Afghanistan - ACT: 22-Jan-02
Action by Churches Together (ACT)
Consolidated Appeal - Afghanistan
Emergency Assistance - Appeal ASAF-11
Appeal Target: US$ 24,881,076
Balance Requested from ACT Network: US$ 16,836,207
Geneva, 22 January 2002
About six million Afghans are lacking access to basic needs - whether they
are displaced within Afghanistan or refugees in one of the neighboring
countries - people are facing the miseries of hunger, illness and death.
As the shattered country does not have anything to offer its war-exhausted
population, families are becoming more dependant upon international aid.
ACT members continue to deliver humanitarian assistance to Afghans, yet
recognizing daily growing needs and gaps in provision of international
aid. They work as an integral part of international networks in
Afghanistan, Pakistan, Iran, Tajikistan and Uzbekistan, trying to tackle
the 'Afghan issue' from the regional perspective.
This consolidated appeal has brought together all project proposals
submitted to ACT by its implementing members active in the affected
region. NCA and CWS budgets have been revised to accommodate adjustments
in their respective proposals. ACT member MECC has completed its
three-month program and is working on a new proposal for Phase 2. Other
members' budgets have been updated based on income/pledges received to
date.
We appeal to ACT funding members for special attention to the programs for
central, north and north-west Afghanistan that have been falling short of
funds, resulting in the procurement of relief goods being threatened.
These three areas of Afghanistan are recognized as a top priority due to
the alarming situation threatening to run out of control. ACT members
working out of Tajikistan, Uzbekistan and in Afghanistan are trying to
reach out to the most vulnerable in these areas through 'cross-border
assistance'.
ACT implementing members responding to the crisis are Church World Service
(CWS), Christian Aid (CA), Hungarian Interchurch Aid (HIA), Middle East
Council of Churches (MECC), Norwegian Church Aid (NCA), Russian Orthodox
Church (ROC) and United Methodist Committee On Relief (UMCOR).
As a signatory of The Code of Conduct, ACT adheres to and promotes its
respective principles in this humanitarian operation.
Project Completion Date:
HIA 1 December 2001 - 31 May 2002 (6 months)
ROC 1 November, 2001 - 30 April, 2002 (6 months)
NCA 1 October 2001 - 31 March 2002 (6 months)
MECC 1 October 2001 - 31 December 2001 (3 months) - 1st phase COMPLETED
CWS 1 October 2001 - 31 March 2002 (6 months)
CAID 1 October 2001 - 30 September 2002 (1 year)
UMCOR 1 October 2001 - 31 March 2002 (6 months)
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
Total Appeal Less: Balance Reqtd
Target(s) Contr Recd from ACT
CWS 6,221,000 1,587,673 4,633,327
CAID 7,881,989 1,719,176 6,162,813
MECC 297,250 110,299 186,951
NCA 5,551,255 3,495,896 2,055,359
UMCOR 2,470,152 742,770 1,727,382
ROC 996,280 46,501 949,779
HIA 1,398,150 295,285 1,102,865
Eval* 50,000 33,181 16,819
CAT** 15,000 14,088 912
TOTAL 24,881,076 8,044,869 16,836,207
* Post-funding evaluation will include all programs financed through this
appeal.
** The cost of the ACT CAT (Coordination Assessment Team) mission to
Pakistan.
TABLE OF CONTENTS
Cover Letter/Summary of Financial Targets *************.. 1-3
Problem Statement ************************. 4
Christian Aid (CA) ************************. 6
- financial projection 20
Church World Service (CWS) *******************.. 23
-financial projection 26
Hungarian Interchurch Aid (HIA) *****************... 27
-financial projection 31
Norwegian Church Aid (NCA) *******************. 32
-financial projection 38
Russian Orthodox Church (ROC) ****************** 41
-financial projection 46
United Methodist Committee On Relief (UMCOR) *********** 47
-financial projection 53
PROBLEM STATEMENT
Afghanistan has for the last 24 years been hit by various disasters
(man-made and natural) that have severely affected lives and livelihoods
of the entire population directly or indirectly. The severity of the
situation owes its origins to the widespread destruction of social and
economic fabrics of the Afghan society as a result of the ongoing-armed
conflict, extreme poverty and absence of social services. In addition
collapse of state institutions is a contributory factor to the worsening
of the humanitarian situation.
Nearly 20 years of war since the outbreak of fighting against the
communist regime of the People's Democratic Party of Afghanistan in Kabul
in 1978 have had a shattering impact on the Afghan economy. Following the
Red Army occupation that resulted in devastation of the rural parts of the
country coupled with the exile of 1/3 of population, there was a civil war
in 1990's that caused an immense damage to the capital and other towns in
Afghanistan.
Before 1979, agriculture accounted for over half the nation's GDP.
However, years of modernization led by President Mohammad Daoud were
halted by the Soviet occupation. The vast majority of Afghans - 85 per
cent - are still directly dependent on subsistence agriculture to survive.
They have faced drought before, but traditional ways of coping have been
stretched to breaking point this time. In lean times communities would
share resources with each other, and this has actually masked the current
extent of the drought. These resources have now all been used up in many
areas.
Neighboring countries to Afghanistan have been encountering refugee issues
since gaining independence from the former Soviet Union. In addition to
the long-standing unresolved issues, these days, Kazahstan, Tajikistan,
Turkmenistan, Uzbekistan and Kyrgyzstan are facing the spillover of the
growing humanitarian crisis in Afghanistan. Afghanistan has produced one
of the largest refugee movements since World War II, resulting in some 5
million people crossing borders towards Iran, Pakistan, Europe and North
America.
While Pakistan and Iran remain ambivalent towards the refugee problem of
Afghanistan, perception of refugees in Central Asia has changed in the
past years - people who use to be welcomed as victims who need help - seem
to be seen as terrorists or religious extremists. This perception has been
especially supported by media in Central Asia.
Following the on-going crisis, the UN's World Food Program estimated that
by winter, some 5.5 million people would be dependent on food aid. In the
wake of the events of 11 September, they have revised that estimate
upwards to 7.5 million people. As many as a million Afghans are reported
to be on the move due to US military reprisals. Movement is mainly in the
south and east, and consists of those who can afford the transport costs
associated with moving. Many are either heading for their mountainous
home villages, or for relatives in Pakistan, Iran and towards the
Afghan-Tajik border. According to UNHCR, more than 100,000 Afghans have
crossed into Pakistan, despite the supposedly closed borders, and tens of
thousands more are stranded on an ever expanding no-man's lands, without
food or water to sustain them, or medical assistance for them and their
already weakened children. Both Pakistan and Iran are working with the UN
refugee body UNHCR making preparations for the establishment of new camps,
expecting between them to receive almost 1.5 million new refugees.
At greater risk however, are those Afghans who remain in their isolated
hardly accessible villages, watching their food run out. They have already
eaten the grain they had put aside for next year's planting. Many of them
will then have no choice but to sit and wait, in the hope that somehow
outside aid will reach them.
A deepening food crisis in Afghanistan arrives at a time when the food
supply position in the neighboring countries is also rather weakened by
the persistent drought. ACT will endeavor to tackle this specific problem
exercising a regional approach and utilizing its resources in the
neighboring countries.
The consequences of military operations, in combination with the impact
and effect of drought is the creation of a humanitarian crisis including:
- Mass movement of Afghan IDPs to urban areas
- Mass movement of people towards international borders including Iran,
Pakistan and other potential countries of first asylum.
Locations for Proposed Response
ACT members are operational in Afghanistan, Pakistan, Tajikistan, Iran and
Uzbekistan. In addition to direct implementation, ACT members will
implement through their well-established local partners (please see the
reference in the appeal). It is important to note that much of the
implementation burden is falling on the shoulders of local partners. This,
however, remains an added value of the ACT network in the region. It is
proven highly beneficial to recipients of the aid as well as ACT members
and local structures.
Mass movement of the Afghan population in the current emergency crisis
will have a profound impact on neighbouring countries. Therefore, ACT
members are focusing upon a regional strategy to address the needs of the
most vulnerable people in the region.
Of all the Central Asian countries, which have already received refugees
from Afghanistan and expect a new flow, the situation seems to be the
heaviest in Tajikistan, since its economic and social infrastructure has
been heavily destroyed during the many years of the civil war.
The analysis of the Afghani refugees' situation, already staying on the
Tajik-Afghan border and in Tajikistan, show that urgent action is needed
to prevent mass epidemic and hunger. The situation is complicated by the
fact that governmental and non-governmental structures, which could
provide refugees with food and non-food support as well as advocacy, are
either very weak or non-existent in Tajikistan.
Security
Each ACT member has developed its own Security Plan incorporating
Evacuation plans. Due to the changes in the security situation and the
evacuation of all international staff from Afghanistan, this Security Plan
has been revised and will be continually updated to respond to the
prevailing security conditions.
ACT members attend regular UN security meetings in Afghanistan and
Pakistan. Their staff is registered with the appropriate embassies and the
NGO security system.
PROPOSED EMERGENCY PROGRAMS (in alphabetical order):
CHRISTIAN AID: Emergency Program for Afghan refugees and IDP,
Multi-sectoral recovery program
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Christian Aid is the official agency of 40 Churches representing most
Protestant denominations in the United Kingdom and Ireland; it also works
closely with the official agencies of the Catholic Church. It began in the
mid-1940s by helping refugees and churches in Europe to recover from the
aftermath of war. Since then it has been working in over 70 countries
where the need is greatest, helping people regardless of race or creed.
Christian Aid currently supports about 2,000 projects.
>From 1986 to 1993, Christian Aid funded a multi-sectoral programme in
Afghanistan through partner organisations working from Pakistan. When the
Soviet armies withdrew and the Communist government fell, Christian Aid
decided to base its work within Afghanistan. Christian Aid began funding
vocational training/micro enterprise and agriculture/food security
projects through both Afghan and international partner NGOs in West
Afghanistan. In 1997, CA devolved much of its operations to a small, low
profile office in West Afghanistan working under the name of the
Ecumenical Office/Christian Aid. It works as a funding and capacity
building NGO on behalf of a wider European Ecumenical network and
currently supports twelve local, national and international partner NGOs
working in Herat, Farah and Ghor Provinces. Through these partnerships
Christian Aid had developed considerable experience in working with
refugee and displaced communities in West Afghanistan.
DESCRIPTION OF ACT MEMBER'S IMPLEMENTING PARTNERS
AFGHANISTAN
AHDAA (Animal Husbandry and Development Association of Afghanistan)
AREA (Agency for Rehabilitation and Energy Conservation in Afghanistan)
CHA (Co-ordination of Humanitarian Assistance)
SIEAL (Sayanee Institute of Education And Learning)
NPO/RRAA (Norwegian Project Office/Rural Rehabilitation Association for
Afghanistan)
ARF (Afghanistan Reconstruction Federation)
TAJIKISTAN
ACTED
Ghamkhori
Mehrengez
TARGET AREAS
Afghanistan
The primary location for both emergency and rehabilitation assistance is
the West of Afghanistan, those areas most affected by the drought of the
last three years, namely: Herat, Farah, Badghis, Ghor, Faryab, Balkh,
Mazar-i-Sharif Provinces. In addition, Kabul and Kandahar provinces will
also receive assistance.
