Sudan - ACT: 21-Jun-01
Action by Churches Together (ACT)
Appeal - Sudan
Northern Bahr el Ghazal Emergency Food Relief AFSD-14
Appeal Target: US$ 1,046,188
(Joint ACT International - Caritas Internationalis Appeal)
Geneva, 21 June 2001
This appeal is in response to an urgent food crisis that has developed in
Northern Bahr el Ghazal, in the region bordering the frontline military
areas between the Government of Sudan and the SPLA. The crisis has arisen
due to harvest failure, exacerbated by extensive population displacement
due to the war.
A CEAS nutritional survey carried out in April/May 2000 found that
clinical malnutrition rates were exceeding 20%, especially amongst
children. (A nutritional emergency exists where these rates exceed 14%).
These rates will certainly rise through June- July, and are unlikely to
improve significantly before the main crop harvest in October.
The proposal is to establish a targeted supplementary feeding programme
for children below the age of 5 years, through a network of 14 food
distribution points. The total number of children to be targeted is
2,800, with a further 4,200 at-risk family members to be assisted as well.
The proposal has been developed in close conjunction with and with the
support of church agencies and NGO's operational in the area, including
Norwegian Church Aid, the Diocese of Rumbek, Catholic Relief Services, and
GOAL, Ireland.
Church Ecumenical Action in Sudan (CEAS) will implement this proposal in
partnership with Norwegian Church Aid (NCA) and the Diocese of Rumbek who
are already operational in the area.
Project Completion Date: 31 December 2001
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
US$
Total Appeal Target(s) 1,046,188
Less: Pledges/Contr. Recd. 0
Balance Requested from ACT Network 1,046,188
Ms. Genevieve Jacques Thor-Arne Prois Rev. Rudolf Hinz
Director ACT Coordinator Director
WCC/Cluster on Relations LWF/World Service
REQUESTING ACT MEMBER & PARTNER INFORMATION
Church Ecumenical Action in Sudan (CEAS) representing the New Sudan
Council of Churches (NSCC) and the Sudanese Churches in southern Sudan.
Norwegian Church Aid (NCA).
The Catholic Diocese of Rumbek.
Church Ecumenical Action in Sudan (CEAS) is a consortium made up of
Caritas Internationalis, the Lutheran World Federation Department for
World Service (LWF), the New Sudan Council of Churches (NSCC), the Sudan
Council of Churches (SCC) and the World Council of Churches (WCC).
CEAS is governed by an Executive Committee comprising representatives of
the five member networks. The CEAS Executive Committee meets twice a year.
The current Chair of the Executive Committee is Caritas Internationalis
(represented by the head of Caritas Austria). Consistent with the
principle of a rotating chair, Caritas Internationalis will hand over to
WCC (represented by Christian Aid) later this year (September 2001).
CEAS works primarily in the field of development rehabilitation in close
co-operation with local churches and Sudanese Indigenous NGOs (SINGOs) and
prioritises the capacity building of its local partners. In this context,
CEAS has recently embarked on the implementation of a new operational
methodology known as "Murafaga" (Arabic for "accompaniment"). This
emphasises its role as a resource organisation helping to build the
operational capacity of its local partners through the development of
internal systems and procedures and through placement of key technical
staff.
In the relief sector CEAS works with international partners such as LWF
and NCA with CEAS exercising a co-ordinating, facilitating, supporting and
capacity building role.
Norwegian Church Aid (NCA) is an autonomous, ecumenical development
organisation, based in Oslo and with 50 years of global experience.
NCA has been operational in Sudan, both in relief and development, for
more than 25 years. In recent times it has worked primarily through local
partner organisations and has maintained a role in monitoring and capacity
building. However, when the situation demands, it is itself operational in
emergency relief interventions.
Based on the consideration of earlier experiences (1974-85) and
recommendations reached by NCA / EP, Sudanese government and
non-government structures and resource persons, the NCA Board recently
decided on a different development approach: working with, working through
and contributing to. The central element in this methodology is that
Sudanese structures will be the owners and implementers of NCA assisted
programmes. To realise this the main strategy has been to focus on the
organisational development of NCA partners with the aim of making them
competent and credible.
