Action by Churches Together (ACT)
Appeal - Afghanistan
Emergency Assistance Appeal - ASAF11 (Revision 2)
Appeal Target: US$ 23,464,730
Balance Requested from ACT Alliance: $17,343,494
Geneva, November 8, 2001


ACT International continues to seek food and shelter for the Afghan
population at the edge of mass starvation. While the harsh winter is
already galloping towards this troublesome region, ACT implementing
members positioned in Afghanistan, Pakistan, Tajikistan, Iran and
Uzbekistan are making necessary operational adjustments to prepare for the
major emergency response and to face increased demands.

In Revision 2 of ASAF-11 we present three new proposals by ACT members,
Hungarian Interchurch Aid (HIA), The Russian Orthodox Church (ROC) and the
United Methodist Committee On Relief (UMCOR). Equipped with long-standing
operational experience, HIA, ROC and UMCOR seek financial support for
their response through the following emergency projects:

  -  distribution of food and hygiene kits
  -  distribution of winter clothes and blankets and fuel
  -  provision of emergency shelter

Their response presents a significant contribution to the ACT regional
approach to the crisis.

In addition, we present revised sub-project of Norwegian Church Aid (NCA),
'Distribution of Supplementary Food', seeking financial support to meet
the most critical need of Afghan population.

For sake of brevity, Revision 2 is comprising new and revised proposals
only. In order to present its regional integrated response to the crisis,
ACT Coordinating office will soon issue a 'Consolidated Appeal for
Afghanistan Crisis' that will present projects of all its active members
in the region. For information on programs of other members, please refer
to Revision 1 and/or Executive Summary attached to this appeal.

As a signatory of The Code of Conduct, ACT will adhere to and promote its
respective principles in this humanitarian operation.

Project Completion Date:

HIA    1 December 2001 - 31 May 2002 (6 mo)
ROC    1 November, 2001 - 30 April, 2002 (6 mo)
NCA    1 October 2001 - 31 March 2002 (6 mo)
CWS    1 October 2001 - 31 March 2002 (6 mo)
MECC   1 October - 31 December 2001 (3 mo)
CAID   1 October 2001 - 30 September 2002 (1 year)
UMCOR  1 October 2001 - 31 March (6 mo)



Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested

         Total Appeal    Less: Contr   Balance Reqt'd
           Target(s)      Received        from ACT

CWS        5,470,400      1,118,533      4,351,867
CAID       7,881,989      1,462,231      6,419,758
MECC         297,250         65,187        232,063
NCA        4,885,509      2,772,474      2,113,035
UMCOR      2,470,152        702,811      1,767,341
ROC          996,280              0        996,280
HIA        1,398,150              0      1,398,150
Eval *        50,000              0         50,000
CAT **        15,000              0         15,000
TOTAL     23,464,730      6,121,236     17,343,494

* Post-funding evaluation will include all programs financed through this
appeal.

** The cost of the ACT CAT (Coordination Assessment Team) mission to
Pakistan.

Thor-Arne Prois
Director ACT



BACKGROUND

Afghanistan has for the last 24 years been hit by various disasters
(man-made and natural) that have severely affected lives and livelihoods
of the entire population directly or indirectly.  The severity of the
situation owes its origins to the wide spread destruction of social and
economic fabrics of the Afghan society as a result of the ongoing-armed
conflict, extreme poverty and absence of social services. In addition
collapse of state institutions is a contributory factor to the worsening
of the humanitarian situation.

The vast majority of Afghans - 85 per cent - are directly dependent on
subsistence agriculture to survive. They have faced drought before, but
traditional ways of coping have been stretched to breaking point this
time. In lean times communities would share resources with each other, and
this has actually masked the current extent of the drought. These
resources have now all been used up in many western areas.

Even before the threat of reprisals following the terrorist attacks on the
US, hundreds of thousands of people had already left their villages for
camps outside major cities, where they had heard that food was available.
It is estimated that there are more than one million internally displaced
and more than four million internally stranded people within Afghanistan
already.  An estimated 400,000 people were living in these camps, in
squalid conditions with little water, shelter or sanitation.  In August,
Medecins Sans Frontiers estimated that already 20-40 people were dying
each day.  Some reports now state that people are beginning to leave this
camp and are heading for the Iranian border, in the hope of finding better
provision there.

Neighboring countries to Afghanistan have been encountering refugee issues
since gaining independence from former Soviet Union. In addition to the
long-standing unresolved issues, these days, Kazahstan, Tajikistan,
Turkmenistan, Uzbekistan and Kyrgyzstan are facing spillover of the
growing humanitarian crisis in Afghanistan.

Perception of refugees in Central Asia has changed in the past years -
people who use to be welcomed as victims who need help - seem to be seen
as terrorists or religious extremists. This perception has been especially
supported by media in Central Asia.

At the same time, in Afghanistan near the northern city of Mazar-i-Sharif,
some 200,000 people are thought to be living in camps outside the city.
Because of fighting between the Taliban and opposition forces, it is
difficult for aid agencies to reach them.  A certain number of those
already started to move towards the borders of the neighboring countries.

The UN's World Food Program was estimating that by winter, some 5.5
million people would be dependent on food aid.  In the wake of the events
of 11 September, they have revised that estimate upwards to 7.5 million
people.  As many as a million Afghans are reported to be on the move due
to US military reprisals.  Movement is mainly in the south and east, and
consists of those who can afford the transport costs associated with
moving.  Many are either heading for their mountainous home villages, or
for relatives in Pakistan.  According to UNHCR, more than 100,000 Afghans
have crossed into Pakistan, despite the supposedly closed borders, and
tens of thousands more are stranded on an ever expanding series of
no-man's lands, without food or water to sustain them, or medical
assistance for them and their already weakened children. Both Pakistan and
Iran are working with the UN refugee body UNHCR making preparations for
the establishment of new camps, expecting between them to receive almost
1.5 million new refugees.



At greater risk however, are those Afghans who remain in their isolated
hardly accessible villages, watching their food run out. They have already
eaten the grain they had put aside for next year's planting. Many of them
will then have no choice but to sit and wait, in the hope that somehow
outside aid will reach them.

At this point it is critical to try to enable people to stay in their
villages, many of which are completely cut off by snow during the winter.
People will therefore only stay if they are sure they have enough food to
last through the winter. If they do not stay, there will be a massive
exodus of people to the camps, and the humanitarian situation will become
much graver.

If people move to camps, it becomes a huge task for them to return to
their villages. Their houses may have been damaged or destroyed, no crops
will have been planted in their fields, there will be little food around
to help them re-establish themselves. Movement to the camps prolongs the
effects of the drought, making it even more important that people be
enabled to remain in their villages.

A deepening food crisis in Afghanistan arrives at a time when the food
supply position in the neighboring countries is also rather weakened by
the persistent drought. ACT will endeavor to tackle this specific problem
exercising regional approach and utilizing its resources in the
neighboring countries.

ACT members remind of the anticipated harsh winter in Afghanistan and the
rest of Central Asia. Should international community fail to provide quick
impact assistance to the needy population, Afghanistan may soon find
itself in a humanitarian catastrophe.


Locations for Proposed Response

ACT members are operational in Afghanistan, Pakistan, Tajikistan, Iran and
Uzbekistan. In addition to direct implementation, ACT members will
implement through their well-established local partners (please see the
reference in the appeal). It is important to note that much of the
implementation burden is falling on the shoulders of local partners. This,
however, remains an added value of ACT network in the region. It is proven
highly beneficial to recipients of the aid as well as ACT members and
local structures.

Coordination Assessment Team (ACT CAT)

The first CAT ever sent to the field program has successfully completed
the mission to Pakistan. CAT submitted a comprehensive and highly
informative report from which one can derive many important lessons
learned and recommendations for future CAT missions, ACT response in the
region, ACT appeals and many other key-issues related to rendering of
humanitarian assistance.

The CAT also conducted an assessment of the capacity of ACT implementing
members and their local partners and examined potential for a set-up of a
reliable monitoring mechanism.



ACT Coordinating Office will assume the role of facilitator of the
follow-up process that is supposed to take place at several different
levels - field, policy level (HQ's), Rapid Response mechanism and ACT C.O.


UMCOR:
EMERGENCY SHELTER RELIEF TO IDP FAMILIES IN NORTH EASTERN AFGHANISTAN

REQUESTING ACT MEMBER INFORMATION

United Methodist Committee on Relief (UMCOR)


IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

UMCOR-USA is a New York non-profit corporation established in 1940 by the
General Board of Global Ministries (GBGM) of the United Methodist Church
in response to the suffering of people affected by the World War II.
During its 60 years of service, UMCOR has used church and private funds to
support relief and development projects in more than 100 countries
worldwide.  UMCOR's 0mandate is to "Address a crisis situation by
providing for the relief, and rehabilitation of acute physical, social and
psychological needs of the entire person without regard to religion, race,
nationality or gender, affected by distress situations caused by natural
disasters, political turmoil, persecution from any cause or other endemic
factors."

UMCOR-Europe is an Austrian Verein (non-profit entity) that shares UMCOR's
mission and mandate and operates from its offices in Vienna, Austria.

In 1993, following the war in the former Yugoslavia and the break-up of
the former Soviet Union, UMCOR broadened its mission by establishing field
offices in Bosnia, Armenia, Georgia and Azerbaijan.  During 1998 and 1999,
UMCOR opened offices in Tajikistan, Kosovo and Turkey.  Currently, UMCOR
has ten field offices (including Liberia, Serbia and Sierra Leone) managed
and guided by UMCOR's Washington, DC Headquarters.

UMCOR's efforts in these countries have included:  the urgent provision of
food, shelter, and medical assistance to refugees and other displaced
persons.  Programs for permanent housing/repatriation, water/sanitation
system repair and rehabilitation, agriculture training, micro enterprise
support, community-based primary health care and health education,
conflict resolution and psycho-social support services.  Programming of
particular relevance to the activities proposed below includes UMCOR's
working in Bosnia, organizing the construction of three refugee camps in
collaboration with UNHCR and the Ministry of Civil Affairs and
Communication; and distributing 32,482 food parcels, as well as three
containers of donated food and non-food items with a total value of
$200,000.  UMCOR's assistance to these refugees was funded by the EUKC91
Appeal, issued by ACT in the spring of 1999.

Since the opening of the Youth Houses in Tajikistan, UMCOR has become
well-equipped with logistical expertise, local capacity, and knowledge of
the Central Asian region.  Moreover, UMCOR's Mission in Dushanbe has built
strong ties with local and international NGOS operating in Tajikistan.
UMCOR and Mercy Corps, an international NGO that has been active in
Tajikistan for several years, have undertaken a strategic partnership in
order to address identified immediate needs of IDPs for the upcoming
winter in North Eastern Afghanistan (NEA).  Mercy Corps also has a large
staff, experience, and a pre-existing basic infrastructure inside NEA
which has been used to distribute humanitarian aid to IDPs and host
families on a multi-year project funded by the US Office of Foreign
Disaster Assistance (OFDA).