Iran
Christian Aid will assess the feasibility of establishing a temporary
office at Mashhad, Khorasan Province in Eastern Iran to provide
procurement and logistic support to the Afghan partners currently
implementing projects within Afghanistan. The office would also be able to
provide immediate support for the proposed programmes.
Tajikistan
Christian Aid has worked in partnership with ACTED to provide seeds and
tools to vulnerable families affected by the drought in South and on the
Tajik-Afghan border. Furthering this partnership, Christian Aid proposes
to provide additional emergency relief to the possible influx of Afghan
refugees into Tajikistan through ACTED and possibly through UMCOR,
Ghamkhori and Mehrengez.
GOAL & OBJECTIVES
Goal
The overall goal of Christian Aid's regional programme is to promote
stability and improved quality of life throughout the Central Asia region.
Objectives
To work together with local partner organisations to develop and support
strategic programmes that: meet the immediate needs of the most vulnerable
members of the Afghan IDP and refugee population for food, potable water,
shelter, and health services. address the need for increased regional food
security and sustainable rural livelihood development in order to:
- mitigate against further mass displacement/migration within the region
promote the return of the displaced
- to advocate for a regional approach to humanitarian interventions that
is inclusive and empowers local communities to participate in the
decision-making process.
TARGETED BENEFICIARIES*
In a regional approach to the humanitarian crisis, the targeted
beneficiaries will include:
Afghan refugees in Tajikistan and Iran
IDPs and ISPs in Afghanistan
Farmers and villagers who have remained in their homes during the crisis
Vulnerable members of the host communities in Tajikistan and Iran
*numbers of targeted beneficiaries per project is indicated in individual
projects of CA in this appeal
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Christian Aid will respond to the crisis by adopting a regional approach
to programming and has submitted several proposals that encapsulate a
regional strategy for short-term emergency relief and long-term rural
livelihood development.
The acute immediate needs include:
Food, potable water, shelter, emergency health care
The medium term needs:
Livelihood assistance in order to resume agricultural activities and to
mitigate against further mass displacement/migration.
SECTOR 1: EMERGENCY ASSISTANCE
There are six proposed emergency assistance projects in Christian Aid's
regional emergency programme. The projects focus upon the provision of
food and non-food items, such as shelter materials.
In Afghanistan, three proposed projects will focus upon the provision of
emergency food supplies for 2-3 months and emergency shelter
kits/materials. The locations vary but do include the urban areas of
Kabul, Kandahar, and Mazar-i-Sharif, where the food shortage situation is
severe for the most vulnerable people due to military strikes.
Vulnerable IDPs who have fled their homes and are now living in IDP camps
or in rural locations in Badghis, Faryab, Balkh, and Mazar-i-Sharif
provinces are also included.
CA has an established programme in Tajikistan, including previous
experience in emergency assistance to Afghan refugees in Tajikistan with
several partners - ACTED, Ghamkhori and Mehrengez. At this stage the plan
is to provide a seeds and tools package to vulnerable farmers in Khatlon
province of Tajikistan to contribute to stability in the border region by
preventing displacement and support local production to support local
population and possible refugees over the coming year.
Should there be a huge influx of Afghan refugees CA will support a shelter
programme. The standard shelter package in an emergency situation will
include 1 medium size winter tent, 1 tarpaulin, and 5 blankets/family.
The plan is to cover 5,000 families with a shelter package at this stage.
In Iran, the actual programme would be dependent upon the findings of the
assessment mission but, if assistance is required, and it is feasible to
implement through local Iranian partners, the programme would include the
provision of food and a standard emergency shelter package - 1 medium size
winter tent, 1 tarpaulin, and 4-5 blankets/family. Local procurement of
the necessary materials would be assessed.
PROJECT A
Humanitarian Emergency Assistance, Herat, Farah and Badghis Provinces,
Afghanistan
Duration: 6 months - October 2001 to March 2002
GOAL & OBJECTIVES: The overall goal is to alleviate the suffering of the
vulnerable local IDP population in Herat, Farah and Badghis Provinces, by
meeting the following objectives:
Shelter needs of the target population;
Distribution of food and non-food relief items.
SIEAL will provide emergency assistance to 1,000 vulnerable IDPs families
(6,000 people) who have not been provided with any assistance to date:
300 families in Karokh and Kushk-e- Kohna districts, Herat Province;
300 families in Ismail Tagab, Chakar, Kham-e-Abbasi, Aml-e-Strab villages,
Farah Province;
400 families in Bagh-e-pul, Karizak, Darabad, Nawdih,Yazdi and some
surrounding villages, Badghis Province.
These vulnerable IDP families are a combination of:
Recently-arrived influx of IDPs at the IDP camps in Herat;
IDPs who have fled to Farah and Badghis Provinces from the IDP camps in
Herat due to fear of US attacks on Herat and from enforced conscription of
men;
IDPs who have fled their homes in the rural areas to the border with Iran
and Turkmenistan.
Three months supply of food will be purchased and delivered from
Turkmenistan to Herat. One month's supply of food will be distributed to
the target districts/villages each month. Non-food items will also be
purchased and delivered from Turkmenistan and distributed immediately to
vulnerable IDPs in the target locations in the first month of operation.
Beneficiaries will be selected by criteria developed by a joint-Afghan NGO
team, consisting of Christian Aid partners. The team is also conducting
joint monitoring visits to each NGO's projects.
PROJECT B
Emergency Food Assistance to Vulnerable Families, Balkh, Kabul, and
Kandahar Provinces, Afghanistan
Duration: Six months - October 2001 to December 2001
GOAL & OBJECTIVES
Goal
To provide emergency assistance to 8,000 IDP and other vulnerable families
in Balkh, Kabul and Kandahar provinces.
Objectives
To provide immediate 2 month-supply of food rations for 8,000 vulnerable
IDP families.
To provide emergency shelter for 4,000 vulnerable IDP families.
The project will target IDP families and other vulnerable families
entirely dependent upon food aid and emergency assistance to survive. CHA
has been actively involved in the survey and identification of IDPs in
Balkh province and has relocated around 5,000 IDP families to Sakhi camp
in Mazar-e-Sharif. The other vulnerable beneficiaries will be selected in
close collaboration with local 1 In Afghanistan, the local Shura is the
traditional governing body of village. It consists of village spiritual
leader (Mullah), village elders and representatives of ethnic groups. The
Shura members are aware of all affairs of the village and have good
information on households living in the village. The local Shura solves
the daily issues at village level or if there is any issue with
governmental authorities (district governor). The local Shura has been
largely used by aid organisation as community counterpart for
implementation of project activities.
1 Shura. Based upon the selection criteria the local Shuras will introduce
the beneficiary families and CHA staff will assist the local Shura in the
application of the selection criteria.
TARGETED BENEFICIARIES
IDP families;
Vulnerable female-headed households;
Poor families without able-bodied man;
Poor families who have lost assets and have no means of income to purchase
food.
Each beneficiary family will be provided with one food package (100 kg
wheat, 10 kg rice, 10 kg lentils, 10 kg sugar and 10 kg cooking oil) over
the project period. A total of 8,000 families (approximately 40,000
people) will benefit from the distribution of food. For each family, the
food package will meet the required supply of food needed for two months
rations.
4,000 IDP families will be assisted by the provision of emergency shelter.
Materials include distribution of one plastic sheet tarpaulin and three
blankets to each family. It is anticipated that the beneficiaries will
construct mud walls for shelter. Shelter materials are required in time
for the coming winter.
PROJECT C
Quick Emergency Assistance Response, Herat & Badghis Provinces,
Afghanistan
Duration: 12 months - October 2001 to September 2002
CAID seeks to provide the following emergency assistance:
Food to 3,500 existing IDP families;
Food and non-food items to 1,500 new IDP families;
Agriculture inputs to 1,200 farmers;
Credit to 600 vulnerable female-headed households
Irrigation canal rehabilitation for 30 villages (total of 21,000
beneficiaries).
GOAL & OBJECTIVES
Goal
To provide emergency assistance of essential basic needs that contributes
towards restoring quality of life.
Objectives
To provide food assistance, shelter and adequate sanitation to 5,000 IDP families in Heart province.
b. To increase food security through:
Provision of agriculture inputs for Spring planting and food packages to
1200 farmer families in Badghis province;
Rehabilitation of irrigation canal in Dezangi village, Badghis province
that will enable 300 hectares of land to be irrigated and provide food for
21,000 people;
Improve rural livelihoods for 600 vulnerable farming families in Zendajan
district, Herat province by the provision of local credit services for the
purchase of agricultural inputs for Spring planting.
The main focus of the program will be in western region of Afghanistan
where CA and partners are well established and have the ground capacity
for providing immediate and effective assistance.
In addition to continuing to support IDPs in the camps as well as to the
host communities, the programme also targets new IDP families.
Food packages will be provided to some 3,500 IDP families who are not
covered under WFP food distribution programme or that WFP was not able to
provide them food
At least 1,500 new IDP families will be provided with food and non-food
packages
1,200 farmers in 30 drought-affected villages between Kush-e-Kohna and
Qalai Naw will be provided with food and agricultural inputs (seed and
fertiliser) to cultivate their land
600 vulnerable families in one or two districts of Herat will be provided
with special credit packages aimed at increasing food security and rural
livelihood of the target population. The focus would be on women.
A main canal irrigating 300 ha agricultural land in 30 villages will be
re-constructed and strengthened. This will benefit 2,000 families (21,000
people).
Location
Number of Beneficiaries
Duration
Package
Badghis Province:
Assistance to Farmers in 30 villages
1,200 farmers
Phase 1
Agriculture inputs & food (Wheat flour)
Rehabilitation of the main irrigation canal
Irrigation of 300 hectares of land will benefit 2,000 families (21,000
people) in 30 villages
Phase 2
Two protection walls will be constructed for protection of the main canal
Herat Province:
Food packages to new and existing IDPs
5,000 families (of which 1,500 new IDP families will also receive non- food packages)
Phase 1
Wheat flour, Oil, Sugar, Rice, Grain
Non-food assistance to new arrival
1,500 families not covered under any assistance programmes
Phase 1
Tent, Blanket, Plastic Tarpaulin, Water Container
Assisting the village population in Zendah Jan District of Heart
600 households with focus upon women
Phase 2
Average package that will help the recipient to survive up to the next
harvesting season
Total
8,800 Families
PROJECT D
Emergency Assistance for Refugees and their Host Communities in Iran, and
support to IDPs in Afghanistan.
Christian Aid has deployed a mission to Iran to assess the situation and
to identify partners who would be able to provide assistance to the
refugees. Christian Aid also recognises the importance of the impact that
a large influx of refugees has upon the host communities and will
therefore, also assess the impact of this and address the problems.
In addition, partners currently operational within Afghanistan have
requested logistical support from Iran to procure material aid necessary
for the implementation of emergency and development programmes. In
particular, the emergency assistance programmes would require rapid
deployment of material aid to target locations in the West of Afghanistan
and this can be best achieved from Mashhad, Eastern Iran.
