Action by Churches Together (ACT)
Appeal - Sudan
Assistance to War & Drought Afflicted in Equatoria -  AFSD13
Appeal Target: US$ 1,281,984
Geneva, March 29, 2001


The Eastern Equatorial Region in the Sudan faced a long dry spell during
the 2000 season with limited rains in most parts which caused crop failure
and death to a high number of livestock due to lack of pasture and water.
The WFP and FAO crop assessment report estimated the food deficit at 49%.
The food prices in the market has increased three fold and the situation
has led to an increase in the number of Internally Displaced who have to
depend on relief assistance. The level of malnutrition especially among
the children has increased drastically and a most recent UN report say
that some of the hunger stricken people have crossed into Uganda in search
of food.

ACT members Norwegian Church Aid (NCA) and Sudan Council of Churches (SCC)
propose to respond in Eastern Equatorial and Bahr el Jebel in five regions
of Lafon, Torit, Mangala, Terekeka, Rokon and Juba. 26,500 households are
targeted for this assistance in the area of:

  Shelter 
  Seeds and Tools
  Relief Food (food for work)
  Nutrition /Supplementary Feeding 
  Non Food Items (blankets, cooking sets, mosquito nets, clothes, soap)
  Health (support to 6 clinics) 


Project Completion Date: December 31, 2001


Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

                                            US$

Total Appeal Target(s)	              1,281,984
Less: Pledges/Contr. Recd.
   Cash                                       0
   In-Kind                                    0

Balance Requested from ACT Network    1,281,984


Ms. Genevieve Jacques		Thor-Arne Prois		Rev. Rudolf Hinz
Director			ACT Coordinator		Director
WCC/Cluster on Relations				LWF/World Service




REQUESTING ACT MEMBERS

Norwegian Church Aid (NCA)
Sudan Council of Churches (SCC)



IMPLEMENTING ACT MEMBERS INFORMATION

The Norwegian Church Aid (NCA) is an autonomous, ecumenical development
aid organization based in Oslo and with 50 years experience globally.  It
is based on the Biblical value of Justice, Participation, Compassion,
Responsible stewardship of God's creation and peace. 50 years experience
globally.

NCA has been operational in Sudan both in relief and development, for more
than 28 years.

The main activities have taken place in Eastern Equatoria and the
Programme in Juba has been going on since 1975, and is going to continue.

	
The Sudan Council of Churches (SCC) formed in 1940's, is an indigenous
Ecumenical Christian organisation and extends support to member churches
in developing their spiritual, intellectual and resource capacities. In
1972, the Relief and Rehabilitation Commission was formed to rehabilitate
the returnees from neighboring countries and the internally displaced
people after the Addis Ababa Agreement. In 1985, the Emergency Response
Programme (ERP) was established to respond to the needs of the people
affected by disasters in the country. SCC/ERP has since implemented
several emergency programs in Sudan.



DESCRIPTION OF THE EMERGENCY SITUATION

Introduction

The area around Juba has been hit by several droughts during the last
years, the first being the drought in 1997 which resulted in food deficit
during the year of 1998.

During 1999 harvest season heavy rains flooded the agricultural land and
made severe damage to the crops, which again resulted in food shortages.

For year 2000 there has been a very long dry spell with limited rains in
most part of Eastern Equatoria which resulted to a total crop failure,
loss of livestock and significant increased market prices due to drought.
The 2000 FAO and WFP crop assessment report estimated the food deficit to
be 49% in Equatoria, in places like Torit and Lafon it is 53% and 22%
respectively.



Background

The population of Equatoria is estimated to be 2,230,000: 686,000 in East
Equatoria, 675,000 in West Equatoria and 869,000 in Bahr el Jebel,
according to the WFP and FAO last assessment. Most of them remains
vulnerable because of the civil war and drought which has been experienced
quite often during the latest years.

The displaced people were earlier re-settled in camps in the out-skirt of
Juba where they were able to cultivate and earn their livelihood.  In June
1992, their camps were destroyed when SPLA attacked Juba, and they were
forced to camp in open spaces within Juba town.  In 1995, the Government
of Sudan stopped blanket distribution of food; this made the IDPs to exert
effort and embark on food production. Lately the IDP population has been
assimilated in the ordinary population of Juba. In 1997 we witnessed
another influx of 15,000 civilians and some refugees into Juba town when
the SPLA captured a string of towns along Sudan-Uganda-Zaire boarders. In
the same year 1997, crops were affected by drought. In 1999, during the
month of August and September, there were heavy rains, which caused flood
and severe damage to crops.