GOAL & OBJECTIVES

Goal

To assure that families displaced from their homes by military action in
Afghanistan are able to endure the winter.



Objectives

Provide emergency shelter to approximately 4,000 families
Provide basic non-food items and fuel to approximately 4,000 families
Provide basic hygiene items to approximately 4,000 families
To work in close coordination with international coordinating agencies in
  seeking to provide basic food items, essential water & sanitation, and
  essential medical care to 4,000 families.

Objective # 1:  Provide emergency shelter to approximately 4,000 families

Approximately 24,000 individuals will benefit from this objective through
the provision of winterized tents and plastic tarpaulins to 4,000
families.  The initial focus will be on shelter needs in areas from which
the Taliban have retreated, in particular, the NEA population centers of
Taloqan and Kunduz, about 55 and 60 kilometers from the Tajik-Afghan
border respectively.  However, noting the need for flexibility and
immediate response in the project, procured commodities will not linger in
storage facilities in Tajikistan or Afghanistan.  If there has been no
significant Taliban retreat by the time shipments have reached NEA, then
shelter aid will be unloaded, processed, and distributed to existing and
accessible IDP concentration sites.  Alternate sites with large IDP
concentrations inside Northern Alliance-held territory will be identified
in coordination with UNOCHA, UNHCR, and other international NGOs active in
the area.


Once the project has been approved, Mercy Corps in Afghanistan will
dispatch survey teams to areas where UNOCHA, Northern Alliance Ministry of
Refugees, and the Afghan Red Crescent Society have deemed IDP populations
in desperate need of shelter aid for the winter.  Mercy Corps will also
cross-check information with other international NGOs working in the area
as well as with local community organizations that keep track of people in
the immediate vicinity, and exercise local and expatriate staff judgement
on IDP areas in need.  Male/Female natinoal staff survey teams will begin
the process of identifying families in concrete need of shelter and basic
household aid and collecting information on IDP origin, circumstances of
displacement, family composition, required assistance, and local options
for food, water, and sanitation.  A list of IDP beneficiaries in the area
of focus will be developed and ID cards handed out for local aid
distribution when UMCOR/Mercy Corps shipments have arrived.  Once
distribution has begun, Mercy Corps survey teams will be converted to
project monitoring teams.



Activities

UMCOR will procure sufficient winterized tents, plastic sheeting, and
other necessary shelter items to accommodate 4,000 families at a UN
approximation of 6 persons per family (see Table 1).

UMCOR will handle Tajik customs for humanitarian aid shipment receiving,
secure reliable and timely transport through Tajikistan to the Afghan
border, and transfer the commodities to Mercy Corps at the border.

Mercy Corps and UMCOR will coordinate closely with UNOCHA, World Food
Program (WFP), international NGOs operating in NEA, and local authorities
to identify vulnerable IDP families at sites in need of shelter
assistance.



Mercy Corps will distribute tents and plastic sheeting with monitoring of
local

Mercy Corps survey teams, UMCOR project staff to verify that items are
distributed properly.  A third organization, such as the International
Committee for the Red Cross (ICRC) or the Afghan Red Crescent Society
(ARCS) may be invited to monitor distribution as well (see Monitoring and
Evaluation below).

Mercy Corps will demonstrate and assist, when necessary, the construction
of shelters in an orderly and safe fashion.


Table 1
Shelter Set - 1 set per family





Item
Quantity
Unit
Cost

1
Tent (4m x 4m or larger)
1
piece
250.00

2
Floor covering (ground sheet)
1
piece
9.00

3
Blankets
6
piece
30.00

4
Sleeping mats (1m x 2m)
3
piece
12.00

5
Pillows
3
piece
6.00



Total cost per family
307.00


Objective # 2:  Provide basic non-food items and fuel to approximately
4,000 families

This objective will target families receiving assistance under Objective
#1 and will provide basic non-food household items, blankets, and fuel for
heating and cooking necessary for families to endure the winter months.
Again, distribution will be closely co-ordinated with UNOCHA, UNHCR and
other international agencies distributing non-food items in the region so
as not to duplicate efforts.  Since winter weather may deter periodic
deliveries of fuel, a six-month supply will be procured and delivered at
one time (assuming needs for the months of November through April) and
placed in strategically placed stockpiles near the community. Coupons will
be delivered to IDPs by family unit for redemption as needed.


Activities (see table 2)

UMCOR will procure all basic non-food items needed to assure IDP families'
endurance through the winter that cannot be purchased locally by Mercy
Corps.

UMCOR will handle Tajik customs for humanitarian aid shipment receiving,
secure reliable and timely transport through Tajikistan to the Afghan
border, and transfer the commodities to Mercy Corps at the border.

Mercy Corps will transport and process non-food item kits, then distribute
them to identified IDP families who also received shelter items under the
project.

Mercy Corps and UMCOR in Tajikistan will work closely with all
coordinating agencies working in NEA to insure that there is no
duplication in delivery of non-food items to IDPs identified under this
project.

Mercy Corps will procure fuel (wood, coal, and/or kerosene) locally in
supplies sufficient for 4,000 families for the winter.  Additionally,
Mercy Corps will organize the local storage and orderly distribution of
fuel to beneficiary families over the course of the winter.

Mercy Corps and UMCOR will monitor the use of items throughout the winter.



Table 2
Kitchen/Household Set - 1 set per family


Item
Quantity
Unit
Cost

1
Plates (3 big, 3 small)
6
piece
3.60

2
Tea kettle
1
piece
2.75

3
Cups
6
piece
2.40

4
Utensils (fork, spoon, knife)
6
set
9.00

5
Cooking pot (aluminum)
1
piece
3.35

6
Pressure cooker
1
piece
10.00

7
Cooking knife
1
piece
0.40

8
Ladle
1
piece
0.60

9
Plastic tray
1
piece
2.00

10
Plastic food mat
1
piece
2.00

11
Kerosene lamp
1
piece
4.00

12
Fuel (kerosene/diesel)
32
liters
11.20

13
Fuel container (metal)
1
piece
10.00

14
Stove (heating and cooking)
1
piece
15.00

15
Wood/Coal
600
kilogram
30.00

16
Matches (2 packs)
20
box
1.00

17
Axe
1
piece
2.50

18
Plastic wash tub (large)
1
piece
1.85

19
Plastic wash basin (small)
1
piece
1.85

20
Jerry can (20 l)
1
piece
5.00



Total cost per family
118.50



Objective # 3:  Provide basic hygiene items to approximately 4,000 families

This objective will target families receiving assistance under Objectives
#1 and #2 and will provide basic hygiene items necessary to assure
viability through the winter months.  Again, distribution will be closely
coordinated with UNOCHA, UNHCR and other international agencies
distributing non-food items in the region so as not to duplicate efforts.
Each family will be distributed one hygiene kit containing six months
worth of supplies .


Six-month supplies of hand and all-purpose soap will be procured at the
program outset, stored with fuel supplies near the program site, and
distributed to families together with regular distributions of fuel
through the coupon redemption system mentioned in Objective #2.


Activities

UMCOR will procure all basic non-food items needed to assure IDP families'
endurance through the winter (see Table 3) that cannot be purchased
locally by Mercy Corps.

UMCOR will handle Tajik customs for humanitarian aid shipment receiving,
secure reliable and timely transport through Tajikistan to the Afghan
border, and transfer the commodities to Mercy Corps at the border.

Mercy Corps will transport, process, and distribute Hygiene Kits to
identified IDP families who also received shelter items under the project.

Mercy Corps and UMCOR in Tajikistan will work closely with all
coordinating agencies working in NEA to insure that there is no
duplication in delivery of non-food items to IDPs identified under this
project.

Mercy Corps will procure in advance hand and all-purpose soap in supplies
sufficient for 4,000 families for the winter.  Additionally, Mercy Corps
will organize the local storage and orderly distribution of soap to
beneficiary families over the course of the winter.

Mercy Corps and UMCOR will monitor use of items throughout the winter.


Table 3
Hygiene Set - 1 set per family





Item
Quantity
Unit
Cost

1
Soap (hand and body)
1
kilogram
2.00

2
Laundry soap
2
kilogram
1.50

3
Toothpaste (large tube)
1
piece
2.50

4
Toothbrush
6
piece
1.50

5
Towel (big)
2
piece
10.00

6
Cloth towels (all-purpose)
12
piece
4.20

7
Bucket with lid (plastic)
1
piece
3.00



Total cost per family
24.70


Objective # 4:  To work in close coordination with international
coordinating agencies in seeking to provide basic food items, essential
water & sanitation, and essential medical care to 4,000 families

It is clear that a large number of international aid agencies are rushing
to the scene of Northern Afghanistan, as well as to the countries
surrounding Afghanistan, to provide badly needed aid to Afghan IDPs and
refugees.  There are significant efforts to co-ordinate UN agency, foreign
government, and international NGO resources so as to complement and avoid
duplication of efforts.  No one agency can do everything, so partnerships
among aid organizations to provide multiple services to identified
populations in need are most effective.

In this proposal, UMCOR and Mercy Corps are focusing on shelter and
non-food item distribution and splitting up duties for more effective
implementation.  The two partners will work in close coordination with
other international coordinating agencies in order to attract those
agencies providing basic food items, water and sanitation, and basic
medical care to the IDP families identified to receive aid under this
project.  Agencies paramount to aid coordination and operating out of
Dushanbe, Tajikistan are:  UNOCHA, UNHCR, UNICEF, WFP, Medicins Sans
Frontiers (MSF), MERLIN, CARE, Mission Ost, and others.



Activities

UMCOR and Mercy Corps will continue to attend regular broad and sectoral
coordination meetings.

UMCOR and Mercy Corps will seek and share all information on identified
IDPs with coordinating agencies, ultimately fitting into the UNOCHA
regional distribution plans for NEA.

UMCOR and Mercy Corps will seek agency partners in food, health, and water
& sanitation sectors to provide these basic services to the IDP
beneficiaries receiving shelter and non-food aid under this project.



TARGETED BENEFICIARIES

Approximately 24,000 individuals, or 4,000 IDP families will receive
emergency shelter, NFIs and basic hygiene kits.  The beneficiaries of this
assistance will be selected in coordination with UNOCHA, UNHCR and other
international NGOs active in the area.  A survey team will visit those
parts of NEA where these organizations, as well as the Northern Alliance
Ministry of Refugees has deemed there are IDP populations in desperate
need of shelter aid for the winter.

Once a specific region has been settled on, Project Survey Teams, in the
interests of transparency and community involvement, will work with lists
of IDPs maintained by local community committees and local chapters of the
Afghan Red Crescent Society.  Project Survey Teams will cross-check these
lists and begin surveys of IDP families.  Information on origin,
circumstance of displacement, family composition, required assistance and
local options for food, water, and sanitation will be collected in
prospective communities and a list of prospective IDP beneficiaries will
be developed.