PROJECT E
Emergency Drought Response in Tajikistan
PARTNER : Agence d'Aide à la Coopération Technique Et au
Développement/Agency for Technical Co-operation and Development (ACTED)
Duration: 12 months - October 2001 to September 2002
CA seeks to provide wheat seeds and fertilizer to 10,000 farm households
and potato seeds and fertilizer to 1,000 farm households in Khatlon
(around Qurghon Teppa) and Sughd (around Khujand, Tajikistan. In addition,
the project will also provide training on improved cultivation techniques,
and rehabilitate irrigation systems.
Whereas last year's harvest lasted until December, this year farmers in
Khatlon only have enough wheat to feed their families until October. Maize
and rice harvests are low as well. Families are selling what little meat,
eggs or dairy they produce to buy cheaper food.
ACTED propose an emergency plan based on three points, continuing the previous year's action:
Distribution of quality wheat seeds and fertilisers;
Distribution of potato seeds and fertilisers;
Cultivation improvements based on urgent irrigation works and on the
provision of training to the farmers.
The most vulnerable families (Level 1 of our Poverty Alleviation
Programme) will be covered by the project activity.
The project activities will spread across two regions, both strongly
affected by the drought: Khatlon (around Qurghon Teppa) and Sughd (around
Khujand).
Distribution policy:
Wheat seeds and fertiliser: will be distributed to vulnerable families at
the rate of 150 kilos of seeds and 300 kilos of fertiliser per hectare. 10
000 families will be targeted, with 0.3 hectares each.
Potato seeds and fertiliser: will be distributed to vulnerable families at
the rate of 3500 kilos of seeds and 450 kilos of fertiliser per hectare.
1000 vulnerable families will be targeted, with 0.1 hectares each.
Wheat seeds and fertilisers distribution
Procurement of 500 Mt of second-generation elite seeds
ACTED would buy 500 Mt of second-generation seeds from last year's Drought
Response Programme beneficiaries, with yields comparable to those of
imported varieties. Buying these seeds would bring several benefits:
The farmers who produced them would get more than the double the normal
wheat price, and could thus buy much more food than they would have got
from consuming their own harvest;
Improved seeds, which are a scarce commodity in Tajikistan, would be
spared for sowing and local varieties used for food instead;
The much lower cost of these seeds compared to imported seeds (350 USD
against 800 USD) would allow the distributions to reach a much larger
number of beneficiaries.
ECHO proposed contribution of 100 MT of second generation Turkish wheat
seeds, or improved Kazakh seeds.
Procurement of 200 MT of imported seeds
In order to ensure the diversity of the seeds population, and thus provide
for possible illness affecting a variety, ACTED would import 200 Mt of
improved seeds from Turkey, as successfully implemented last year. These
seeds will be distributed in priority to the families most affected by the
drought, on a free basis. These farmers will be closely monitored by
ACTED, in order to make sure that they make the best out of these seeds.
Procurement of fertilizers
Poor farmers have little means to purchase quality fertilizers, and these
are anyway difficult to find in Tajikistan, where "average application of
fertilizer is considered to be 25% of requirements", according to the
FAO/WFP's Special Report.
Potato seeds and fertilisers distribution
Potatoes can make a very valuable contribution to food security,
especially considering their high yields, the small size of most farmers'
individual plots, and the nature of the local soils. ACTED plans to
distribute 400 Mt of potato seeds. The necessary fertilisers would of
course be imported and distributed as well.
Irrigation works and training
Small-scale irrigation
ACTED has experience in small-scale irrigation, using simple and low-cost
means, and the ECHO-funded 2000-2001 programme has been a success. CA
proposes to extend this scheme (small-scale installations, repairing of
secondary canals, and cleaning of drainage canals) to reach 3,000
hectares. Expected beneficiaries: around 6,000 families in Khatlon
province.
Adapted training
In order to obtain optimal results from the seeds and fertilisers
distributions, adequate training should also be provided. Using low
quality seeds and having little farming experience outside the collective
system of the Soviet era, many farmers use too high sowing rates or do not
take adequate care of their fields.
PROJECT F
Emergency Assistance for New and Vulnerable Existing Refugees and their
Host Communities in Tajikistan, and support to IDPs in Afghanistan.
An assessment team is currently in Tajikistan to evaluate the additional
support required by partners to implement projects that will provide
assistance to the new influx of Afghan refugees. In addition, existing
Afghan refugees who are assessed to be highly vulnerable will also be
given assistance. Tajikistan itself faces severe food shortages because
of the prolonged drought and host communities will be provided with
assistance for rural livelihood development and food security
SECTOR 2: FOOD SECURITY & SUSTAINABLE RURAL LIVELIHOODS
It is important to have a long-term strategy to rebuild the rural life
that has been severely affected by 20 years of war, three successive years
of drought, and the escalation caused by retaliatory strikes. Christian
Aid has submitted four proposals that address the needs for the most
vulnerable members of the rural communities most affected by the drought
in the West of Afghanistan.
PROJECT G
Agriculture Improvement and Food Security in Rural Areas, Farah Province,
Afghanistan*
Duration: 3 years - October 2001 to September 2004
GOAL & OBJECTIVES
Goal
To increase food security for 81,375 people in six drought-affected
districts of Farah province
Objectives
Increase wheat crop productivity by promoting sustainable and improved
farming systems
Promotion of fruit production through village extension and training in
horticulture production and soil conservation
Increase crop diversity and nutritional impact of crop production through
village extension and training in vegetable production and kitchen gardens
Rehabilitate the local livestock sector through provision of breeding
animals and village veterinary and extension and training services
Increase access to farm power through village extension and training in
the operation and maintenance of existing farm technology
Improve the management of water through the provision of village extension
and training and the rehabilitation/construction of irrigation systems
with support from Food For Work
PROJECT H
Sustainable Rural Livelihood Programme For Ghor & Badghis Province,
Afghanistan
Duration: 2 years - June 2002 to May 2004
Christian Aid-led Consortium with Afghan Partners, Co-ordination of
Humanitarian Assistance (CHA) & Agency for Rehabilitation and Energy
Conservation in Afghanistan (AREA)
GOAL & OBJECTIVES
Goal: To improve the well being and livelihoods of vulnerable conflict
and drought- affected communities in Ghor & Badghis Provinces of
Afghanistan.
Objectives
Community Organisation: To develop the target communities' ability to
effectively address social & economic problems through establishing &
strengthening sustainable & democratic village organisations that serve as
a point of entry & a platform to implement the planned projects and other
initiatives.
Improved Livelihoods: To improve rural livelihoods through targeted
support to the most vulnerable drought affected families & general support
to upgrade the communities' productive assets
Food security and environment protection: To increase food security at
the household level through: Increased & improved staple, fruit &
vegetable production using techniques through training, action learning
demonstrations & improved inputs; Increased & improved livestock
productivity via restocking, improved animal health & nutrition, decreased
morbidity & mortality; & controlled foraging; Sustainable use of common
property resources & improved farming systems via introduction of
ecological & drought mitigating land and promotion of non-agricultural
enterprises
To create off-farm or home-based non-agricultural employment opportunities
through: Vocational training (with a priority for women); Provision of
loans to develop micro-enterprises for trained graduates & other
individuals.
Development of rural infrastructure: To improve productive infrastructure
creating short-term employment & long-term assets through rehabilitation
of roads & small community projects identified & managed by village
organisations.
Health: To improve the health status of the target population in Ghor
Province by reducing mortality & morbidity rates with emphasis on maternal
& child health.
Improved Primary, Secondary & Tertiary Health Care: To provide curative &
preventive health care services to the target population through provision
of trained TBAs & VHWs for better primary health care, knowledge &
practice. Access to improved secondary health services at 5 district
health centres; Provision of tertiary in-patient, obstetric & surgical
services for referred complications; The establishment of an effective
referral system & modest cost recovery at point of use.
Improved Public Health: To improve public health & reduce preventable
waterborne diseases through: increased use of potable water through
provision of accessible and safe sources; Improved sanitation by use of
VIP latrines & public health education at household level.
Institutional strengthening, learning & dissemination of best practice:
To increase the effectiveness of project outcomes through: improved
institutional capacity of CHA & AREA via effective monitoring &
accompaniment. Facilitation of inter-organisational learning &
co-operation, & dissemination of best practice.
PROJECT I
Regional Food Security and Sustainable Rural Livelihoods Strategy, Eastern
Iran
The assessment mission to Iran will evaluate the need for a regional food
security and rural livelihood development programme in Eastern Iran to
assist host communities to cope with the influx of thousands of refugees.
PROJECT J
Regional Food Security and Sustainable Rural Livelihoods Strategy,
Tajikistan
Tajikistan is facing severe food shortages due to three successive years
of drought. An assessment mission in Tajikistan is currently receiving
proposals to provide assistance for a regional food security and rural
livelihood development programme that will address the needs of local
communities.
SECTOR: EMERGENCY HEALTH
PROJECT K
Emergency Medical Assistance
Duration: 3 months from receipt of funds
Through its partner CHA, CA seeks to respond to the worsening health
services due to the emergency by providing emergency health services to
urban and rural areas.
CHA is presently providing primary health care from 19 established health
centres in 16 districts through: training and support of Traditional Birth
Attendants (TBA) and Village Health Volunteers (VHV) support and running
of maternity and surgery wards of Farah hospital Distribution of
supplementary food in Ghor and Faryab provinces.
The following activities are planned:
Village-level
More than 200 Village Health Volunteers (VHVs) already trained by CHA in
13 districts are on stand-by to provide basic emergency health assistance
and first aid if required.
District-level
Strengthen the capacity of health centres to respond to emergencies by:
Refresher training courses for all medical staff
Emergency Unit of 2 staff at each clinic to provide immediate response
Increase stock of essential material and medicines for each clinic
Ambulance service for critical cases
24 hour health service by one or two duty staff
Additional 5 beds will be set up at each clinic for emergency cases
Provision of cooked meals for patients at all clinics
Establish 21 mobile emergency medical response team:
Mobile team will consist of 3 medical staff, one driver and one vehicle
Refresher training by district health officer
Mobile team considered as field team but may be deployed to support clinic staff if required
Adequately-equipped emergency response medical kit for each team
Provincial-level
Strengthen the maternity and surgery ward of Farah hospital to respond to
cases referred from district health centres by:
Refresher training course for Farah hospital staff
24 hours maternity and surgery ward of Farah hospital
Increase stock of essential material and medicines for each clinic
Ambulance service for critical cases
Additional 10 beds will be set up at each clinic for emergency cases
Provision of cooked meals for patients at 5 hospitals
All health centres and hospitals already provide basic health services
but additional resources are required to respond effectively to an
emergency scenario.
Details of health centres being run by CHA and reserve mobile teams
Province
District
Health centre (fixed)
Mobile health team
Offices, logistic and first aid team
Herat
Ghorian
1
2
1
Zendajan
2
2
Kohsan
1
1
City, Maslakh camp
1
Farah
Farah centre
2
1
Balabuluk
1
1
Purchaman
1
1
Khaksafaid
1
1
Anardara
1
1
Shindand
2
1
Gulistan
1
1
Lash-Jowain
1
1
Farsi
1
1
Ghor
Cheghcheran
1
1
1
Shahrak
1
1
1
Tulak
1
1
Saghar
1
1
Kabul
Charasiab
1
1
1
City
Balkh
Mazar-esharif
2
1
Faryab
Shirintagab
1
1
Total
19
21
8
Note: The health centres are MCH and BHC. In Farah City, the surgery and
maternity ward of hospital is being supported by CHA.