NCA has a long history of partnership with both the Sudan Council of
Churches (SCC) and the New Sudan Council of Churches (NSCC) through
emergency relief projects in Khartoum, Bahr el Ghazal, Eastern Equatoria
and Upper Nile. NCA has a fully operational country office for southern
Sudan in the NCA Regional Office for East Africa based at Wilson Airport
in Nairobi.
The Catholic Diocese of Rumbek was established first as an Apostolic
Vicariate (incorporating Kajo Kaji, Maridi, Mundri and Yei) in 1955 and
later, in 1974, as a full diocese.
Today the diocese includes Cueibet, Rumbek, Tonj and Yirol Counties,
incorporating an area of 65,000 km2 with a total population of some
1,800,000 people of whom an estimated 70,000 - 90,000 are Protestant
(mostly Anglican) and 45,000 are catholic
1 The remaining majority follow traditional animist beliefs.
1. Because of the war, the DoR has also accepted church jurisdiction over
the "liberated" areas of Wau Diocese. This includes the communities of
Gogrial, Aweil and western Twic Counties in northern Bahr el Ghazal.
Through this extension / acceptance of additional diocesan jurisdiction
the administrative area of the DoR has increased to 120,000 km2 and a
population of 2,800,000.
>From just a handful of church personnel 15 years ago DoR staff membership
has today risen to 27 priests, 36 sisters and 4 brothers and the diocese
serves Agangrial, Gordhim, Mapuordit, Marial Lou, Rumbek, Tonj and Yirol
missions. The clergy based at Gordhim assist the population of northern
Bahr el Ghazal, comprising much of the area covered by this proposal,
namely the area between Nyamlel in Aweil West and Mayen Abun in Twic: a
distance of approximately 300 kilometres.
DESCRIPTION OF THE EMERGENCY SITUATION
In early March 2001 the Bishop of the Catholic Diocese of Rumbek published
an appeal in which he stated: "One million people in a (swath) of Sudan
200 km deep (north to south) and 300 km wide from Mayen Abun to Nyamlel
(east to west) are in the irrevocable grip of hunger and thirst that
quickly deteriorates and will soon claim the lives of hundreds as the days
pass. Their condition of displacement from the war between the Murahiliin2
Arab raiders usually mounted on horse back, notorious for cattle raiding
and slaving in the border areas between northern and southern Sudan.
2 and the SPLA/M developed suddenly *. Their homes, food and property were
burned in the military attacks. The Murahiliin raided their cattle and
they now live far from any source of water, in utter poverty and isolation
*."Most of the over 50,000 people I visited in the area are displaced from
the railroad area and the front line in the forest southwest of
Malwalkon".
In a subsequent assessment mission carried out in late April by the
Development Co-ordinator of the Sudan Catholic Bishops Regional Conference
(SCBRC) the following was observed:
"(It is) reported that on the 21st of January 2001, militia raided
villages near Aweil, which resulted in 18,000 people being displaced. Loss
of their homes and means of livelihood has left these people with no food
security. Many children have been orphaned as a result of these attacks on
civilians by armed militia. At present they live in straw huts, which is
poor defense against rain and cold. The primary source of food here is
wild fruits, wild vegetation and food aid from international organisations
*. There is an increase in morbidity and mortality".
The post mission report prepared by the Co-ordinator also notes:
"The cause of this disaster is both man made as well as natural. Firstly,
due to a poor harvest last year there is insufficient food available.
Secondly, people have been displaced from their villages due to attacks by
Murahaleen
3 Different spelling due entirely to problems of transliteration between
Arabic and English.
3 tribesmen on horseback since August 2000. The Murahaleen with support
from the GoS (Government of Sudan) have raided and destroyed villages.
They captured women and children for slavery. Rape and other physical
abuse is common. Cattle have been taken away by invaders from the north.
This has driven entire villages to camps in Aweil East and surrounding
areas".
In an effort to support these and other eye witness reports with medical
data CEAS, in collaboration with Norwegian Church Aid (NCA), dispatched an
experienced public health nurse to northern Bahr el Ghazal in early April
2001. Over the course of the next month she conducted an extensive survey
in order to ascertain the present nutritional status of a representative
sample of children aged between 6 and 59 months in various locations in
Gogrial County. In summary her findings were as indicated hereunder.
Payam
No. Children
Surveyed
Moderate Malnutrition
71 * 80% W / H4 Weight for height.