Once surveys are completed, Project Survey Teams will divide prospective
beneficiaries into categories of IDP families requiring all winter needs
or only partial winter needs.  Families requiring total shelter,
household, and basic hygiene supplies will be prioritized in the
beneficiary lists, and IDP families in the immediate area who have some
possessions but are still classified as IDPs will be added to the
beneficiary list to reach 4,000.  It is foreseen that this number will be
easily attainable, as immense need exists in every community.  Selected
families will be issued project ID cards for redemption of shelter,
household, and hygiene aid.




PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Description of Assistance

To the extent possible and permitted by the arrival of winter weather and
the isolation of the area, all program activities will be implemented in
accordance with the SPHERE Project Minimum Standards in Disaster Response,
including the type and number of items distributed and the participation
of the target population.  In order to expedite rapid program start-up and
to quickly build the capacity of UMCOR logistics staff, experienced Mercy
Corps employees will work side by side with UMCOR program staff during the
initial phases of large-scale procurement.

In the initial month of programming, UMCOR - Tajikistan and Mercy Corps
will monitor the situation in NEA daily through regional contacts and
Mercy Corps staff in NEA.  Through monitoring of immediate IDP needs and
coordination with agencies administering aid distribution in NEA, UMCOR
and Mercy Corps will settle on a particular IDP community and begin
planning for distribution of incoming aid supplies.  Focus will be on the
Taloqan area, if the Taliban forces retreat from this area.  If this
retreat does not take place, incoming shelter and NFI will be diverted
immediately to an existing IDP community in Northern Alliance-held
territory with demonstrated shelter and NFI needs for the winter.

As described in Objective # 1 above, while commodity procurement is
underway in Dushanbe, Mercy Corps in Afghanistan will dispatch survey
teams to the Taloqan area or another predetermined area where
international and local agencies have deemed IDP populations in desperate
need of shelter aid for the winter.  Mercy Corps will also exercise local
and expatriate staff judgement on IDP areas in need.  Male/Female survey
teams will begin the process of identifying families in concrete need of
shelter and basic household aid and collecting information on IDP origin,
circumstances of displacement, family composition, required assistance,
and local options for food, water, and sanitation.  A list of IDP
beneficiaries in the area of focus will be developed and ID cards handed
out for local aid distribution when UMCOR/Mercy Corps shipments have
arrived.  Once distribution has begun, Mercy Corps survey teams will be
converted to project monitoring teams.

UMCOR - Tajikistan will handle all commodity procurement for shelter and
non-food supplies that can not be procured locally by Mercy Corps in
sufficient quantities for delivery to 4,000 IDP families.  UMCOR -
Tajikistan will further facilitate shipping, receiving, and immediate
transport through Dushanbe, Tajikistan, to the Tajik-Afghan border
(Farkhor border crossing).  Mercy Corps in Afghanistan will arrange for
transfer of shipments, loading at the border, and further transport to
pre-existing Mercy Corps storage and processing facilities in NEA.  These
facilities are located in Rustaq, Farkhor, and Faizabad.  An UMCOR
expatriate Program Director will accompany the shipment to its final
destination and may stay in NEA to assist and monitor initial
distribution.

Once shipments have reached temporary storage in NEA, Mercy Corps will
inventory stocks and implement plans for shelter and NFI distribution to
identified IDP beneficiaries.

Mercy Corps will purchase fuel (wood, coal, kerosene) locally in NEA,
attempting to purchase complete winter stocks for IDP families in advance
and stocking near the community.  This will contribute to price stability,
insure winter supplies, and limit fierce competition for scarce resources
throughout the winter.  Coupons will be issued to those IDP families who
have received shelter and NFI for periodic disbursements of fuel and soap
as needed.

UMCOR - Tajikistan and Mercy Corps will also seek to implement
distribution while simultaneously enlisting the partnership of
coordinating agencies capable of providing food, medical, and
water/sanitation services to the IDPs covered under this project.

UMCOR - Tajikistan and Mercy Corps will attempt to procure, ship, and
distribute as much winter shelter and NFI supplies as possible in the
first four to six weeks of the project, as winter conditions will make
both transport and distribution difficult and in some cases impossible.

As the project enters its second phase, months two - five, the onset of
winter weather will begin and delivery of additional supplies will be very
difficult.  Monitoring visits and minor re-supplying will be conducted on
a biweekly basis by truck, if possible, and by horseback if roads are
impassable. Senior national staff members of Mercy Corps' Afghanistan
staff will remain in the area throughout the life of the program to assure
continued monitoring and coordination with the local government, UN, NGOs
and the community.  UMCOR will attempt to send an expatriate monitor to
the program site in months three and five.  Mercy Corps national Afghan
staff will maintain liaison with the community and local authorities
during the winter and maintain contact with Faizabad and Dushanbe
headquarters by satellite telephone and high frequency radio.

Contact with beneficiary families will be maintained through the periodic
distribution of fuel wood and soap.  Distribution team members will track
the number of families using their fuel/soap ration cards and maintain
contact with beneficiaries throughout the winter by way of this regular
distribution.

During the final month of the project, Mercy Corps and UMCOR personnel
will reenter the area to begin reassessment of the situation and perform
terminal monitoring and evaluation of the program.



ADMINISTRATION, FINANCE, MONITORING & SECURITY

Administration

Both UMCOR and Mercy Corps are field-driven agencies, placing a majority
of programmatic and strategic planning responsibility with field offices.
UMCOR will receive donor funds under this project and sub-grant a portion
of these funds to its partner Mercy Corps for operations inside
Afghanistan.  UMCOR - Tajikistan program staff, including an expatriate
program logistician and national staff, will report to the UMCOR -
Tajikistan Head of Mission in Dushanbe, Tajikistan.  An experienced
international Finance Director in Dushanbe will oversee all financial
transactions and reporting in accordance with the agency's standard
financial and administrative procedures. There will be constant and close
coordination with Mercy Corps in Tajikistan, which has extensive
experience in Tajik-Afghan cross-border aid distribution.  The program
will be supported from UMCOR headquarters in Washington and Vienna by the
NIS Program Officers, Executive Director, and by the UMCOR Director of
Finance.

Mercy Corps will receive sub-granted funds from UMCOR to carry out the
implementation of aid distribution inside Afghanistan.  The Mercy Corps
Program Manager for NEA will report to the Mercy Corps Regional Director
in Islamabad, Pakistan, but will maintain daily communication with the
Mercy Corps Country Director in Dushanbe, Tajikistan.  The program will
follow the agency's standard financial and administrative procedures.
The international and lead national staff in place for this program are
experienced disaster relief professionals.  Mercy Corps maintains
additional support personnel in Islamabad, Pakistan, for coordination with
agencies situated there. The program will be supported from Mercy Corps
headquarters by the Central Asia Senior Program Officer and the Manager of
Field Financial Operations.

Mercy Corps will submit monthly financial and programmatic reports to the
UMCOR-Tajikistan Head of Mission in Dushanbe.  UMCOR-Tajikistan will
submit monthly programmatic reports to UMCOR Headquarters and on a
quarterly basis to the donors.  Quarterly financial reports will be
submitted to the donors.


Monitoring & Evaluation

UMCOR procurement and delivery of shelter and NFI supplies will be
verified by shipment documents, delivery and inventory by Mercy Corps once
shipments have reached their destination.

As stated above, initial Afghan national staff IDP survey teams will be
converted to monitoring teams once beneficiary identification has been
completed.  A total of 4 local project assistants/monitors will be hired
in Afghanistan under this program in order to monitor distribution and use
of delivered shelter and NFI.  The two monitoring teams will coordinate
closely to ensure best practices and that lessons learned are shared and
built upon.  These teams will be involved in the initial establishment of
the program and, weather permitting, will visit the sites during the
progress of the winter.  During the final month of the program, they will
be on site continuously to perform an evaluation assessment in
consultation with local authorities, and IDP beneficiaries.  An
UMCOR-Tajikistan expatriate program manager will travel to Afghanistan
with initial shipments to ensure proper delivery and distribution.  If
possible and advisable, the UMCOR program manager will attempt to reach
the program site with monitoring teams during the winter.  Additionally,
the UMCOR program manager will travel with monitoring teams during the
last month for final evaluation.

Several methods will be used to monitor distribution and use of shelter
and NFI issued by UMCOR and Mercy Corps:


Mercy Corps monitoring teams will monitor initial distribution and attempt
to make 2 site-monitoring trips during the winter, which include family
beneficiary visits and meetings with local community structures.

Mercy Corps winter fuel wood and soap distribution teams will track number
of beneficiary families using ration cards to collect these supplies.  It
is assumed these ration cards will not be bartered, as fuel and soap are
essential needs.

The UMCOR expatriate program director will be present at initial delivery
and distribution and will attempt to make site-monitoring visits with the
Mercy Corps monitoring teams.

Mercy Corps NEA national staff will inspect local markets for evidence of
aid supplies turning up for sale.

In April, a final overall evaluation will be conducted, surveying
beneficiary families winter endurance as a result of distributed aid
supplies and collecting information on post-winter community viability
from local authorities.




IMPLEMENTATION TIMETABLE

Month One:  Shipping, receiving and immediate transport of shelter and
non-food supplies through Dushanbe, Tajikistan to the Tajik-Afghan border
will be coordinated out of UMCOR-Tajikistan's office.  At the same time
Mercy Cops survey teams will develop a list of IDP beneficiaries and
distribute ID cards for local aid distribution.  Once supplies reach
Afghanistan Mercy Corps will arrange for transfer of shipments, loading at
the border, and further transport to pre-existing Mercy Corps storage and
processing facilities in NEA.  Mercy Corps will inventory stocks, once
shipments reach temporary storage in NEA and implement plans for shelter
and NFI distribution to identified IDP beneficiaries.

Mercy Corps will purchase fuel (wood, coal, kerosene) locally in NEA,
attempting to purchase complete winter stocks for IDP families in advance
and stocking near the community.  Coupons will be issued to those IDP
families who have received shelter and NFI for periodic disbursements of
fuel and soap as needed.

UMCOR - Tajikistan and Mercy Corps will also seek to implement
distribution while simultaneously enlisting the partnership of
coordinating agencies capable of providing food, medical, and
water/sanitation services to the IDPs covered under this project.

Months Two - Five:  Periodic distribution of fuel wood and soap while also
tracking the number of families using their fuel/soap ration cards and
maintaining contact with beneficiaries throughout the winter.


Monitoring visits and minor re-supplying on a biweekly basis by truck, if
possible, and by horseback if roads are impassable.  UMCOR expatriate to
monitor the program site in months three and five, conditions allowing.

Local staff maintenance of liaison with the community and local
authorities and maintain contact with Faizabad and Dushanbe headquarters
by satellite telephone and high frequency radio.

Month Six: Mercy Corps and UMCOR personnel reenter the area to begin
reassessment of the situation and perform terminal monitoring and
evaluation of the program.