PROJECT L
Assistance to Malnourished Children in Ghor Province, Afghanistan
Duration: 12 months - October 2001 to September 2002
GOAL & OBJECTIVES
Goal
The overall goal is to mitigate the suffering of the most vulnerable among
the disaster-affected population from the immediate effects of the current
emergency in Afghanistan.
Objective
To provide immediate relief food to 3,750 vulnerable-female headed
households and families with malnourished children in Ghor province,
Afghanistan.
Criteria for selection of beneficiaries
Drought affected families with malnourished children and malnourished
expecting mothers (malnutrition to be measured based on UNICEF criteria)
Drought-affected female-headed families
Drought-affected families with a disabled male head.
The following required project staff are already located in Ghor province
and are available to implement the project immediately:
1 MD doctor
4 nurses/health educators as supervisors
8 health workers
This activity will be carried out by CHA in Shahrak, Saghar, Tulak and
Farsi district. A food package consisting of 2 kg rice, 2 kg bean, 2 kg
lentils, 5 kg cooking oil and 50 kg of wheat will be distributed to
(3,750) families (10 % of the households in the target districts). Each
family will be provided with package of food each month over a period of 7
months. The contents of one package altogether will provide (1095)
kilo-calories per day per person for an average sized family of 7 persons
for one month. This is (55 %) of the necessary calories required for
survival according to WFP guidelines. It is anticipated that the other
portion of the calories will be covered through other family income.
The main focus of relief food will be malnourished children. The
components of food package 2 kg rice, 2 kg bean, 2 kg lentils and 5 kg
vegetable oil (per month) are considered for feeding malnourished
children. The planned amount of items above provides full food ration for
feeding one child (1200 kcal/day i.e. 100% of required energy) and partial
food ration (960 kcal/day i.e. 48% of required energy) for mother. The
remaining portion of required calories for mother could be covered from
wheat component.
The clinics in Shahrak and Farsi districts currently run by CHA and TBAs
and VHVs already trained in the area will be used for providing health
education about child nutrition to their mothers. CHA has experience of
carrying similar project in Kabul and Ghor provinces and the training
material is already developed.
SECTOR: DRINKING WATER AND IRRIGATION INFRASTRUCTURE
REHABILITATION/CONSTRUCTION
PROJECT M
Water Management & Usage Grant Fund
Duration: 12 months - January 2002 to December 2002
Goal
To increase food security through increasing crop production by
rehabilitating or constructing irrigation systems, such as canals,
aqueducts, siphons, etc. and providing local communities with access to
clean drinking water by constructing reservoirs and wells.
PARTNERS:
AHDAA (Animal Husbandry and Development Association of Afghanistan)
NPO/RRAA (Norwegian Project Office/Rural Rehabilitation Association for
Afghanistan)
ARF (Afghanistan Reconstruction Federation)
Christian Aid will manage an umbrella grant to provide funding for three
Afghan NGOs with a good record in this sector. Christian Aid has worked
with all three NGOs before and found their engineering work to be good.
The table below provides a summary of the information from the concept
notes provided.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration
The Head of Middle East, Europe, and Central Asia Team (MEECAT), has
overall management of the regional programme.
The Emergencies Co-ordinator, assumes the overall responsibility for the
co-ordination of the regional programme and is the primary contact with
ACT.
Management of the programme activities will be overseen in the field:
Programme Manager for Iran and Afghanistan, to be based in Mashhad, Iran
(until access to Afghanistan for international personnel is resumed then
the PM will be based in Herat, Afghanistan);
Programme Manager for Tajikistan, based at the field office in Dushanbe,
Tajikistan;
Programme Officer for Pakistan, based at the field office in Peshawar,
Pakistan. The role of this person is to co-ordinate with CA's Afghan and
ACT partners based in Peshawar.
Additional support will be given by the Emergencies Unit based at the
London HQ, with regular assignments in the field and the Communications
Officer, responsible for co-ordinating communications with supporters and
media.
Finance Management and Controls
All financial transactions and control will be the responsibility of the
Finance Department of the partners. CA will be responsible for final
financial monitoring and reporting. The Overseas Accounts Department at
Christian Aid HQ in London has evaluated the financial systems of all
partners. The CA Finance Department will ensure that financial
transactions are regularly monitored and conform to CA specific policies
and procedures to ensure efficient, transparent and accountable practice.
CA will provide narrative and financial reporting for both internal and
external use based on the requirements of ACT, back donors and CA's own
systems.
Monitoring Procedures
Afghanistan
Due to the lack of access for international staff into Afghanistan the
project will be monitored by local partners with a full report submitted
to the Christian Aid Afghanistan Programme Manager.
Christian Aid's Afghan partners have established joint-NGO monitoring
teams to monitor and evaluate the programmes around Afghanistan. This
provides an element of transparency and accountability.
Pakistan
Christian Aid has not submitted any programmes for Pakistan, as other ACT
members are operational there. However, with regard to project
monitoring, the Programme Officer based in Peshawar will be co-ordinating
with Afghan partners to ensure that narrative and financial report are
submitted in a timely manner and meet the requirements of ACT and other
donors.
Tajikistan
London based PO will provide close monitoring from February 2002 when CA
had already planned to deploy a permanent position in the country.
Iran
The current Programme Manager for Afghanistan will be based on a temporary
basis in Mashhad, Iran. A newly-established field office and field staff
will conduct monitoring of programmes implemented in Iran. The Programme
Manager will re-locate to Heart, Afghanistan when possible and will
monitor all projects within Afghanistan and will continue to monitor
programmes in Iran.
IMPLEMENTATION TIMETABLE
The programmes vary in duration from 3 months to three years but funding
is requested to cover programme costs for one year or less. A long-term
approach reflects Christian Aid's commitment to providing assistance the
most vulnerable people in the region.
NB: Detailed project descriptions and budgets can be obtained on request
from ACT C.O.
BUDGET
ESTIMATED EXPENDITURE
Description Type of No of Unit Cost Budget
Unit Units US$ US$
A ASSISTANCE TO REFUGEES/IDPs
A.1 QUICK RESPONSE ASSISTANCE - Afghan- AREA
Direct Assistance
Food Relief Lump sum 130,050
Non Food Relief Items Lump sum 243,000
Agricultural Inputs (seed & fertiliser) Lump sum 196,080
Credit for agriculture Lump sum 75,000
Well construction/irrigation Lump sum 115,450
Subtotal 759,580
Description Type of No of Unit Cost Budget
Unit Units US$ US$
Material Transport, Storage & Related Costs
Material Transport Lump sum 40,000
Vehicle Rental Lump sum 5,600
Subtotal 45,600
Personnel, Admin , Operations & support costs
Personnel Lump sum 41,820
Transport Lump sum 1,200
Office Operations Lump sum 12,120
Vehicle Operations Lump sum 9,600
Communications Lump sum 15,000
Audit & Evaluation Lump sum 10,000
Subtotal 89,740
TOTAL QUICK EMERGENCY ASSISTANCE RESPONSE- AREA 894,920
A.2 HUMANITARIAN EMERGENCY ASSISTANCE - Afghan - SIEAL
Crisis Phase
Food Relief Lump sum 99,000
Non Food Relief Items Lump sum 153,250
Sub total 252,250
Transport, Storage & Related costs
Material transport Lump sum 26,430
Labour Costs Lump sum 1,872
Warehouse Rental Lump sum 2,400
Total 30,702
Capital Expenditure
Second - hand 4 X 4 vehicle unit 12,000
Personnel, Admin , Operations & support costs
Personnel Lump sum 5,100
Office Operations Lump sum 1,998
Communications Lump sum 240
Vehicle Operations Lump sum 2,409
Sub total 9,747
TOTAL ASSISTANCE - SIEAL 304,699
A.3 EMERGENCY FOOD ASSISTANCE TO VULNERABLE FAMILIES -Afghan - CHA
Pre-Crisis Phase
Emergency Response Training Lump sum 4,000
Crisis Phase
Food Relief Lump sum 340,000
Non Food Relief Items Lump sum 148,000
Sub total 488,000
Transport, Storage & Related costs
Transport of food & non food Lump sum 37,600
Labour Costs Lump sum 3,840
Warehouse Rental Lump sum 1,200
Sub total 42,640
Capital Expenditure
3 X Second - hand 4 X 4 vehicles unit 22,500
Description Type of No of Unit Cost Budget
Unit Units US$ US$
Personnel, Admin , Operations & support costs
Personnel Lump sum 34,350
Transport Lump sum 1,800
Office Operations Lump sum 4,680
Communications Lump sum 990
Vehicle Operations Lump sum 20,820
Other Admin costs Lump sum 300
Sub total 62,940
TOTAL ASSISTANCE - CHA 620,080
A.4 EMERGENCY ASSISTANCE -Refugees & host communities - IRAN
Assessment mission to determine type of assistance Lump sum 1,000,000
A.5 EMERGENCY DROUGHT RESPONSE in Tajikistan - ACTED
Agricultural Inputs (seed & fertiliser) Lump sum 716,654
Well construction/ irrigation Lump sum 51,000
Sub total 767,654
A.6 Emergency Assistance for new & vulnerable existing refugees & host communities in Tajikistan
Assessment mission to determine type of assistance Lump sum 1,000,000
TOTAL ASSISTANCE TO REFUGEES/IDPs 4,587,353
B FOOD SECURITY & SUSTAINABLE RURAL LIVELIHOODS
Agric improvement and food security in rural areas- CHA* Lump sum 315,000
Sustainable Rural Livelihood - Consortium-CA/CHA** Lump sum 1,321,116
Sustainable Rural Livelihood - Consortium-AREA Lump sum 200,000
Reg food security & sustainable rural livelihoods strategy - Iran Lump sum 250,000
Reg food security & sustainable rural livelihoods strategy - Tajikistan Lump sum 500,000
TOTAL FOOD SECURITY & SUSTAINABLE RURAL LIVELIHOODS 2,586,116
C EMERGENCY HEALTH
Emergency medical assistance - Afghan - CHA
Food Lump sum 81,750
Medical Lump sum 43,574
Operational Costs
Personnel Lump sum 25,200
Transport Lump sum 48,500
Communications Lump sum 5,000
Administration Lump sum 20,392
Sub Total 224,416
Malnourished children - CHA
Food Lump sum 100,000
Operational Costs
Personnel Lump sum 22,000
Transport Lump sum 20,000
Communications Lump sum 5,000
Administration Lump sum 10,990
Sub total 157,990
TOTAL EMERGENCY HEALTH 382,406
Description Type of No of Unit Cost Budget
Unit Units US$ US$
D DRINKING WATER & IRRIGATION REHAB/CONSTRUCTIION - AFGHANISTAN
Water management & usage grant fund - ARF/AHDAA/RRAA
Well construction Lump sum 126,114
E CO-ORDINATION, LOGISTICS, SECURITY, MONOTORING - CAID
Lump sum 200,000
TOTAL ESTIMATED EXPENDITURE 7,881,989
Less Income received 1,719,176
BALANCE REQUESTED FROM ACT NETWORK 6,162,813
PLEASE NOTE:
* This is a 3 year project out of which only the budget for one year is
included here
** This is a 2 year project out of which only the budget for one year is
included here
2. CHURCH WORLD SERVICE (CWS PAKISTAN/AFGHANISTAN):
Assistance to internally displaced and refugees
REQUESTING ACT MEMBER
Church World Service (CWS Pakistan/Afghanistan)
GOAL & OBJECTIVES
Goal
The project aims to provide emergency shelter and food aid for 15,000 of
the most vulnerable families, who are either internally displaced or have
crossed the border into Pakistan.