Following the man made emergency situations, and famine, NCA adopted a
strategy focused on relief and rehabilitation services in order to meet
the basic urgent needs of the war displaced and drought affected
population, worse of all, is this year as the reports indicated. From May
2001, NCA, in cooperation with SCC, will take over the WFP food
distribution in Juba to 15,000 internally displaced persons.



Current Situation

Currently, the situation has to be described as a Pre-Crisis situation.
The situation emerged because of the crop failure, the miserable health
condition and health facilities; the situation is going to deteriorate
very quickly during the months to come. NCA has already started to respond
to the situation by purchasing seeds, tools and food for work for some of
the affected groups in Juba. Distribution of these items will start within
a short time. This intervention is funded by the Norwegian Ministry of
Foreign Affairs
	


Impact On Human Lives

The crop failure will affect the normal life of the population in East
Equatoria and Bahr el Jebel.

There is also fear of instability in the families because the experience
shows that children are leaving their homes, go and look for food
somewhere else. Malnutrition rate is going to rise.



Location for Proposed Response

The response location is Eastern and Bahr el Jebel estates in five areas
of Lafon, Torit, Mangala, Terekeka, Rokon, and Juba. Juba is the capital
city of Bahr el Jebel State where the NCA office is based and located,
1,760 kms south of Khartoum. It is only accessible by air, and some times
by barges.

The estimated population in Juba is 200,000. The following organizations
are working in the region:

  Accord: development projects 
  Action Contre la Faim (ACF): nutrition, health, water and sanitation.
  Oxfam: development activities (broad based)
  ICRC: running Juba Teaching Hospital
  Swedish Free Mission: Water and development
  SCC: relief and development activities
  USRATUNA: development activities.



Several churches are involved in the same activities.

SudanAid and ECS Sudra are church organizations present but which don't
have many activities.

Some islamic organizations are also present in Juba.



Disaster and Emergency Statistics

At the moment, World Food Programme is assisting 15,000 IDPs (vulnerable
elderly, children under 5, lactating mothers and pregnant women). The WFP
conducted a Crop Assessment Survey, last October and November 2000. At
present, they are aware of the situation in Eastern Equatoria and have
started to make preparations to meet the needs; however, this might not be
enough. The OLS Food Security Assessment, November 2000, indicates that
"During 2000, the general food and nutritional situation in Equatoria has
deteriorated. Instability in the region due to insecurity, uneven
distribution of rainfall, late seed and tool distribution and restricted
access outside the towns hampered cultivation and harvest during 2000". In
mid 2000, there was a steady rise in the average malnutrition rates from
9% at the start of the year to 18% by June 2000, and it is expected to
rise to 26% this year. High market prices are observed especially for
fishing and fish products and grains. Due to crop failure a hunger gap in
these areas will occur between March and September. Most of the
war-affected populations' income generating activities (firewood and grass
collection) have been reduced due to restricted movement. The poor harvest
of grains in the surrounding areas led to severe shortage of grains in the
region. The milk yields are also low due to lack of cattle grazing
pastures.



Current Security Situation

The security situation in Juba town and the surrounding is considered
relatively calm and stable. Areas outside Juba and in Eastern Equatoria
are also relatively stable, but more insecure when it comes to
possibilities for rebel attacks.



PROJECT GOAL AND OBJECTIVES

The project overall goal is saving lives and to promote sustainable and
self reliant food security.


Specific Objectives:

To provide shelter and non-food items to the displaced people and the
vulnerable group.

To provide seeds, tools and food for work to the coming agricultural
season

To improve the nutrition and the health situation of the vulnerable group




TARGETED BENEFICIARIES

Number and Type of Targeted Beneficiaries

The Project target group is 26,500 households in Juba, Lafon, Torit,
Mangola, Terekeka, and Rokon.



Criteria for Beneficiary Selection

The project is targeting only

the households that are originally farmers who lost their crops and
livestock due to the drought, and have no other means for survival

the elderly who don't have families to take care of them

the newly arrived IDP's

malnourished children and other particularly vulnerable groups.