BUDGET

Description	Type of	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

INCOME RECEIVED - through ACT Network:
GBGM / UMCOR				400,000


OTHER INCOME - in-kind and other income:
Mercy Corps International - in-kind contribution of shelter sets			229,636
Mercy Corps International - support to direct administrative costs (*)			73,175

TOTAL INCOME				702,811


EXPENDITURE

DIRECT ASSISTANCE
Crisis Phase Assistance
Hygiene kits	Kit	4,000	25	100,000
Kitchen household sets	Set	4,000	119	476,000
Shelter sets	Set	4,000	305	1,220,000
Total				1,796,000


MATERIAL TRANSPORT, STORAGE, WAREHOUSING AND HANDLING
International shipping costs (trucks and planes)	Trip	28	4,500	126,000
Lease of vehicles (6 heavy haul trucks for 3 months)	Day	160	75	36,000
Draft animal rental and feed (6 months)	Unit	100	6.66	3,996
Fees for loading/unloading in Tajikistan (10 pers.)	Month	6	100	600
Fees for loading/unloading in Northeast Afgh.	Person/day	400	10	  16,000
    (4 months)
Total				182,596


PERSONNEL, ADMINISTRATION, OPERATIONAL & OTHER SUPPORT COSTS
Staff Salaries and Support
International Staff - Tajikistan
Head of mission	Month	4.5	3,467	15,602
Finance director	Month	4.5	3,217	14,477
Program director	Month	6	3,000	18,000
Program officer (based on 10% of post)	Month	6	2,704	1,622
General finance manager (based on 10% of post)	Month	6	4,073	2,444
Mercy Corps support costs for coordination 	Month	6	1,910	11,460
   staff in Pakistan (regional director) and in
   Tajikistan (country director) (*)
National Staff - Tajikistan
Program manager	Month	6	380	2,280
Description	Type of	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

Program assistant	Month	6	250	1,500
Accounts officer	Month	4.5	320	1,440
Drivers (2 persons)	Month	6	190	2,280
Guards (2 persons)	Month	6	120	1,440
Mercy Corps supp. costs to Tajikistan nat. staff (*)	Month	6	357.5	2,145
International Staff - Northeast Afghanistan
Program manager (based on 33% of post)	Month	6	3,750	7,425
Project officer (based on 50% of post)	Month	6	3,200	9,600
National Staff - Northeast Afghanistan
Senior operations manager (based on 50% of post)	Month	6	750	2,250
Project manager	Month	6	700	4,200
Program assistants/supervisors (2 persons)	Month	6	400	4,800
Program monitors (4 persons)	Month	6	300	7,200
Logistics assistants (Faizabad - 2 persons)	Month	6	400	4,800
Warehouse managers (4 persons)	Month	6	400	9,600
Warehouse staff for distribution (12 persons)	Month	6	300	21,600
Cook / housekeeper	Month	6	300	1,800
Security guards (8 persons)	Month	6	300	14,400
Drivers (5 persons)	Month	6	400	12,000
Vehicle mechanic	Month	6	450	2,700
Staff Benefits
UMCOR international staff fringe
   benefits @ 20% (Tajikistan)	Month	4.5	2,137	9,617
UMCOR US-based staff fringe benefits @ 20%	Month	6	136	816
UMCOR national staff fringe 	Month	6	298	1,788
   benefits @ 20% (Tajikistan)
Mercy Corps international staff fringe benefits 	Month	6	535	3,210
   @ 28% (non Northeast Afghanistan) (*)
Mercy Corps national staff fringe benefits @ 55%	Month	6	197	1,182
    (non Northeast Afghanistan) (*)
Mercy Corps international staff fringe benefits	Month	6	795	4,770
   @ 28% (Northeast Afghanistan) (*)
Mercy Corps national staff fringe benefits @ 30%	Month	6	3,188	19,128
    (Northeast Afghanistan) (*)
Staff Travel - Tajikistan
International travel (US)	Lump sum			3,000
International travel (2 expatriate staff)	Person	2	4,000	8,000
Mercy Corps (10% support to HQ staff 	Lump sum			300
   travel to the region) (*)
International meals and lodging	Month	6	150	900
Visas and immunizations (2 persons)	Number	2	200	400
Regional travel 	Month	6	500	3,000
Staff Travel - Northeast Afghanistan
Intern. travel (expatriate paying 50% of $ 3,000)	Lump sum			1,500
International meals and lodging (4 persons)	Trip	3	400	1,200
Visas and immunizations	Number	1	500	500
Regional travel (4 persons)	Trip	7	2,000	14,000

Description	Type of	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

Office Operations
Rental of office (Dushanbe)	Month	6	1,000	6,000
Utilities 	Month	6	200	1,200
Housing for expatriate staff in Dushanbe (3 flats)	Month	4.5	500	6,750
Housing for expatriate staff in Faizabad 	Month	6	500	1,500
   (3 houses at 50% of cost)
Allowance for expatriate staff's shipping, storage 	Lump sum			1,125
   and settling-in  in Northeast Afghanistan
   (based on 50% of costs)
Communications (Tajikistan)	Month	6	700	4,200
Communications (Northeast Afghanistan)	Month	6	3,500	21,000
Office supplies (Tajikistan)	Month	6	250	1,500
Office supplies (Northeast Afghanistan)	Month	6	200	1,200
Printing, publications and translations	Month	6	100	600
Office maintenance 	Month	6	100	600
Maintenance of equipment (Tajikistan)	Month	6	100	600
Maintenance of equipment (Northeast Afghanistan)	Month	6	200	1,200
Vehicle Operations
Fuel and lubricants (4 vehicles)	Month	6	375	9,000
Maintenance (4 vehicles)	Month	6	85	2,040
Vehicle insurance 	Lump sum			    1,000
Total				309,890


CAPITAL EQUIPMENT
Vehicles
Toyota HiLux 	Vehicle	2	18,000	36,000
Niva (truck for local staff travel among sites - 50%
   of cost borne by appeal)	Truck	1	7,000	3,500
Niva (truck for local staff travel among sites - 50%
   of cost borne by Mercy Corps) (*)	Truck	1	7,000	3,500
Office Furniture and Equipment
Furniture and equipment (Tajikistan)	Lump sum			2,000
Furniture and equipment (Northeast Afghanistan)	Lump sum			1,000
Computer (Northeast Afghanistan)	Unit	1	3,000	3,000
Printer (Tajikistan)	Unit	1	500	500
Printer (Northeast Afghanistan)	Unit	1	310	310
Photocopier	Unit	1	1,500	1,500
Codan and VHF radios (1 base & 2 sets - Tajikistan)	Unit	1	11,000	11,000
Codan and VHF radios (1 base & 4 sets -
  Northeast Afghanistan)	Unit	1	16,300	16,300
UPS power supplies	Unit	2	300	600
Voltage regulators 	Unit	2	500	  1,000
Total				80,210



Description	Type of	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

OTHER COSTS
Bank fees	Month	6	800	4,800
Mercy Corps - other op. costs in Northeast Afgh. (*)	Lump sum			21,600
Mercy Corps - other op. costs excluding
  Northeast Afghanistan (*)	Lump sum			14,658
Total				41,058


UMCOR Implementation Partner Administrative Support Costs
UMCOR Headquarters - program adm. direct costs 	Lump sum			16,279
Mercy Corps Headquarters - program adm.
  direct costs (*)		Lump sum				34,119
Total						50,398


AUDIT AND EVALUATION
Audit and evaluation (Tajikistan)		Lump sum				5,000
Audit and evaluation (Northeast Afghanistan)		Lump sum				5,000
Total						10,000


TOTAL EXPENDITURE						2,470,152

BALANCE REQUESTED				1,767,341

HIA: CROSS-BORDER ASSISTANCE
FROM UZBEKISTAN INTO NORTHERN Afghanistan



REQUESTING ACT MEMBER

Hungarian Interchurch Aid


IMPLEMENTING ACT MEMBER INFORMATION

Hungarian Interchurch Aid as a charity organisation of high public utility
and of ecumenical spirituality was founded in 1991. Its intention is to
provide assistance to those in need regardless of gender, race,
nationality and religion. In the General Assembly which is HIA's most
important decision-making organ, all the Hungarian Protestant and Orthodox
Churches and also different organisations, foreign and home individuals
are represented.


Hungarian Interchurch Aid is focusing its activity within three
operational areas:

 - domestic social activities in HIA's regional centres around Hungary
 - emergency assistance in Hungary and abroad
 - refugee affairs


Hungarian Interchurch Aid, as an ACT-member, on the bases of the mutually
made up "Code of Conduct" has been implementing emergency programs in the
Balkan, the Russian Federation and the Ukraine since its establishment in
1991.

Currently Hungarian Interchurch Aid has an officially registered
representation in the Russian Federation and Ukraine, which enables them
to carry out humanitarian work in these two countries.

To get a clear and comprehensive overview of the humanitarian situation
and to map out possible locations for its involvement in assisting the
Afghan people, Hungarian Interchurch Aid carried out a needs assessment
mission to the Central Asian CIS countries (Kazakhstan, Uzbekistan,
Tajikistan and Kirgizistan). The mission resulted in HIA decision to carry
out cross border humanitarian activities from Uzbekistan into Northern
Afghanistan.


Current Situation

As Uzbekistan did not sign the 1951 Convention and the 1967 Protocol
relating to the refugee status, in legal terms there are no refugees in
the country and this is the reason why such type of institutions do not
exist.

When Taliban militia seized control over Mazar-i-Sharif in 1997, which is
only 50 kms far from the border, the Uzbek government closed the border at
Termez to prevent the influx of extremists into the country. The border is
controlled by Russian troops and separated by barbed wire - similarly to
the other Northern borders. This is the reason why massive population
movements have not occurred in the North yet. As to pay the trip into the
South is expensive for the majority of the population; people decided to
stay in their homes or escape into the mountains to find shelter in
spontaneous IDP camps (like in Takhar) or in caves.

UN approached the Uzbek government to open its border with Afghanistan to
allow humanitarian aid into the North. The government with UN has been
elaboration the mechanism and conditions of cross-border deliveries. The
Uzbek government agreed to open the cross point at Termez if the Northern
Alliance controls Mazar-i-Sharif. As negotiations started between the
parties, UN-agencies started to stockpile their relief items in Termez. UN
agreed to allow other NGOs to warehouse their humanitarian assistance in
the same warehouse as well and established a co-ordination mechanism both
in the capital, Tashkent and in Termez.

Uzbekistan has stated it will open its border with Afghanistan to allow
the United Nations and international aid agencies to deliver humanitarian
aid to the north of Afghanistan. According to the UN, the facilities
available at Termez river offer an excellent potential for getting food
and other relief items into the northern part of Afghanistan.


Locations for Proposed Response

Hungarian Interchurch Aid wishes to implement its cross-border activities
from the Uzbek towns of Tashkent and Termez into the region of
Mazar-i-Sharif. In Tashkent, Hungary has a Commercial and Cultural
Representation Office.

Termez has an international airport, the capacity of its customs' terminal
is 20.000 MT. Trucks can cross the bridge into Northern Afghanistan. In
addition, facilities like barges are available at Amu Darja River. The
distance between Tashkent and Termez is about 650 km.

