Sierra Leone - ACT: 11-Dec-01
Action by Churches Together (ACT)
Appeal - Sierra Leone
Relief & Rehabilitation - AFSL-21
Appeal Target: US$ 5,373,216
Balance Requested from ACT Network: US$ 5,171,502
Geneva, 11 December 2001
Good progress is being made in the disarmament programme with the third
phase of disarmament and demobilisation of 25,000 combatants having been
expected to be completed by the end of November 2001. UNAMISIL has been
deployed since May 2001, most recently entering the diamond-rich eastern
area of Sierra Leone. The British trained government army, SLA, is also
being deployed in other RUF areas such as Kambia in the North and
vicinities to the East of Kenema. The concern however, is whether the SL
government has capacity to deliver public services in newly disarmed areas
as these services would be key to building confidence and sustainable
peace in the communities.
Humanitarian needs in the country are very high as the war has decimated
the basic infrastructure and the levels of psychological trauma amongst
the population is high. As previously rebel-held areas open up, displaced
populations are returning to their original communities. Most lack the
basics such as clothing, medication and shelter. In addition, there are
tens of thousands of returnees from neighbouring countries increasing the
challenges in the humanitarian sector. The returnees are living in
temporary camps and congested urban areas, where local authorities cannot
meet basic needs. There is a tremendous challenge for the international
community to work with these communities to re-establish access to basic
services such as healthcare, education and sanitation and to revitalise
local economies.
ACT continues to have a strong country wide emergency response programmes
through its members; the Council of Churches of Sierra Leone (CCSL) with
member churches, the Lutheran World Federation / World Service (LWF/WS),
Christian Aid (CAID) working through the CCSL R&R department, and United
Methodist Committee on Relief (UMCOR) included in the current proposal.
Proposals from The Wesleyan Church, Church of the United Brethren in
Christ and the Baptist Convention are being finalised and will be included
in a revision of AFSL-21 to be issued shortly.
The proposals in this appeal comprise the following: food & non-food,
shelter, housing, camp management, agricultural inputs, water &
sanitation, seed stores, skills training, income generation psychosocial
services, peace & reconciliation.
Project Completion Date:
31 December 2002
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
Total Appeal Less: Pledges/ Balance Requested
Targets(s) Contr. Recd from ACT Network
CAID/CCSL-R&R 2,029,580 111,714 1,917,866
LWF 1,792,374 0 1,792,374
UMCOR 1,551,262 90,000 1,461,262
Total US$ 5,373,716 201,714 5,171,502
Ms. Genevieve Jacques Thor-Arne Prois Rev. Rudolf Hinz
Director Director, ACT Director
WCC/Cluster on Relations LWF/World Service
SIERRA LEONE
BACKGROUND INFORMATION
DESCRIPTION of the EMERGENCY SITUATION
Background
May 2000 marked a turning point in the ten-year conflict in Sierra Leone.
A resurgence of rebel activity in the Western area led to the collapse of
the Lome Peace Accord signed in July 1999. Freetown itself came under
threat of attack, and the upsurge in military activity to the areas east
of Freetown, particularly around Makeni and Magburaka, led to an
outpouring of displaced civilians. Tens of thousands fled to safer areas
around Mile 91, Yele and Masimera Chiefdoms.
On 10 November 2000, the Government of Sierra Leone and the RUF agreed a
30-day cease-fire in Abuja, Nigeria. The agreement included arrangements
for the presently occupied northern region to be opened up to humanitarian
assistance. Since that time, the cease-fire has not been seriously
violated, and during 2001 the RUF has agreed to the further deployment of
UNAMSIL troops in strategic towns under its control.
Sub-regional dimension
Fighting broke out in September 2000 along Guinea's borders with Sierra
Leone and Liberia, between the Guinean government and rebel groups such as
the RUF. A subsequent campaign of persecution towards the Sierra Leone
refugee population in Guinea resulted in the forced repatriation of at
least 60,000 people from the Guéckédou and Forécariah regions of Guinea
over the past year, adding to the already large numbers of people living
in temporary conditions in Sierra Leone.
Current situation
May 2001 marked the beginning of another chapter in the history of the war
in Sierra Leone, when the Civil Defence Force (CDF) and the RUF reached an
agreement on disarmament. This resulted in rebel-held areas in the north
of the country opening up to humanitarian aid.
UNAMSIL has been deployed since May 2001, most recently entering the
diamond-rich eastern area of Sierra Leone. The British trained government
army, SLA, is also being deployed in other RUF areas, such as Kambia in
the North and vicinities to the East of Kenema. It is expected that the
third phase of disarmament and demobilisation of 25,000 combatants, both
CDF and RUF, be completed by November 2001. The strategic test case is
Makeni in Bombali District. Makeni is the headquarters of the RUF.
There have been recent intense discussions between the RUF, UN and
government to ensure that disarmament in Makeni progresses by November
2001.
Disarmament urgently needs to be matched by the presence of government
authorities, especially the police force. However, it is generally
recognized that there is still a chronic lack of government capacity to
deliver services in newly disarmed areas. This is of concern, as there is
a view that sustainable peace is, to a degree, dependent on the
reestablishment of public services.
Presidential and legislative elections, due to take place in December
2001, have now been postponed to May 2002 on the grounds that the country
is still insecure. This is the second six-month extension of the
Government's mandate, although the RUF continues to argue for an interim
government. The RUF are receiving assistance to convert to a political
party, and the Government has provided a building in Freetown to serve as
the headquarters office for the RUF party.
Impact on human lives and description of damages
The ten-year conflict in Sierra Leone has decimated health and education
services, and destroyed the infrastructure of whole communities. An
entire generation of children has been denied a formal education, and
mortality rates remain high. Economic decline, already visible before the
outbreak of war, continues despite the mineral wealth of the country:
Sierra Leone is resource-rich in diamonds, bauxite and rutile, and oil
reserves have been discovered over the last year. Yet unemployment is
high, especially among the youth.
The level of psychological trauma amongst the population is acute, the
resulting legacy of the civil war in Sierra Leone and also of armed
conflict in the wider sub-region. The population as a whole faces the
daunting challenge of reintegrating ex-combatants into civilian life.
Addressing the needs of ex-combatants, and providing the huge numbers of
unemployed youth with economic opportunities, will be critical if the
country is to find a lasting peace.
Humanitarian needs are high. The deliberate persecution of refugee
communities in neighbouring countries has resulted in the forced
repatriation of tens of thousands of people. These returnees are facing
life in temporary camps and congested urban areas, where local authorities
cannot meet even basic needs. As previously rebel-held areas open up,
displaced populations are increasingly returning to their original
communities, particularly in the south of the country. Most lack the
capital for basics such as clothing, medication and shelter, and service
provision in these areas is often non-existent. There is a clear
challenge for NGOs in this resettlement process to work with farming
communities to re-establish access to basic services such as healthcare,
education and sanitation and to revitalize local rural economies.
The resurgence of fighting in May 2000 at the time of agricultural
planting caused severe disruptions to food crop production, as many people
were displaced and unable to farm their land. Humanitarian agency
distributions of seeds and tools were disrupted, which prevented farmers
undertaking their planting activities on time. This has resulted in
chronic food insecurity at household level: fields are overgrown yet
families lack the tools for simple clearing and tilling operations;
traditional seed stores are empty; people are hungry yet must put in the
physical effort required to prepare their farms for planting. According
to the Sierra Leone Ministry of Agriculture, agricultural production
dropped to 20% of the national requirement of milled rice in the year
2000. The output of export crops, livestock and fisheries declined by
70%, 40% and 20% retrospectively.
Disaster and Emergency Statistics
Sierra Leone has remained at the bottom of the UN Human Development Index
for five years.
Whilst accurate statistics are hard to come by, it is estimated that the
war has claimed over 75,000 lives, half a million Sierra Leoneans are
living as refugees and more than 2 million of the country's population of
4.5 million are homeless and internally displaced. About 35,000 people are
still displaced in the Mile 91 area following the attacks on Makeni in May
2000. Some of these are staying in a transit camp. The World Bank
estimates that more than 1 million Sierra Leoneans have been left
incapacitated by the war.
Since September 2000, over 40,000 refugees have returned from Guinea to
Freetown alone. In Lungi, the UNHCR is hosting 17,000 returnees in 30
different villages. As a result of Guinea's cross-border attacks,
according to WFP, 31,278 people were displaced in Loko Massama Chiefdom by
end April 2001. Large numbers of refugees are returning from Liberia into
the Eastern part of Sierra Leone, and the number of returning refugees
residing in "resettlement" camps is growing by the day * 5,664 in Gerihun,
4,471 in Jembeh, and 2,064 in Bandajuma (Bo district), and 7,547 in Barri
chiefdom (Pujehun) in August 2001. Still more returnees - 1,993 in Jui,
2,426 in Waterloo, 604 in Hanger, 425 in SSD Baracks - are in transit
camps awaiting transfer to resettlement camps.
Current Security Situation
The security situation has improved gradually since the May 2001
agreement. Although the balance of occupied territories across the country
hasn't changed significantly, there has been significant progress in the
deployment of UNAMSIL and SLA troops into the rebel-controlled areas.
Much of the North and the East (Kabala, Tonkolili, Kailahun and Kono) have
therefore become more accessible to humanitarian intervention. Southern
areas are stable, and rehabilitation activities continue to take place.
Full deployment of UNAMSIL troops was completed in September 2001.
The re-establishment of government authorities in former rebel-held areas
is however progressing rather more slowly. Whilst Sierra Leone has been
relatively calm in recent months, commentators are aware that conflict has
tended to be seasonal in the past, and the end of the wet season is
approaching. The uncertain sub-regional context remains a threat.
However, a successful meeting in September of Mano River Union foreign
ministers has paved the way to a future Heads of States meeting.
ACT RESPONSE TO THE HUMANITARIAN NEEDS
ACT members operational in Sierra Leone wish to continue providing various
services to the identified groups of needy people. Currently these are the
ACT members in SL.
Christian Aid (R&R Department of the CCSL)
Lutheran World Service/Department of World Service (LWF/DWS)
United Methodist Committee on relief (UMCOR)
Christian Council of Sierra Leone with member churches
Methodist Church Sierra Leone (MCSL)
United Methodist Church of Sierra leone
Wesleyan Church of Sierra Leone
Church of the United Brethren in Christ (UBC)
Baptist Convention Sierra Leone (BCSL)
It must be mentioned however that the two Baptist churches will is this
appeal work jointly with UMCOR, while the other churches will continue
to work with the CCSL.
REQUESTING ACT MEMBER INFORMATION
Christian Aid (CA)
Christian Aid was established in the mid-1940s and is the official agency
of 40 Churches representing most of the denominations in the UK and
Ireland. It currently works in over 60 countries in partnership with local
churches and other organisations. In Sierra Leone, Christian Aid is the
accompanying agency for ACT. The agency maintains a liaison office in
Freetown staffed by two expatriate personnel (programme accountant and
programme support officer) whose roles are to liaise with and support
national partners located throughout the country. Principal amongst these
is the Council of Churches in Sierra Leone (CCSL). For the past three
years, Christian Aid has been the accompanying agency for CCSL's Relief
and Rehabilitation Department, to which a Director, jointly recruited by
Christian Aid and CCSL, is assigned.
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Council Of Churches of Sierra Leone * Relief and Rehabilitation Department
(CCSL)
CCSL, in partnership with ACT International and its accompanying agency
Christian Aid, have extensive experience in running emergency programmes
for victims of the war in Sierra Leone. This experience includes
supporting internally displaced people (IDPs), assisting returnee families
to re-establish and rebuild their livelihoods, addressing the needs of
especially vulnerable individuals and groups including unaccompanied
children (UAC), widows and the disabled, and undertaking peace and
reconciliation activities.
SUMMARY
The design of the 2002 programme reflects the outcomes of a recently
conducted needs assessment and the annual two-day planning meeting held in
Bo during August 2001. It also reflects the recommendations of the
strategic review conducted by the department in April. Plans are being
adopted which enable it to respond to relief needs more effectively and
flexibly, and which refocuses rehabilitation to the most vulnerable
communities and on those absorbing the most returnees and former
combatants. This will involve phasing out from a number of communities
with which R&R is currently working.
The aim of the planning session therefore was to identify an achievable
operational plan for the coming year that could, whilst recognising the
department's logistical constraints, be responsive to the rapidly
improving security situation in addition to embracing the new strategic
focus.
What has emerged, is an annual plan emphasising: humanitarian inputs into
two newly secured chiefdoms within Tonkolili district; ongoing
rehabilitation and consolidation work within 14 sections of the existing
operational area; and the execution of phase out activities in those 33
sections where R & R have been conducting post-crisis work for periods in
excess of 3 years.
The R&R approach incorporates a hierarchy of integrated inputs into
targeted communities. The team's entry point into newly secured areas is
through the emergency distribution of non-food items and basic
agricultural inputs such as seeds and tools. These activities are
simultaneously linked to the community-based peace building and civic
education programme. After the first year however, the R&R focus lays
greater emphasis on community participation in an integrated and targeted
programme of infrastructural rehabilitation, greater food security,
community based training and income generation. The maximum period of
involvement in a community is planned not to exceed three years. UNAMSIL
deployment and the disarmament process is resulting in more than half of
the country formerly under rebel control becoming accessible to
humanitarian assistance and intervention by aid agencies. The greatest
challenge facing the department in 2002 therefore will be its capacity to
respond to emerging humanitarian needs in those areas of the country
formerly held by RUF rebels. Needs are high.
R & R has therefore conducted a needs assessment and, plans to conduct
emergency work, for the first time, in four newly secured chiefdoms within
Kono and Kailahun Districts. These two districts have been occupied by the
RUF/AFRC since 1991 and are becoming accessible to humanitarian assistance
only now. With the implementation of the disarmament process and signs of
peace many internally displaced and refugees have begun to return to their
villages. Relief needs are high. Community infrastructures including
individual homes, WATSAN facilities (wells and latrines), schools, health
centres, court barris, etc. have been completely destroyed. Returnees have
neither shelter nor homes.
If R&R is to fulfil its mandate, then ACT agencies should give serious
consideration to the depleted state of the R&R fleet, as without adequate
logistics the department cannot position itself to respond.
Relief assistance for 2002 comprises the following elements:
clothing for up to 10,000 families of refugees returning from Guinea and
Liberia
camp management and distribution of WFP food to the residents
provision of seeds and tools to 4,000 war affected farming households
(24,000 people)
- provide NFIs to 2,000 war affected vulnerable families (12,000 people)
assistance to 800 vulnerable families (6,400 persons) in the rebuilding of
individual homes construction of 80 latrine blocks in Kono and Kailahun
Districts rehabilitation of 4,000 acres of tree crop plantation in Kono
and Kailahun Districts
Post-crisis assistance includes: Food security, agricultural inputs (for
community seed stores, community fish pond management, extension services
etc), construction of water wells and latrines, support to shelter
construction, skills training, and sensitisation work and training of
community based animators.