Objectives
Provide the most vulnerable 15,000 new refugee/IDP families with emergency
shelter kits
Provide emergency food aid to 15,000 vulnerable refugee/IDP families.
Enhance resistance to disease by providing timely food aid and shelter
Provide protection from harsh environment to the most vulnerable sections
such as: children, elderly and women
Sustain family dignity and community life
Community Participation
Camp and village committees, representatives from authorities and partners
will be involved. All stakeholders will work together and recommend
solutions for common problems.
TARGETTED BENEFICIARIES
The shelter program will be implemented in refugee camps outside Peshawar
in NWFP province and near Quetta in Balochistan province and IDP
settlements in Central and Northern Afghanistan. CWS has a strong
presence in Peshawar and has been working in that area for the last 40
years. In Quetta, CWS has one partner and will have a team of over 5-10
CWS staff & volunteers assisting the partner in implementation of the
project.
The new arrivals are mainly from the urban centers of Kandhar, Kabul and
Jalalabad. It is expected that a second wave of refugees will come from
the rural areas, that are fast running out of food stocks and the
international aid agencies have left the area due to the security
situation.
The direct beneficiaries of this shelter program are 15,000 new refugee
families (105,000 persons) in NWFP and Balochistan provinces of Pakistan
and IDPs in Afghanistan. These families have lost all assets and reserves
in the 22 years of conflict; many have been displaced more than once in
their lives.
Winter is usually very harsh in Afghanistan and in northern Pakistan.
Malnourished and without shelter - hundreds and thousands of IDPs and
refugees lives are under threat and are in dire need of shelter assistance
to survive.
Criteria for selection of beneficiaries
Families who are crossing into Pakistan as refugees will be eligible for
the shelter kits and food aid.
Families who have lost all reserves and are displaced without primary
shelter will also be eligible.
Envisaged Programme Impact
The first and foremost outcome of the project will be minimum nutrition,
safe and secure shelter for the most vulnerable.
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
CWS P/A proposes assisting 15,000 of the most vulnerable refugee and IDP
families by providing them with emergency shelter kits and food aid. This
will help in the prevention of disease, provide protection, maintain
dignity, sustain family and community life.
The criterion for beneficiary selection is based on U.N standards for
refugee/IDP. After an assessment 15,000 families who have totally lost
their assets and reserves and are unable to cope in the harsh environment
will be identified as it follows:
Location
Number of Families
Total Persons
Peshawar
5,000
35,000
Quetta
5,000
35,000
Hazarajat
2,000
14,000
Panjsher
3,000
21,000
Total
15,000
105,000
Family Composition and Gender BalanceAverage size of the Afghan family is
7, with an average of 5 children in each household. Children number around
75,000.
Particular attention will be paid to female-headed households to ensure
that they are not missed from any beneficiary list. CWS field team will be
gender balanced to ensure communication and input from the women in the
refugee camps.
Each family shelter kit and food basket includes:
Family shelter kit
1 family tent
1 ground sheet
1 plastic sheet
4 blankets
6 months family food basket
Wheat Kg. 600
Cooking oil Liters 44
Rice Kg. 80
Beans Kg. 24
Sugar Kg. 24
Tea Kg 0,8
The project will be implemented through NPO, SO, CCA, UNOCHA and CWS field
staff already working in the target areas. However, all of the
implementing partners require additional staff to help carry out the
project.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
CWS P/A will be responsible for the project monitoring, review, and
documentation and reporting.
Procurement, Transport & Storage
CWS has an efficient procurement system in place that ensures that
suitable items are obtained and supplied at the right time and within the
approved budget. The procurement staff receives quotations to determine
the best source for the required items. Beside price, there are a number
of factors that are considered, and the lowest price offered may not
necessarily mean acceptance of a quotation. Other factors considered are:
Quality After sales service (if applicable) Speed of delivery Local
benefits to the economy & small business Importation policies and
procedures (if applicable) Political and cultural sensitivity Reputation
of the supplier Warranty
>From Pakistan, commodities will normally be carried overland by trucks to
Afghanistan. However, as there are serious security concerns in
Afghanistan, especially in the target areas because of the increase in
fighting and the transportation and communication systems are also in
state of shambles, possibility of the use of animal transport may be
considered. For example, remote and inaccessible areas in Panjsher involve
combination of trucks and donkeys and take several days. The harsh weather
and conflict conditions can result in restricted access to some areas.
Collectively, these reasons can delay the delivery of relief items.
Financial Management
The Administration and Finance divisions of the CWS P/A in Karachi will
make sure that financial and management aspects are adhered to in
accordance with the established budgetary guidelines and procedures.
Regular financial updates and reports will be prepared at the end of the
project; the finance officer will collect the supporting documents and
carry out an internal audit. An external audit will be carried out at the
end of the project by Ernst & Young International and submitted to the ACT
C.O.
Monitoring and Reporting
Field staff will closely monitor the program to ensure that work is
completed according to schedule and design. Regular progress reports will
be produced and sent to the Karachi Office. A team of CWS staff and
partners will review the program after completion. Final programmatic and
financial report will be produced by CWS and furnished to all the
stakeholders.
IMPLEMENTATION SCHEDULE
Six months from the receipt of funds.
BUDGET
ESTIMATED EXPENDITURE
Description Type of No of Unit Cost Budget
Unit Units US$ US$
DIRECT ASSISTANCE
Crisis Phase Assistance
Tents Family 15,000 78 1,170,000
Ground sheetings Piece 15,000 15 225,000
Plastic sheets Piece 15,000 15 225,000
Blankets Number 60,000 8 480,000
Food baskets Number 15,000 256 3,840,000
Sub total 5,940,000
MATERIAL TRANSPORT, STORAGE, WAREHOUSING, HANDLING
Inland transportation Container 100 800 80,000
Storage Warehouse 8 5,000 40,000
Sub total 120,000
PERSONNEL, ADMIN, OPS & OTHER SUPPORT COSTS
Staff Salaries and Support - Norwegian Project Office (NPO)
Coordinators (2 persons) Month 6 400 4,800
Field officers (2 persons) Month 6 300 3,600
Drivers (2 persons) Month 6 100 1,200
Shahuda Organization (SO)
Coordinators (2 persons) Month 6 400 4,800
Field officers (2 persons) Month 6 300 3,600
Drivers (2 persons) Month 6 100 1,200
Cooperation Center for Afghanistan (CCA)
Coordinator Month 6 400 2,400
Field officer Month 6 300 1,800
Drivers (2 persons) Month 6 100 1,200
Church World Service
Coordinator Month 6 500 3,000
Procurement officer Month 6 200 1,200
Program officer Month 6 300 1,800
Finance officer Month 6 350 2,100
Field officer Month 6 200 1,200
Project officer Month 6 250 1,500
Driver Month 6 100 600
Technical officer Month 6 200 1,200
Coordination officer Month 6 300 1,800
Staff board and lodging Month 6 3,000 18,000
Administrative and Other costs
Communications Lumpsum 12,000
Description Type of No of Unit Cost Budget
Unit Units US$ US$
Regional and local travel Lumpsum 20,000
Fuel and maintenance of 6 vehicles Lumpsum 12,000
Security guards Month 6 500 3,000
Sub Total 104,000
CAPITAL ASSETS
Laptops Unit 2 3,000 6,000
Digital video camera Unit 1 4,000 4,000
Vehicle (2nd hand jeep) Vehicle 1 35,000 35,000
Sub Total 45,000
AUDIT AND REPORTING
Audit Lumpsum 6,000
Documentation Lumpsum 6,000
Sub Total 12,000
TOTAL ESTIMATED EXPENDITURE 6,221,000
Less income received: 1,587,673
TOTAL REQUESTED from ACT NETWORK: 4,633,327
*************
HIA: CROSS-BORDER ASSISTANCE
FROM UZBEKISTAN INTO NORTHERN Afghanistan
REQUESTING ACT MEMBER
Hungarian Interchurch Aid (HIA)
IMPLEMENTING ACT MEMBER INFORMATION
Hungarian Interchurch Aid was founded in 1991. Its mandate is to provide
assistance to those in need regardless of gender, race, nationality and
religion. In the General Assembly which is HIA's most important
decision-making organ, all the Hungarian Protestant and Orthodox Churches
and also different organisations, foreign and national are represented.
Hungarian Interchurch Aid focuses its activity within three operational
areas:
- domestic social activities in HIA's regional centres around Hungary
- emergency assistance in Hungary and abroad
- refugee affairs
Hungarian Interchurch Aid, as an ACT-member has been implementing
emergency programs (adhering to the Code of Conduct for the International
Federation of Red Cross and Red Crescent movement and Non-Governmental
Organisations) in the Balkans, the Russian Federation and the Ukraine
since its establishment in 1991.
Currently Hungarian Interchurch Aid has an officially registered
representation in the Russian Federation and Ukraine, which enables them
to carry out humanitarian work in these two countries.
To get a clear and comprehensive overview of the humanitarian situation
and to map out possible locations for its involvement in assisting the
Afghan people, Hungarian Interchurch Aid carried out a needs assessment
mission to the Central Asian CIS countries (Kazakhstan, Uzbekistan,
Tajikistan and Kirgizistan). The mission resulted in an HIA decision to
carry out cross-border humanitarian activities from Uzbekistan into
Northern Afghanistan.
Current Situation
As Uzbekistan did not sign the 1951 Convention and the 1967 Protocol
relating to refugee status, in legal terms there are no refugees in the
country and this is the reason why there are no institutions assisting
them in the country.
When Taliban militia seized control over Mazar-i-Sharif in 1997, which is
only 50 kms from the border, the Uzbek government closed the border at
Termez to prevent the influx of extremists into the country. The border is
controlled by Russian troops and separated by barbed wire - the same as
other Northern borders. This is the reason why massive population
movements have not occurred in the North yet. For the majority of the
population in the area, travel to the southern part of the country too
expensive, hence people decided to stay in their homes or escape into the
mountains to find shelter in spontaneous IDP camps (such as Takhar) or in
caves.
The UN approached the Uzbek government to open its border with Afghanistan
to allow humanitarian aid into the North. The government along with the UN
has elaborated a mechanism and conditions for cross-border deliveries and
the Uzbek government agreed to open the cross point at Termez if the
Northern Alliance controlled Mazar-i-Sharif. As negotiations started
between the parties, UN-agencies also started to stockpile their relief
items in Termez. The UN agreed to allow other NGOs to store their
humanitarian assistance in the same warehouse and established a
co-ordination mechanism both in the capital, Tashkent and in Termez.