Number of Targeted Beneficiaries According To Proposed Assistance

The type of assistance needed to the target groups in the area of shelter,
food security, non-food items, nutrition and health, is as follows:

Type of assistance
No. of target group

1. Shelter (plastic sheets)
4,000 household

2. No-Food items
    Clothes
    Soaps
    Blankets
    Mosquito nets
    Cooking pots
    Plastic plates
    Plastic cups

4,100 vagrants, destitute, orphans
4,500 vagrants, orphans, destitute
4,500 vulnerable group
4,500 vulnerable group
600 elderly
600 elderly
600 elderly

3. H.H. food security
(seeds, tools, food for work)
26500 household

4. Health (essential drugs)
6 clinic

5. Nutrition /S.F
(BP5) other items will provided by WFP  & UNICEF

5,700 vagrants, malnourished, orphans, elderly and sick



PROPOSED EMERGENCY ASSISTANCE And IMPLEMENTATION

Description of Assistance

1. Shelter

The long term displaced in Juba are now assimilated in the town, but still
the new arrivals are lodging outdoor in the market verandas. In other
areas, where people fled from the war zone to stay in villages under
government control, there are also new arrivals in need of shelter before
they settle. Especially, groups like widows, elderly people, women heading
household, since it became difficult for them to construct a house.
Plastic sheets will be the suitable material to use for shelter. Below are
the needs:

Area
Beneficaries
Qty. of Plastic sheets *

Juba
1,000
1,000

Torit
750
750

Lafon
500
500

Terkaka
750
750

Mongala
500
500

Rokon
500
500

Total
4,000
4,000


2. Household food security

Food security is essential to people who are engaged in agriculture, so
the they can continue to produce food to the family and have some to be
stored for the difficult time, or to be sold to meet some of the needs.
The people are in bad situation from the last year poor harvest. Timely
distribution of the tools and seeds can guarantee good production. The
household will need food for work to continue with the agricultural cycle
of cleaning the land, planting weeding, and harvesting. It will also
prevent the families to eat the seeds. The below table illustrate the
needs:

A) Seeds
Area
Benef.
Qty. of sorghum
Qty. of G. Nuts
Maize

Juba
7,500
18mt
20mt
20mt

Torit
3,500
4
15
10

Lafon
6,000
10
10
-

Terkaka
4,000
5
10
5

Mongala
3,500
-
15
10

Rokon
2,000
5
10
-

Total
26,500
42
80
45


B) Tools
Area
No. of Benef.
Hoes
Sickles
Pangas
Rakes
Axes
Spade

Juba
7,500
7,500
7,500
7,500




Torit
3,500
3,500
3,500
3,500




Lafon
6,000
6,000
6,000
6,000




Terkaka
4,000
4,000
4,000
4,000




Mongala
3,500
3,500
3,500
3,500




Rokon
2,000
2,000
2,000
2,000




Total
26,500
26,500
26,500
26,500
6,000
3,000
6,000


N.B: the spades, rakes, and axes are to be used on communal bases, each 5
or 6 house hold can share any of these tools.

C) Food for work

The food for work is to assist the farmers with food in order to prevent
them from eating the seeds and to enable them to do the agricultural work
This include the cleaning of the land, the planting, the weeding, the
harvesting. The average land is 1. 5 feddan (approx. 40 m2) for one
household, the working days are 45 man working days. The table below
explains the needs.
  
Area
Benef.
Sorghum
Pulses
Veg. oil
Salt
Other

Juba
7,500
118mt
14 mt
7 mt
0.68


Torit
3,500
55
6
3
0.34


Lafon
6,000
95
11
5
0.54


Mongala
4,000
63
7
4
0.36


Terkaka
3,500
55
6
3
0.34


Rokon
2,000
32
4
2
0.24


Total
26,500
418
48
24
2.5



3. Nutrition / Supplementary Feeding

The last drought has affected the people health especially the elderly,
the children, the lactating mothers. Last June 2000, the survey conducted
by the ACF reflected a rate of 18%, but the WFP & FAO are expecting a rise
up to 26% this year. The food deficit is 49% in the region, so the project
is requesting for an assistance to the 3 clinics run by SCC and to
establish another 4 in Torit, Terkaka, Rokon and Mongala. Other items will
be provided by WFP & UNICEF. The table below illustrates the needed
nutritional inputs:

Target Group
No. of Beneficiaries
BP5

Vagrants
300
1 mt

Malnourished
3,500
16

Orphans
300
1

Elderly
600
2

Sick
1,000
5

Total
5,700
25


4. Non-food items

The situation of the targeted people in general is miserable, with few
sources of income. People lost their property and eventually their dignity
because of being in an helpless situation. The request is to assist them
with the basic items. The table below illustrates the needs.

Target group
No. of Benef.
Clothes
Blankets
Mosquito
Nets
Cooking potsg

Plastic
Plates
Plastic
Cups
Soap

Vagrants
300

300
300
NA
NA
NA


Destitutes
3,500

3,500
3,500
NA
NA
NA


Orphans
300

300
300
Na
NA
NA


Elderly
600

600
600
1,200
1,200
600


Total
4,500
15 bales*
4,500
4,500
1,200
1,200
600
500**


*   3 bales for elderly, 9bales for teenagers, 3 bales for kids
**  one carton is 45 peace. each person will have 5 pieces



5.  Health

The health facilities in Equatoria are very week; little drugs,
equipment's and poor logistics. Malaria, diarrhea and ARS account for more
than 60% of the morbidity. The project strategy is to support 6 clinics in
Torit, Mangola, Terkaka, Juba, Lafon, and Rokon, with essential drugs. The
projections for this support is half a dollar for one person per year.