Locations for response
Bo North four chiefdoms (Valunia, Badja, Gbo and Selenga)
Moyamba District two chiefdoms (Upper and Lower Banta)
Kenema Dist 2 chiefdoms (Kandu Leppiama and Wandor)
Tonkolili District two chiefdoms (Yoni and Gbonkolenken).
Kailahun District two chiefdoms (Njawie and Njaluahun)
Kono District two chiefdoms (Nimikoro and Nimiyama)
However, with the ongoing improvement to the security situation, the
Department also intends to resume its relief operations in Kafesimiria and
Kalansogoia Chiefdoms in Tonkolili District, which it was forced to
evacuate in December 1998. In addition, it plans to begin to operate in
Njawie and Njaluahun chiefdoms in Kailahun District, and in Nimikoro and
Nimiyama Chiefdoms in Kono District. These are former RUF controlled
areas, which have recently become accessible to humanitarian assistance.
The Department manages three IDP camps in Bo. With the security situation
improving in Kono, it is most likely that the camps will close during the
course of 2002.
Following a strategic review process in May 2001, R&R has devised a
programme strategy which will enable it to respond to relief needs more
effectively and flexibly and which will refocus rehabilitation onto the
most vulnerable communities, phasing out programmes with those communities
now more able to manage themselves.
By the end of 2002 the department will have phased out of 297 villages.
These are located in 33 of the 47 sections within its current operational
area. The department will however, continue in 2003 with ongoing
rehabilitation and consolidation works in the remaining 123 villages. It
also plans emergency inputs into two new chiefdoms in Tonkolili that will,
in 2003, also be followed by an integrated package of rehabilitation and
agricultural assistance.
District Chiefdom No.sections No. villages
Emergency Tonkolili Kafe Simiria 2 36
Kalansogoia 4 20
Emergency response in Kono and Kailahun
District Chiefdom No. sections No. villages
Kailahun Njawie
Njaluahun
Kono Nimikoro
Nimiyama
Ongoing Rehabilitation/Consolidation
Kenema Falla Wandor 4 27
Tonkolili Gbonkelenken 2 55
Yoni 2 41
Phase Out Bo Gbo 2 15
Selenga 3 10
Badjia 4 16
Moyamba B/Gbangbatoke 9 112
B/Mokelle 5 44
Kenema K/Leppiama 4 54
Falla Wandor 2 19
GOAL & OBJECTIVES
Goal: To assist war-affected communities meet their most urgent basic
needs and move towards self-reliance (greater food security and increased
household income).
1. Emergency Assistance
Objective A: To respond to the immediate humanitarian needs of 57,000
repatriated refugees, internally displaced people and returnees in Bo and
Tonkolili Districts, through provision of food, clothing, non-food items
and agricultural inputs.
Objective B: To respond to the immediate humanitarian needs of 8,000
repatriated refugees, internally displaced people and returnees in Kono
and Kailahun Districts, through the provision of shelter, sanitation
facilities and the rehabilitation of tree crop farms.
2. Post-Crisis Assistance (Rehabilitation, Consolidation, Phasing out):
Objective C: To promote greater food security in war-affected communities
in the districts of Bo, Kenema, Moyamba and Tonkolili
Objective D: To strengthen capacity for self-reliance of 80 community
farming groups and 16 artisan groups in Bo, Kenema, Moyamba and Tonkolili
districts.
Objective E: To rehabilitate community infrastructure in villages in
Kenema, Moyamba and Tonkolili districts
Objective F: To promote peace building and civic education activities
between populations of returning refugees, internally displaced people,
host communities and ex-combatants
TARGETED BENEFICIARIES
Beneficiary selection criteria
The R & R Department carried out needs assessment exercises in all
operational areas in July 2001. The findings, forming the basis of this
proposal, served to identify the beneficiaries. Once funding is approved,
a registration and verification exercise for each activity will follow to
single out the actual beneficiaries. The criteria for registration will
depend on the nature of the activity and vulnerability of the targeted
communities. Priority will be given to the most vulnerable families who
have lost their economic means and received little or no previous
assistance.
The following criteria were used to select communities to be targeted and
to determine areas of intervention:
Security
Accessibility
Presence of CCSL member churches
Degree of destruction
Vulnerability (female headed households, displaced, returnees, disabled
and elderly)
Capacity to shoulder the programme (size of farmland, availability of
labour force, etc )
Willingness to undertake community work and to contribute to the programme
through labour or supply of local materials
Presence and activities of other NGOs
Level of food crop production.
Number and type of targeted beneficiaries:
The total programme reaches approximately 120,000 beneficiaries.
Interventions will be targeted at returning refugees, IDPs, farmers that
have returned to their villages and who need support to restart their food
security activities, along with vulnerable people and village communities
as a whole. The targeted population will vary according to the activities
they are involved in.
PROPOSED EMERGENCY and Post-Crisis ASSISTANCE ACTIVITIES
1. Emergency Activities
A. To respond to the immediate humanitarian needs of 57,000 repatriated
refugees, internally displaced people and returnees
Camp management
To ensure ongoing and effective camp management for approximately 11,000
residents of the three IDP camps in Bo, and manage the monthly
distribution of WFP food assistance to camp residents.
The current total population of the 3 camps is 10,690: Splendid-6,258;
Kendeyella II-3,776 and Mandu-656. As the peace process progresses there
is optimism that camp residents could return to their home villages during
the course of 2002.
Clothing
To provide clothing to 10,000 returning refugees from Guinea and Liberia
in Kafe Simiria and Kalan Sogoia Chiefdoms, Tonkolili District, in
co-operation with the UNHCR.
Armed conflict in Guinea and Liberia over the course of 2001 has resulted
in the return of thousands of Sierra Leonean refugees. As the peace
process progresses, it is anticipated that thousands more Sierra Leonean
refugees living in Liberia, Guinea, the Gambia and Burkina Faso will be
repatriated by UNHCR during 2002, and that many others will also return
spontaneously. In addition, hundreds of dispossessed Liberians are
currently seeking refugee in Sierra Leone.
Non Food Items
To provide packages of non food items to the 2,000 most vulnerable
war-affected families (12,000 people) in Kafe Simiria and Kalansogoia
Chiefdoms in the Tonkolili District.
The IDPs and refugees returning to these recently accessible chiefdoms
lack even the most basic household items.
Seeds, Planting materials & Tools
To assist 4,000 war-affected farm families (24,000 people) in Kalansogoia
and Kafe Simiria Chiefdoms to return to normal food production through the
provision of seeds/ planting materials and tools.
The R&R Department was operating in these two districts until December
1998. When fighting broke out in January 1999, many were forced to
abandon their homes and fields and flee to relatively secured areas, so
agricultural activities were seriously disrupted. With the current signs
of peace, many are returning to their villages, but possess little or
nothing with which to restart their farming lives. The department sees
this initial provision as a one-off essential emergency intervention and
intends to provide the inputs on a non-loan recovery basis.
Each farm family will be provided with 2 bushels (50 kg) of seed rice, 1
Bushel (18Kg) of groundnuts seeds, 1 bundle of cassava sticks, 1 bag of
sweet potato vines, 1 kit of assorted vegetable seed, 1 curved cutlass, 1
straight cutlass, 1 small hoe, 1 large hoe, 1 felling axe and one 36cm
bucket.
B To respond to the emergency humanitarian needs of 8,000 people in the
Kono and Kailahun Districts that have very recently become accessible to
relief interventions
Shelter
The needs assessment findings in the four operational chiefdoms, have
shown that 75% to 99% of dwellings in the +/- 520 villages of the
chiefdoms have been either burnt down or seriously damaged. Returnees
possess nothing that would allow them to rebuild their houses unaided.
In response, the R&R plans to assist 400 most vulnerable returnee families
(100 per chiefdom) in the reconstruction of their individual homes through
the provision of corrugated iron (CI) sheets roofing material, batten
doors and windows.
Its strategy is to provide the communities with roofing materials and
doors and windows once the wall has reached roofing height and the
individual builder has erected sticks for the roof structure. Taking a
long-term perspective of durability, R&R focuses on corrugated iron (CI)
sheets rather than plastic sheeting.
A standard house size of 4 rooms (based on the average household size of 8
to 10 persons) will be used to define a standard package of roofing
materials. The package for one family will therefore include 5 bundles of
CI sheets of zinc, 3 packets of roofing nails, 2 yards of roofing felt, 10
packets of assorted wire nails, 6 batten doors and 8 batten windows.
Construction of Latrines The needs assessment findings indicate the
existence of only 80 poorly maintained latrines in the +/-520 villages.
All previously existing WATSAN facilities have been destroyed during the
war. The lack of sanitation facilities is alarming, especially
considering the extra pressure exerted by tens of thousands of returning
IDPs and refugees. Such poor sanitation conditions are likely to lead to
the spread of water-borne diseases, seriously impacting on the
population's health. R&R plans to contribute to the improvement of health
by constructing 80 latrine facilities (20 per chiefdom) for these
communities. The latrines will correspond to the standard established by
UNICEF, to ensure consistency in the assistance to communities. The
Department's WATSAN Engineer and its WATSAN Officers will oversee the
construction work. Their role will also include on-the-job training of the
Department's infrastructure team.
Community involvement, through the provision of materials in kind and
labour will be an essential part of this programme. R&R's Infrastructure
Unit, WATSAN staff and Community Animators will ensure community liaison
through the establishment of village level rehabilitation committees.
These committees will represent the community in forwarding their needs
and concerns, ensure community participation, and provide monitoring of
the construction work in co-operation with section and chiefdom
authorities.
The community will contribute local materials such as sand and stones. The
Infrastructure Unit will recruit labour from within the community,
including ex-combatants. Skilled labour will receive incentives.
Ex-combatants will be integrated into the work, in consideration of the
fact that engaging them in the rehabilitation efforts of their communities
will facilitate their re-integration and subsequently contribute to the
peace process.
For each village, selected members will be trained as WATSAN animators to
ensure the repair and maintenance of the facilities. R&R will work in
co-operation with employees of the Ministry of Health and Sanitation, to
conduct hygiene promotion. For that purpose 4 WATSAN training workshops
will be organised (2 in each section).
Rehabilitation of tree crop farms With the disarmament process in
progress, some INGOs (Save the Children, IMC, AFRICARE, NRC) and NNGOs
like MCSL have stepped in to assist with seeds and tools, medical care and
education. CCSL-R&R plans to intervene in the rehabilitation of tree crop
plantation.
Before the war, Kailahun district was known for its palm oil, coffee and
cocoa plantations. These ranged in size from 3 to 20 acres, and produced
enough to allow farmers to support themselves. During the war years
however, plantations were abandoned and left to run down.
This input is intended to be a one-off support, providing the means for
people to get back on their feet. Communities will be provided with the
opportunity to rehabilitate their plantation and engage in food
production, as well as other income generating activities. In this
process, it is also planned to integrate ex-combatants. There will be
strong emphasis on building community capacity for self reliance.
Towards this end, the department will assist 500 vulnerable tree crop
farmers to rehabilitate 4,000 acres, through the provision of 4,000
cutlasses, 800 felling axes and the re-construction of 250 palm oil
processing pits.
2. Post-crisis Consolidation Activities
B. To restart agricultural production and rehabilitate agricultural
systems in war-affected communities in the districts of Bo, Kenema,
Moyamba and Tonkolili
Seeds & Tools
To provide seeds and tools to Community Farming Groups to 80 Community
Farming Groups in Bo (20), Kenema (20), Moyamba (20) and Tonkolili (20)
Districts.
Each group will receive 5 bushels of rice and 6 bushels of groundnut
seeds, recovered from seeds that were distributed in 2001 on a loan basis.
In addition, each group will be provided with 10 curved cutlasses, 10
straight cutlasses, 10 small hoes, 10 large hoes and 5 felling axes, which
will have to be purchased.
Fishing tackle
To provide fishing tackle to 5 fishing groups in Yoni and Gbonkolenken
Chiefdoms.
Each group will be provided with 5 x 3 slack, 5 x 2 finger slack, 5 x 4mm
nylon chord, 5 x 6mm nylon chord, 5 x 8 mm nylon chord, 5 mending twine, 5
x no.1 hook, 5 x no.7 hook, 5 x no.10 hook, 5 x no.11 hook, 300 lead
slate, 700 float.
Fish Production
To introduce community-managed fish production in 2 villages (1 in Falla
Wandor Chiefdom, Kenema District; 1 in Gbonkolonken Chiefdom, Tonkolili
District)
The R&R Department will assist with the construction of a fishpond in each
of these villages, selected because of their distance from river sources.
Group members will receive training in fishpond management techniques.
The two groups will be each provided with 6 shovels, 4 head pan, 3 PVC
pipe, 2 PVC elbow pipe, 2 pick axes, 1 NPK 15:15:15, 2 twenty litre
havoline, 1,000 fingerlings, 1 wire mesh and 20 empty bags
Rehabilitation Agricultural Lands
To organise 10 Swamp Rice Farming Groups to rehabilitate 80 hectares (200
acres) of partially developed inland valley swamp rice fields.
The activities will be undertaken in Bo (20 acres), Moyamba (80 acres),
Kenema (40 acres), and Tonkolili (60 acres) Districts, and also train the
beneficiaries in the maintenance and development of their rice fields.
With one farming group per 20 acres, each will be provided with 4 shovels,
2 spades, 4 head-pan, 2 pick axes and 100 yards of garden line.
Community Seed Stores
To rehabilitate 6 community seed stores in Kenema (2), Moyamba (2) and
Tonkolili (2) Districts, in co-operation with the Infrastructure Unit, in
efforts to lessen post-harvest losses. Existing traditional stores will
be provided by the communities who will contribute in the rehabilitation
work with the participation of community artisans.
Farming & Managerial Skills Training
To increase the farming and managerial skills of its beneficiaries, the
R&R Dept will provide training for community groups in food security, crop
husbandry and resource management, inland swamp cultivation and
development, and fish pond management.
Agricultural Extension Services
To strengthen the organisational and managerial capacities of farming
groups and Community Development Committees in all operational areas
through continuous sensitisation, training, follow-up activities and
technical agricultural extension services.
Field Extension Workers (FEWs) offer agricultural extension services to
all farm families and farming groups, they make farm visits and maintain
demonstration plots, as well as working closely with the Chiefdom
Development Committees in the recovery of seed loans.
The role of the FEW in facilitating community management structures is
vital to the long-term sustainability of the agriculture and
infrastructure programmes, enabling phase-out of R&R.
Food Security Survey
To organise a food security survey at the end of the agricultural season,
to assess the level of food security in R&R's operational areas, and feed
into the R&R food security programme.
C. To strengthen management capacity of 80 community farming groups and 16
artisan groups in Bo, Kenema, Moyamba and Tonkolili districts
To provide training in basic management skills to 160 farmers (1 male and
1 female representative of each of 80 farming groups) and to 32 artisans
(2 from each artisan group) in Bo, Kenema, Moyamba and Tonkolili Districts
Training will be organised by the Micro-Credit Unit in co-operation with
the Agriculture Unit.