Mazar-i-Sharif, the capital of Balkh province has about 1 million
inhabitants. In its surrounding area there are no IDP camps. The distance
between the border and Mazar-i-Sharif is 50 kms.

Beside the UN-organisations, NGOs as Save the Children (UK), Oxfam, Mercy
Corps, World Concern, MSF, ICRC, Counterpart Consortium, and International
Medical Corps are active in Uzbekistan.


Current Security Situation

Due to the intensifying clashes in the outskirts of Mazar-i-Sharif and
close to the border, Termez is still closed.



GOAL & OBJECTIVES

The overarching goal of Hungarian Interchurch Aid is to alleviate plight
of Afghan IDPs and local Afghan population in Balkh province.

Objective 1: to provide basic food commodities to 10,000 persons on a
monthly basis for 6 months in NA

Objective 2: to provide tents and blankets to 1,000 internally displaced
families in NA

Objective 3: to provide winter clothing to the needy IDPs in NA

Objective 4: to provide hygiene kits to 10,000 persons/monthly for 6
months in NA


TARGETED BENEFICIARIES

HIA will assist 10, 000 vulnerable individuals in the region of
Mazar-I-Sharif. Target group will receive assistance on a monthly basis
for six months. HIA seeks to assist both IDPs and vulnerable individuals
within local population eligible for assistance.



PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

The aim of the program is to deliver humanitarian aid from Uzbekistan into
Afghanistan. To achieve this goal HIA understands the necessity to
establish local structures, procurement channels and mechanism and set up
a local team.

HIA will pursue possibilities for partnering local agencies in Afghanistan
to assist with program implementation.


HIA's fact-finding mission has been operational in the region since 2
October. The task of the team is as below:

to analyse the impact of the current crisis in Afghanistan on the Central
Asian CIS-countries,

information-gathering related to the humanitarian situation in Northern
Afghanistan,

to establish contact with UN-agencies and NGOs working in the region and

to collect information necessary for establishing basic conditions for
planning of humanitarian work and building structures.



In October the fact-finding team visited Kazakhstan, Tajikistan,
Uzbekistan, and Kirgizistan. The mission held negotiations with
representatives of the respective countries' governments, officials for
humanitarian affairs, NGOs working in the region and with the embassies of
the Afghan Islamic Republic.

The fact-finding mission resulted in this project proposal for
humanitarian assistance and immediate plans to open its field office in
Tashkent with a sub-office in Termez. During the project implementation
HIA will carry out the following sub-projects:

 - Distribution of food parcels
 - Distribution of hygienic kits
 - Distribution of winter clothing
 - Provision of tents and blankets


Distribution of food parcels and hygienic kits

The contents of the food parcels will be selected according to local,
traditional nutritional habits, providing the basic elements for
sufficient nourishment. Nutritional value of each individual parcel is
2,100-2,300 cal/person


Food ITEM
Quantity

Flour
2 KG

Oil
1 L

Sugar
1 KG

Rice
2 KG

Milk powder
½ KG

Tea
200 grams

Total
Cca.6,7 KG


10, 000 persons/month: 33, 500 kg.

When deciding on content of food parcels, HIA has taken into consideration
average no. of calories as proposed by UN-WFP, ACT standards as well as
its own experiences gained during humanitarian work carried out in
Chechnya and Yugoslavia.

In addition, HIA seeks to distribute 10.000 hygienic kits on a monthly
basis in Northern Afghanistan. Each kit will contain soaps, toothpaste,
washing powder and diapers.

Due to the high level of subsidies in agricultural cultivation and
production of strategic food items in addition to the long food crises in
Uzbekistan, the Uzbek government has forbidden the exportation of these
items for humanitarian purposes. Taking this legislation into
consideration, HIA decided to do its procurement in Kazakhstan. At the
current stage HIA is collecting quotations for procurements in bulk and
for freight. Transportation can be done by rail and on road. Although
transport by road appears more expensive, it is consider safer.

The Hungarian Ministry of Foreign Affairs has announced its financial
support towards HIA project, however, indicating its preference for the
goods to be procured in Hungary. This is the reason why the budget shows
freight transportation from Hungary.


Winter clothing

Similar to other NGOs and based on previously identified needs on the
ground, Hungarian Interchurch Aid plans to support the IDPs with winter
clothing. HIA has initiated negotiations with representatives of the
Hungarian Army. Similar to collections in some other countries-members of
NATO, the army would provide winter clothing for the victims of the
conflict to help them survive harsh winter in Afghanistan.

In addition to this, HIA is negotiating with its long-standing partner -
Lutheran World Relief - potential for a material donation to HIA project
in Afghanistan.

Tents, blankets
Each emergency tent-kit contains the following items:
  one middle size tent,
  one tarpaulin,
  5-6 blankets/family

Hungarian Interchurch Aid will also explore possibilities of obtaining
tents and blankets through the Government of Hungary.


Logistics

HIA will stockpile the relief items in a rented and guarded warehouse in
Termez in close so-operation with UN. To carry out cross-border transport
and deliveries of humanitarian goods, HIA will closely co-operate with UN
and join its humanitarian convoys to Mazar-i-Sharif region.



ADMINISTRATION, FINANCE, MONITORING & REPORTING

A Hungarian expatriate appointed by HIA Budapest will serve as Project
Director. S/hewill be responsible for project implementation,
co-ordination with UN and other NGOs in the region. Another Hungarian
expatriate will be responsible for logistics.

The program will establish a local structure comprising a Co-ordinator, 1
Field officer and 6 Transport monitors. Local staff will be responsible
for administrative tasks at local level, organising distributions,
accompanying relief transports etc.

HIA Budapest will be responsible for financial management and control,
submission of regular updates, interim and final reports to ACT CO.
Financial book-keeping will be carried out by HIA Budapest.



IMPLEMENTATION TIMETABLE

1 December 2001 - 31 May 2002 (6 months)



COORDINATION

HIA will co-ordinate with other ACT members involved in the humanitarian
response to Afghanistan, with UN agencies and other NGO's in Uzbekistan,
with the Ministry for Foreign Affairs of Hungary and Hungarian embassies
in the region.



BUDGET

Description	Type of 	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

DIRECT ASSISTANCE
Crisis Phase Assistance
Food distribution	Parcel	60,000	7	420,000
Winter clothing	Lump sum			100,000
Tents and blankets	Family	1,000	60	60,000
Emergency hygienic kits	Parcel	60,000	6	360,000
Sub Total				940,000

MATERIAL TRANSPORT, STORAGE, WAREHOUSEING AND HANDLING
Material Transport
Truck rental and related costs	Truck	15	12,000	180,000
Distribution costs in Afghanistan	Lump sum			25,000
Storage, Warehouse, and Handling
Warehouse rental	Month	6	5,000	30,000
Labour for loading and unloading	Month	6	500	    3,000
Sub Total				238,000

CAPITAL EQUIPMENT
Office Equipment
Desktop computer	Unit	1	1,250	1,250
Laptop	Unit	2	2,500	5,000
Printer	Unit	1	1,000	1,000
Digital camera	Unit	1	2,000	2,000
Vehicle
Description	Type of 	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

4WD	Car	1	35,000	35,000
Sub Total				44,250

PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT
Staff Salaries and Benefits
Project director (expatriate)	Month	6	5,000	30,000
Logistics director (expatriate)	Month	6	4,000	24,000
Logistics officer 	Month	6	1,500	9,000
Finance staff	Month	6	2,800	16,800
Field officer	Month	6	500	3,000
Coordinator	Month	6	400	2,400
Transport monitors (6 persons)	Month	6	1,200	7,200
Staff Travel
International travel	Month	6	2,000	12,000
Local and regional travel	Month	6	1,000	6,000
Office Operations
Office rental (Tashkent and Termez)	Month	6	1,000	6,000
Utilities	Month	6	500	3,000
Stationery and office supplies	Month	6	300	1,800
Communications
Telephone and fax	Month	6	2,000	12,000
E-mail	Month	6	200	1,200
Vehicle Operations
Fuel	Month	6	1,000	    6,000
Sub Total				140,400

AUDIT	Lump sum			3,000

OTHER COSTS
Bank fees	Lump sum			20,000
Monitoring	Lump sum			10,000
Documentation	Lump sum			     2,500
Sub Total	 			32,500


TOTAL EXPENDITURE				1,398,150

RUSSIAN ORTHODOX CHURCH: EMERGENCY RELIEF FOR AFGHAN REFUGEES
ON TAJIK-AFGHAN BORDER
& EMERGENCY TRAINING




REQUESTING ACT MEMBER

Russian Orthodox Church (ROC)


IMPLEMENTING ACT MEMBER INFORMATION

For the last 12 years the Russian Orthodox Church has been actively
developing its diaconal services both nationally and internationally. The
local social service of the Church is carried out in every parish -
assistance for the needy in various forms, where children education and
care for elderly are an important part of the Church's mission. ROC has
also participated in various diaconal, social and emergency projects in
Russia, as well as in other countries - Tajikistan, Moldova, Belarus,
Ukraine, Estonia, Ethiopia, Serbia.

Over the past years the Russian Orthodox Church has gained great
experience implementing ACT emergency programs. In 1994 and 1995 ACT
counter-flood projects were implemented in Moldova and in 1998 - in
Tajikistan. From 1995 emergency programs have been implemented in Chechnya
and North Caucasus (Daghestan, Ingushetia, North Osetia, Stavropol
region), in 1999 Russia Winter Assistance Program for needy children was
carried out, in 2000 - emergency aid for IDPs in Serbia. In 2001
counter-Flood projects were implemented in different parts of Russia: in
Nishniy Novgorod region and in Yakutia (East Siberia).

This proposed emergency relief program for Afghani refugees on the
Tajik-Afghan border will be implemented by ROC through parishes in its
diocese of Tajikistan, which have been actively assisting the needy people
and refugees. The project will utilize experience, trained staff and
infrastructure of the ROC/RRF Flood project in Tajikistan (1998).

However not only the Tajik parishes will be involved in the project
implementation, but also those from other Central Asian republics, i.e.
Uzbekistan and Kirgizstan which are also expecting Afghani refugees. These
parishes are experienced in diaconal work, their representatives
participated in the PME training seminars for Church social workers,
conducted by the RRT in Moscow early 2001.

The work will be coordinated by the office in Dushanbe. The students of
the training courses will take part in this emergency relief program
implementation.

The dean of the Russian Orthodox Church in Tajikistan addressed the Russia
Round Table office on October 12, 2001 asking for assistance in developing
such a program. While preparing this program we used the results of the
assessment conducted by the dean of the ROC parishes in Tajikistan Fr.
Sergiy Klimenko. Preliminary negotiations were held with local
authorities, EMERCOM Tajikistan and Russia - they are ready to provide the
necessary assistance for this program.

Russia Round Table / Department for External Church Relations of the
Moscow Patriarchate on behalf of the ROC will participate in this program.