4
Severe Malnutrition
60 * 70% W / H
Alek
382
No. 80
20.94%
No. 10
2.61%
Gogrial
206
No. 26
12.62%
No. 3
1.45%
Riaw
222
No. 46
20.72%
No. 8
3.60%
Total
810
No. 152
18.76%
No. 21
2.59%
These malnutrition rates (in some cases exceeding 20%) were recorded in
April at the start of the "hunger gap". Rates will inevitably rise through
May, June and July prior to the first harvest of short maturing crops in
late July and early August5 It should be noted that the preferred strains
of sorghum are long maturing varieties with a growing period of between
nine and ten months. These will not be harvested until December 2001.
5.
The criteria for the need for a selective feeding programme, indicating a
food crisis include
6 From Sphere Project, UNHCR, ICRC, MSF and others
6:
Global malnutrition rate over 10%
Severe malnutrition over 3%
CMR (child mortality rate) over 1/10,000 per day
Decreasing food accessibility
Any situation where the global malnutrition rate is 20% or more requires
urgent remedial attention. Clearly, from the statistics presented here
7 Full Nutrition Survey report appended as Annex 2.
7, Northern Bahr el Ghazal is now experiencing a nutritional emergency
that could deteriorate into a major famine unless immediate remedial
action is taken. The balance of this proposal describes the who, what,
where and how of such an intervention to be implemented by a combination
of CEAS, NCA and the Catholic Diocese of Rumbek.
OVERVIEW ON GOING ACTIVITIES IN THE PROJECT AREA
Over each of the last three years, CEAS in partnership with the NSCC and
NCA, has implemented a series of emergency / rehabilitation programmes
known by the various ACT codes AFSD84/ SOA 80/98, AFSD03/ SOA 18/2000 and
AFSD06/ SOA 63/2000.
The most recent of these appeals, AFSD06/ SOA 63/2000, (which is expected
to terminate at the end of December 2001) includes the following
components:
Emergency preparedness;
Food security and local food production;
Primary health care;
Basic education;
Safe water;
Capacity building and skills training;
Partnership development.
These activities were / are undertaken in two areas.
Baau, Aweil South County: The Baau area had no external (UN / NGO) support
for a total of four years before NCA's intervention in November 1998.
The population has been estimated at 48,000. Of this approximately 17,000
are former internally displaced persons (IDPs) who had returned to their
homes as of September 2000.
An assessment done by a team from the Bahr el Ghazal Youth Development
Association (BYDA), a local agency, in September 2000 indicates: "like
all other areas of Southern Sudan, Baau has been greatly affected by the
current war that has virtually destroyed all the infrastructure, including
homes, farms, water bore holes, schools, health facilities, market
facilities and any social and economic activities. The people here suffer
from common diseases such as amoebic diarrhoea, hernia *. Guinea worms and
many waterborne diseases; they are also affected by lack of food,
clothing, water and they have no organised income generating activities".
The most vulnerable groups are women, children, widows and old people.
NCA began a programme in Baau simultaneously with the programme in Alek
Payam (Gogrial County) and with the same level of inputs. However, the
repeated security situations resulting from the passage of GoS trains
through Aweil South County, seriously hampered development activities in
Baau and the rest of Gakrol Payam to the extent that NCA had to withdraw
its permanent representation in the area in mid-year 2000.
Today, provided there is security in the area, NCA staff go into the field
for one week every month to supervise EPI, OV and Guinea Worm eradication
activities.
Water, sanitation and agriculture staff also continue planned activities
in Baau by carrying out training and supervision of existing work teams
for one week to ten days every month.
NCA is currently exploring the possibility of co-operation with BYDA in
the Baau area, especially in improved farming methods such as
ox-cultivation to promote food security.
Gogrial County: Prior to the capture of Gogrial town by the SPLA in June
2000, a large percentage of the population of the county had been
displaced to other areas where they had received limited support. The
returnees have now rebuilt their tukuls. However, living standards are
still exceedingly low due to the absence of most basic necessities: e.g.
food, basic health services, education, potable water, basic sanitation,
etc.
