
Youth &Cultutre supplies/Materials/Goods
Cultural Exchange Programe lump sum 1 846,000 846,000 11,280
Outdoor Training lump sum 1 419,975 419,975 5,600
Art & Craft Materials lump sum 1 407,050 407,050 5,427
Social Services Staff Costs
Case Worker month 12 2,000 24,000 320
Social Services Refugee Labour
6 Case Workers month 12 16,200 194,400 2,592
3 Youth Workers month 12 5,400 64,800 864
Sub total social services 3,136,200 41,816
Education assistance
Desks units 1,000 399.98 399,975 5,333
Text books units 1,200 354 425,025 5,667
Exercise books, pens, pencils etc 8,500 139 1,179,975 15,733
Photo Printer lump sum 1 324,975 324,975 4,333
Duplicating Machine units 1 150,000 150,000 2,000
Teacher training units 6 75,000 450,000 6,000
Laboratory Equipment workshops 1 650,000 650,000 8,667
Science, Art & Craft,
Home Science Equipment lump sum 1 400,000 400,000 5,333
Maint & repairs school classrooms lump sum 24 13,484 323,625 4,315
Education Staff Costs
20 Teachers-Primary person/month 12 302,382 3,628,586 48,381
15 Teachers-Secondary person/month 12 226,787 2,721,439 36,286
School Feeding Prog
Kitchen Supplies lump sum 282,975 3,773
Sub total education 10,936,575 145,821
Description Type of No of Unit Cost Budget Budget
Unit Units Ksh Ksh US$
Food Distribution
Maint/Repair distrib centres units 3 209,325 627,975 8,373
Scooping Materials-gloves,
masks, cups lump sum 500,025 6,667
Logistics Refugee labour
72 Scoopers months 12 102,219 1,226,625 16,355
Sub total food distribution 2,354,625 31,395
Sub Total Direct Assistance 19,327,125 257,695
MATERIAL TRANSPORT, STORAGE & HANDLING
Material transport
Aircraft Charter tickets 220 15,000 3,300,000 44,000
Material transport ?? trips 24 33,438 802,500 10,700
Storage
Warehouse rent months 12 122,813 1,473,750 19,650
Sub total material , storage and handling 5,576,250 74,350
LOGISTICS
Transport logistics
Maint/Repair Gen Purpose Vehicles
(4 trucks) months 12 68,956 827,475 11,033
Maint/Repair (Water Vehicles)
1 pick up months 12 10,000 120,000 1,600
Maint/Repair (Prog Support)
4 Vehicles months 12 22,000 264,000 3,520
Maint/Repair (Prog Support)
4 motor cycles months 12 8,000 96,000 1,280
391 lts of Fuel for Generator months 12 21,875 262,500 3,500
744 litres of Fuel months 12 41,669 500,025 6,667
Vehicle Hire - 2X 4 wheel
drive pick-ups months 12 75,000 900,000 12,000
Vehicle insurance trucks 4 43,125 172,500 2,300
Logistics staff costs:
4 Drivers months 12 18,000 216,000 2,880
Logistics officer months 12 8,000 96,000 1,280
Stores supervisor months 12 6,000 72,000 960
2 Distribution Center Supervisors months 12 9,400 112,800 1,504
4 Stores clerks months 12 22,000 264,000 3,520
6 Registration Clerks months 12 33,000 396,000 5,280
Food Monitor months 12 4,000 48,000 640
4 Loaders months 12 48,119 577,425 7,699
Sub total Logistics 4,924,725 65,663
CAPITAL EQUIPMENT
Air Conditioners units 5 60,000 300,000 4,000
Field Radio Equipment units 1 350,000 350,000 4,667
Email Link,data fax modem units 1 715,000 715,000 9,533
Sub total capital equipment 1,365,000 18,200
PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT
Salaries and Staff Support
Administration security guard month 12 2,813 33,750 450
Description Type of No of Unit Cost Budget Budget
Unit Units Ksh Ksh US$
Director month 12 100,231 1,202,775 16,037
Senior Logistics Officer month 12 90,310 1,083,720 14,450
3 Office Messengers month 12 94,500 1,134,000 15,120
Personnel & admin officer month 12 70,584 847,005 11,293
Medical Insurance-staff costs lump sum 1,406,850 18,758
Finance Officer (Nairobi)&
Dep Finance Officer(Kakuma) month 12 315,874 3,790,488 50,540
2 Accountants month 12 173,994 2,087,925 27,839
Staff Travel & Allowances
Staff Travel (monit/co-ord.) month 12 297,206 3,566,475 47,553
Office Operations - Projects
Office Supplies lump sum 480,000 6,400
Batteries, torches for Security lump sum 367,500 4,900
Maintenance/Repair (Equipment) lump sum 193,500 2,580
Utilities (electricity and water) lump sum 288,450 3,846
Bank Charges lump sum 1,259,025 16,787
Communications Costs
Email,postages, telephone e.t.c lump sum 476,325 6,351
Materials for production, printing
public information articles lump sum 600,000 8,000
Sub total personnel, admin & support 18,817,788 250,904
AUDIT & EVALUATION
Audit of ACT funds lump sum 808,275 10,777
Em. Management Training lump sum 1,421,700 18,956
TOTAL EXPENDITURE 52,240,863 696,545
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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response. The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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Ecumenical Centre Phone: ++41-22-791.60.33
150, route de Ferney Fax: ++41-22-791.65.06
P.O. Box 2100 E-Mail: act@wcc-coe.org
1211 Geneva 2 Telex: 415 730 OIK CH
Switzerland http://www.act-intl.org
distributed by
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Center for International Disaster Information
Volunteers in Technical Assistance
web: www.cidi.org
listserv: www.cidi.org/listsub.htm
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comments/suggestions/requests to incident@cidi.org