DESCRIPTION OF THE EMERGENCY SITUATION

Situation in Tajikistan

Among all the Central Asian countries, which already have received
refugees from Afghanistan and expect a new big flow, the situation seems
to be the heaviest in Tajikistan, since its economic and social
infrastructure has been heavily destroyed during the many years of the
civil war.

The analysis of the Afghani refugees' situation, already staying on the
Tajik-Afghan border and in Tajikistan, show that urgent actions are needed
to prevent mass epidemic and hunger. The situation is complicated by the
fact, that governmental and non-governmental structures, which could
provide refugees with food and non-food support as well as consulting and
advocating, are either very weak or not existent in Tajikistan.

Tajikistan is situated in the south-eastern part of Central Asia and
borders on Afghanistan and China in the South and East, and Kirghizia and
Uzbekistan in the North and West. Its territory is 143.000 sq. km.
According to official data, its population in 1997 was about 6 million,
among them 62% were Tajiks, 24% were Uzbeks, 8% were Russians, and 4% were
people of other ethnic groups. About 53% of the population are young
people under 20. The official language is Tajik, which belongs to the
Persian linguistic group, while Russian is used everywhere and has the
status of the language of inter-ethnic communication. Mountains occupy 93%
of the territory of Tajikistan, with a most of the country situated at
least at 3.000 m above the sea level. Situated in Tajikistan are the
highest mountains in Central Asia, with the Peak of Communism at 7.495
meters.

At present, despite continued clashes of the governmental armed-forces and
the UTO units with irreconcilable field-commanders who do not recognize
the peace treaty, the civil war has practically ended. The irreconcilable
field-commanders and their units, however, have remained a real factor in
the life of Tajikistan. Thus, shooting was occasionally heard in Dushanbe
in early May, 1998. Battles with the use of artillery and tanks were
fought near the Orthodox church of St. Nicholas in the eastern suburb of
the city. Check-points are still maintained in cities, villages and on the
roads, and military and militia patrols have continued to be on duty.

Present in the territory of Tajikistan are CIS collective peace-keeping
forces and UN military observers. The border with Afghanistan is guarded
by Russian frontier-troops according to an inter-state agreement between
Tajikistan and Russia.

Refugees and asylum seekers: The bloody civil war has caused large
migration flows. In 1992-1993 alone, some 850.000 people became refugees,
while from 600.000 to 700.000 people changed residence within the republic
to become forced internal asylum seekers. At present, more then 200.000
refugees are in the CIS countries, including Russia, Ukraine, Belarus,
Uzbekistan, Turkmenistan, Kazakhstan and Kirghizia.

Present situation with refugees from Afghanistan: During the civil war in
Afghanistan between the Talibs and North alliance the refugees fled to
Tajikistan mainly during the Talibs successes in the northern regions.
When the situation on the fronts stabilized many refugees would return to
Afghanistan. The Tajik authorities didn't provide support or register the
Afghani refugees. At present there is authentic information on 17.000
Afghani refugees on the islands of the river Pyandsh - natural boarder
between Afghanistan and Tajikistan. The refugees construct themselves
shelters and suffer from hunger and diseases (malaria and hepatitis). Many
experts forecast that soon after the anti terror action a mass movement of
Afghani refugees fleeing war and hunger will set up, those going to
Tajikistan and neighboring central Asian republics can total to 300.000
prs.


GOAL & OBJECTIVES

Project goal:

to render emergency food and non-food assistance to Afghani refugees on
the Tajik-Afghan border,

inter-religious and inter-cultural dialogue,

to develop the capacity building of parishes in Tajikistan and Central
Asia, dealing with refugees.



Project Objectives:

distribution of food, hygiene items, clothing and blankets to Afghan
refugees,

to organize a number of emergency training courses for the purpose of
creating a local infrastructure to handle emergency work in Central Asia,

to support network of the local diaconical and emergency initiatives of
parishes,



TARGETED BENEFICIARIES

The ROC will target 17.000 Afghan refugees (app. 2.400 families) to
receive emergency assistance. They are currently concentrated on the
islands of the river Pyandsh, separating Afghanistan and Tajikistan.

In case of the anticipated new influx of refugees, these islands would
become a main terminal for people looking for refuge, and the program
could be modified in favor of emergency support to the new arrivals.
Experts speculate that number of Afghan refugees in neighboring Central
Asian republics can rich 300.000 persons.

Participating in the emergency training courses will be 60 people (3
training courses/20 persons in each), representing communities, public
organizations, local NGOs and the ROC parishes, of Tajik, Uzbek, Russian
and other nationalities, both Moslems and Christians, and average age of
25, living in Tajikistan, Uzbekistan, Kirghizia and Afghanistan.



PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

The program goals will be met through three sub-projects:
 - Project # 1 - Distribution of food and hygiene kits
 - Project # 2 - Distribution of winter clothing and blankets
 - Project # 3 - Emergency training courses for local structures

In order to achieve above stated goal, ROC will explore potential for
working through other local partners already involved in delivering aid to
Afghan refugees.

Project # 1 - Distribution of Food and Hygiene kits


Beneficiaries: This sub-project will assist 17.000 Afghani refugees (app.
2.400 families), staying on the islands of the river Pyandsh - a natural
border between Afghanistan and Tajikistan.

Supplies: The first stage will involve a market analysis to identify the
lowest prices for quality food and hygiene commodities. All the aid items
will be purchased locally in Tajikistan. This is still possible because
there are necessities either produced in the country or imported from the
neighboring countries. Provided the above, beneficiaries will be confident
in the quality and acceptability of the goods, for there is a fear that
imported goods may be of poor quality or unacceptable for religious or
ethnic reasons.

Transportation agreement is sought reached with the CIS Peace-keeping
Forces in Tajikistan to ensure secure transportation of goods to the
target areas.

The following items were recommended procured and distributed by Russian
EMERCOM, Tajik Government and clergy of the ROC in Central Asia.

Content of Food parcel
Qnt/family (kg)
No of Distributions (6 mo period)
Total
(Kg)

Flour
50
3
150

Rice
50
3
150

Sugar
50
3
150

Sunflower oil
4
3
12

Tea
0.5
3
1.5


Content of Hygiene kit
Qnt/family (kg)
No. of distributions (6 mo period)
Total (kg)

Soap (100 gr. bars)
1
3
3

Washing powder (700 gr. packs)
1.4
3
4.2


The aid will be distributed by project transport monitors. The
beneficiaries will be requested to fill in a specially developed form and
sign it.

This methodology has proven to be the most efficient in giving designated
aid to the refugees and makes the principle and methods of work
understandable for both local authorities and beneficiaries. This
methodology also helps save resources (the goods will be purchased in
large quantities for the following reasons: the aid, considering the local
mentality, has to be distributed among families, rather than individuals;
small parceling would considerably increase the price because of payments
to packers, rent of a specially-equipped storehouse and purchase of
packaging material).

Project # 2 - Distribution of Winter Clothing and Blankets

Beneficiaries: This sub-project will assist 17, 000 Afghani refugees (app.
2.400 families), staying on the islands of the river Pyandsh - a natural
border between Afghanistan and Tajikistan.

Supplies: The first stage will involve a market analysis to identify the
lowest prices for quality clothing. Each of the 2,400 families will
receive 6 blankets and 3 chapans. The chapan (jacket) is a traditional
garb in Tajikistan and Central Asia, worn by people of all ages, sexes and
nationalities because of being extremely practical. All the aid items will
be purchased in Tajikistan.

The ROC will seek an agreement on transportation with the CIS
Peace-keeping Forces in Tajikistan to ensure free transportation of goods
to the target areas.


The following items were recommended by Russian EMERCOM, Tajik Government
and clergy of the ROC in Central Asia.

Description
No. of items/family/
distribution
No. of distributions in 6 months
Total number of items/family

Outer clothing / jacket / chapan
1
3
3

Blanket
2
3
6


The aid will be distributed by program transport monitors. The
beneficiaries will fill in a specially developed form and sign it.

This methodology has proved to be the most efficient in giving designated
aid to the refugees and makes the principle and methods of work
understandable for both local authorities and beneficiaries.


Project # 3 - Emergency training courses

Beneficiaries: Selected to participate in the emergency training courses
will be 60 people (3 training courses 20 persons in each), representing
communities, public organizations, local NGOs and the ROC parishes, of
Tajik, Uzbek, Russian and other nationalities, both Moslems and
Christians, and average age of 25, living in Tajikistan, Uzbekistan,
Kirghizia and Afghanistan.


Activity: 3 one-week courses will be organized in the Dushanbe deanery of
the ROC.

For conducting the training courses, there are specialists in law and
advocacy available on the spot, i.e., the University in Dushanbe,
Tajikistan; specialists in international law, theory and practice of
emergency work organization, advocacy, social service, diakonia, ACT
working principles are available at the ROC in Moscow. In addition, it is
planned to invite quest lecturers from the Russian EMERCOM and from the
Ministries for Nationalities and Migration and NGOs.


So far no emergency preparedness training (for implementing staff) has
been organized in Central Asia for NGOs, communities and church related
organizations. This project will provide an important dimension to the
current practical emergency programs of ACT and build on its experience
utilizing it for the development of a local emergency work infrastructure.


The agenda for the training course:

learning professional skills from specialists and experts;

seeking for stable long-term forms of intercultural and inter religious
dialogue;

initiating new contacts with colleagues from different national contexts;

providing assistance in the implementation of ACT/ROC program.



The program will include lectures, simulation exercises and field visits.
An important feature of the training will be a broad range of practical
work and skills taught by specialists lecturing in the following areas:

disaster preparedness: early warning indicators
management and logistics of emergencies
contacts and cooperation with authorities and NGOs
basic physical needs of refugees and IDPs
health needs assessment methods and monitoring in emergencies
health, control of transmittable diseases, health programs
malnutrition
crisis as it affects the individual; the individual in the context of the
  community
income generating activities
work with communities and establishing basic services
transition from emergencies to rehabilitation and development
auditing, accounting and evaluation
media and humanitarian crises
international workers
security
communications
peacekeeping
ACT network


Activities:

Conducting courses: recruiting participants and lecturers, preparation of
training and distribution materials, holding the courses,

Development of the mechanism for further coordination, info sharing and
communication between the courses beneficiaries, follow up work in local
parishes and institutions of the beneficiaries, participating in the
current ACT program.



PROJECT ADMINISTRATION, FINANCE, MONITORING, REPORTING

ROC will be responsible to ACT for program and financial reporting on
project implementation.

An expert from Russia Round Table will direct the Program. Russia Round
Table will carry out monitoring and book-keeping of the program
implementation.



IMPLEMENTATION TIMETABLE

November 2001 - April 2002



COORDINATION

During the program implementation ROC will closely cooperate with other
ACT implementing members in Tajikistan, Tajik local authorities, local ROC
diocese and parishes.