Uzbekistan has stated it will open its border with Afghanistan to allow
the United Nations and international aid agencies to deliver humanitarian
aid to the north of Afghanistan. According to the UN, the facilities
available at Termez river offer an excellent potential for getting food
and other relief items into the northern part of Afghanistan.
GOAL & OBJECTIVES
Goal
The main goal of Hungarian Interchurch Aid is to alleviate the suffering
of the Afghan IDPs and local Afghan population in Balkh province.
Objectives
to provide basic food commodities to 10,000 persons on a monthly basis for
6 months in NA
to provide tents and blankets to 1,000 internally displaced families in NA
to provide winter clothing to the needy IDPs in NA
to provide hygiene kits to 10,000 persons/monthly for 6 months in NA
TARGETED BENEFICIARIES
HIA will assist 10, 000 vulnerable individuals in the region of
Mazar-I-Sharif. The target group will receive assistance on a monthly
basis for six months. HIA seeks to assist both IDPs and vulnerable
individuals within the local population eligible for assistance.
TARGET AREAS
Hungarian Interchurch Aid will implement its cross-border activities from
the Uzbek towns of Tashkent and Termez into the region of Mazar-i-Sharif.
Hungary has a Commercial and Cultural Representation Office in Tashkent.
VI. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
The aim of the program is to deliver humanitarian aid from Uzbekistan into
Afghanistan. To achieve this goal HIA understands the necessity to
establish local structures, procurement channels and mechanism and set up
a local team.
HIA will pursue possibilities of partnering local agencies in Afghanistan
to assist with program implementation.
HIA's fact-finding mission has been operational in the region since 2
October. The task of the team is as below:
to analyse the impact of the current crisis in Afghanistan on the Central
Asian CIS-countries,
information-gathering related to the humanitarian situation in Northern
Afghanistan,
to establish contact with UN-agencies and NGOs working in the region and
to collect information necessary for establishing basic conditions for
planning of humanitarian work and building structures.
In October the fact-finding team visited Kazakhstan, Tajikistan,
Uzbekistan, and Kirgizistan. The mission held negotiations with
representatives of the respective countries' governments, officials for
humanitarian affairs, NGOs working in the region and with the embassies of
the Afghan Islamic Republic.
The fact-finding mission resulted in this project proposal for
humanitarian assistance and immediate plans to open its field office in
Tashkent with a sub-office in Termez. During the project implementation
HIA will carry out the following sub-projects:
- Distribution of food parcels
- Distribution of hygienic kits
- Distribution of winter clothing
- Provision of tents and blankets
Distribution of food parcels and hygienic kits
The contents of the food parcels will be selected according to local,
traditional nutritional habits, providing the basic elements for
sufficient nourishment. Nutritional value of each individual parcel is
2,100-2,300 cal/person
Food ITEM
Quantity
Flour
2 KG
Oil
1 L
Sugar
1 KG
Rice
2 KG
Milk powder
½ KG
Tea
200 grams
Total
Cca.6,7 KG
10,000 persons/month: 33, 500 kg.
When deciding on content of food parcels, HIA has taken into consideration
average no. of calories as proposed by UN-WFP, ACT standards as well as
its own experiences gained during humanitarian work carried out in
Chechnya and Yugoslavia. In addition, HIA seeks to distribute 10,000
hygiene kits on a monthly basis in Northern Afghanistan. Each kit will
contain soap, toothpaste, washing powder and diapers.
Due to the high level of subsidies on agricultural cultivation and
production of basic food items as well as the long food crises in
Uzbekistan, the Uzbek government has forbidden the exportation of these
items for humanitarian purposes. Taking this legislation into
consideration, HIA decided to do its procurement in Kazakhstan. At the
current stage HIA is collecting quotations for procurements in bulk and
for freight. Transportation can be arranged by rail and on road. Although
transport by road appears more expensive, it is considered safer.
The Hungarian Ministry of Foreign Affairs has announced its financial
support towards the HIA project, however, indicating its preference for
the goods to be procured in Hungary. This is the reason why the budget
shows freight transportation from Hungary.
Winter clothing
Similar to other NGOs and based on previously identified needs on the
ground, Hungarian Interchurch Aid plans to support the IDPs with winter
clothing. HIA has initiated negotiations with representatives of the
Hungarian Army. Similar to collections in some other countries and members
of NATO, the army will provide winter clothing for the victims of the
conflict to help them survive the harsh winter in Afghanistan.
In addition to this, HIA is negotiating with its long-standing partner -
Lutheran World Relief - for a possible material donation.
Tents, blankets
Each emergency tent-kit contains the following items:
one medium size tent,
one tarpaulin,
5-6 blankets/family
Hungarian Interchurch Aid will also explore possibilities of obtaining
tents and blankets through the Government of Hungary.
Logistics
HIA will stockpile the relief items in a rented and guarded warehouse in
Termez in close co-operation with UN. To carry out cross-border transport
and deliveries of humanitarian goods, HIA will co-operate closely with UN
and join with its humanitarian convoys to Mazar-i-Sharif region.
VII. ADMINISTRATION, FINANCE, MONITORING & REPORTING
A Hungarian expatriate appointed by HIA Budapest will serve as Project
Director. S/he will be responsible for project implementation,
co-ordination with UN and other NGOs in the region. Another Hungarian
expatriate will be responsible for logistics.
The program will establish a local structure comprising a Co-ordinator, 1
Field officer and 6 Transport monitors. Local staff will be responsible
for administrative tasks at local level, organising distributions,
accompanying relief transports etc.
HIA Budapest will be responsible for financial management and control,
submission of regular updates, interim and final reports to ACT CO.
Financial book-keeping will be carried out by HIA Budapest.
VIII. BUDGET
Description Type of No. of Unit Cost Budget
Unit Units USD USD
DIRECT ASSISTANCE
Crisis Phase Assistance
Food distribution Parcel 60,000 7 420,000
Winter clothing Lump sum 100,000
Tents and blankets Family 1,000 60 60,000
Emergency hygienic kits Parcel 60,000 6 360,000
Sub Total 940,000
MATERIAL TRANSPORT, STORAGE, WAREHOUSEING AND HANDLING
Material Transport
Truck rental and related costs Truck 15 12,000 180,000
Distribution costs in Afghanistan Lump sum 25,000
Storage, Warehouse, and Handling
Warehouse rental Month 6 5,000 30,000
Labour for loading and unloading Month 6 500 3,000
Sub Total 238,000
CAPITAL EQUIPMENT
Office Equipment
Desktop computer Unit 1 1,250 1,250
Laptop Unit 2 2,500 5,000
Printer Unit 1 1,000 1,000
Digital camera Unit 1 2,000 2,000
Vehicle
4WD Car 1 35,000 35,000
Sub Total 44,250
PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT
Staff Salaries and Benefits
Project director (expatriate) Month 6 5,000 30,000
Logistics director (expatriate) Month 6 4,000 24,000
Logistics officer Month 6 1,500 9,000
Finance staff Month 6 2,800 16,800
Field officer Month 6 500 3,000
Coordinator Month 6 400 2,400
Transport monitors (6 persons) Month 6 1,200 7,200
Staff Travel
International travel Month 6 2,000 12,000
Local and regional travel Month 6 1,000 6,000
Office Operations
Office rental (Tashkent and Termez) Month 6 1,000 6,000
Utilities Month 6 500 3,000
Stationery and office supplies Month 6 300 1,800
Communications
Telephone and fax Month 6 2,000 12,000
E-mail Month 6 200 1,200
Description Type of No. of Unit Cost Budget
Unit Units USD USD
Vehicle Operations
Fuel Month 6 1,000 6,000
Sub Total 140,400
AUDIT Lump sum 3,000
OTHER COSTS
Bank fees Lump sum 20,000
Monitoring Lump sum 10,000
Documentation Lump sum 2,500
Sub Total 32,500
TOTAL EXPENDITURE 1,398,150
Less Income Received 295,285
TOTAL requested from ACT Network 1,102,865
************
NORWEGIAN CHURCH AID:
Emergency Assistance to internally displaced in Afghanistan and Afghan
refugees in Pakistan
IMPLEMENTING ACT MEMBER AND PARTNER INFORMATION
Since 1982 NCA has had an office in Peshawar, initially in cooperation
with Norwegian Refugee Council, to direct work among refugees arriving to
Pakistan. The work has increasingly been implemented through Afghan NGOs
with a focus on rehabilitation and development assistance within
Afghanistan. An office was established in Kabul in 1996 with the intention
of becoming the main NCA operations office in the country. This process
has for reasons of difficult working conditions and armed conflicts been
slow, and NCA as well as the local partners are still maintaining offices
both in Kabul and Peshawar, Pakistan.
The partners of NCA work in 17 of the 29 provinces of Afghanistan with
predominance in southeastern region. The partners participating in the
implementation of this joint action are:
Afghan Development Association (ADA)
Agency for Rehabilitation and Energy Conservation in Afghanistan (AREA)
Anti Tuberculosis Association (ATA/AP)
Central Afghanistan Welfare Committee (CAWC)
Co-operation Centre for Afghanistan (CCA)
Co-ordination of Afghan Relief (CoAR)
Ghazni Rural Support Programme (GRSP)
Norwegian Project Office/Rural Rehabilitation Association of Afghanistan
(NPO/RRAA)
Sanayee Institute for Education And Learning (SIEAL)
In total these partners have around 1,500 Afghan staff members stationed
in different locations inside Afghanistan, and in Peshawar. In addition to
human resources the partners have also committed a number of vehicles and
storage facilities inside Afghanistan.
NCA and the Afghan partners have developed a framework for emergency
response to the present and anticipated humanitarian crisis. The
framework is based on joint action, timely response and utilization of the
available resources (human and logistic) existing in different provinces
of Afghanistan. NCA as the focal point has agreed to provide
administrative support to ETF whereas 3 NGO representatives together with
the NCA Program Manager and a Relief Coordinator seconded by NCA have
formed an Emergency Task Force in order to facilitate implementation of
the relief operations. The main assets of NCA are the experienced staff
members, efficient Afghan NGO partners, and broad institutional relations
with the UN and NGO community.
NCA together with its Afghan partners have always been in the forefront of
emergency operations in Afghanistan, and have effectively responded to
emergencies in a number of provinces (Kandahar, Zabul, Uruzgan, Farah,
Herat, Ghazni, Wardak, Logar, Takhar and Kabul). Norwegian Church Aid has
developed a professional capacity (technical and conceptual) in the field
of water and sanitation for effective response to refugee/IDP crisis.
Given the prevailing drought situation and acute shortage of water inside
Afghanistan and the instructions of the Pakistani government about the
possible locations of the camps for the new refugees, clean drinking water
will be a dire need and highest priority. In addition the network has
gained vast experience for provision of high quality and cost-effective
shelter in refugee crisis. NCA network based on the past experience is
determined to closely co-ordinate with other aid actors at various levels;
WFP, UNHCR, NGOs present in the same districts.