Implementation Description Per Activity

This project is going to be implemented jointly by NCA and SCC over five
areas. NCA will implement in Lafon and Torit in Eastern Equatoria with the
local relief committee and the inter church committee, and Juba with SCC,
local relief committee and the inter church committee. The SCC will take
the responsibility in Mangala, Terkeka, and Rokon with the inter church
committee. Volunteers will be used in the distribution of the various
items; nominal incentives are budgeted for them. The external support
required includes a pick up vehicle to increase the transport capacity,
warehouse rent and spare parts for 2 existing Mercedes lorries to
transport the items for the distribution. SCC Juba does not have a
computer, and this will be bought in order to make them more efficient in
running the project and for reporting. The implementation is according to
the activity needs tables above.
 
The project staff composition will be: 

  1 Project Coordinator from NCA
  1 Accountant
  2 Agricultural Officers
  5 Monitoring Officers
  3 Logistic Officers
  2 Store keepers
  2 Drivers
  3 Watchmen

The employment, if needed, will be on temporary basis. The purchase of all
items will be locally, within Sudan. Most of it will be bought in Khartoum
and air lifted to Juba. The NCA country office in Khartoum is responsible
of all the logistical services (purchase, handling, freight, etc)
according to the regulation and the system of the government and the NCA.



Transition From Emergency

It is hoped that the assistance provided will give them security,
settlement for a good harvest in the coming season that could enable them
to be self reliant.



PROJECT ADMINISTRATION, FINANCE, MONITORING AND REPORTING

Project Administration

NCA, as a leading agency in this ACT project, is assigning one staff to be
the project Coordinator with certain responsibilities for this ACT
project, reporting to the NCA Juba manager.

A Steering Committee will be formed to give the guidance and to play a
supervisory role to the project. The Committee will include NCA Juba
Manager, SCC relief and development Coordinator and the ACT project
Coordinator. This Committee will meet on monthly basis.



Project Finance Management and Controls

NCA is responsible for the financial management and reporting of the
project. The NCA's financial management and controls will be observed to
meet ACT financial reporting requirements and guidelines. Today the
accounting in Juba is done manually, but an extension of the computerized
accounting system in the NCA Khartoum office to Juba is needed for
efficiency, accuracy and to reduce the pressure on NCA accounting
department in Khartoum. It will also mean a strengthening of the local
capacity.



Project Monitoring Procedures

The project will be monitored by the Steering Committee, the NCA and SCC
Management Teams in Juba, the field monitoring visits, the regular visits
of NCA/SCC Khartoum. Reports will be prepared monthly by the project
Coordinator to NCA/SCC Juba and NCA/SCC Khartoum; progress and financial
reports will be prepared on a quarterly basis to Khartoum and ACT by the
Emergency Coordinator, NCA Khartoum.




IMPLEMENTATION TIMETABLE
	
Project Assessment, Start-Up, Implementation, Close-up, Transition from
emergency

The nature of this intervention is peak within the first three months of
April, May, and June. This will include the distribution of the items to
the target groups. The nutrition and the supplementary feeding will
continue until the end of the year. The project will continue to assess
the impact of the intervention after the harvest season in December. Below
is the implementation time table:


Activity
April
May
June
July
August
September
October
November
December

Shelter










HHFS










Nonfood










Health










Suppl. Feeding












COORDINATION

Between the ACT project, Government, International Agencies, Other NGOs

NCA and SCC are the ACT Members in the area. For long time, both agencies
have maintained good contact and coordination with all the INGOs working
in and around Juba. In Equatoria the Humanitarian Aid Commission (HAC) is
present. This is a Government body that coordinates all the humanitarian
assistance to the affected population in the country. NCA/EP, SCC-Juba and
the State Local Relief Committee coordinate and monitor the situation of
the population in general, and of the vulnerable groups in particular
through coordination meetings. UNOCHA is also present in Juba and
contributes to the coordination of efforts. At Khartoum level, SCC and NCA
have created a monthly ACT forum. In addition, organizations working in
Juba meet regularly to share information and discuss issues.