BUDGET

Description	Type of 	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

DIRECT ASSISTANCE
Crisis Phase Assistance
Food Assistance
Flour (50 kg bags)	Bag	7,200	11	79,200
Sugar (50 kg bags)	Bag	7,200	25	180,000
Rice (50 kg bags)	Bag	7,200	22	158,400
Sunflower oil (4 litre tins)	Tin	7,200	4.5	32,400
Tea (250 gr packages)	Package	14,400	0.9	12,960
Hygienic kits
Toilet soap (100 gr bars)	Bar	72,000	0.2	14,400
Wash powder 700 gr boxes)	Box	14,400	1.3	18,720
Other Inputs
Blankets	Number	14,400	14.0	201,600
Jackets	Number	7,200	10.0	72,000
Emergency training sessions	Session	3	10,000.0	  30,000
Sub Total				799,680

MATERIAL TRANSPORT, STORAGE, WAREHOUSEING AND HANDLING
Transport	Month	6	4,000	24,000
Rental of warehouse	Month	6	3,000	18,000
Labour for loading and unloading	Month	6	2,000	12,000
Sub Total				54,000

CAPITAL EQUIPMENT
General Equipment
Generator	Unit	1	900	900
Water cleaning system	Unit	1	700	700
Security system	Unit	1	4,000	4,000
Office Equipment
Desktop computer	Unit	1	1,500	1,500
Laptop	Unit	1	2,000	2,000
Printers	Unit	2	300	600
Photocopy machine	Unit	1	1,000	1,000
Mobile phones	Unit	2	300	600
Fax	Unit	1	400	400
Furniture	Lump sum			2,000
Vehicle
Vehicle	Car	1	8,000	  8,000
Sub Total				21,700

PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT
Staff Salaries and Benefits
Program director	Month	6	2,000	12,000
Coordinator	Month	6	1,500	9,000
Description	Type of 	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

Accountant	Month	6	1,200	7,200
Administrator	Month	6	1,000	6,000
Logistics assistant	Month	6	700	4,200
Logistics assistant	Month	6	600	3,600
Translator	Month	6	600	3,600
Secretary	Month	6	400	2,400
Transport monitors (3 persons)	Month	6	300	5,400
Driver	Month	6	300	1,800
Staff Travel
Local travel	Month	6	1,500	9,000
Office Operations
Office rental and staff housing	Month	6	900	5,400
Utilities	Month	6	500	3,000
Stationery and office supplies	Month	6	400	2,400
Communications
Telephone and fax	Month	6	1,800	10,800
Vehicle Operations
Fuel and maintenance	Month	6	600	  3,600
Sub Total				89,400

AUDIT	Lump sum			1,500

OTHER COSTS
Bank fees	Lump sum			24,000
Evaluation	Lump sum			6,000
Sub Total				30,000


TOTAL EXPENDITURE				996,280
 NORWEGIAN CHURCH AID:
SUPPLEMENTARY FOOD DISTRIBUTION


For sake of brevity, in Revision 2 of ASAF-11 we display only one
sub-project out of integrated NCA's proposal. Below is revised
'Supplementary Food Distribution'. For other sub-projects of NCA, please
see ASAF-11 Revision 1.



REQUESTING ACT MEMBER

Norwegian Church Aid (NCA)



IMPLEMENTING ACT MEMBER INFORMATION

The partners forming the NCA Network have operational work spread over a
wide area of Afghanistan with presence in 17 of the 29 Provinces. (please
see original NCA proposal in ASAF-11 Revision 1).



DESCRIPTION OF EMERGENCY SITUATION

Background

During the first phase of the emergency response reports were received
that the nutritional situation was deteriorating due both to the effect of
the three-year drought period, and the armed conflict starting early
October. WFP feeding programs were significantly delayed due to evacuation
of expatriate staff and associated uncertainty. High unemployment rate
combined with a collapse of the public sector economy has worsened the
situation.


In order to confront the emerging hunger crisis it was decided to include
in the ACT appeal a supplementary feeding component to target the groups
that were without any access to food. Supplementary food items like
cooking oil, beans, rice and sugar will be added to wheat from WFP for
distribution to families having an assessed need for supplementary
nutrition. In Central Afghanistan, the level of poverty due to various
reasons is exceptionally high and in winter most of these areas will be
inaccessible. To prevent a major human tragedy these areas are being given
a priority by WFP and other NGOs.  Luckily, NCA has since many years been
supporting 3 indigenous organizations (CAWC, CCA and GRSP) in some of
these areas.  Due to long-term relationship between our partners and the
local communities, NCA is in a better position than most external actors
to render assistance to the most needy families and the IDP's who fled
bombardment from the urban centers.



Military and Political Conditions

Central Afghanistan has so far not had any strategic significance also due
to ethnic and sectarian (Hazara and Shi'a) affiliations of the population.
The Taliban presence in this predominantly Hazara area is moderate and it
is unlikely that the area will witness a concentration of Taliban to be
targeted by the US allied bombing.  There is however, the risk of renewed
fighting between Taliban and opposition forces particularly Hezb-e-Wahdat
which originated from the area.  Taliban are in control of the entire
region and at the moment there are no indications that oppositions forces
will appear in the region.  In terms of military activities, the area
remains quiet for the time being and there is neither major emigration nor
immanent threat to the relief operation.




GOAL & OBJECTIVES

Objectives:

To provide supplementary food to 140 000 (approx. 30 000 families)
vulnerable local population an IDPs in selected areas inside Afghanistan

To provide supplementary food to 23 000 (5000 families) IDPs in small
camps inside Afghanistan



TARGETED BENEFICIARIES

Criteria for supplementary food distribution

Since there is general poverty and unemployment almost the entire
population will be eligible for external assistance and on the other hand
resources are not sufficient to cover all. NCA and partners therefore,
agreed on the following criteria for selection of the most needy families:

Widows and female-headed families
Poor IDPs
IDPs with host families but meet the above criteria
Families with disabled provider
Landless with no other major source of income
Small land owners (less than 3 jeribs or 6000m2)
Poor families in amongst the host population identified by the local Shura



PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

The rations are based on the following nutrition requirement per person
per day:

Nutrient
Energy
Protein
CHO
Fat

Minimum requiremet
2100 Kcals
10-12% of Total Energy but < 15%
50-55% of Total Energy
30-35% of Total Energy

Rice
733
56
701
20

Beans
266
88
165
13

Cooking oil
321
0
0
314

Sugar
80
0
80
0

WFP Wheat
746
128
600
18

Total Supplied
2186
272
1546
365


The above Kcal value will be met for one person/day with the following
quantities:

Wheat		200 gr
Rice		215 gr
Beans		100 gr
Oil 		 35 gr
Sugar		 20 gr

In the areas inaccessible in winter, each family will receive rations for
3 months. By giving rations for only 3 months the population will still
have to rely on traditional coping mechanisms.


Area for food distribution

The area for distribution was decided to be within the area of regular
operational work where the partners have established a network of contacts
that can help verify the assessment results. The areas of work of the
partners are presented in the table below.

NCA Network partner's regular program area.
S.NO.
PARTNER ORGANIZATION
GEOGRAPHICAL LOCATION
STAFF
VEHICLE



Province
District







Kandahar
Dand
Maiwan
Arghistan
Khakrez
Shawali Kot


80


5





Zabul
Qalat
Shahjoy
Daichopan
Shinkai
Shamalzai


70


5

1
Afghan Development Association (ADA)


Uruzgan
Trinkot
Dehraod
Khas Uruzgan
Gezab


60


4



Kabul
Char-Asiab
Chardihi
90
52
2
1




Wardak
Sayedabad
Jaghto

70

2




Farah
Farah center
Khaki Safid
Anadarah

35

2



Balkh
Chamtal
11
-



Ghazni
Dehak
5
1

2
Sanayi Institute of Education and Learning (SIEAL)
Herat
Karukh
5
1



Badghis
Qalai Naw
22
-



Farah
Farah center
22
-

3
Central Afghanistan Welfare Committee (CAWC)
Wardak
Behsud-I
12
1




Bamyan
Saighan
Bamyan
Panjab

26

1



Samangan
Dari Souf
5
1

4
Cooperation Center for Afghanistan (CCA)
Wardak
Behsud-II
5
1



Bamyan
Yakawlang
5
1




5



Anti Tuberculosis Association - Afghanistan Program (ATA/AP)



Kunar & Nuristan
Bargematal
Kamdish
Narai
Asmar
Sheegal
Asadabad
Peach Dara
Kahn Kunar
Narang
Chowki
Noorgal





9





-



5


Anti Tuberculosis Association - Afghanistan Program (ATA/AP)



Laghman
Mehterlam
Qarghai
Alingar
Doaba
Alishang
Dawlat Shah



5



-




Nangarhar
Khugyani
Pacheer Agam
Hesarak
Khirzad


11


1



Kabul
Char Asyab
36
3



Logar
Baraki Barak
Puli Alam
-
-

6
Coordination of Afghan Relief (CoAR)
Wardak
Sayedabad
Jaghato
10
3





Ghazni
Moqur
Gelan
Nawa
Ab-Band
Zana Khan


48


1



Balkh
Charbolak
Balkh
19
-



Kabul
City
10
-

7
Ghazni Rural Support Program (GRSP)

Ghazni
Jaghori
Malistan
Qarabagh

20

2



Uruzgan
Kijran
12
-




Kabul
Paghman
Chardihi
Bagrami

8


2



Logar
Azra

6
1




Nangarhar
Khugyani
Surkhrud
Dehbala
Pacheer Agam


15


2

8
Agency For Rehabilitation and Energy-conservation in Afghanistan (AREA)
Laghman
Qarghai
Meterlam
4
1



Balkh
Shogara
Alborz
6
1




Samangan
Hazrat Sultan
Samangan Center

4

1



Badghis
Dara Bom
Kushk Kohna
9
1





Herat
Karukh
Gulran
Ghuryan
Zinda Jan


11


2






Kabul
Dih Sabz
Khak-I-Jabar
Chardihi

13

4



Logar
Khushi
Charkh
Baraki Barak

10

3

9
Norwegian Project Office/Rural Rehabilitation Association for Afghanistan
  (NPO/RRAA)

Herat

Khusk

7

2




Badghis
Qalai Naw
Sangiatash
Laman
Muqur

7

2



Jawzjan
Darz Ab
4
1




Balkh
Nahri Shahi
Dawlat Abad
4
1



Status per 1st November
NCA partner SIEAL has completed 70% of the program covering 3000 families
per month or an estimated 15 000 individuals. The work takes place in the
area close to Kabul.