Rapid assessments carried out immediately after the capture of Gogrial
town revealed that approximately 200 children were severely malnourished,
necessitating the introduction of a supplementary feeding programme. This
situation has now been contained through the continuation of that
supplementary feeding programme with support from UNICEF, OLS and with WFP
food drops. Still, the situation remains precarious because of the failed
harvest, continuing military activity, particularly Murahaleen attacks,
and an intermittent GoS flight ban, which means that WFP is not able to
guarantee food to the vulnerable.
The NCA supplementary feeding programme, combined with provision of health
services, has greatly improved the nutritional status of the children and
mothers. Without this programme many of them would certainly have died.
However, to sustain this achievement it was seen as necessary to implement
an integrated programme with primary health care as a priority along with
provision of other essential services based on practical, scientifically
sound and socially acceptable methods as well as appropriate technology.
In this respect, nine primary health care units (PHCUs) are now operating
in Gogrial County. Certified medical personnel (a combination of Sudanese
and expatriate Kenyans) are in place while the training of local staff has
been treated as a priority.
The immunisation programme, though initially delayed due to lack of access
to many areas because of flooding, has now taken off attaining 80%
coverage for most of the six childhood killer diseases and ante-natal
tetanus vaccination.
A cost sharing system for health services has been introduced while the
Guinea Worm eradication programme has been intensified.
In other sectors, NCA currently implements a programme of assistance to
primary schools and an agriculture programme geared toward increased food
production. In the latter field joint animal traction (ox cultivation)
activities have been undertaken with BYDA.
Further to the north in Aweil East, Aweil West and Twic Counties the
Diocese of Rumbek, on behalf of the Diocese of Wau, runs a number of
facilities including the mission at Gordhim and a number of minor stations
in which the diocese is represented by catechists.
Priority activities / programmes of the DoR are:
Evangelisation and Christian formation;
Education and formation of women;
Justice and peace;
Community-based health development and humanitarian assistance.
With respect to education and women's development, DoR currently runs:
17 Comboni Primary Schools up to Standard 8 in various parts of the
diocese;
Bakhita Boarding Primary School for Girls in Marial Lou, Rumbek County;
5 types of secondary level training in the Kitale I and Kitale II
formation schools, Kitale, Kenya. (Kitale I for seminarians, catechists
and teachers. Kitale II for medical students and peace agents);
One secondary school in Sudan and a private secondary school (Zeinab
Formation Centre) Rongai, Kenya.
It also runs a scholarship programme through which 45 secondary and
tertiary level students are provided with financial and material support
to pursue post primary education.
With respect to justice and peace, DoR has opened a "Peace Institute" at
Kitale II in Kenya for the training of peace students for Sudan. The
programme is based on a well formed curriculum of peace making
initiatives, conflict resolution strategies, peace making and information
gathering techniques for creating awareness plus a full programme on human
rights and the social teaching of the church, viz. respect for human
dignity.
Within Sudan, in accordance with resolutions on the subject from the
Sudanese Catholic Bishops Conference, the diocese has set up a Diocesan
Justice and Peace Commission, while at parish level individual missions
are also in the process of setting up their own commissions. The purpose
of these bodies is to provide a forum in which issues of human rights and
respect for human dignity might find a voice.
With respect to health care and humanitarian assistance: at the moment DoR
runs 8 dispensaries, 3 mobile clinics, 3 hospitals at Gordhim, Mapuordit
and Marial Lou and 8 leprosy treatment centres at Agangrial, Kwelkwac,
Laicok-Kwenga, Mapel, Mapuordit, Marial Lou, Tonj and Yirol.
DoR receives assistance from medical affiliates such as Malteser, Trnava
of Slovakia and German Leprosy Relief Association and receives other
material assistance (food aid, educational materiel etc.) from CRS, LWF,
UNICEF and a number of others.
GOALS & OBJECTIVES
The overall goal to which the planned intervention will aspire is the
improved nutritional status of children 6 to 59 months and nursing mothers
in Aweil East, Aweil West, Aweil South and Gogrial Counties, Northern Bahr
el Ghazal, through implementation of a programme of selective
supplementary feeding.
Expected Results
Results expected from the planned intervention are two-fold comprising a
direct and an indirect benefit.
Food relief, in the form of supplementary feeding inputs, supplied to
vulnerable / at risk persons through a network of church and NGO
distribution points resulting in improved nutrition amongst the target
group.