NCA has so far been allotted responsibility for water implementation in 4
camps in Khyber area (and has also committed itself for further 3 camps).
GOP will, with UNHCR, identify more sites based on needs, and the NGOs
will be asked to take responsibility also for these camps. NCA is prepared
to assist UNHCR in this process if requested, but would prefer to channel
the relief resources to areas inside Afghanistan.
It is NCA's strategy that the most constructive way to meet this
situation, is to
Identify and meet needs inside Afghanistan, and thereby provide more
timely assistance, as well as reduce the need for further emigration from
Afghanistan. People are more effectively assisted in or near their place
of residence, where they are in a better position to draw on the resources
that still are already there, and also improve the potential for a
sustainable livelihood in future
Assist UNHCR in setting up adequate facilities to receive the expected
influx of refugees into appropriate settings
Establish community services, including psychosocial activities, within
the old camps where the new 'hidden' caseload of refugees has mixed with
the old caseload. Quite a few refugees manage to cross the boarders and
are found to be trickling into already existing refugee camps in Peshawar
(established many years back).
GOAL & OBJECTIVES
Goal
To provide timely and efficient assistance to IDPs and vulnerable local
population in Afghanistan and Afghan refugees in camps in Pakistan in the
fields of food, water, sanitation, shelter, health and community /
psychosocial services.
Objectives
Save lives of vulnerable local population and IDPs in Afghanistan
Assist vulnerable refugees in Pakistan
Reduce the human suffering among the target groups.
TARGETED BENEFICIARIES
Pakistan
70 000 refugees will benefit from water and sanitation in camps in Khyber
area
20 000 refugees will benefit from community services/psychosocial
assistance Khyber and/or Peshawar
Afghanistan
164 000 (approx. 27 380 families, 6 persons per family). Vulnerable local
population and IDPs in selected areas, Bamyan, Wardak, Samangan, Bamyan,
Ghazni, Kabul, Farah, Kunar, Nangarhar with supplementary food rations and
warm clothes (see table in appendix 1)
25 000 (4200 families, 6 persons per family) IDPs with supplementary food,
shelter, water, warm clothes, psychosocial and basic medicine -
identification of areas is well underway
Areas which have been winter-locked are given the highest priority. Those
are Bamyan, Wardak, Samangan and Ghazni provinces, Saighan, Bamyan, Behsud
I, Dari Souf, Yakawlang, BehsudII, Jagohori, Malistan, Qarabagh districts.
SIEAL has already provided nearly 3,000 families in the area North of
Kabul with basic and supplementary food rations for 2 months. There is
generally a very urgent need for food to many areas and NCA has found it
necessary to become more involved in food distribution that planned in the
initial appeal.
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Pakistan
1) Water Supply
NCA will secure a cost-effective, prompt response and efficient delivery
of water and sanitation services At this stage NCA is planning to extend
the services to camp populations for a maximum of 70,000 people. Some
items such as good quality pumps, pillow-tanks and water distribution
points that are not easily available in the local markets in Pakistan, are
purchased from Norway. Likewise some plastic squatter plates have been
brought in for rapid use. Other equipment has been procured locally.
2) Community / Psychosocial Services
The following activities will be implemented in refugee camps in
cooperation with UNHCR and other international and local partners:
Information / communication, community mobilization, recreational
activities, psychosocial support, informal education and capacity building
for return to homeland. NCA & Partners will in particular be responsible
for community mobilization, psychosocial support, informal education and
capacity building. The NCA local partners have a longstanding experience
within these areas of community service both in emergency situations and
in long-term development and training will also be organised for trainers
foreseen to provide similar services for IDPs in Afghanistan.
Afghanistan
Water Supply
NCA will secure cost-effective systems for storing and delivery of water.
Where water sources are located at some distance smaller tanks will be
provided for trucking of water. At this stage NCA is planning to extend
the services to a total camp populations of 25,000 people in 25 camps.
Some items such as good quality pillow-tanks and water distribution points
which are not easily available in the local markets in Pakistan, will be
purchased from Norway. Other equipment like pipes and fittings will be
procured locally.
Shelter
The standard shelter package in an emergency situation will include 1
medium size tent, 1 tarpaulin, and 5 blankets / family. The plan is to
cover 5,000 families with a shelter package at this stage.
Emergency supplementary food distribution
The partners are continuously identifying new pockets of people exposed to
severe food deficit most among IDPs but also among the permanent
population. The collapse of the economy and minimal reserves leave many
families also in the urban areas without money for food for the next day
in spite of food being available in the local markets. Distribution of
standard allocations is provided to needy families identified by the
partners. Coordination with WFP is established and grain should replace
the wheat portion of the food package. Although we have agreed with WFP
that they provide the wheat (staple food) and NCA the supplementary items,
WFP has not been able to meet the demand up to now. NCA is therefor using
the local market whenever necessary and possibly. The targeted population
correspond with the vulnerable groups identified by WFP through the VAM
survey (post harvest survey July/August 2001) as well as meeting the
criteria set by our partners.
Immediate priority is to reach the areas that normally are inaccessible
from mid November due to snow. Current plans project a need to supply
approximately 27 000 families (the most vulnerable locals and IDPs) with
packages for on average two months consumption. In addition we will
provide to 5 000 IDP families (25 000 individuals) with supplementary food
in addition to the wheat provided by WFP.
Medical Services & Supplies and Community / Psychosocial Services
The network will ensure medical services for refugees in camps, and some
necessary medicines and equipment will be provided to allow the medical
staff of partners to fill in gaps in the medical assistance in cases of
acute shortage etc. Community service/Psychosocial service will be
provided using Afghans that have been trained in Pakistan.
Winterization
The partners will distribute the winter clothes. Heating of the tents
during the winter will be traditional methods of coal placed under a table
covered by blankets. A donation from Norway of army sweaters and jackets
as well as other clothes has been transported to Kabul and will be
distributed before the cold season. Winter-locked areas will be given
priority.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration
The Resident Representative of NCA Afghanistan/Pakistan assumes the
overall responsibility for the management of the program ensuring
efficiency, effectiveness, transparency and accountability. The Emergency
Task Force (ETF), which is established to undertake planning,
administration, co-ordination, logistics, implementation, monitoring,
accounting and reporting of the operations will work under the guidance of
the Directors of the partners. The day-to-day operations will be the
responsibility of an expatriate Relief Co-ordinator. The ETF will be
supported by NCA's Program and Finance Departments. The participating
partners will be responsible for area-based implementation and reporting
to ETF.
Finance Management and Control
The NCA Finance Department will carry out the financial transactions based
on universal and NCA specific policies and procedures to ensure efficient,
transparent and accountable practice. NCA will provide narrative and
financial reporting for both internal and external use based on the
requirements of the back donors and NCA's own systems. One additional
accountant may be recruited.
Monitoring Procedures
ETF carries overall responsibility for monitoring and updating the
participating NGOs and will establish routines and check compliance. NCA
Afghanistan will also monitor the activities and additional staffs have
been employed. Expatriates have presently no access to Afghanistan but
NCA and partners have senior and experienced staff well qualified to
monitor relief operations. In addition each of the partners will be
responsible to internally monitor their part of the work.
NCA SPECIAL PROJECT: Emergency Supplementary Food
GOAL & OBJECTIVES
Objectives:
To provide supplementary food to 164 000 (approx. 27 380 families)
vulnerable local population an IDPs in selected areas inside Afghanistan
To provide supplementary food to 25 000 (4 200 families) IDPs in small
camps inside Afghanistan
TARGETED BENEFICIARIES
Beneficiary Selection Criteria for supplementary food distribution
Since there is general poverty and unemployment almost the entire
population will be eligible for external assistance, however resources are
not sufficient to cover all. NCA and partners therefore, agreed on the
following criteria for selection of the most needy families:
Widows and female-headed families
Poor IDPs
IDPs with host families
Families with a disabled provider
Landless with no other major source of income
Small land owners (less than 3 jeribs or 6,000m2)
Poor families with the host families identified by the local Shura
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
The rations are based on the following nutrition requirement per person
per day:
Nutrient
Energy
Protein
CHO
Fat
Minimum requiremet
2100 Kcals
10-12% of Total Energy but < 15%
50-55% of Total Energy
30-35% of Total Energy
Rice
733
56
701
20
Beans
266
88
165
13
Cooking oil
321
0
0
314
Sugar
80
0
80
0
WFP Wheat
746
128
600
18
Total Supplied
2186
272
1546
365
The above Kcal value will be met for one person/day with the following
quantities:
Wheat 200 gr
Rice 215 gr
Beans 100 gr
Oil 35 gr
Sugar 20 gr
In the areas inaccessible in winter, each family will receive rations for
3 months. By giving rations for only 3 months the population will still
have to rely on traditional coping mechanisms.
TARGET AREA
The area for distribution was decided to be within the area of regular
operational work where the partners have established a network of contacts
that can help verify the assessment results. Details can be obtained on
request.
Procurement/Transport
Unless the grain can be provided by WFP, NCA partners will seek to
purchase the grain and the supplementary elements from provincial markets
inside Afghanistan. This way the money will be injected into the local
economy. NCA partners are aware of the potential for an increase of prices
for the local people in case of bulk-purchase. It is therefore agreed to
deal with several local businessmen who import the needed food items from
outside. The partners will mostly use local traders to supply the
required quantities of the supplementary food items directly to
distribution points.
Food Distribution to IDPs in camps within Afghanistan
NCA has planned for 25 camps of approximately 1,000 families each.
Identification of beneficiaries and sites is well underway. The principle
for the food distribution in these camps will as above draw on wheat
supplies from WFP while supplementary food items will be bought from local
markets. The management of the camps will be on contract with one of the
partners having worked in the area.
Assistance to refugees in Pakistan
In response to partners request, a small allocation is made for
distribution of food and/or non-food items for exceptional refugee cases
identified in Pakistan. Occasionally our partners report on extreme cases
that are becoming a heavy burden to themselves or fellow refugees.
Primarily those cases involve orphans, widows and disabled.
The amount applied for will be administered by one of the NCA partners and
will be made known to the others.
Target: Up to 500 families during the period of November and December
2001.
Allocation made: USD 10.000 which is USD 20 per family.
Contingency
The situation remains unpredictable and NCA see a need for stockpiling
some food and non-food items in Pakistan, aimed at both beneficiaries in
Afghanistan and Pakistan depending on the situation.