D. To rehabilitate community infrastructure of villages in Upper and
Lower Banta, Falla Wandor, Yoni and Gbonkolenken Chiefdoms, in the
districts of Kenema, Moyamba, and Tonkolili
Water & Sanitation
To reduce the incidence of water-borne diseases through the construction
of 70 Vented Improved Pit (VIP) latrines and 10 hand pump wells in
selected villages in Upper and Lower Banta, Falla Wandor, Yoni and
Gbonkolenken Chiefdoms.
These are chiefdoms where the R&R Dept has largely fulfilled its mandate
to rehabilitate public infrastructure, hence the focus on latrine and well
construction before phasing out at the end of 2002.
The work will be undertaken in co-operation with local authorities, and
the participating community members will contribute labour and local
materials. Village-level committees will ensure that the needs and
concerns of the local community are represented, and will monitor the
construction work in co-operation with section and chiefdom authorities.
Hygiene
To conduct hygiene promotion and organise 8 water and sanitation (WATSAN)
training workshops for community animators in Yoni, Gbonkolenken and Upper
and Lower Banta Chiefdoms, in order to ensure adequate maintenance of
latrine and well facilities.
Housing Reconstruction
To support 110 vulnerable returnee families to rebuild their houses
through provision of corrugated iron sheets and roofing nails: 30 families
in Monghere Village, Valunia Chiefdom; 30 families in Massengbe and Foindu
Villages, Yoni Chiefdom; 40 families in Yele Town, Gbonkolenken Chiefdom.
The R&R needs assessment showed that the above villages and town have
suffered extensive destruction. The R&R strategy is to provide the
communities with roofing materials once the wall has reached roofing
height and once sticks for the roof structure are made available. To
guarantee longer-term durability, R&R will supply corrugated iron (CI)
sheets rather than plastic sheeting to the beneficiaries.
To assist the re-establishment of local authority structures by
re-constructing 1 court barri in Yele Town, Gbonkolenken Chiefdom,
Tonkolili District
The court barri is a fundamental institution at village, section or
district level. It serves as a court, a forum for resolving disputes,
holding community meetings, and hosting cultural activities. This court
barri will be reconstructed in co-operation with the Peace Building and
Civic Education Unit.
The building work will be undertaken by a local contractor using a
well-established system of tendering and quality control. The
Infrastructure Unit will closely supervise the construction work and carry
out follow-up visits.
The local economy will benefit from the employment of casual workers but
also skilled artisans such as masons and carpenters. The Infrastructure
Team will enter into partnership agreements with the local communities to
encourage self-development and the maintenance of the new structures, and
the communities will contribute local materials. The Department will
train the communities in the management, repair and maintenance of the
facilities. After completion of the construction, a formal handing-over
ceremony will be organised to emphasise the communities' ownership of the
facilities.
The involvement of ex-combatants in the infrastructure programme will be
considered if deemed appropriate by the authorities and the local people.
E. To promote peace building and civic education activities between
populations of returning refugees, internally displaced people, host
communities and ex-combatants
War and large-scale population displacement have impacted heavily on the
social fabric and psychological make-up of communities. The large numbers
of displaced and returning refugees are putting immense pressure on local
resources and services, with significant impact on host communities
themselves. Ensuing tensions often lead to incidents or even to violent
inter-group conflict. Reintegration of ex-combatants into society requires
a willingness of the communities to accept them back. Promotion of
reconciliation and peace at local level are critical as part of the
resettlement and reintegration process.
Over the past three years, the Peace Building and Civic Education Unit has
trained Community-Based Animators (CBAs) and Church Representatives in
conflict resolution, peace building and reconciliation. Those trained
animators work in promoting peace and reconciliation within their own
communities.
To sensitise community members and opinion leaders (chiefdom and section
authorities, religious leaders, women representatives, teachers, youths,
IDPs, ex-combatants in peace building, human rights, the peace process,
reintegration of ex-combatants and the Sierra Leone constitution.
To provide training workshops for Community-Based Animators (CBAs) and to
support them to organise Community Peace Committees (CPCs) in the newly
accessible areas of Kafe Simiria and Kalansogoia Chiefdoms, Tonkolili
District.
To provide refresher training, regular follow-up visits and supervision
for Community-Based Animators and Church Representatives in Bo, Kenema,
Moyamba, Tonkolili to build capacity of existing Community Peace
Committees to facilitate the peaceful reintegration of ex-combatants, IDPs
and returnees into communities.
To sensitise and mobilise communities for the construction of 1 court
barri in Yele Town in Gbonkelenken Chiefdom, in co-operation with the
Infrastructure Unit.
To conduct community sensitisation on peace building and traditional
counselling support for host communities, returning IDPs and refugees, and
to train and support CBAs in the recently-opened Bandajuma resettlement
camp, Pujehun District
ADMINISTRATION, FINANCE, MONITORING & REPORTING
The Relief and Rehabilitation (R&R) Department's activities expanded from
being purely relief based in 1997, to include rehabilitation.
Financial constraints prompted the department to undertake a review
process in April 2001. In the light of this review the department has been
restructured, with a current staff compliment of 80.
Staff
Management: 4 (director + 3 program managers)
Senior Staff: 13 (programme unit leaders)
Intermediate: 49 (supervisors and team members)
Junior: 14 (security guards, drivers, cleaners)
Management
The management team is composed of a director, the administration &
finance manager and two programme managers. The director, based in Bo, is
jointly recruited by Christian Aid and CCSL and is responsible for the
overall management of the Department. The administration & finance
manager is responsible for financial, logistical and administrative
matters. The two programme managers co-ordinate and manage the program
activities.
Programme activities are implemented through five units: Agriculture,
Infrastructure, Peace Building and Civic Education, Emergency Response and
Camp Management and Skills Training and Income Generation Units.
A monitoring & evaluation unit oversees all programme activities and
reports directly to the Director. A unit leader manages each Unit. A
liaison/logistics officer, based in Freetown, is responsible for
co-ordination of activities between the R&R Department and CCSL Main
Office. The officer is also responsible for procurements and
administrative activities undertaken in Freetown.
The Department is supported by Action by Churches Together (ACT) through
Christian Aid, its accompanying agency. Christian Aid employs a Sierra
Leone programme manager (based in London), a programme accountant and a
programme support officer (both based in Sierra Leone) who provide
auxiliary support to the Department in their specialist fields.
Administration & Finance
The finance and administration sector comprises the budget and accounting,
secretarial support, logistics, fleet, stores, technical support and
security units. A budget control officer and the Christian Aid programme
accountant ensure that the financial aspects of the programme are
carefully monitored and controlled. Management accounts are produced
monthly and annual accounts are prepared by the Christian Aid programme
accountant for external audit. A leading international firm of accountants
audits the Department's accounts annually.
Reporting
Each programme unit provides a monthly report to its respective programme
manager, who presents these to the director. The director in turn reports
to both CCSL's General Secretary the programme manager, Sierra Leone.
The Department also produces quarterly financial reports and half-year
narrative reports which are circulated to ACT, CCSL General Secretary and
members of the R&R Department's Board. The CCSL R & R Board meets every
quarter, at which time the department presents its activities, and
consults the board on various issues.
Monitoring
A Monitoring & Evaluation Unit overseas the implementation of all
programmes activities, with particular emphasis on impact assessment
activities that help to inform the Department's planning process.
Regular visits are made to the programme by the London based programme
manager (a total of four a year) as well as hands-on assistance by other
support personnel such as programme funding staff and emergency officers.
The purpose of all these contacts is to improve the level of programming,
planning and administration.
IMPLEMENTATION TIMETABLE
needs assessment exercises July 2001.
programme duration January to December 2002.
registration and verification of beneficiaries January/February 2002.
agricultural inputs procured in March and distributed in April.
agricultural extension work Jan to Dec
Basic business skills training activities, Jan to December
peace building and civic education activities January to December
income generating activities January to December
infrastructure activities Jan to June and October to December
flexible response to emergency scenarios throughout the programme period.
CO-ORDINATION
The Sierra Leone Government, through NCRRR is the principal co-ordinator
of all NGO activities including the R&R Department. Operational Districts
and Chiefdoms are allocated and supervised by this government body to
counter duplication and maximise impact.
CCSL works closely with individual line ministries and agencies such as
the Ministry of Agriculture and the Sierra Leone Roads Authority (SLRA).
It strives to abide by the codes of conduct agreed by NGOs and UN agencies
and is committed to working in close and good co-operation with national
and international NGOs. It is also bound by agreements and decisions taken
by co-ordinating bodies such as Food Aid Technical Committee, Agriculture
Sub-committee and Water and Sanitation Committee.
BUDGET
INCOME RECEIVED - ACT NETWORK US$
Diakonisches Werk Ref K-SLG-0105-0001 Euro 125,620 111,714
TOTAL INCOME 111,714
ESTIMATED EXPENDITURE
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
CRISIS PHASE ASSISTANCE - EMERGENCY RESPONSE UNIT
CAMP MANAGEMENT OPERATIONAL COSTS
Stationery Month 12 115,000 1,380,000 702
Stores casual clerical labour (5) Month 12 5,000 300,000 153
Distrib casual clerical labour (10) Month 12 25,000 3,000,000 1,527
Sub Total 4,680,000 2,382
Used Clothing Provision to 10,000 Returning Refugees
Used clothing Box 500 35,000 17,500,000 8,905
Total Camp Management and Emergency Distribution 22,180,000 11,287
TONKILI DISTRICT
Provision of Non Food Items to 2,000 Vulnerable Families in Kafesimiria and Kalansogia
Pots (large & small) Set 2,000 11,000 22,000,000 11,195
Buckets Number 2,000 10,000 20,000,000 10,177
Bowls (2 per family) Number 4,000 1,000 4,000,000 2,035
Plates (5 per family) Number 10,000 500 5,000,000 2,544
Cups (5 per family) Number 10,000 400 4,000,000 2,035
Spoons (5 per family) Number 10,000 200 2,000,000 1,018
Plastic mats (3 per family) Number 6,000 8,000 48,000,000 24,426
Blankets (3 per family) Number 6,000 12,000 72,000,000 36,639
Aluminium spoons (1 per family) Number 2,000 1,200 2,400,000 1,221
Knives (1 per family) Number 2,000 1,200 2,400,000 1,221
Sub Total 181,800,000 92,513
Provision of Seeds and Tools to 4,000 Farm Families in Kalansogia
& Kafesimiria Chiefdoms, Tonkolili District
Seed rice (2 bushels per family) Bushel 8,000 38,500 308,000,000 156,733
Groundnuts Bushel 4,000 40,000 160,000,000 81,420
Curved cutlasses Number 4,000 3,500 14,000,000 7,124
Straight cutlasses Number 4,000 3,000 12,000,000 6,106
Small hoes Number 4,000 2,000 8,000,000 4,071
Large hoes Number 4,000 4,000 16,000,000 8,142
Felling axes Number 4,000 4,500 18,000,000 9,160
Buckets (34 cm) Number 4,000 12,000 48,000,000 24,426
Sub Total 584,000,000 297,181
Operational Costs for Relief Assistance Distribution
Port clearing costs Lumpsum 3,000,000 1,527
Stationery Month 4 2,250,000 9,000,000 4,580
Truck hire Trip 10 5,000,000 50,000,000 25,444
Rental of stores Store 2 1,000,000 2,000,000 1,018
Fuel & lubricants 2 motor bikes
(6 gal fuel & 21 ltr lubr mth X 2) Month 12 92,000 1,104,000 562
Repairs & maintenance 2 bikes Month 12 85,000 2,040,000 1,038
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Out of station allowances Month 12 125,000 1,500,000 763
Stores casual labour ( 7 x 30 days) Person 7 3,500 735,000 374
Distrib casual labour (7 x 20 days) Person 7 5,000 700,000 356
Sub Total 70,079,000 35,661
Total Tonkili District 835,879,000 425,356
EMERGENCY RESPONSE PERSONNEL COSTS
Team leader Month 12 755,608 9,067,296 4,614
Supervisor Month 12 622,250 7,467,000 3,800
Team members (4 persons) Month 12 561,936 26,972,928 13,726
Total Emergency Response Personnel Costs 43,507,224 22,140
CRISIS ASSISTANCE IN KONO & KAILAHUN DISTRICTS
INFRASTRUCTURE
Provision of Building Materials to 400 Vulnerable Families in Kono and Kailahun Districts
Corrugated iron sheets
(5 bundles/house) Bundle 2,000 150,000 300,000,000 152,662
Roofing nails (4 packets per house) Packet 1,600 15,000 24,000,000 12,213