Relief intervention capacities of Diocese of Rumbek and NCA enhanced
through formulation of improved logistics systems and procedures and
training of personnel in relevant disciplines, e.g. health / nutrition
case management and record keeping, food aid management, store management,
food distribution record keeping, etc.
PROPOSED ASSISTANCE AND IMPLEMENTATION
Activities relate to the two planned results:
A total of 14 supplementary feeding distribution points will be
established to screen children, mothers and other vulnerable groups and to
distribute dry rations (high energy biscuits, unimix etc.) and non-food
items (cooking pots, jerrycans etc.) for up to 7,000 persons per day.
Four logistics centres will be established for storage and distribution of
inputs to four distribution point clusters.
Logistics centres staff will be provided with training in:
Food aid management;
Store management;
Food distribution record keeping.
Selected church and community members will receive basic health and
nutrition training in order to participate in screening, admission and
discharge of patients.
An effective supervisory system will be established, taking into account
factors such as distances between stations, road conditions and security.
These activities will be implemented within a six month period up to the
next harvest in December 2001.
TARGET BENEFICIARIES
The people of Baau are agriculturists from the Luo tribe. Most of the area
around Baau is unsuitable for cattle keeping, due to tsetse flies, however
a few families do own cattle, although chiefs in the area claim that most
livestock has been lost due to Murahaleen raids. Traditionally, fish
constitutes a large part of the Luo diet. Although not benefiting from
food aid, Baau will continue to receive medicine for its PHCU.
The population of Aweil East and West and Gogrial are mostly Dinka, the
largest ethnic group in southern Sudan. The Dinka are cattle keepers who,
under normal circumstances, are able to cope with the vagaries of climate
and a harsh environment through the expert husbandry of their herds.
In accordance with the culture, cattle are seen more as a sign of wealth
and prestige than as an exchangeable asset. i.e., cattle are rarely used,
except for their role in socio-cultural functions. However, the presence
of large numbers of cattle has allowed the Dinka to compensate for lack of
agricultural produce with milk. It is for this reason that the loss of
their herds, whether to disease or raiding, is of such dramatic and
occasionally tragic significance.
The centre of activities for the proposed intervention will be the
communities surrounding the approximately 14 primary health care units and
/ or church missions strategically located across the length and breadth
of the region.
Provision has been made for feeding up to 200 children (and members of
other vulnerable groups) per distribution point (approximately 2,800
persons in total) per day, together with a further 1.5 persons per patient
(4,200 persons) in order to reduce the likelihood of the patient food
ration being consumed by other members of the family. Provision has also
been made for this to continue uninterrupted for six months, from mid-year
2001 until the next harvest in December 2001. Thus, the total
supplementary food requirement is 1,260,000 individual daily rations.
In kilogram terms this adds up to a total requirement of 225 metric tonnes
of unimix alone. E.g.:
Option 1 (1800 g) Option 2 (2000g)
Composition /Quantity per week Maize Sorghum
DSM Lentils
Oil Oil
Sugar Sugar
In additional a total of up to 57 tonnes of BP5 biscuits will be required.
Priority will be accorded to:
Malnourished children < 59 months old;
Orphans and abandoned children;
Pregnant and lactating mothers;
Sick and disabled persons visiting clinics and missions.
MUAC (Middle Upper Arm Circumference) indicators will be used for
targeting all the above beneficiaries. The assistance will be targeted at
children from 6 to 59 months, under 70-79% W/H, <-2 to *2.9 Z scores, and
<13.4 to 12.4 MUAC (moderately malnourished); and under 70% W/H, under *3
Z score and < 12.5 MUAC (severely malnourished).
As noted above, assistance will be provided on two levels. First, with
respect to the developing food emergency, supplementary feeding dry
rations will be disbursed through a network of 14 distribution centres
composed of a combination of health units and church missions.
Second, with respect to the network itself, church and NGO personnel will
receive training in emergency management skills that will enhance the
capacity of the respective institution / organisation to manage repeat
situations in the future8 The report of Fr. Paul Boyle, in describing food
distribution from the mission at Gordhim notes "the missionaries
themselves agree that they are not qualified in dealing with emergency
situations and they regret that they lack the training and expertise in
coping with the magnitude of the problem".
8.
Supplementary feeding dry rations will be disbursed through a total of 14
designated distribution centres. These will comprise 7 NCA administered
PHCUs and 7 DoR mission stations.