BUDGET

Description	Type of	No. of	Unit Cost	Budget	Budget
	Unit	Units	SD	SD	USD
DIRECT ASSISTANCE					
Shelter				
Bamboo poles, plastic sh. and ropes	Set	4,000	6,000.00	24,000,000	93,236
Blankets	Number	4,500	2,800.00	12,600,000	48,949
Mosquito nets	Number	4,500	1,500.00	6,750,000	26,223
Soap	Number	22,500	50.00	1,125,000	4,370
Clothes	Bale	15	85,300.00	1,279,500	4,971
Cooking utensils	Set	3,000	1,100.00	  3,300,000	  12,820
Sub Total Shelter				49,054,500	190,570
					
Nutritional Inputs					
Weighing scales	Lumpsum			128,705	500
					
Food Security and Agriculture					
Seeds					
Sorghum	Kg	455,400	66.67	30,361,518	117,950
Maize	Kg	44,550	111.11	4,949,951	19,230
Groundnuts	Kg	80,000	237.50	19,000,000	73,812
Food for Work					
Pulses	Bag	960	6,000.00	5,760,000	22,377
Vegetable oil	Liter	2,400	1,000.00	2,400,000	9,324
Salt	Lumpsum			257,410	1,000
Tools					
Hoes	Piece	26,500	800	21,200,000	82,359
Pangas	Piece	26,500	350	9,275,000	36,032
Sicles	Piece	26,500	250	6,625,000	25,737
Axes	Piece	3,000	500	1,500,000	5,827
Rakes	Piece	6,000	250	1,500,000	5,827
Spades	Piece	6,000	500	    3,000,000	  11,655
Sub Total - Food Security and Agriculture			105,828,879	411,130

Health and Medical Inputs					
Medications	Lumpsum			17,053,413	66,250

TOTAL DIRECT ASSISTANCE				172,065,496	668,449

Description	Type of	No. of	Unit Cost	Budget	Budget
	Unit	Units	SD	SD	USD
					
					
MATERIAL TRANSPORT, STORAGE, WAREHOUSING AND HANDLING		
Material Transport					
Truck rental 	Lumpsum			3,840,000	14,918
Airlift and cargo costs	MT	800	130,000.00	104,000,000	404,025
Warehouse rental	Month	7	100,000.00	700,000	2,719
Warehouse repairs and reconstruction	Lumpsum			256,000	995
Warehouse security	Lumpsum			256,000	995
Labour costs for loading/offloading 	Lumpsum			5,140,000	19,968
Other costs	Lumpsum			       512,000	    1,989
Total Material Transport, Storage, Warehousing and Handling		114,704,000	445,608
					
					
CAPITAL EQUIPMENT					
Computer and peripherals	Set	1	1,280,000.00	1,280,000	4,973
Toyota pick-up	Unit	1	10,296,400.00	10,296,400	40,000
(including airfreight to Juba)
Navision accounting software	Unit	1	1,024,000.00	1,024,000	3,978
Telephone	Unit	1	256,000.00	256,000	995
Fax	Unit	1	256,000.00	     256,000	     995
Total Capital Equipment				13,112,400	50,940
					
					
PERSONEL, ADMINSTRATION, OPERATIONS AND SUPPORT			
Staff Salaries and Support					
Project staff salaries	Lump sum			6,500,000	25,252
Project staff benefits 	Lump sum			1,300,000	5,050
Volunteers stipend/honorariums	Lump sum			1,285,000	4,992
Staff Travel					
Regional travel	Trip	2	128,000.00	256,000	995
Local travel	Trip	12	75,000.00	900,000	3,496
Office operations					
Utilities	Lump sum			256,000	995
Stationery and supplies	Lump sum			768,000	2,984
Vehicle Operation					
Fuel (gasoline and diesel)	Lump sum			3,861,150	15,000
Maintenance (parts and labor)	Lump sum			3,840,000	14,918
Insurance	Lumpsum			     512,000	  1,989
Total Personnel, Administration, Operations and Support			19,478,150	75,670
					
AUDIT AND EVALUATION					
Audit of ACT appeal funds	Lumpsum			1,024,000	3,978
				                     	                 
					
TOTAL EXPENDITURES				320,384,046	1,244,645

Other Admin. Expenses, Facilitation & Op. Support - 3%			     9,611,521	      37,339
					
TOTAL AMOUNT REQUESTED TO ACT NETWORK			-329,995,567	-1,281,984

Rate of Exchange: USD 1 = SD 257.41


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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response.  The ACT Coordinating Office is based with the World Council of 
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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   Ecumenical Centre                          Phone: ++41-22-791.60.33
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   1211 Geneva 2                              Telex: 415 730 OIK CH
   Switzerland                                 http://www.act-intl.org


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