Highest priority has now been given to the areas anticipated inaccessible
due to snow. Three partners also covering 3000 families each have started.
This should assist 45 000 individuals. And assessment of the IDP and
vulnerable population has been made. The following table shows the
districts where the supplementary food distribution programs are in
progress:



Partner

Province

District
No.
 Villages
Families Identified as
Exposed
Families Receiving Support





Local
IDPs
Local + IDPs



CAWC
Bamyan
Saighan
72
3740
200
960




Bamyan City
29
8200
400
792



Wardak
Behsud I
55
7300
500
1248







3000


CCA
Samangan
Dari Souf
25
23300
410
1100



Bamyan
Yakawlang
7
15700
900
1100



Wardak
Behsud II
46
20600
650
800







3000


GRSP

Ghazni
Jaghori
110
23300
898
1000




Malistan
73
9720
756
1000




Qarabagh
65
8700
544
1000









3000

Total






9000


As it can be seen from the table, only a smaller percentage of the
identified exposed will receive assistance from the program with the
present funding level.

Plans for covering 5 more supplementary food provision projects covering
3000 families each are in preparation by our partners.


Procurement/Transport

Unless the grain can be provided by WFP, NCA partners will seek to
purchase the grain and the supplementary elements from provincial markets
inside Afghanistan.  This way the money will be injected into the local
economy. NCA partners are aware of the potential for an increase of prices
for the local people in case of bulk-purchase. It is therefore agreed to
deal with several local businessmen who import the needed food items from
outside.  The partners will mostly use local traders to supply the
required quantities of the supplementary food items directly to
distribution points.



IMPLEMENTATION TIMETABLE

The initial distribution of supplementary food items (3 months rations for
9000 families) is expected to be completed in two months.  Preliminary
steps have already been taken by the involved partners and actual
distribution is expected to start in one week time.  Given the military
conditions inside Afghanistan the work can be disrupted at any time.  To
minimize such risk particularly related to consequences of
air-bombardment, the partners will carry village-based distribution rather
than in one big center at the district level.

As soon as funding is available NCA will proceed with food distribution
for the remaining 18,380 families.

Details of Food Distribution by NCA Partners

Province

District

Partner

Particulars




Contract
Families
Locals
+ IDPs
Food
Ration
Amount
US$

Bamyan
Saighan

CAWC

Signed

3000

3 Months

155,353


City






Wardak
Behsud I








Samangan
Dari Souf

CCA

Signed

3000

3 Months

152,841


Bamyan
Yakawlang






Wardak
Behsud II









Ghazni
Jaghori

GRSP

Signed

3000

3 Months

151,204


Malistan







Qarabagh









Kabul
Chardihi

SIEAL

Signed

3380

2 Months

134,862


City







Shakardara








Farah
Shindand
ADA

3000
2 Months
100,050



Kabul
District 6
NPO/
RRAA2

3000
2 Months
98,085


District 7








Kabul
Charasyab
CoAR

3000
2 Months
98,450


City








Kunar
Berg-I-Matal
ATA

3000
2 Months
 125,00



Nangarhar
Dehbala
AREA

3000
2 Months
110,000



Total
27380 families
1,125,845



Food Distribution to IDPs in camps within Afghanistan

In addition to this supplementary food distribution program, food supply
for the planned camps for IDPs inside Afghanistan is also foreseen for the
period of this appeal. The plans are for 25 camps of approximately 1000
families each. Identification of beneficiaries and sites is in progress.
The principle for the food distribution in these camps will as above draw
on wheat supplies from WFP while supplementary food items will be bought
from local markets. The management of the camps will be on contract with
one of the partners having worked in the area.

 Total cost frame

Beneficiaries
USD

Supplementary food distribution in identified areas (see details above)
27 380 families
589,155

Supplementary food distribution  in IDP camps
5 000 families
1,125,845

Total
32 380 families
1,715,000



BUDGET

Description	Type of	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

INCOME RECEIVED - ACT Network:
Norwegian Church Aid - NOK 200,000
Finnchurch Aid - FIM 400,000			                                  60,750
Lutheran World Relief			                                  25,000
Diakonisches Werk			                                  75,000
Church of Sweden Aid - SEK 333,333			                                  31,187
ELCA			                                  50,000
CAID/DFID			                                362,825
ELCA			                                  75,000

OTHER INCOME - pledges from ACT network:
Norwegian Church Aid - NOK 200,000				24,390
DanChurchAid - DKK 300,000				40,244
Diakonisches Werk			                                  75,000
CAID/DFID	               		                                350,825
Norwegian Ministry of Foreign Affairs / MFA -
   NOK 12,000,000				1,407,130
Norwegian Ministry of Foreign Affairs /MFA - NOK 1,600,000			     195,122

TOTAL INCOME				2,772,474


EXPENDITURE

DIRECT ASSISTANCE
Crisis Phase Assistance
Water and Sanitation Operations - Refugees (Pakistan)
Water storage tanks (30m3)	Each	24	5,000	120,000
Petrol driven pumps	Each	12	1,200	14,400
Pipes/hoses (set)	Each	24	3,500	84,000
Tap stations (set of 6)	Each	96	400	38,400
Plastic cans (10lt each)	Each	24,000	2	48,000
Construction materials/expendables
   (concrete, gravel, etc.)	Lump sum			24,000
Water pump fuel and spare parts	Lump sum			14,400

Description	Type of	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

Water system (fence/marking)	Lump sum			36,000
Plastic walls and poles	Each	3,600	12	43,200
Squatter plates	Each	3,600	20	72,000
Casting pits labs	Each	2,600	30	78,000
Contractors for ground prep., holes, etc.	Camp	6	3,000	18,000
Monitoring of 6 camps	Lump sum			  28,800
Sub Total				619,200

Water and Sanitation Operations - IDPs (Afghanistan)
Water storage tanks (10m3 pillow tanks)	Each	25	1,250	31,250
Water storage tanks (1m3)	Each	100	1,000	100,000
Petrol driven pumps	Each	25	1,600	40,000
Pipes, hoses, etc. (set)	Each	25	800	20,000
Tap stations (set of 6)	Each	50	400	20,000
Plastic cans (20 lt each) 	Each	10,000	2	20,000
Water pump fuel and spare parts	Lump sum			60,000
Construction materials (concrete, gravel, etc.)	Lump sum			62,500
Plastic walls and poles	Each	1,000	12	12,000
Squatter plates	Each	500	20	10,000
Casting pits labs	Each	500	30	15,000
Contractors for ground preparation, holes, etc.	Camp	25	1,500	37,500
Monitoring of 25 camps over 6 months	Lump sum			  30,000
Sub Total				458,250

Shelter - IDPs
Tents	Each	5,000	100	500,000
Blankets	Each	25,000	15	375,000
Hurricane carosene lamps	Each	5,000	15	  75,000
Sub Total				950,000

Health - IDPs
Medicines	Month	6	7,500	45,000
Psychosocial training / materials	Month	6	5,000	30,000
Contractor for medical services	Month	6	12,500	  75,000
Sub Total				150,000

Food Security - Vulnerable Persons
Wheat flour (bags of 50 kg)	Bag	60,000	11	633,118
Rice (bags of 10 kg)	Bag	60,000	5	292,208
Beans (bags of 5 kg)	Bag	60,000	5	292,208
Sugar	Bag	60,000	2	97,403
Cooking oil (cans of 5 lt)	Can	60,000	4	   243,507
Sub Total				1,558,445

TOTAL DIRECT ASSISTANCE				3,735,895


Description	Type of	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

MATERIAL TRANSPORT, STORAGE, WAREHOUSING AND HANDLING
Transport fees, insurance and handling	Lump sum			181,568
Transport of material (6 camps in Pakistan
   & 25 camps in Afghanistan)	Lump sum			61,500
Rental of water trucks for 25 camps	Month	6	37,500	225,000
Storage of equipment	Lump sum			  10,000
TOTAL				478,068


CAPITAL EQUIPMENT
Office Equipment
Desktop computers 	Unit	4	1,250	5,000
Printers	Unit	2	1,000	2,000
Digital camera	Unit	1	2,043	2,043
Office equipment	Lump sum			  3,000
Sub Total				12,043

Communications Equipment
Mobile telephones	Set	2	227	454
Satellite telephone Thuraya/HF radio	Unit	1	10,000	10,000
Sub Total				10,454

Vehicles
Toyota LC (13-seats and 4WD)
  model HZJ75  for Afghanistan	Vehicleump	3	32,000	96,000
Toyota HiLux (4WD) for Pakistan	Vehicle 	2	30,000	  60,000
Sub Total				156,000

Field Camp Equipment
Water purification unit (20 m3)	Unit	1	54,200	54,200
Water purification unit (4 m3)	Unit	1	12,700	12,700
Water storage backup tanks (7 m3 - 50 m3)	Lump sum			43,941
Water storage backup hardware (m.m.)	Lump sum			    8,806
Sub Total				119,647

TOTAL MATERIAL EQUIPMENT				298,143


PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT
Salaries and Benefits International Staff
Field coordinator	Month	6	6,000	36,000
Accountant	Month	6	6,000	36,000
Logistics officer	Month	4	6,000	24,000
Psychosocial monitor	Month	5	6,000	30,000
Psychosocial monitor	Month	3	6,000	18,000
Description	Type of	No. of	Unit	Budget
	Unit	Units	Cost
			USD	USD

Water and Sanitation supervisors (2 persons)	Month	6	6,000	72,000
Housing and per diem allowances	Month	6	1,500	9,000
Salaries and Benefits National Staff
Administrator	Month	6	200	1,200
Logistics officers (2 persons)	Month	6	200	2,400
Warehouse assistant	Month	6	100	600
Purchasing officer	Month	6	200	1,200
Housekeeper	Month	6	100	600
Guards (3 persons)	Month	6	100	1,800
Support Staff and Casual Labor
Field support staff
   (cooks, drivers - 12 persons)	Month	6	100	7,200
Casual labor	Month	6	1,000	6,000
Staff Travel
International travel 	Trip	13	2,000	26,000
Local and regional travel	Month	6	8,000	48,000
Office Operations
Office tent	Lump sum			2,803
Utilities	Month	6	500	3,000
Stationery and office supplies	Month	6	200	1,200
Insurance	Month	6	200	1,200
Communications
Telephone, fax and e-mail	Month	6	2,000	12,000
Courier and postage	Month	6	300	1,800
Vehicle Operation
Fuel and lubricants	Month	6	1,000	6,000
Maintenance	Month	6	1,000	6,000
Insurance	Month	6	400	    2,400

TOTAL PERSONNEL, ADMIN., OPERATIONS AND SUPPORT		356,403


AUDIT AND EVALUATION
Audit 	Lump sum			5,000
Project monitoring	Lump sum			12,000
Sub Total				17,000


TOTAL EXPENDITURE				4,885,509


BALANCE REQUESTED				2,113,035


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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response.  The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -


   Ecumenical Centre                          Phone: ++41-22-791.60.33
   150, route de Ferney                         Fax: ++41-22-791.65.06
   P.O. Box 2100                             E-Mail: act@wcc-coe.org
   1211 Geneva 2                              Telex: 415 730 OIK CH
   Switzerland                                 http://www.act-intl.org


distributed by
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Center for International Disaster Information
Volunteers in Technical Assistance
                                          web: www.cidi.org
                                     listserv: www.cidi.org/listsub.htm
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Central Asia                  www.cidi.org/humanitarian/hsr/centralasia