Roofing felt (2 yards per house) Yard 800 10,000 8,000,000 4,071
Batten doors (6 doors per house) Number 2,400 100,000 240,000,000 122,129
Batten windows (8 per house) Number 3,200 40,000 128,000,000 65,136
Sub Total 700,000,000 356,211
Operational Costs for Building Materials Provision
Comm sensitization & mobilisation Session 4 500,000 2,000,000 1,018
Truck hire Trip 4 1,000,000 4,000,000 2,035
Rental of stores Store 4 500,000 2,000,000 1,018 k
Fuel 2 motor bikes (10 gal/month) Galon 120 6,000 720,000 366
Engine oil 2 m/ikes (4 ltrs/month) Liter 48 5,000 240,000 122
Repairs & maint 2 motor bikes Month 12 85,000 2,040,000 1,038
Stationery and printing Lumpsum 300,000 153
Sub Total 11,300,000 5,750
Construction of 80 Vented Improved (VIP) Latrines in Kono & Kailahun Districts
Construction of 80 latrines Number 80 4,800,000 384,000,000 195,407
Operational Costs for Latrines Construction
Community sensit & mobilisation Session 4 500,000 2,000,000 1,018
Trg community watsan animators Session 8 1,000,000 8,000,000 4,071
Truck hire Trip 4 1,000,000 4,000,000 2,035
Fuel 2 motor bikes (10 gal/month) Galon 120 6,000 720,000 366
Engine oil 2 m/bikes (4 ltrs/month) Liter 48 5,000 240,000 122
Repairs & maint 2 motor bikes Month 12 85,000 2,040,000 1,038
Stationery and printing Lumpsum 300,000 153
Sub Total 17,300,000 8,803
Total Assistance in the Kono and Kailahun Districts 1,112,600,000 566,171
AGRICULTURE
Rehabilitation of 4,000 Acres of Tree Crop Farms in Kono & Kailahun Districts
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Provision of tools
Curved cutlasses Number 4,000 4,500 18,000,000 9,160
Felling axes Number 800 4,500 3,600,000 1,832
Sub Total 21,600,000 10,992
Provision of Materials for the Construction of 250 Palm-Oil Processing Pits
Corrugated iron sheets (1 bundle/pit) Bundle 250 150,000 37,500,000 19,083
Cement (3 bags per pit) Bag 750 17,500 13,125,000 6,679
Roofing nails Box 250 18,000 4,500,000 2,290
Wire nails Packet 250 3,500 875,000 445
Sand Trip 250 75,000 18,750,000 9,541
Granite stones Trip 125 120,000 15,000,000 7,633
Bush sticks Number 600 1,000 600,000 305
Sub Total 90,350,000 45,977
Operational Costs for Tree Crops Farms Rehabilitation
Community sensitisation &
mobilisation mtgs Session 4 500,000 2,000,000 1,018
Training in crop husbandry Session 4 1,000,000 4,000,000 2,035
Truck hire Trip 6 1,000,000 6,000,000 3,053
Rental of stores Store 4 500,000 2,000,000 1,018
Fuel 4 m/bikes (20 galons/month) Galon 240 6,000 1,440,000 733
Engine oil 4 m/bikes (8 liters / mth) Liter 96 5,000 480,000 244
Repairs & maintenance of 4 bikes Month 12 85,000 4,080,000 2,076
Stationery and printing Lumpsum 600,000 305
Labour incentive Acre 4,000 25,000 100,000,000 50,887
Sub Total 120,600,000 61,370
Total Agriculture Assistance in the Kono and Kailahun Districts 232,550,000 118,338
TOTAL EMERGENCY ASSISTANCE FOR KONO & KAILAHUN 1,345,150,000 684,509
TOTAL CRISIS PHASE ASSISTANCE 2,246,716,224 1,143,291
AGRICULTURE REHABILITATION / CONSOLIDATION OF INTERVENTION
TONKOLILI DISTRICT
Provision of Seeds & Tools to 20 Community Farming Groups in Yoni & Gbonkolenken Chiefdoms
Seed rice (5 bushels per group) Bushel 100 38,500 3,850,000 1,959
Groundnuts (6 bushels per group) Bushel 120 40,000 4,800,000 2,443
Curved cutlasses (10 units / group) Number 200 3,500 700,000 356
Straight cutlasses (10 units / group) Number 200 3,000 600,000 305
Small hoes (10 units per group) Number 200 2,000 400,000 204
Large hoes (10 units per group) Number 200 4,000 800,000 407
Felling axe (5 units per group) Number 100 4,500 450,000 229
Sub Total 11,600,000 5,903
Provision of Fishing Gears to 5 Fishing Groups in Gbonkolenken Chiefdom
Three slack (1 no 3 thread/grp) Group 5 375,000 1,875,000 954
Two finger slack (1 no 2 thread/grp) Group 5 165,000 825,000 420
Nylon fishing lines (4 mm) Bundle 5 18,000 90,000 46
Nylon fishing lines (6 mm) Bundle 5 28,000 140,000 71
Nylon fishing lines (8 mm) Bundle 5 60,000 300,000 153
Mending twine (1 no 2 thread /grp) Group 5 19,000 95,000 48
No. 1 hooks Group 5 15,500 77,500 39
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
No. 7 hooks Group 5 15,000 75,000 38
No. 10 hooks Group 5 13,500 67,500 34
No. 11 hooks Group 5 13,000 65,000 33
1.0 mm nylon lines Group 5 9,000 45,000 23
Lead slates (60 per group) Lead 300 6,000 1,800,000 916
Floats (140 per group) Float 700 1,000 700,000 356
Sub Total 6,155,000 3,132
Provision of One Fish Pond - 500m2 - in Gbonkolenken Chiefdom
Shovels Number 6 18,000 108,000 55
Head pans Number 4 15,000 60,000 31
PVC pipes Number 3 40,000 120,000 61
PVC elbows Number 2 12,000 24,000 12
Pick axes Number 2 14,000 28,000 14
Felling axe Number 1 15,000 15,000 8
NPK 15:15:15 Number 1 110,000 110,000 56
Havolines 20 liter Number 2 9,000 18,000 9
Fingerlings Number 1,000 200 200,000 102
Wire mesh Lumpsum 4,000 2
Empty bags Bag 20 1,000 20,000 10
Labor fees (8 persons) Person 8 25,000 200,000 102
Sub Total 907,000 462
Support to Rehabilitation of 60 Acres of Inland Valley Swamps ( 30 Acres in Yoni Chiefdom & 30 Acres in Gbonkolenken Chiefdom), Tonkolili District
Shovels Number 16 18,000 288,000 147
Spades Number 8 20,000 160,000 81
Head pans Number 16 15,000 240,000 122
Pick axes Number 8 14,000 112,000 57
Garden lines Yards 400 500 200,000 102
Labor fees (1 pers) Acre 60 10,000 600,000 305
Sub Total 1,600,000 814
Rehabilitation of Community Stores
Rehabilitation of stores Store 2 1,000,000 2,000,000 1,018
Community Group Farmers Training
Crop husbandry & resource mngmt Session 2 603,250 1,206,500 614
Fish pond management Session 1 603,250 603,250 307
Inland valley swamp cultiv & dev Session 2 603,250 1,206,500 614
Food security Session 2 603,250 1,206,500 614
Sub Total 4,222,750 2,149
Agricultural Operations Costs for Tonkolili District
Kerosene & batteries (4 field staff) Month 12 5,500 264,000 134
Fuel & lubricants 4 m/bikes
(10 gals fuel & 21 ltrs oil/mth x 4) Month 12 300,000 3,600,000 1,832
Repairs & maint 4 motor bikes Month 12 75,000 3,600,000 1,832
Fuel & lubricants 1 vehicle @ 75%
cost (75 gals fuel & 12 ltrs oil/month)Month 12 506,250 6,075,000 3,091
Repairs & maint 1 vehicle @ 75% Month 12 187,500 2,250,000 1,145
Printing and stationery Month 12 95,000 1,140,000 580
Out of station allowance Month 12 95,000 1,140,000 580
Sub Total 18,069,000 9,195
Total Agricultural Rehab / Consolidation in Tonkolili District 44,553,750 22,672
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
KENEMA DISTRICT
Provision of Seeds & Tools to 20 Farming Groups in Fallah Wandor & Kandu Leppiama Chiefdoms
Seed rice (5 bushesl per group) Bushel 100 38,500 3,850,000 1,959
Groundnuts (6 bushels per group) Bushel 120 40,000 4,800,000 2,443
Curved cutlasses (10 per group) Number 200 3,500 700,000 356
Straight cutlasses (10 per group) Number 200 3,000 600,000 305
Small hoes (10 per group) Number 200 2,000 400,000 204
Large hoes (10 per group) Number 200 4,000 800,000 407
Felling axes (5 per group) Number 100 4,500 450,000 229
Sub Total 11,600,000 5,903
Provision of One Fish Pond - 500m2 - in Falla Wandor Chiefdom
Shovels Number 6 18,000 108,000 55
Head pans Number 4 15,000 60,000 31
PVC pipes Number 3 40,000 120,000 61
PVC elbows Number 2 12,000 24,000 12
Pick axes Number 2 14,000 28,000 14
Felling axe Number 1 15,000 15,000 8
NPK 15:15:15 Lumpsum 110,000 56
Havolines 20 liter Number 2 9,000 18,000 9
Fingerlings Number 1000 200 200,000 102
Wire mesh Lumpsum 4,000 2
Empty bags Bag 20 1,000 20,000 10
Labor fees (8 persons) Person 8 25,000 200,000 102
Sub Total 907,000 462
Support to the Rehabilitation of 40 Acres Inland Valley Swamp in Kandu Leppiama Chiefdom
Shovels Number 16 18,000 288,000 147
Spades Number 8 20,000 160,000 81
Head pans Number 16 15,000 240,000 122
Pick axes Number 8 14,000 112,000 57
Garden lines Yard 200 500 100,000 51
Labor fees (40 persons) Person 40 10,000 400,000 204
Sub Total 1,300,000 662
Rehabilitation of Community Stores
Rehabilitation of stores Store 2 1,000,000 2,000,000 1,018
Training of Group Farmers
Crop husbandry & resource mgmt Session 2 603,250 1,206,500 614
Fish pond management Session 1 603,250 603,250 307
Inland valley swamp cult & dev Session 2 603,250 1,206,500 614
Food security Session 2 603,250 1,206,500 614
Sub Total 4,222,750 2,149
Agricultural Operational Costs for Keneram Distrivct
Logistics - kerosene & batteries
(7 field staff) Month 12 5,500 462,000 235
Fuel & lubricants 8 bikes (10 gals
fuel & 21 liters oil/month x 8) Month 12 580,000 6,960,000 3,542
Repairs and maintenance of 8 bikes Month 12 75,000 7,200,000 3,664
Fuel & lubricants 1 vehicle @ 25%
cost (25 gals fuel & 31 ltrs oil/mth) Month 12 168,750 2,025,000 1,030
Repairs & maint 1 vehicle @ 25% Month 12 62,500 750,000 382
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Printing and stationery Month 12 125,000 1,500,000 763
Out of station allowance Month 12 95,000 1,140,000 580
Sub Total 20,037,000 10,196
Total Agricultural Rehab/Consolidation in Kenema District 40,066,750 20,389
Agricultural Personnel Costs in Kenema and Tonkolili Districts
Kenema & Tonkolili Prog Mgr
(based on 50% of cost) Month 12 889,218 5,335,308 2,715
Planning & reporting officer
(based on 25% of cost) Month 12 889,218 2,667,654 1,357
Team leader Month 12 755,608 9,067,296 4,614
Supervisor Month 12 622,250 7,467,000 3,800
Agricultural extension workers (8) Month 12 561,396 53,894,016 27,425
Fish pond technician Month 12 561,396 6,736,752 3,428
Community animator Month 12 561,936 6,743,232 3,431
Total Agricultural Personnel Costs in Kenema & Tonkolili Districts 91,911,258 46,771
MOYAMBA DISTRICT
Provision of Seeds & Tools to 20 Community Farming Groups in Banta Gbangbatoke and in Banta Mokelleh
Seed rice (5 bushels per group) Bushel 100 38,500 3,850,000 1,959
Groundnuts (6 bushels per group) Bushel 120 40,000 4,800,000 2,443
Curved cutlasses (10 per group) Number 200 3,500 700,000 356
Straight cutlasses (10 per group) Number 200 3,000 600,000 305
Small hoes (10 per group) Number 200 2,000 400,000 204
Large hoes (10 per group) Number 200 4,000 800,000 407
Felling axes (5 per group) Number 100 4,500 450,000 229
Sub Total 11,600,000 5,903
Support to Rehabilitation of 80 Acres Inland Valley Swamp in Banta Gbangbatoke & Banta Mokelleh Chiefdoms, Moyamba District
Shovels Number 16 18,000 288,000 147
Spades Number 8 20,000 160,000 81
Head pans Number 16 15,000 240,000 122
Pick axes Number 8 15,000 120,000 61
Garden lines Yard 400 500 200,000 102
Labor fees (80 persons) Persons 80 10,000 800,000 407
Sub Total 1,808,000 920
Rehabilitation of Community Stores
Rehabilitation of stores Store 2 1,000,000 2,000,000 1,018
Training of Group Farmers
Crop husbandry & resource mgmt Session 2 603,250 1,206,500 614
Inland valley swamp rehab & dev Session 2 603,250 1,206,500 614
Sub Total 2,413,000 1,228
Agricultural Operational Costs for Moyamba District
Kerosene & batteires (4 field staff) Month 12 5,500 264,000 134
Fuel & lubricants 4 bikes (10 gals
fuel & 21 ltrs oil x 4) Month 12 300,000 3,600,000 1,832
Repairs and maintenance 4 Bikes Month 12 75,000 3,600,000 1,832
Fuel & lubricants 1 vehicle @ 50%
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Cost (50 gals fuel 51 liters oil/mth) Month 12 325,000 3,900,000 1,985
Repairs & maint 1 vehicle @ 50% Month 12 100,000 1,200,000 611
Printing and stationery Month 12 70,000 840,000 427
Out of station allowance Month 12 95,000 1,140,000 580
Sub Total 14,544,000 7,401
Total Agricultural Intervention in Moyamba District 32,365,000 16,470
AGRICULTURAL REHABILITATION / CONSOLIDATION INTERVENTION IN BO
Provision of Seeds & Tools to 20 Community Farming Groups in Valunia, Selenga, Badjia & Gbo Chiefdoms
Seed rice (5 bushels per group) Bushel 100 38,500 3,850,000 1,959
Groundnuts (6 bushels per group) Bushel 120 40,000 4,800,000 2,443
Curved cutlasses (10 per group) Number 200 3,500 700,000 356
Straight cutlasses (10 per group) Number 200 3,000 600,000 305
Small hoes (10 per group) Number 200 2,000 400,000 204
Large hoes (10 per group) Number 200 4,000 800,000 407
Felling axes (5 per group) Number 100 4,500 450,000 229
Sub Total 11,600,000 5,903
Support to Rehabilitation of 20 Acres Inland Valley Swamp in Valunia Chiefdom, Bo District
Shovels Number 4 18,000 72,000 37
Spades Number 2 20,000 40,000 20
Head pans Number 4 15,000 60,000 31
Pick axes Number 2 14,000 28,000 14
Garden lines Yard 100 500 50,000 25
Labor fees (20 persons) Person 20 10,000 200,000 102
Sub Total 450,000 229
Training of Group Farmers
Crop husbandry & resource mgmt Session 2 603,250 1,206,500 614
Inland valley swamp rehab & dev Session 2 603,250 1,206,500 614
Sub Total 2,413,000 1,228
Agricultural Operational Costs for Bo North
Kerosene & batteries (3 field staff) Month 12 5,500 198,000 101
Fuel & lubricants 4 bikes (10 gals
fuels & 21 ltrs oil/month x 4) Month 12 280,000 3,360,000 1,710
Repairs and maintenance of 4 bikes Month 12 75,000 3,600,000 1,832
Fuel & lubricants 1 vehicle @ 50% cost
(50 gals fuel & 51 ltrs oil/month) Month 12 325,000 3,900,000 1,985
Repairs & maint 1 vehicle @ 50% Month 12 100,000 1,200,000 611
Printing and stationery Month 12 50,000 600,000 305
Out of station allowance Month 12 95,000 1,140,000 580
Sub Total 13,998,000 7,123
Total Agricultural Rehab / Consolidation Intervention in Bo 28,461,000 14,483
Agricultural Personnel Costs in Bo and Moyamba Districts
Bo & Moyamba Ops Prog Mgr
(50% cost) Month 12 889,218 5,335,308 2,715
Planning & reporting officer
(25% of cost) Month 12 889,218 2,667,654 1,357
Team leader Month 12 755,608 9,067,296 4,614
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Supervisor Month 12 622,250 7,467,000 3,800
Agricultural extension workers (4) Month 12 561,396 26,947,008 13,713
Fish pond technician Month 12 561,396 6,736,752 3,428