NCA PHCUs DoR Missions
Adhet (Alek Payam) Akon (Aweil East)
Alek (Alek Payam) Chelkou (Aweil West)
Angoth (Riaw Payam) Gordhim (Aweil East)
Madeng (Gogrial Payam) Liethnom (Gogrial)
Mangok (Alek Payam) Nyamlel (Aweil West)
Mankuach (Alek Payam) Tieraliet (Aweil West)
Panliet (Riaw Payam) Yargot (Aweil East)
No mission station in Twic County has been included because of the
presence of the NGO GOAL Ireland (who implement a feeding programme) while
Baau has been excluded because of insecurity.
The frequency of food distribution and monitoring will be once a week.
Monitoring of malnutrition levels in the targeted groups will also be
carried out together with food distributions once a week.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration
Food distribution will be effected through a total of 14 distribution
centres, grouped together in four clusters. These clusters will consist
of:
Cluster 1 Cluster 2 Cluster 3 Cluster 4
Aweil West Aweil East 1 Aweil East 2 Gogrial
Nyamlel Gordhim Akon Adhet
Chelkou Yargot Tieraliet Alek Angoth
Liethnom
Madeng
Mangok
Mankuach
Panliet
Each cluster will need the following staff:
A logistician / storekeeper;
A nurse / nutritionist;
A driver .
In addition, casual labour will be required to load, off-load and
distribute 50 tonnes of food per month. This will be loaded and unloaded
2 * 3 different times at Nairobi, Lokichokio and at the airstrip into
vehicles for distribution and at distribution centres (making the
equivalent of 100 to 150 tonnes per month) at a cost of US$ 100 per tonne
for labour, security and distribution.
Local staff will be required at each distribution centre for security,
cleaning, community mobilisation and crowd control, assistance with
vehicles, etc.
At this stage, the exact number of local and casual staff required at each
location cannot be assessed, but an overall figure of US$ 10,000 is
estimated for the 6-month operation.
The entire distribution network will be supervised by an NCA medical
doctor based in Alek and a senior public health nurse (assigned to DoR by
CEAS) based in Gordhim.
The 14 staff employed from Nairobi will make 2 return trips from Nairobi
to the field during their 6-month assignment (28 return flights). In
addition, there will be a flight from Loki to the field every two weeks
for supervisory staff and small supplies (12 return flights).
The overall programme logistics will be organised by CEAS Nairobi, through
the joint NSCC / CEAS logistics base in Lokichoggio.
The CEAS logistics department (based in the CEAS head office in Nairobi)
currently comprises a staff of six headed by a Field Operations
Co-ordinator. The joint NSCC / CEAS logistics base in Lokichoggio operates
as a single unified structure composed of personnel drawn from both
partners, namely, a Base Manager (NSCC), an Administrator (CEAS), a
Logistician (NSCC), a Base Maintenance Officer (CEAS) and a Storekeeper
(NSCC). The salaries of all these staff (both Nairobi and Lokichoggio) are
covered from existing budget lines.
Other Inputs
Two vehicles will be provided for the programme by NCA and the Diocese of
Rumbek. Two additional vehicles will be required to make available one
vehicle for each of the four Distribution Centres.
Essential equipment for all of the field teams will be needed: radio
communications equipment, computer equipment, stationery, tents, sleeping
bags, mosquito nets, water filters, solar lamps and/or portable
generators, cooking equipment. etc.
Non-food items such as cooking pots and jerry cans for carrying water,
will be required for the targeted beneficiaries.
Training for the Distribution Centres: Local staff at each of the 14
centres will need to be trained in the principles of feeding infants and
young children, in the assessment of nutritional status, admission and
discharge criteria, in the storage and distribution of food, stock
control, maintaining food quality control, and in the management of large
numbers of hungry people. They will also need to be trained in filling
out relevant forms and maintaining necessary records. The training costs
will include training materials: posters, flip charts, other stationery,
measuring equipment, food/ other incentives for trainees. Work of staff at
the centres will need to be monitored.
Reporting
Reporting will be effected at two levels: field to head office and head or
programme office to donors.
Reports from the field will fall into two categories: medical and
logistical, both to be prepared and submitted monthly. The former will
detail numbers of children and other patients receiving assistance from
each distribution point (numbers admitted, numbers discharged, breakdown
between those moderately malnourished and those severely malnourished
etc.). The latter will detail the amount of food received and issued per
distribution point, amounts remaining and projections of future
requirements etc.