Community animator Month 12 561,936 6,743,232 3,431
Total Agricultural Personnel Costs in Bo & Moyamba Districts 64,964,250 33,058
TOTAL AGRICULTURAL REHAB / CONSOLID ALL DISTRICTS 302,322,008 153,843
TRAINING IN BASIC BUSINESS SKILLS
Training of Community Farming & Artisan Groups
Training of farming groups (10 sessions):
Training materials Person 160 6,000 960,000 489
Food & transport 160 participants Person 160 30,000 4,800,000 2,443
Training of artisan groups (8 sessions):
Training materials Person 32 6,000 192,000 98
Food & transport 32 participants Person 32 30,000 960,000 489
Sub Total 6,912,000 3,517
Micro-Credit Programme Operation Costs
Fuel & lubricants 1 bike (10 gals
fuel & 21 ltrs oil / month) Month 12 70,000 840,000 427
Repairs and maintenance of 1 bike Month 12 100,000 1,200,000 611
Stationery Month 12 50,000 600,000 305
Out of station allowance Month 12 150,000 1,800,000 916
Sub Total 4,440,000 2,259
Micro-Credit Programme Personnel Costs
Team leader Month 12 755,608 9,067,296 4,614
Team members (2 persons) Month 12 561,396 13,473,504 6,856
Sub Total 22,540,800 11,470
TOTAL TRAINING IN BASIC BUSINESS SKILLS 33,892,800 17,247
COMMUNITY INFRASTRUCTURE RECONSTRUCTION / REHABILITATION
Construction of 70 Vented Improved (VIP) Latrines
Moyamba Latrine 10 4,800,000 48,000,000 24,426
Kenema Latrine 30 4,800,000 144,000,000 73,278
Tonkolili Latrine 30 4,800,000 144,000,000 73,278
Sub Total 336,000,000 170,981
Construction of 10 Hand Pump Wells
Moyamba Well 5 12,000,000 60,000,000 30,532
Tonkolili Well 5 12,000,000 60,000,000 30,532
Sub Total 120,000,000 61,065
Support to Individual House Builders in Bo/Velunia (80 Houses)
Corrugated iron sheets
(5 bundles/house) Bundle 400 150,000 60,000,000 30,532
Roofing nails (4 packets per house) Packet 320 15,000 4,800,000 2,443
Sub Total 64,800,000 32,975
Rehabilitation of Court Barris
Rehabilitation of one court barris Barri 1 32,000,000 32,000,000 16,284
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Training and Sensitization
WatSan animators workshop Workshop 4 800,000 3,200,000 1,628
Follow-up activities Session 4 200,000 800,000 407
Sub Total 4,000,000 2,035
TOTAL RECONSTRUCTION / REHABILITATION 556,800,000 283,340
Infrastructure Operational Costs
Kerosene & batteries (6 field staff) Month 12 5,500 396,000 202
Fuel & lubricants 6 bikes (10 gals
fuel & 21 liters of oil month x 6) Month 12 440,000 5,280,000 2,687
Repairs and maintenance of 6 bikes Month 12 75,000 5,400,000 2,748
Publication of bids Bid 2 1,200,000 2,400,000 1,221
Out of station allowances Month 12 125,000 1,500,000 763
Sub Total 14,976,000 7,621
Infrastructure Personnel Costs
Bo/Moyamba
Bo/Moyamba Prog Mgr (50% cost Month 12 889,218 5,335,308 2,715
Planning & reporting officer
(based on 25% of cost) Month 12 889,218 2,667,654 1,357
Team leader (based on 50% of cost) Month 12 755,608 4,533,648 2,307
Civil engineer (50% of cost) Month 12 755,608 4,533,648 2,307
WatSan engineer (50% of cost) Month 12 755,608 4,533,648 2,307
Building technician Month 12 561,936 6,743,232 3,431
Water and sanitation officer Month 12 561,936 6,743,232 3,431
Community animator Month 12 561,936 6,743,232 3,431
Sub Total 41,833,602 21,288
Kenema/Tonkolili
Kenema/Tonkolili Prog Mgr
(based on 50% cost) Month 12 889,218 5,335,308 2,715
Planning & reporting officer
(based on 25% of cost) Month 12 889,218 2,667,654 1,357
Team leader (based on 50% of cost) Month 12 755,608 4,533,648 2,307
Civil engineer (50% of cost) Month 12 755,608 4,533,648 2,307
WatSan engineer (50% of cost) Month 12 755,608 4,533,648 2,307
Building technician Month 12 561,936 6,743,232 3,431
Water and sanitation officer Month 12 561,936 6,743,232 3,431
Community animator Month 12 561,936 6,743,232 3,431
Sub Total 41,833,602 21,288
Total Infrastructure Personnel Cost 83,667,204 42,576
TOTAL COMMUNITY INFRASTRUCTURE RECONST / REHAB 655,443,204 333,537
COMMUNITY PEACE BUILDING & CIVIC EDUCATION
Community Sensitization
Kafe Simiria & Kalansogia chiefdoms
Tonkolili district Session 6 4,500,000 27,000,000 13,740
Rehab 1 court barri Yele,
Gbonkolenken Session 1 3,000,000 3,000,000 1,527
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Host communities, returnees, ex-
combats & IDPs Bandajuma camp Session 1 4,200,000 4,200,000 2,137
Sub Total 34,200,000 17,403
Training of & Support to Community Based Animators (CBAs)
Kafe Simiria & Kalansogoia
Chiefdoms, Tonkolili district Session 6 3,000,000 18,000,000 9,160
Bandajuma resettlement camp
Pujehun district Session 1 2,500,000 2,500,000 1,272
Support CBAs forming & organising
community peace committees (CPCs)Session 26 1,000,000 26,000,000 13,231
Sub Total 46,500,000 23,663
Total Community Peace Building and Civic Education 80,700,000 41,066
Community Peace Building and Civic Education Programmes Operational Costs
Stationery Month 12 50,000 600,000 305
Fuel & lubricants 2 bikes (7 gals
fuel & 21 ltrs oil / month x 2) Month 12 104,000 1,248,000 635
Repairs and maintenance of 2 bikes Month 12 75,000 1,800,000 916
Out of station allowances Month 12 250,000 3,000,000 1,527
Sub Total 6,648,000 3,383
Community Peace Building & Civic Education Programmes Personnel Costs
Team leader Month 12 755,608 9,067,296 4,614
Supervisor Month 12 622,250 7,467,000 3,800
Team members (3 persons) Month 12 561,936 20,229,696 10,294
Sub Total 36,763,992 18,708
COMM PEACE BLDG & CIVIC EDUCATION PROGRAMMES 124,111,992 63,157
MONITORING AND EVALUATION
Needs assessment Lumpsum 5,000,000 2,544
Monitoring and Evaluation Operational Costs
Fuel & lubricants 4 bikes (10 gals
fuel & 21 ltrs oil / month X 4) Month 12 340,000 4,080,000 2,076
Repairs & maintenance 4 bikes Month 12 75,000 3,600,000 1,832
Kerosene & batteries (3 field staff) Month 12 5,500 198,000 101
Printing and stationery Month 12 50,000 600,000 305
Out of station allowances Month 12 155,000 1,860,000 947
Sub Total 10,338,000 5,261
Monitoring and Evaluation Personnel Cost
Team leader Month 12 755,608 9,067,296 4,614
Supervisor Month 12 622,250 7,467,000 3,800
Team members (2 persons) Month 12 561,936 13,486,464 6,863
Sub Total 30,020,760 15,277
TOTAL MONITORING & EVALUATION 45,358,760 23,082
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
CAPITAL ITEMS
Office Equipment
Desk top computers Unit 2 4,800,000 9,600,000 4,885
Printers Unit 2 1,500,000 3,000,000 1,527
Uninterrupted power supply units Unit 2 800,000 1,600,000 814
AC for technical & el equip Unit 2 2,500,000 5,000,000 2,544
Sub Total 19,200,000 9,770
Vehicles
Four-wheel drive Hilux Vehicle 1 70,000,000 70,000,000 35,621
M/bikes - XL 125 (incl helmets) Unit 5 7,000,000 35,000,000 17,811
Sub Total 105,000,000 53,432
TOTAL CAPITAL ITEMS 124,200,000 63,202
TOTAL PROGRAMMES OPERATIONS COSTS 3,532,044,988 1,797,359
PERSONNEL, ADMIN, OPS & SUPPORT COSTS
Staff Salaries & Support
Expatriate director Month 12 2,000,000 24,000,000 12,213
Administrative and finance manager Month 12 889,218 10,670,616 5,430
Team leaders (3 persons) Month 12 755,608 27,201,888 13,842
Supervisors (5 persons) Month 12 622,250 37,335,000 18,999
Team members (6 persons) Month 12 561,936 40,459,392 20,589
Office attendants (3 persons) Month 12 437,624 15,754,464 8,017
Drivers (4 persons) Month 12 412,858 19,817,184 10,084
Security guards & caretaker (7) Month 12 308,025 25,874,100 13,167
Staff medical scheme Month 12 1,000,000 12,000,000 6,106
Office casual labour (5 persons) Month 12 24,500 1,470,000 748
Sub Total 214,582,644 109,195
Technical Support Staff
Expatriate prog accountant
(based on 70% of cost) Month 12 1,500,000 18,000,000 9,160
Other Staff Costs
Expat director's out of station
allowances Month 12 600,000 7,200,000 3,664
Admin staff out of station
allowances Month 12 250,000 3,000,000 1,527
Resettlement costs (10 persons) Person 10 150,000 1,500,000 763
Sub Total 11,700,000 5,954
Total Staff Salaries & Support 244,282,644 124,309
Office Running Costs
Office Rental
Bo Month 12 666,667 8,000,004 4,071
Mile 91 Month 12 125,000 1,500,000 763
Moyamba Month 12 125,000 1,500,000 763
Rental of stores (5 stores) Month 12 50,000 3,000,000 1,527
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Office premise repairs & maint Month 12 150,000 1,800,000 916
Repairs & maint equip & generators Month 12 750,000 9,000,000 4,580
Printing and stationery Month 12 1,500,000 18,000,000 9,160
Utilities Month 12 500,000 6,000,000 3,053
Office supplies Month 12 750,000 9,000,000 4,580
Bank charges Periodicity 4 975,000 3,900,000 1,985
Clearing licences & gen insurance Month 12 1,500,000 18,000,000 9,160
Sub Total 79,700,004 40,557
Communications
Postage and fax Month 12 50,000 600,000 305
Telephone Month 12 450,000 5,400,000 2,748
Satellite telephone Month 12 3,960,000 47,520,000 24,182
Publications and information Month 12 70,000 840,000 427
Sub Total 54,360,000 27,662
Vehicle Repairs and Maintenance
Repairs & maint 3 vehicles Month 12 200,000 7,200,000 3,664
Fuel & lubricants (45 gals fuel & 81
liters oil / month x 3) Month 12 930,000 11,160,000 5,679
Repairs & maintenance of 3 bikes Month 12 75,000 2,700,000 1,374
Fuel & lubricants 3 bikes (10 gals
fuel & 21 ltrs oil / month x 3) Month 12 250,000 3,000,000 1,527
Sub Total 24,060,000 12,243
R&R Director's House Running Cost
Rent Month 12 600,000 7,200,000 3,664
Repairs and maintenance Month 12 100,000 1,200,000 611
Electricity Month 12 50,000 600,000 305
Water Month 12 10,000 120,000 61
Refurbishment Month 12 30,000 360,000 183
Telephone Month 12 100,000 1,200,000 611
Sub Total 10,680,000 5,435
CCSL Co-ordination & Annual Planning Meetings
CCSL R&R board mtgs (3 per year) Meeting 3 3,000,000 9,000,000 4,580
CCSL R&R fin & admin board mtg Meeting 1 3,000,000 3,000,000 1,527
CCSL inter-dep mtgs (4 per year) Meeting 4 500,000 2,000,000 1,018
R&R annual planning session Meeting 1 4,500,000 4,500,000 2,290
Sub Total 18,500,000 9,414
Travel
Local air travel (4 trips / month) Trip 48 125,000 6,000,000 3,053
International air travel (2 per year) Trip 2 4,000,000 8,000,000 4,071
Inland travel Month 12 170,000 2,040,000 1,038
Vehicle hire Month 12 60,000 720,000 366
Sub Total 16,760,000 8,529
TOTAL PERSONNEL, ADMIN, OPS & SUPPORT COSTS 448,342,648 228,149
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
AUDIT
Audit fees Lumpsum 8,000,000 4,071
TOTAL ESTIMATED EXPENDITURE 3,988,387,636 2,029,580
BALANCE REQUESTED FROM ACT NETWORK 1,917,866
Exchange Rate: USD 1 = Leones 1,965.13
REQUESTING AND IMPLEMENTING MEMBER
Lutheran World Federation, Department for World Service Sierra Leone
The Lutheran World Federation /Department for World Service (LWF/DWS)
Sierra Leone in collaboration with the Evangelical Lutheran Church In
Sierra Leone (ELCSL)
Based on the invitation of the ELCSL, the LWF/DWS fielded several missions
in 1999, which resulted in plans for renewed support programs. One
Logistics appeal, AFSL91 and one ACT appeal, AFSL01 were launched which
resulted in renewed emergency and rehabilitation activities. This appeal
is a continuation of the AFSL11 which is being cut short by 3 months in
order for this appeal to be well co-ordinated with other 2002 ACT partner
appeals.
In spite of loss and devastation incurred during the civil war, the ELCSL
has been able to respond to humanitarian needs in collaboration with the
Council of Churches in Sierra Leone (CCSL) and with the support of its
international partners. Through these programs, the ELCSL has gained
valuable experience of ecumenical collaboration and co-operation. This
collaboration and co-operation will continue during the implementation of
this program.
Location for Proposed Response
Under this appeal, LWF/DWS will continue work in its traditional areas of
Kenema and Pujehun District. In these districts, focus will be on
providing basic agriculture assistance to newly arriving returning
refugees and IDPs and provision of inputs to 100 women farming groups out
of which 60 are already functioning. In Kailahun District plans are
underway to undertake a major seeds and tools distribution in areas
recently made accessible.
In the Western area LWF/DWS will continue to manage the Lumpa IDP Camp and
extend services to the host communities.
In Port Loko District LWF/DWS is collaborating with the Department for
International Development (DFID) of UK to carry out a water and sanitation
project.
GOAL & OBJECTIVES
Goal
Support resettlement and re-integration in Sierra Leone and thereby help
to consolidate the peace process in Sierra Leone and allow people to
return to normal life.
Objectives
Assist 136,000 returning refugees, internally displaced persons (IDPs),
ex-combatants and other war victims, over a period of twelve months, to
begin the process of rebuilding their lives and communities.
Major activities to be carried out under this appeal are as follows:
Undertake trauma healing and local peace building in project areas
benefiting 275 participants directly and indirectly 10,000 community
residents.
Distribute agriculture inputs (seeds and tools) to an estimated 10,000
farm families in Kailahun District. In the districts of Kenema and
Pujehun, support newly arriving returnees (2,000 farm families) with seeds
and tools and 100 women's farming groups (2,000 households) with vegetable
seeds and gardening tools.
Support infrastructure rehabilitation based on community initiatives in
Kenema, Pujehun and Kailahun Districts comprising primary school
rehabilitation, renovation of water/sanitation facilities and labour
intensive rural road repairs benefiting an estimated 20,000 population
Undertake distribution of donated relief commodities to estimated 25,000
beneficiaries.
Manage a camp for IDPs at Lumpa, Western area for 6,000 people.
Provide transport assistance for 5,000 returning refugees and IDPs to
temporary and original homes with plastic sheeting and other non-food
items.
TARGETED BENEFICIARIES
Criteria for selection of beneficiaries will vary from one activity to the
other. Priority will be placed on the most needy. They will range from
vulnerable families either returning from refugee camps or IDP
settlements, resident community residents, ex combatants, single women and
elderly. As more areas of the country become accessible resettlement of
the returnees will become urgent tasks for LWF/DWS and other humanitarian
agencies. These returnees will need non-food items, agriculture assistance
to re start their farms, plastic sheets to begin their reconstruction. In
addition, most of the targeted beneficiaries will also need to benefit
from trauma healing and reconciliation workshops to help heal the wounds
they have suffered from the civil crisis. Targeted beneficiaries by
category are as follows:
ACTIVITY BENEFICIARIES
Trauma healing, reconciliation & peace building 10,000
Agriculture and Food security (14,000 households) 70,000
Infrastructure rehabilitation 20,000
Non food items (NFIs) 25,000
Camp Management 6,000
Transport of IDPs/returnees 5,000
Total targeted beneficiaries: 136,000
EMERGENCY ASSISTANCE & IMPLEMENTATION
Trauma Healing, Reconciliation and Peace Building
This activity has been initiated in the current appeal (AFSL11) and is
seen as an integral part of LWF/DWS overall emergency response. Four
workshops are to be held 2001 in LWF/DWS operational areas of Kenema and
Puljehun. In the coming year, another 5 community awareness and
sensitisation workshops will be undertaken in the project area, targeting
an estimated 275 community leaders, cultural groups, religious and
traditional leaders, youth groups and demobilised fighters. 10,000
residents in 5 Chiefdoms are expected to be reached with local peace
building programs through these workshops. Community level awareness and
creation of local community peace building animation teams will be
achieved. The project will also include follow up of groups that have been
sensitised during 2001 with support to those groups to conduct local
sessions on peace building. Networking and collaboration with other
organisations involved in this activity will be a crucial part.
Agriculture and food security
Agriculture inputs (seeds and tools) will be distributed to an estimated
10,000 farm families in Kailahun District, while in the districts of
Kenema and Pujehun, only seeds and tools will be given to newly arriving
returnees (about 2,000 farm families). Support will also be given to 100
women's farming groups (2,000 households), and support to 10 community
based local seed multiplication schemes.
LWF/DWS has approached the European Union for seeds in kind for the 10,000
farmers in Kailahun District. ACT funding will be required to carry out
the distribution and monitoring of the inputs to ensure an efficient
distribution. Along side the distribution will be a series of farmers
training programs to orientate farmers about the distribution and also to
pass on technical information.
ACT funding will be required to procure tools, which will not be provided
by the EU.
Infrastructure Rehabilitation
Infrastructure rehabilitation targeting an estimated 20,000 persons will
be carried out. The following infrastructure will be included: completion
of rehabilitation of 3 schools started in 2001 and rehabilitation of 5
more schools, 15 wells constructions and 3 sets of tools for roads in the
project area. Each school reconstruction/rehabilitation produces a
standard 6-classroom primary school building with store, latrines and a
water well.
Selection of the schools will be determined in close co-ordination with
the local Ministry of Education officials and other NGOs involved. Schools
to be rehabilitated must be registered with the Government, must have
trained staff who can operate and maintain the school once constructed and
turned over by LWF/DWS.
15 new wells fitted with hand pumps will be constructed. Training in
maintenance and care of the well and hand pumps is also included.
The rural farm-to-market roads leading to communities in the project area
are all in disrepair. Some have local log bridges that have been damaged
over the long period (7 * 10 years) through lack of maintenance. In order
to reach distribution points, LWF/DWS will need to provide support to
local community volunteers to repair these bridges, carry out spot repairs
and do side brushing of the roads. At the district level, a consignment of
tool kits including cutlasses, shovels, wheelbarrows and other hand tools
will be needed: A total of 3 sets of tool kits will be required for the
districts of Kenema, Pujehun and Kailahun. The road repair 'brigades' will
consist of a mix of ex-combatants and other war affected youths. The THRP
team is expected to hold regular peace building sessions with the brigades
and food-for-work will be requested from food pipeline agencies like WFP
and CRS.
Distribution of donated commodities.
ELCSL will apply for a consignment of non-food items from the Lutheran
World Relief (LWR) in Baltimore, USA. The consignment will be a great
relief to thousands of refugees who are expected to return from
neighbouring countries of Guinea and Liberia. Other ACT implementing
partners will be given consignment of the NFIs to distribute in their
areas of operation. ELCSL will co-ordinate this activity from which an
estimated 25,000 persons will benefit.
Returning refugees and re-settling IDPs are to be given a uniform package
of non-food items which also includes one piece of plastic sheeting (4 x 5
m) for temporary shelter needs in the initial phase of returning home.
ACT funding is being solicited to underwrite the cost of port clearance,
storage and distribution of the commodities.
Management of an IDP camp at Lumpa, Western Area. The LWF/DWS management
of the IDP camp at Lumpa will continue at the request of NCRRR. During
2001 the camp was called a Transit Centre for returning refugees supported
by Church of Sweden and UNHCR. In 2002 the camp will be a normal IDP camp
with no UNHCR involvement and LWF/DWS will take over the responsibility
for water/sanitation from Oxfam. The camp clinic will still be run by
Concern Worldwide. The camps in the Western area are consolidated into 3
major camps with Lumpa being one of them. This means the camp needs to be
extended in order to accommodate another 2-3,000 people. Additional store
space needs to be created to handle the increased volume of WFP food
distributed by LWF/DWS and the LWF/DWS staff need more office space
compared to the single room in the clinic currently available.
Transport of IDPs and relief commodities
With its present logistical capacity of six DAF 4WD trucks, LWF/DWS has
continued to provide valuable transport assistance. During 2001, the
trucks have transported non-food items and agricultural inputs in the
LWF/DWS operational areas. The trucks were also made available for use by
the UN agencies and other NGOs to transport returning refugees, building
material and livestock. This pattern is expected to continue during 2002.
In particular, returning refugees coming to the country will need
transport assistance from the border areas to their homes. Utilising the
LWF fleet, it is estimated that 5,000 returnees and IDPs will be assisted
with transport. Additionally, the trucks will be made available to other
NGOs in fulfillment of their various humanitarian mandates.
Transition from Emergency
As in the last appeal, the transition plan for activities under this
appeal depends very much on the security situation in the project area in
particular and in the country as a whole. It also depends upon progress in
the current peace process and the level of funding which would hopefully
help to achieve a high level of implementation of the project activities
under this appeal. As disarmament gains momentum, there is increased
security prevailing in greater parts of the country and this is crucial to
the transition process.
Farmers training will be intensified during implementation of this appeal.
Establishment of capacity for production of seeds at community level will
lay the foundation for a smooth transition from emergency distribution of
agriculture inputs to more sustainable means of seeds availability. The
emergency distribution of agricultural inputs to farmers will gradually be
replaced with support for farmer groups to undertake multiplication of
seedlings for local utilisation. In the other sectors, equal emphasis will
be placed on training and capacity building of local groups with increased
emphasis on community ownership of projects and activities. The trauma
healing and reconciliation program will train community animators who will
eventually carry on the task of conflict resolution, reconciliation and
local peace building work at the community level in close contact with the
THRP team.
In 2001, staff of LWF/DWS have taken part in both the disaster management
training courses by ACT / Church World Service in Ghana, and in local
training workshops on various subjects including SPHERE.
The plan is to continue with the local training programs to enhance staff
capability in emergency response. While performing the emergency
operations under this appeal, the project staff will begin to undergo
participatory, development oriented training to prepare them for the
rehabilitation and development phase.
Based on previous experiences it is unrealistic to assume that staff
undertaking emergency program implementation will automatically transform
to rehabilitation and development workers once the emergency is over.
Conscious and systematic process of staff reorientation will begin during
this appeal.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration
The International Program Co-ordinator and counterpart staff, based in
Freetown, will supervise project administration. They will provide
necessary administrative and other support services. The Program
Co-ordinator will report to the ACT CO through the established LWF/DWS
channels.
A regional office is established in Kenema serving three districts:
Kenema, Pujehun and Kailahun. Given the distances and the physical road
conditions, two stores/sub offices will be established: one at Zimmi, to
serve parts of Kenema and the southern Pujehun area and another one at
Daru, to support field activities in Kailahun. The cost of these offices,
their support staff and logistic requirements are included in the budget
breakdown.
Logistics is based at the field level, and will be co-ordinated by the
expatriate Logistician seconded from Danish Sudan Mission and his national
counterpart. They will supervise the transport, repairs and maintenance of
all vehicles and equipment. A breakdown of the logistics requirements and
their assignment is also reflected in the budget breakdown.
In collaboration with the Program Co-ordinator, sector supervisors and
their teams will plan and implement activities in trauma healing & peace
building, agriculture, distribution of NFIs, infrastructure rehabilitation
and transport of IDPs and donated commodities.
Finance
Financial management is undertaken in keeping with the established LWF/DWS
procedures, which are consistent with internationally accepted standards
of financial management and controls.
Financial expenditure reports are prepared on a monthly basis by the
Freetown office to the LWF Finance Officer in Monrovia (this may change if
the post as Finance Officer is moved from Monrovia to Freetown). The
report is then incorporated into LWF/DWS standard accounting system,
ACCPAC.
The Finance Officer then prepares quarterly financial reports through
Geneva to ACT CO and donors. At the end of every year, external audits are
done for all projects, including the LWF/DWS Sierra Leone ACT Appeal. The
Audit report is made available to the donors.
Monitoring
Project monitoring for this project is done at three levels: at the
project field level, there is a full time monitoring team responsible for
tracking project progress and output achievements. This team also does
post distribution monitoring to look at the project outcome levels,
investigating utilisation and beneficiaries' satisfaction/feedback.
Secondly, the Program Co-ordinator and other staff from the Freetown
office carry out regular monitoring visits to the project at least
fortnightly. Finally, monthly monitoring visits are carried out by the LWF
Representative, assisted by the Assistant Program Co-ordinator of LWF/DWS
in Liberia.
IMPLEMENTATION TIMETABLE
Activity
Time frame : January * December, 2002
Jan * Mar.
Apr - Jun
Jul - Sep
Oct - Dec
Project start up: staff recruitment, registration, procurement of basic
goods and services
>>>>>>>>
Orientation and sensitization of local leaders and project communities
>>>>>
Distribution of farm inputs & relief items
>>>>>>>>
>>>>>>>>
>>>>>>>>
Local peace building/trauma healing w/shops
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
Distribution of Non food items
>>>>>>>>
>>>>>>>>
>>>>>>>
Rehabilitation and construction of schools & water and sanitation facilities
>>>>>>>>
>>>>>>>>
(rainy season)
>>>>>>>>
Management of IDP camp
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
Transport of IDPs and other donated commodities
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
Monitoring
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
Reporting to ACT and donors
o
o
o
CO-ORDINATION & LINKS TO OTHER ACT APPEALS
Co-ordination of the project activities will take place at various levels:
In Freetown, there is a regular inter agency co-ordination meeting, under
the leadership of the UN Office for Co-ordination of Humanitarian Affairs
(OHCA) and the National Commission for Reconstruction, Rehabilitation and
Resettlement (NCRRR). At these meetings all agencies with their Government
counterparts inform one another on activities being undertaken, areas of
operations and security updates. At the sector levels, there is the
Agriculture Co-ordination Meeting, which bring together all agencies in
the agriculture sector regularly to co-ordinate activities, agree on areas
of operations and harmonise strategies. This is the case in other sectors
as well.
At the regional levels, the NCRRR and OCHA also lead co-ordination
meetings with all agencies and provide regular updates on the security
situation and advise agencies on which areas are accessible for
humanitarian assistance.
Among ACT members in Sierra Leone, CCSL has taken the lead in calling
other ACT partners to co-ordination meetings, and organised ACT appeal
writing/reporting workshops. This appeal is launched together with appeals
from other Sierra Leone ACT partners.
This appeal is also launched at the same time as similar LWF/DWS appeals
for Liberia and Guinea. They are all interlinked and should be seen as a
co-ordinated attempt to tackle the humanitarian situation in West Africa.
For example in Guinea LWF/DWS assists refugees from Sierra Leone and
Liberia which upon return will be assisted in their home countries.
Similarly, the Sierra Leonean refugees are receiving support from LWF/DWS
in Liberia and LWF/DWS in Sierra Leone is ready to assist the refugees
back home and facilitate their reintegration.