These reports will be supported by copies of delivery notes, waybills
(where supplies are subject to onward transfer) and store issue slips.
Logisticians / storekeepers will also maintain store entry registers and
stock cards. These will be the subject of periodic supervision by CEAS,
NCA and DoR head office staff despatched to the field on monitoring and
inspection duty as well as by the two medical co-ordinators (NCA and
CEAS).
An interim and a final report will be submitted from the CEAS secretariat
to programme donors and will consist of a summarised version of all
relevant information obtained from field reports.
As with all CEAS budgets / expenditures, financial reports will be
compiled and circulated by the CEAS Facilitating Agency, CAFOD of London.
The CEAS financial year runs from October to the following September. The
next annual audit will be carried out in late October early November 2001.
CO-ORDINATION
The supplementary feeding programme will be conducted in the context of a
general WFP feeding programme for the region, that will continue
throughout the year. WFP distributes dry rations of cereals, oil and
pulses to the general population.
Given the scale and complexity of the planned intervention (with
involvement of other actors such as Catholic Relief Services, Sudan Relief
and Rehabilitation Association9 The humanitarian arm of the Sudan Peoples
Liberation Movement (SPLM).
9 and, possibly, NSCC and the Catholic Diocese of El Obeid also
anticipated) good co-ordination between the partners is essential. This
will be achieved through formation of a management committee at Nairobi
level that will meet monthly under the chairmanship of the Bishop of
Rumbek (or his appointed representative).
The remit of this body will be:
Strategy development;
Exchange of information, viz. on going activities;
Discussion / presentation of problems / needs;
Distribution / co-ordination of tasks;
Co-ordination of monitoring / supervisory visits;
Review of finances.
This body will also delegate a member(s) to represent the partnership in
other fora, such as OLS meetings, the SRRA regional programme (Bahr el
Ghazal) grouping, Sudan Working Group Nairobi (Caritas members network),
the local ACT members network etc.
Indicators
Indicators to be used in monitoring programme progress will be as
indicated below.
Planned Activity
Indicators (OVIs)
Means of Verification
A total of 14 supplementary feeding distribution points will be
established to screen children, mothers and other vulnerable groups and to
distribute dry rations (high energy biscuits, unimix etc.) and non-food
items (cooking pots, jerrycans etc.) for up to 7,000 persons per day.
Distribution will be done on a weekly basis.
14 distribution points established and functioning, complete with adequate
storage and medical expertise.
Supplementary feeding inputs available for distribution as and when
required.
Attendance at centres.
Clear identification of target groups.
Admission Criteria
Children with W/H of under 80% (<-2 Z scores)
Discharge Criteria
Children with W/H of over 85% (> -1.5 Z score).
Site monitoring visits.
Stores documentation, including food delivery notes, stock cards, store
issue slips etc.
Records of attendance at centres, including differentiation of different
vulnerable groups.
Four logistics centres will be established for storage and distribution of
inputs to four distribution point clusters.
4 logistics centres established, equipped and functioning, complete with
staff and supplies
Stores documentation, including food delivery notes, stock cards, store
issue slips etc.
Logistics centres staff will be provided with training in:
Food aid management;
Store management;
Food distribution record keeping.
Local personnel (CHWs, priests, sisters, catechists) trained in store
management and other related skills.
Reports prepared and submitted timely.
No outbreaks of food-borne diseases from food aid. Regular food quality
control.
Quality of food acceptable * in keeping with official standards, minimum
shelf life.
Site monitoring visits.
Stores documentation, including food delivery notes, stock cards, store
issue slips etc.
Training reports.
Selected church and community members will receive basic health and
nutrition training in order to participate in screening, admission and
discharge of patients. Nutrition training (in the principles of infant
and young child feeding in the emergency context) conducted in 4
distribution centres for a minimum of one local nutritionist per
distribution centre. Site monitoring visits.
Training reports.
An effective supervisory and monitoring system will be established, taking
into account factors such as distances between stations, road conditions
and security.
Monitoring of the nutritional status will be conducted on a weekly basis
Management committee meetings convened monthly.
Malnutrition trends are monitored.