BUDGET
ESTIMATED EXPENDITURE
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
PROGRAMME COSTS
CRISIS ASSISTANCE
Non-food items distribution
Plastic sheeting for temp shelter Roll 200 400,000 80,000,000 40,710
Port clearance of non-food items Container 10 1,000,000 10,000,000 5,089
Port warehaouse rental Month 4 1,500,000 6,000,000 3,053
Casual labor Month 12 1,000,000 12,000,000 6,106
Sub Total 108,000,000 54,958
Trauma Healing, Reconciliation & Peace Building (THRP)
Sensitization workshops Workshop 5 6,000,000 30,000,000 15,266
Training of trainers &
community animators Workshop 4 12,000,000 48,000,000 24,426
Fuel & lubricants one 4WD Month 12 650,000 7,800,000 3,969
Maintenance of one 4WD vehicle Month 12 150,000 1,800,000 916
Fuel & lubricants 1 motorcycle Month 12 60,000 720,000 366
Repairs & maint one motorcycle Month 12 60,000 720,000 366
Insurance & licence fees one 4WD Year 1 2,000,000 2,000,000 1,018
& one motorcycle
Resource material Year 1 2,000,000 2,000,000 1,018
Staff training courses Year 1 4,000,000 4,000,000 2,035
Staff salaries and benefits:
Supervisor Month 12 495,000 5,940,000 3,023
Counsellors (4 persons) Month 12 385,000 18,480,000 9,404
Driver Month 12 302,500 3,630,000 1,847
Per diem for THRP program staff
(Le 15,000 /day x 15 days/mth x 6) Month 12 1,350,000 16,200,000 8,244
Int'l THRP program consultant Month 3 10,000,000 30,000,000 15,266
Sub Total 171,290,000 87,165
Agriculture and Food Security
Rice seeds for 12,000 farmers Kg 500,000 1,800 900,000,000 457,985
Groundnut seeds for 12,000 farmers Kg 100,000 2,000 200,000,000 101,774
Tool sets Set 12,000 10,000 120,000,000 61,065
Vegetable and other seeds Set 100 300,000 30,000,000 15,266
Fuel & lubric 3 4WD agricult vehicles Month 12 1,950,000 23,400,000 11,908
Fuel & lubricants six motorcycles Month 12 360,000 4,320,000 2,198
Maintenance 3 agricultural vehicles Month 12 450,000 5,400,000 2,748
Maintenance of six motorcycles Month 12 360,000 4,320,000 2,198
Insurance & licence
vehicles & m/cycles Year 1 3,000,000 3,000,000 1,527
Registration and distribution cards Set 12,000 1,000 12,000,000 6,106
Staff salaries and benefits:
Agricultural supervisor Month 12 495,000 5,940,000 3,023
Gender officer Month 12 495,000 5,940,000 3,023
Agricultural extentionists (6) Month 12 2,310,000 27,720,000 14,106
Drivers (3 persons) Month 12 907,500 10,890,000 5,542
Agricultural workshops & meetings Number 12 4,000,000 48,000,000 24,426
Per diem agricultural prog staff
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
(Le 15,000 day x10 days/mth x 11) Month 12 1,650,000 19,800,000 10,076
Casual labor distrib & loading Month 12 1,000,000 12,000,000 6,106
Sub Total 1,432,730,000 729,076
Infrastructure Rehabilitation
Completion of schools constr (3) Lumpsum 88,437,379 45,003
Rehabilitation of 5 new schools School 5 100,000,000 500,000,000 254,436
Construction of 15 wells Well 15 7,000,000 105,000,000 53,432
Tools for road repairs Set 3 10,000,000 30,000,000 15,266
Materials & supplies for road repairs Set 12 2,000,000 24,000,000 12,213
Fuel and lubricants for 4WD vehicle Month 12 650,000 7,800,000 3,969
Fuel and lubricants for motorcycle Month 12 60,000 720,000 366
Maintenance of 4WD vehicle Month 12 150,000 1,800,000 916
Maintenance of motorcycle Month 12 60,000 720,000 366
Staff salaries and benefits:
Infrastructure supervisor Month 12 825,000 9,900,000 5,038
Field supervisor Month 12 385,000 4,620,000 2,351
Driver Month 12 302,500 3,630,000 1,847
Per diem infrastructure prog staff
(Le 15,000 day x 15 days /mth x 3) Month 12 675,000 8,100,000 4,122
Sub Total 784,727,379 399,326
Community Training
Water & sanitation training w/shops Workshop 4 4,000,000 16,000,000 8,142
Resource material Month 12 500,000 6,000,000 3,053
Sub Total 22,000,000 11,195
Camp Management
Fuel and maintenance of camp car Month 12 400,000 4,800,000 2,443
Fuel & maint camp motorcycle Month 12 100,000 1,200,000 611
Insurance & licenses camp
vehicle & m/cycle Year 1 1,500,000 1,500,000 763
Fuel & maint camp generator Month 12 200,000 2,400,000 1,221
Materials & supplies for camp mgmt Month 12 400,000 4,800,000 2,443
Communications Month 12 100,000 1,200,000 611
Materials & tools for camp mgmt Month 12 1,000,000 12,000,000 6,106
Construction of camp store Store 1 10,000,000 10,000,000 5,089
Construction of camp mgmt office Ofice 1 10,000,000 10,000,000 5,089
Salaries and fees:
Camp manager Month 12 660,000 7,920,000 4,030
Social workers (2 persons) Month 12 700,000 8,400,000 4,275
Maintenance technician Month 12 330,000 3,960,000 2,015
Administrative assistant Month 12 302,500 3,630,000 1,847
Office assistant Month 12 220,000 2,640,000 1,343
Driver Month 12 302,500 3,630,000 1,847
Security guard Month 12 220,000 2,640,000 1,343
Casual staff for distribution (3) Month 12 660,000 7,920,000 4,030
Casual staff for transport Month 12 500,000 6,000,000 3,053
Sub Total 94,640,000 48,160
Total Programme Costs 2,613,387,379 1,329,880
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Material Transport, Storage, Warehousing and Handling
Fuel & lubricants 6 DAF trucks Month 12 3,000,000 36,000,000 18,319
Repairs & maint 6 DAF trucks Month 12 2,000,000 24,000,000 12,213
Insurance & license 6 DAF trucks Year 1 6,000,000 6,000,000 3,053
Generator fuel Zimmi and Daru (2) Month 12 200,000 2,400,000 1,221
Generator maint Zimmi & Daru (2) Month 12 166,667 2,000,000 1,018
Maint w/houses Kenema, Zimmi & Month 12 2,000,000 24,000,000 12,213
Daru (3)
Salaries and fees:
Truck drivers and mates (12) Month 12 3,630,000 43,560,000 22,166
Mechanic Month 12 385,000 4,620,000 2,351
Perdiem for drivers and mates (12) Month 12 1,800,000 21,600,000 10,992
(Le 15,000 day x 15 days / month)
Logistics supervisor Month 12 770,000 9,240,000 4,702
Logistics assistant Month 12 330,000 3,960,000 2,015
W/house staff Kenema, Zimmi &
Daru (3) Month 12 990,000 11,880,000 6,045
W/house & truckyard security (12) Month 12 2,310,000 27,720,000 14,106
Storage, handling and distribution:
Rental of warehouse - Kenema Month 12 666,667 8,000,000 4,071
Rental of warehouse - Zimmi Month 12 666,667 8,000,000 4,071
Rental of warehouse - Daru Month 12 166,667 2,000,000 1,018
Rental of truckyard - Kenema Month 12 583,333 7,000,000 3,562
Sub Total 241,979,999 123,137
CAPITAL ASSETS
Trauma Healing, Reconciliation & Peace Building
Double cabin 4WD vehicle Vehicle 1 50,000,000 50,000,000 25,444
Motorcycle and helmet Unit 1 7,000,000 7,000,000 3,562
Computer and printer Set 1 4,800,000 4,800,000 2,443
Agriculture and Food Security
Double cabin 4WD vehicle Vehicle 1 50,000,000 50,000,000 25,444
Motorcycle and helmet Unit 2 7,000,000 14,000,000 7,124
Infrastructure Rehabilitation
Double cabin 4WD vehicle Vehicle 1 50,000,000 50,000,000 25,444
Camp Management
Motorcycle and helmet Unit 1 7,000,000 7,000,000 3,562
Monitoring and Evaluation:
Motorcycle and helmet Unit 2 7,000,000 14,000,000 7,124
Other Assets
Furniture for Zimmi and Daru Set 2 1,500,000 3,000,000 1,527
Computers & printers Zimmi & Daru Set 2 4,800,000 9,600,000 4,885
Computer and printer for Kenema Set 1 4,800,000 4,800,000 2,443
HF base radios for Zimmi and Daru Set 2 9,000,000 18,000,000 9,160
Generator 6KVA for Daru Unit 1 7,000,000 7,000,000 3,562
4WD vehicle with radio for Freetown Vehicle 1 60,000,000 60,000,000 30,532
Airconditioners for Freetown Unit 3 1,000,000 3,000,000 1,527
Total Capital Assets 302,200,000 153,781
PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT
Staff Salaries:
Int'l programme co-ordinator Month 12 7,000,000 84,000,000 42,745
National project co-ordinator Month 12 1,100,000 13,200,000 6,717
Assistant prog co-ord/ prog mgr Month 12 880,000 10,560,000 5,374
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
End of contract benefits - local staff Lumpsum 15,000,000 7,633
Salaries Freetown Office:
Office manager Month 12 660,000 7,920,000 4,030
Accountant Month 12 495,000 5,940,000 3,023
Administrative assistant Month 12 330,000 3,960,000 2,015
Drivers (3 persons) Month 12 907,500 10,890,000 5,542
Security guards (3 persons) Month 12 600,000 7,200,000 3,664
Salaries Kenema Office:
Regional coordinator Month 12 990,000 11,880,000 6,045
Administrative officer Month 12 385,000 4,620,000 2,351
Accounts clerk Month 12 385,000 4,620,000 2,351
Secretary Month 12 330,000 3,960,000 2,015
Data processor Month 12 330,000 3,960,000 2,015
Radio operator Month 12 220,000 2,640,000 1,343
Messenger Month 12 200,000 2,400,000 1,221
Security guards (3 persons) Month 12 600,000 7,200,000 3,664
Drivers (3 persons) Month 12 302,500 3,630,000 1,847
Staff travel:
Monrovia monitoring Trip 6 1,500,000 9,000,000 4,580
Geneva monitoring Trip 1 6,000,000 6,000,000 3,053
Local travel Month 12 400,000 4,800,000 2,443
Office operations:
Kenema office rent Month 12 833,333 10,000,000 5,089
Freetown office rent Month 12 1,500,000 18,000,000 9,160
Office supplies (2 units) Month 12 333,333 4,000,000 2,035
Printing and stationary Month 12 1,000,000 12,000,000 6,106
Electricity and water Month 12 400,000 4,800,000 2,443
Telephone Month 12 400,000 4,800,000 2,443
Bank charges Month 12 200,000 2,400,000 1,221
Fuel and lubricants (5 vehicles) Month 12 800,000 9,600,000 4,885
Fuel for office generators (2 units) Month 12 100,000 1,200,000 611
Repair and maintenance of 5 vehicles Month 12 900,000 10,800,000 5,496
Repair & maint 2 generators Month 12 83,333 1,000,000 509
Office maintenance (2 units) Month 12 666,667 8,000,000 4,071
Licences & insurances 5 vehicles Year 1 2,000,000 2,000,000 1,018
NGO registration Lumpsum 1,000,000 509
Total Personnel, Administration, Operations & Support 312,980,000 159,267
MONITORING AND EVALUATION
Staff Salaries:
Monitoring supervisor Month 12 495,000 5,940,000 3,023
Programme monitors (3) Month 12 1,155,000 13,860,000 7,053
Other Costs:
Fuel & lubricants for 2 motorcycles Month 12 100,000 1,200,000 611
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
Repairs & maint of 2 motorcycles Month 12 100,000 1,200,000 611
Insurance & licenses 2 motorcycles Year 1 500,000 500,000 254
Resource material Year 1 1,000,000 1,000,000 509
Staff training courses Year 1 4,000,000 4,000,000 2,035
Total Monitoring and Evaluation 27,700,000 14,096
Description Type of No of Unit Cost Budget Budget
Unit Units Leones Leones US$
AUDIT & PROGRAMME EVALUATION
Audit fees Lumpsum 12,000,000 6,106
External evaluation costs Lumpsum 12,000,000 6,106
Total Audit and Programme Evaluation 24,000,000 12,213
TOTAL ESTIMATED EXPENDITURE 3,522,247,378 1,792,374
Rate of Exchange : USD 1 = Leones 1,965.13
REQUESTING ACT MEMBER
The United Methodist Committee on Relief (UMCOR)
Methodist Church Sierra Leone (MCSL)
United Methodist Church (UMC)
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
For the first time, this is a joint appeal submitted by the Methodist
partners currently working in Sierra Leone. The reason for the joint
appeal is to ensure co-ordination of relief and emergency activities, in
terms of sectors and geographical coverage, and to also build the capacity
of local church partners through supervision and assistance in fiscal
management and program monitoring by UMCOR. In addition, this document
has been prepared in collaboration with Lutheran World Federation to
ensure maximum programmatic and geographic coverage. UMCOR will maintain
overall financial and programmatic management of project goals described
below. Each Methodist partner within this appeal will be implementing its
own project objectives, which complement each other and the activities of
other national and international organisations working throughout Sierra
Leone.
United Methodist Committee on Relief (UMCOR)
UMCOR is the relief and development agency of the General Board of Global
Ministries of the worldwide United Methodist Church. Established in 1940,
UMCOR has provided emergency relief and short term rehabilitation
assistance in response to human suffering worldwide. In 1992, UMCOR
established the non-governmental organisation unit in order to solicit and
manage internationally funded grants and to implement professional, relief
and development assistance globally. Its mission is to alleviate human
suffering with open hearts to all religions and open minds to all people.
UMCOR-NGO provides transitional development and relief assistance
internationally in collaboration with local communities, assisting them to
restore social stability, revitalise community structures, and empower
their members to retake control of their lives.
UMCOR distributed non-food item assistance to IDPs in and around Freetown
in 1996 and 1997. When fighting broke out in Freetown in 1997, UMCOR
reluctantly closed its office. UMCOR re-opened its office in Freetown, in
collaboration with the United Methodist Church in August 2001, with the
goal of providing transitional development assistance to needy
communities, while building the capacity of its Methodists partners to
deliver such assistance.
The Methodist Church Sierra Leone (MCSL)
The Methodist Church Sierra Leone was established in the 1700s. It
started community development work in the country in the 1900s with the
establishment of primary schools for children and health care clinics to
care for women and children. In the 1980s five Community Development
Programme Centres were established for the Church to carry out its mission
and evangelistic work in the eastern (Njaluahun, Pendembu, Kailahun and
the three Kissi chiefdoms) and southern (Tikonko Chiefdom) parts of the
country. The Church has three administrative Synods (Districts) located
in the East, South and West of Sierra Leone. Current membership of the
Church is 82,000.
United Methodist Church (UMC)
The United Methodist Church Sierra Leone was established some 120 years
ago and since its inception, UMC has been involved in programmes that
promote nation building and human resource development. Being a founding
member of Council of Churches in Sierra Leone, UMC has successfully
carried out relief activities throughout the country, as an independent
body and in collaboration with CCSL and other churches.
During the war, UMC reached out to several communities in the Western area
through mobile medical services and other relief assistant programmes.
It also maintained a presence at the Manjama community health centre in
the southern towns of Bo and Taiama. UMC Sierra Leone is currently
involved in post-war strategies designed to lead war-affected communities
toward sustainable development. It has established a Development Office
that is tasked with seeking funding and co-ordinating activities for the
development work of the UMC.
Common Relief and Development Efforts
Both the UMC and the MCSL are founding member churches of the Council of
Churches in Sierra Leone (CCSL). Throughout the course of the Sierra
Leone crisis, the two Methodist Churches continued to play the crucial
role of not only looking after the welfare of its membership, but also
caring for war affected persons among the wider communities in Sierra
Leone.
At a consultative meeting two years ago, the two heads of churches and
their northern partners resolved to work together to tackle the huge task
of rehabilitating and resettling their war affected communities through
both emergency and long term development strategies. Towards this
objective, a memorandum of understanding between the two churches was
concluded which now forms the basis of this and all other joint work.
UMCOR is able to provide both expertise and capacity building of the
development programs of these churches in the areas of project and
financial management, and monitoring and evaluation. This ACT Appeal
presents an integrated package of assistance on behalf of the Methodist
partners in Sierra Leone.
DESCRIPTION of the EMERGENCY SITUATION
Description of Damages
UMC and MCSL recently conducted a rapid assessment survey in five
chiefdoms in Kailahun in the East and three chiefdoms in the South and
found that shelter, water & sanitation, food security and medical services
are the most crucial needs for the returnee and de-mosbilised populations.
In 48 sample villages, 85% of the housing and basic community
infrastructure such as schools, health centres, and grain stores have been
destroyed. Water wells have been contaminated and access to clean water
and latrine facilities is limited. In most of the villages, children are
sitting on the ground in mud thatch huts or dilapidated structures to
learn. Out of 68 MCSL Schools within project areas, 51 were destroyed; 17
others built with better cement structures were de-roofed and windows and
doorframes removed. A combined assessment organized by UNOCHA in the North
identified Koya chiefdom, only 50 miles outside of Freetown, as one of the
worst hit areas during the war. It was occupied for several years during
the war by various rebel factions. An average of 75% of shelters in this
area have been completely destroyed, as have been all the schools. The
severe shortage of shelter in Koya has lead to overcrowding for the flood
of returning IDPs and refugees.
For a generation of youth and ex-combatants who have few skills and little
means to make a livelihood for themselves, the future is uncertain. Some
believe there will be little incentive for demobilised ex-combatants to
build a non-violent future for themselves unless they are given the chance
to build skills that will enable them to earn an income. Therefore,
vocational training and skills training activities are much in need and
demand in order to ensure a stable and productive future for a generation
of Sierra Leone's youth.
Location for Proposed Response
Under this appeal, the Methodists have chosen to implement activities in
four different districts throughout Sierra Leone. Project locations were
chosen based on beneficiary need, and complements work of other
international agencies, and Methodist and ACT partners, such as LWF. All
selected locations are traditional areas of MCSL/UMC and the relevant
capacity for effective implementation of proposed project exists in each
region.
MCSL proposes to undertake work in the Kailahun (Malema, Mandu, Upper
Bambara, Jawei, Njaluahun chiefdoms), Bo (Lugbu chiefdom), and Bonthe (Bum
chiefdom) districts in the sectors of food, shelter, school and clinic
rehabilitation, wat/san, and psychosocial services. In Kailahun, MCSL is
working in collaboration with Children's AID Direct on child protection
activities, such as tracing and reunifying families. MCSL is also
co-ordinating its food security activities with the work of LWF.
UMC proposes to undertake activities in the Dema Chiefdom of Bonthe in
food, wat/san, and psychosocial sectors. Very few organisations are
providing any assistance to this area that is much in need. No other
agencies are working in this remote area.
UMCOR proposes to undertake shelter activities in the Koya Chiefdom of
Port Loko. UMCOR will partner with LWF, who is rehabilitating water and
sanitation facilities in Port Loko. This partnership will enable
communities to benefit from a comprehensive package of community
development by giving them access to both shelter and wat/san services.
UMCOR also proposes to undertake vocational training activities in the
Makeni Chiefdom of Bombali, where there is a large population of
approximately 1,200 ex-combatants already demobilised, with thousands more
to follow. No other international organisation is providing vocational
training services in this area at present and there is a major demand for
this service by the National Commission for Disarmament, Demobilisation
and Reintegration (NCDDR).
GOALS & OBJECTIVES
The goal of this project is to facilitate the resettlement and
rehabilitation of war affected communities throughout Sierra Leone. In
order to achieve this goal, the following specific objectives will focus
on the sectors of food security, shelter reconstruction, community
facility reconstruction, the provision of water and sanitation services,
the provision of vocational training services, and the promotion of peace
and reconciliation:
Objectives:
MCSL and UMC will provide basic agricultural input, livestock, and
extension services to 5,000 returnee families in project locations helping
them revive agricultural production and improve their food security.
UMCOR and MCSL will facilitate the reconstruction of 500 housing units of
three bedrooms; UMCOR will reconstruct six, six-classroom schools, while
MCSL will rehabilitate ten three-classroom schools and five clinics
through providing basic construction materials, training facilities for
local material production, and other technical input within the project
period.
MCSL will facilitate the construction of 25 latrines, one set of three
drops in each of 25 villages assisting over 2,000 persons within the
project location.
MCSL will provide sources of clean water through construction of a total
of 25 hand pump water wells, 1 in each of the 25 villages within the
project location.
MCSL and UMC will promote peace and reconciliation initiatives in project
locations involving training of 40 peace animators and support towards
specific community sensitisation initiatives towards lasting peace.
UMCOR will provide vocational training to 300 youth including 150
ex-combatants in order to assist them in gaining skills to establish a
productive livelihood. This project will also rehabilitate the UMC school
in Makeni that will be used as the training facility. The school will
later be returned to the Ministry of Education and UMC for its normal use.
TARGETED BENEFICIARIES
The activities of the proposed project will directly assist refugee and
IDP returnees. The proposed activities target a variety of groups and the
selection of such groups depends on prevailing expressed and observable
emergency needs of the people. There is no religious or ethnic
consideration for selection of target groups. The following table shows
categories of target beneficiaries according to type of sectoral
intervention of proposed project.
Table 1: Number of Units and Beneficiaries in target locations
District
Chiefdom
No. of Sections
Number of Target Beneficiaries
Lead Partner
Kailahun
Malema
2
Food
Shelter
Comm.
Housing
School
Clinic Rehab.
Watsan
Psycho-
Social
Services
Livestock
MCSL
500
200
1 clinic
4 schools
4 villages
9,000
Mandu
2
00
00
00
4 villages
10,500
Upper Bambara
1
500
00
4 schools
4 villages
9,000
Jawei
1
00
00
00
4 villages
6,800
Njaluahun
2
500
00
2 schools
2 clinics
4 villages
7,500
Bo
Valunia
1
00
00
00
00
00
500
UMC
Lugbu
2
00
00
1 clinic
2 villages
8,500
500
MCSL
Bonthe
Bum
2
500
50
00
1 village
7,500
500
Dema
6
2,500
00
1 clinic
2 villages
9,600
1,500
UMC
Port Loko
Koya
4
00
250
6 schools reconstruction
UMCOR
Bombali
Sebura
1
1 school rehabilitation and vocational training
UMCOR
Total
Beneficiaries
24
27,000
3,500
11,000
10,000
68,400
3,000
122,900 Persons
Beneficiaries Selection Criteria
The Methodists partners in all sectors will strive to benefit the most
needy in selected communities. Targeted populations will include the most
vulnerable (women, children, disabled, elderly and female-headed
households), returnees and ex-combatants. In addition, partners will
target project activities in order that communities can be provided with a
comprehensive package of rehabilitation work. That is, those communities
that are receiving shelter assistance will also be selected to receive
water and sanitation facilities. Or, if unable to provide a comprehensive
package to a certain community, partners will strive to work in
communities in which other international and national organisations are
providing some type of complementary assistance. As is the tradition of
faith-based organisations, partners will also seek out the assistance and
leadership of church leaders, medical personnel (nurses, CHOs etc),
community authorities, youth and women, and teachers in implementing
certain programs, such as the peace and reconciliation activities.
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
This packaged proposal contains activities in 5 sectors:, food security,
shelter rehabilitation, community facilities reconstruction, peace and
reconciliation, and vocational training.
Food Security
In order to improve the household food security of returnee populations,
UMC and MCSL propose to assist communities in rehabilitating food
production activities. UMC and MCSL will procure and distribute seeds and
tools and provide extension services to 7,800 farming families in the
targeted communities. This activity will also focus on re-establishing
seed banks for communities through a revolving input aspect of the
program. In addition, the partners also seek to implement a livestock
rehabilitation component that will also contribute to food security and
improved nutrition.
Farming household heads will receive 1.5 bushels of seed rice, 1 bushel of
groundnuts, 70 bundles of cassava cuttings and ˝ kg. of assorted vegetable
seeds. After harvest, 3 bushels seed rice, 2 bushels of groundnuts, 140
bundles of cassava cuttings and ˝ kg vegetable seeds will be refunded by
each farmer to a village management committee which will use those seeds
to establish its seed bank. The MCSL/UMC extension workers will supervise
the committees to ensure further distribution of the seeds to other needy
community members for the next farming season. MCSL/UMC and the village
management committees will agree on written management procedure for use
and repayment of seeds/planting materials.
During the period of land preparation and planting, farmers will be
provided with donated food items, namely cereal and oil to provide them
with some food sources before the produce is ready for harvest. In
addition to agricultural production, the UMC will also strive to improve
household food security through the re-introduction of livestock. Since
most livestock were destroyed during the war, few communities have access
to livestock to supplement their household nutrition and also as a source
of fertilizer. The UMC will provide livestock to 60 villages identified
in the two target areas. The expertise of local Veterinary Personnel in
Bonthe and Kailahun will be sought in order to identify and purchase
healthy livestock. Each village community will be required to construct
sheds for the ruminants. The village community will provide labour in the
construction of sheds as their own contribution, although some skilled
workers will be retained for more technical construction aspects.
Ruminants can only be restocked in each village after completion of shed
construction. The Contracted Veterinary Officer will conduct a two-day
training in livestock management for 60 selected beneficiary community
members (2 per village). In addition, each community will be trained to
manage the passing on of the livestock. Each beneficiary will be required
to contribute their first two offspring of the donated livestock to other
community members.
Water and Sanitation
The MCSL and UMC propose to conduct water and sanitation activities in
Kailahun, Bo, and Bonthe Districts. The activities will not only focus on
the reconstruction of latrines and wells, but also community sensitisation
to hygiene issues. Twenty-five (25) village latrines will be constructed
to prevent uncontrolled deposit of human waste. Congested villages with
large returnee populations will be given priority. Communities will be
required to donate labour and basic construction materials to the process.
In addition, 25 water wells will be constructed in 25 villages in order to
ensure that target beneficiaries have access to safe drinking water,
reducing the risk of the spread of water-borne diseases. Village health
education campaigns with particular reference to water-borne diseases will
be organised in these 25 selected villages within the project areas. The
campaigns will focus on improved hygienic practices in relationships to
the latrines and wells that will help to alleviate the spread of
water-borne diseases.
Peace Building and Reconciliation Activities
Both the UMC and MCSL will undertake peace-building and reconciliation
activities in Kailahun, Bo, and Bonthe with a targeted population of
68,400 beneficiaries. Activities will include a training of trainers
seminar for animators to assist them in developing and promoting civic
education and sensitisation programmers that promote peace and
reconciliation. Appropriate curricular and other training materials will
be developed based on models used by the churches in Liberia. The
material will focus on issues such as respect and recognition of human
rights, voter education, blood diamonds and community animation in
supporting the current peace and reintegration process.
Certain activities which have been successful in the past will be
utilised, such as radio discussion programmes, community forum
sensitisation campaigns, drama and story telling festivals in the
villages, child-to-child counselling, preaching in various churches and
mosques, and inter-village/community football games.
Peace and reconciliation programmes will be consolidated by implementation
of specific micro-projects activities within the communities aimed at
creating possibilities of putting into practice basic principles of
disaster preparedness, and preventive.
Shelter, Education and Health Infrastructure Rehabilitation
UMCOR and MCSL are proposing to undertake shelter work in all four
chiefdoms of Kailahun district, and in Koya in Port Loko district. UMCOR
and MCSL will work with communities to ensure community participation in
the project in the form of basic construction materials, and labour input.
UMCOR will procure and oversee the distribution of required construction
materials for the communities, including roofing materials, brick making
equipment, nails, lumber, and cement. Materials shall be transported to
and kept in the various villages under the custody of each village
Development Committee in identified villages that will ultimately be
responsible for the distribution of materials. Rather than provide ready
made doors and windows, which are quite expensive, power saws will be used
to fell trees and trim the doors and windows in the community owned
forests. Environmental surveys will be undertaken to ensure proper forest
management practices are utilised. Construction engineers will supervise
construction work to ensure timely and quality output. All projects will
be community-based with complete community participation.
Vocational Training
UMCOR proposes to implement a vocational training program under this
appeal. Vocational training has been recognised as a necessary activity
to help build and restore livelihoods for ex-combatants and returnees.
UMCOR is proposing to rehabilitate a United Methodist Church school
facility damaged by the war in the town of Makeni in the Bombali district
for the purpose of holding a vocational training facility for the near
future. UMCOR will be securing funding from the NCRRR to use the facility
to train up to 150 ex-combatants at a time. Through the ACT appeal, UMCOR
is proposing to supplement this by training an additional 150 persons who
are resettling in surrounding communities. The goal of this is not only
to return livelihoods to returnees, but also to assist in the
reintegration process by opening a vocational training facility to both
ex-combatant and civilian populations. After restoration of the building,
UMCOR will equip the facility with needed materials and hire vocational
training staff. The skills identified for training will include
carpentry, masonry, metal work, tailoring and auto repair. The vocational
training session will extend over a six-month period.
ADMINISTRATION, FINANCE MONITORING & REPORTING
Administration
The main responsibility for overall project management will lie with
UMCOR. In addition, UMCOR will have the responsibility of building the
capacity of the MCSL and the UMC to monitor and report on both financial
and programmatic aspects of the activities. UMCOR will provide financial
and programmatic training to staff of the UMC and MCSL Development
Offices.
Day to day management of project activities to be implemented by UMC and
MCSL will be carried out by the established joint MCSL/UMC Programme
Supervisory Committee. UMCOR-Sierra Leone will also be represented on
this management committee. The Committee will meet monthly at which time
project plans and accomplishments will be reviewed. The reason for
collaboration is two-fold, one to share and take advantage of each other's
resources and programming expertise, and two, to build the capacity of the
Methodist partners to conduct quality programming, and to improve fiscal
reporting and accountability.
The implementation of proposed project activities will be co-ordinated by
the Development Departments; headed by the Development Secretary, MCSL;
Development Officer, UMC and the Head of Office of UMCOR-Sierra Leone.
Project activities in each of the operational areas of each partner shall
be implemented by that partner. The three co-ordinators shall directly
supervise the respective sectoral staff working on this project. Technical
services, such as agricultural expertise, construction expertise, etc,
shall be shared by implementing partners as needed. UMCOR will be
responsible for monitoring and evaluating project implementation, in
collaboration with the two other partners. Reporting on activities in
each project location shall be the responsibility of the respective
Development Officers. The two Methodist churches will submit on a monthly
basis, all financial records and narrative progress reports to UMCOR's
management. UMCOR will then co-ordinate these reports and collectively
submit reports to donors.
The proposed work is based on assessments done by the three partners, the
UN Office for the Co-ordination of Humanitarian Affairs, and other
assessments conducted by national and international organisations. Field
staff working in the respective sectors work directly with the
communities, in order to identify beneficiaries, project sites, and the
most appropriate interventions. Field staff report regularly on progress
to the program managers. In addition, UMCOR's monitoring and evaluation
officers will work with program and field staff to ensure adequate
monitoring and to help build the capacity of all partners to establish
appropriate monitoring systems.
Finance
UMCOR will maintain fiscal control, accounting and reporting over project
funds. Both the MCSL and UMC will open separate accounts for monies they
will receive from the ACT proposal. UMCOR's regional finance director
will provide training to both the UMC and MCSL accounting staff in
required accounting and reporting procedures. UMC and MCSL will submit
monthly budgets to UMCOR based on proposed program activities. UMCOR will
then release funding to their accounts based on those requests. Before
subsequent requests will be released, UMCOR will require the financial
reporting of the previous expenses.
Monitoring and Evaluation Procedures
Project monitoring will take place at several different levels. First,
the field (regional) level officers will keep management informed of
project implementation at each phase. In addition, UMCOR's monitoring and
evaluation officer will work with the UMC and the Monitoring and
Evaluation unit within the MCSL's Development Department to put in a
comprehensive monitoring system for each sector of activity. Monthly and
quarterly reports will be submitted for internal and donor reporting
respectively. At field level, the beneficiary communities are also
encouraged to set-up Monitoring Committees who meet from time to time to
review progress of work.
IMPLEMEMENTATION SCHEDULE
Implementation period will be one year ending 31 December 2002.
BUDGET
INCOME - through ACT network
UMCOR 90,000
INCOME - Other 0
TOTAL INCOME 90,000
ESTIMATED EXPENDITURE
Description Type of