Impact Indicators:
Levels of malnutrition are stable or decreasing.
Nutritional needs of vulnerable groups are being met.
Minutes and resolutions of meetings.
Nutrition survey data indicating improved nutritional status of children
on discharge from feeding programme.
Weekly checking of MUAC and Z scores.
Household visits.
BUDGET
ESTIMATED EXPENDITURE
Description Type of No of Unit Cost Budget
Unit Units US$ US$
DIRECT ASSISTANCE
Food Items:
Pre-prepared cereal/pulses mix Kg 146,000 0.40 58,400
Sugar Kg 13,500 0.66 8,910
Vegetable oil Liter 26,250 0.77 20,213
Dried skimmed milk Kg 39,500 4.10 161,950
BP5 high protein biscuits Kg 57,000 1.10 62,700
Sub Total 312,173
Non-Food Items
Cooking pots Unit 1,000 4 4,000
Plastic jerry cans Unit 1,000 2 2,000
Tents Unit 20 250 5,000
Plastic sheeting Roll 25 200 5,000
Standard drug kits Kit 28 330 9,240
Sub Total 25,240
Capital Assets
Toyota Land Cruiser Unit 2 36,000 72,000
Radio base sets and mobile sets for vehicles Unit 4 4,000 16,000
Laptop computer (including solar pattery) Unit 1 2,500 2,500
Printer Unit 1 500 500
Solar lighting Unit 4 1,000 4,000
Sub total 95,000
MATERIAL TRANSPORT, STORAGE, WAREHOUSING AND HANDLING
Air cargo flights Ton 283 1,260 356,580
Road transport costs (Nbi/Loki) Ton 283 65 18,395
Passenger flights (Nbi/Loki/Nbi) Trip 30 370 11,100
Charter flights Flight 12 4,000 48,000
Fees for loading/unloading, crowd control, security, Ton 300 100 30,000
cleaning at distrib centers (est. 50 tons p.m. X $ 100)
Storage charges in Lokichoggio Month 6 250 1,500
Sub Total 465,575
Description Type of No of Unit Cost Budget
Unit Units US$ US$
PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT
Staff Salaries & Support
Medical co-ordinator (Alek) Month 6 1,700 10,200
Medical co-ordinator (Gordhim) Month 6 1,700 10,200
Nutritionist (Aweil East 1 Team) Month 6 1,200 7,200
Logistician (Aweil East 1 Team) Month 6 900 5,400
Driver (Aweil East 1 Team) Month 6 650 3,900
Nutritionist (Aweil East 2 Team) Month 6 1,200 7,200
Logistician (Aweil East 2 Team) Month 6 900 5,400
Driver (Aweil East 2 Team) Month 6 650 3,900
Nutritionist (Aweil West Team) Month 6 1,200 7,200
Logistician (Aweil West Team) Month 6 900 5,400
Driver (Aweil West Team) Month 6 650 3,900
Nutritionist (Gogrial Team) Month 6 1,200 7,200
Logistician (Gogrial Team) Month 6 900 5,400
Driver (Gogrial Team) Month 6 650 3,900
Local staff (incl security, cleaning, crowd control) Month 6 5,000 30,000
Office Operations:
Stationery per month 6 250 1,500
Vehicle Operation:
Diesel fuel Drum 60 100 6,000
Vehicle maintenance & repairs (4 units x 6 mths) Month 6 500 12,000
Vehicle licensing & insurance (4 units) Vehicle 4 650 2,600
Sub total 138,500
OTHER COSTS
Staff training for distribution center needs Month 6 500 3,000
Water filters for field staff Number 14 50 700
Cooking equipment sets Set 4 250 1,000
Sub total 4,700
Audit Fees Lumpsum 5,000
TOTAL ESTIMATED EXPENDITURE 1,046,188
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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response. The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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Ecumenical Centre Phone: ++41-22-791.60.33
150, route de Ferney Fax: ++41-22-791.65.06
P.O. Box 2100 E-Mail: act@wcc-coe.org
1211 Geneva 2 Telex: 415 730 OIK CH
Switzerland http://www.act-intl.org
distributed by
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Center for International Disaster Information
Volunteers in Technical Assistance
web: www.cidi.org
listserv: www.cidi.org/listsub.htm
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comments/suggestions/requests to incident@cidi.org