BUDGET
Description Type of No. of Unit Cost Budget
Unit Units USD USD
DIRECT ASSISTANCE
Crisis Phase Assistance
Water and Sanitation Operations - Refugees (Pakistan)
Water storage tanks (30m3) Each 18 5,000 90,000
Water Storage Tanks (20m3) Each 9 1,750 15,750
Water Storage Tanks (10m3) Each 11 1,250 13,750
Petrol driven pumps Each 12 1,200 14,400
Pipes/hoses (set) Each 30 3,500 105,000
Tap stations (set of 6) Each 96 400 38,400
Plastic cans (10lt each) Each 24,000 2 48,000
Construction materials/expendables
(concrete, gravel, etc.) 8 4,000 32,000
Water pump fuel and spare parts Month 42 400 16,800
Water system (fence/marking) piece 36 1,000 36,000
Plastic walls and poles Each 3,600 12 43,200
Squatter plates Each 3,600 20 72,000
Casting pits labs Each 2,600 30 78,000
Contractors for ground prep., holes, etc. Camp 6 3,000 18,000
Monitoring of 6 camps Lump sum 28,800
Sub Total 650,100
Water and Sanitation Operations - IDPs (Afghanistan)
Water storage tanks (20m3 pillow tanks) Each 24 1,750 42,000
Water Storage Tanks (10 m3 pillow tanks) Each 25 1,250 31,250
Water Storage Tanks (7,5 m3 pillow tanks) Each 5 900 4,500
Water storage tanks (1m3) Each 100 1,000 100,000
Petrol driven pumps Each 28 1,600 44,800
Pipes, hoses, etc. (set) Each 32 800 25,600
Tap stations (set of 6) Each 50 400 20,000
Plastic cans (20 lt each) Each 10,000 2 20,000
Water pump fuel and spare parts Lump sum 60,000
Constr materials (concrete, gravel, etc.) Lump sum 62,500
Plastic walls and poles Each 500 12 6,000
Squatter plates Each 500 20 10,000
Casting pits labs Each 1,000 30 30,000
Contractors for ground preparation Camp 25 1,500 37,500
Monitoring of 25 camps over 6 months Lump sum 30,000
Sub Total 524,150
Shelter - IDPs
Tents Each 5,000 100 500,000
Blankets Each 25,000 15 375,000
Hurricane carosene lamps Each 5,000 15 75,000
Sub Total 950,000
Health - IDPs
Medicines Month 6 7,500 45,000
Psychosocial training / materials Month 6 5,000 30,000
Contractor for medical services Month 6 12,500 75,000
Sub Total 150,000
Food Security - Vulnerable Persons
Wheat flour (bags of 50 kg) Bag 60,000 11 660,000
Description Type of No. of Unit Cost Budget
Unit Units USD USD
Rice (bags of 10 kg) Bag 60,000 5 300,000
Beans (bags of 5 kg) Bag 60,000 5 300,000
Sugar Bag 60,000 2 120,000
Cooking oil (cans of 5 lt) Can 60,000 4 240,000
Sub Total 1,620,000
Contingency: Stock piling, transport Pakistan
Prestock-Pakistan-dry food Bag 60,000 5 300,000
Prestock-Pakistan-nonfood item 6,600 15 99,000
Pakistan refugees support 500 20 10,000
Transport/Storage lumpsum 98,280
Sub Total 507,280
TOTAL DIRECT ASSISTANCE 4,401,530
MATERIAL TRANSPORT, STORAGE, WAREHOUSING AND HANDLING
Transport fees, insurance and handling Lump sum 181,568
Transport of material (6 camps in Pakistan
& 25 camps in Afghanistan) Lump sum 61,500
Rental of water trucks for 25 camps Month 6 37,500 225,000
Storage of equipment Lump sum 10,000
TOTAL 478,068
CAPITAL EQUIPMENT
Office Equipment
Desktop computers Unit 4 1,250 5,000
Printers Unit 2 1,000 2,000
Digital camera Unit 1 2,080 2,080
Office equipment Lump sum 3,000
Sub Total 12,080
Communications Equipment
Mobile telephones Set 2 227 454
Satellite telephone Thuraya/HF radio Unit 1 10,000 10,000
Sub Total 10,454
Vehicles
Toyota LC (13-seats and 4WD)
model HZJ75 for Afghanistan Vehicle 3 32,000 96,000
Toyota HiLux (4WD) for Pakistan Vehicle 2 30,000 60,000
Sub Total 156,000
Field Camp Equipment
Water purification unit (20 m3) Unit 1 54,200 54,200
Water purification unit (4 m3) Unit 1 12,700 12,700
Water storage backup tanks (7 m3 - 50 m3) Lump sum 44,000
Water storage backup hardware (m.m.) Lump sum 8,820
Sub Total 119,720
TOTAL MATERIAL EQUIPMENT 298,253
PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT
Salaries and Benefits International Staff
Field coordinator Month 6 6,000 36,000
Accountant Month 6 6,000 36,000
Description Type of No. of Unit Cost Budget
Unit Units USD USD
Logistics officer Month 4 6,000 24,000
Psychosocial monitor Month 5 6,000 30,000
Psychosocial monitor Month 3 6,000 18,000
Water & Sanitation supervisors (2 persons) Month 6 6,000 72,000
Housing and per diem allowances Month 6 1,500 9,000
Salaries and Benefits National Staff
Administrator Month 6 200 1,200
Logistics officers (2 persons) Month 6 200 2,400
Warehouse assistant Month 6 100 600
Purchasing officer Month 6 200 1,200
Housekeeper Month 6 100 600
Guards (3 persons) Month 6 100 1,800
Support Staff and Casual Labor
Field support staff
(cooks, drivers - 12 persons) Month 6 100 7,200
Casual labor Month 6 1,000 6,000
Staff Travel
International travel Trip 13 2,000 26,000
Local and regional travel Month 6 8,000 48,000
Office Operations
Office tent Lump sum 2,803
Utilities Month 6 500 3,000
Stationery and office supplies Month 6 200 1,200
Insurance Month 6 200 1,200
Communications
Telephone, fax and e-mail Month 6 2,000 12,000
Courier and postage Month 6 300 1,800
Vehicle Operation
Fuel and lubricants Month 6 1,000 6,000
Maintenance Month 6 1,000 6,000
Insurance Month 6 400 2,400
TOTAL PERSONNEL, ADMIN., OPERATIONS AND SUPPORT 356,403
AUDIT AND EVALUATION
Audit Lump sum 5,000
Project monitoring Lump sum 12,000
Sub Total 17,000
Administrative support from NCA-PK month 6 2,680 16,080
TOTAL EXPENDITURE 5,551,255
Less income received: 3,495,896
BALANCE REQUESTED FROM ACT NETWORK 2,055,359
********.
RUSSIAN ORTHODOX CHURCH: EMERGENCY RELIEF FOR AFGHAN REFUGEES
ON TAJIK-AFGHAN BORDER & EMERGENCY TRAINING
REQUESTING ACT MEMBER
Russian Orthodox Church (ROC)
IMPLEMENTING ACT MEMBER INFORMATION
For the last 12 years the Russian Orthodox Church has been actively
developing its diaconal services both nationally and internationally. The
local social service of the Church is carried out in every parish -
assistance for the needy in various forms, where child education and care
for elderly are an important part of the Church's mission. ROC has also
participated in various diaconal, social and emergency projects in Russia,
as well as in other countries - Tajikistan, Moldova, Belarus, Ukraine,
Estonia, Ethiopia, Serbia.
Over the past years the Russian Orthodox Church has gained comprehensive
experience implementing ACT emergency programs. In 1994 and 1995 ACT
counter-flood projects were implemented in Moldova and in 1998 - in
Tajikistan. From 1995 emergency programs have been implemented in Chechnya
and North Caucasus (Daghestan, Ingushetia, North Osetia, Stavropol
region), in 1999 Russia Winter Assistance Program for needy children was
carried out, in 2000 - emergency aid for IDPs in Serbia. In 2001
counter-Flood projects were implemented in different parts of Russia: in
Nishniy Novgorod region and in Yakutia (East Siberia).
This proposed emergency relief program for Afghani refugees on the
Tajik-Afghan border will be implemented by ROC through parishes in its
diocese of Tajikistan, which have been actively assisting the needy people
and refugees. The project will utilize experience, trained staff and
infrastructure of the ROC/RRF Flood project in Tajikistan (1998).
However, not only the Tajik parishes will be involved in the project
implementation, but also those from other Central Asian republics, i.e.
Uzbekistan and Kirgizstan which are also expecting Afghani refugees. These
parishes are experienced in diaconal work, their representatives
participated in the PME training seminars for Church social workers,
conducted by the RRT in Moscow early 2001.
The work will be co-ordinated by the office in Dushanbe. The students of
the training courses will take part in this emergency relief program
implementation.
Russia Round Table / Department for External Church Relations of the
Moscow Patriarchate on behalf of the ROC will participate in this program.
GOAL & OBJECTIVES
Goals:
to render emergency food and non-food assistance to Afghani refugees on
the Tajik-Afghan border,
inter-religious and inter-cultural dialogue,
to develop the capacity building of parishes in Tajikistan and Central
Asia, dealing with refugees.
Objectives:
distribution of food, hygiene items, clothing and blankets to Afghan
refugees,
to organize a number of emergency training courses for the purpose of
creating a local infrastructure to handle emergency work in Central Asia,
to support network of the local diaconical and emergency initiatives of
parishes,
TARGETED BENEFICIARIES
The ROC will target 17,000 Afghan refugees (approx 2,400 families) to
receive emergency assistance. They are currently concentrated on the
islands of the river Pyandsh, separating Afghanistan and Tajikistan.
In the case of the anticipated influx of refugees, these islands would
become a main terminal for people looking for refuge, and the program
could be modified in favor of emergency support to the new arrivals.
Experts speculate that the number of Afghan refugees in neighboring
Central Asian republics can rich 300,000 persons.
Participating in the emergency training courses will be 60 people (3
training courses/20 persons in each), representing communities, public
organizations, local NGOs and the ROC parishes, of Tajik, Uzbek, Russian
and other nationalities, both Moslems and Christians, and average age of
25, living in Tajikistan, Uzbekistan, Kirghizia and Afghanistan.
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
The program goals will be met through three sub-projects:
Project # 1 - Distribution of food and hygiene kits
Project # 2 - Distribution of winter clothing and blankets
Project # 3 - Emergency training courses for local structures
In order to achieve above stated goal, ROC will explore potential for
working through other local partners already involved in delivering aid to
Afghan refugees.
Project # 1 - Distribution of Food and Hygiene kits
Beneficiaries: This sub-project will assist 17,000 Afghani refugees
(approx 2,400 families), staying on the islands of the river Pyandsh - a
natural border between Afghanistan and Tajikistan.
Supplies: The first stage will involve a market analysis to identify the
lowest prices for quality food and hygiene commodities. All the aid items
will be purchased locally in Tajikistan. This is still possible because
there are necessities either produced in the country or imported from the
neighboring countries. Provided the above, beneficiaries will be confident
in the quality and acceptability of the goods, for there is a fear that
imported goods may be of poor quality or unacceptable for religious or
ethnic reasons.
Transportation agreement is sought with the CIS Peace-keeping Forces in
Tajikistan to ensure secure transportation of goods to the target areas.
The following items were recommended procured and distributed by Russian
EMERCOM, Tajik Government and clergy of the ROC in Central Asia.
Content of Food parcel
Qnt/family (kg)
No of Distributions (6 mo period)
Total
(Kg)
Flour
50
3
150
Rice
50
3
150
Sugar
50
3
150
Sunflower oil
4
3
12
Tea
0.5
3
1.5
Content of Hygiene kit
Qnt/family (kg)
No. of distributions (6 mo period)
Total (kg)
Soap (100 gr. bars)
1
3
3
Washing powder (700 gr. packs)
1.4
3
4.2
The aid will be distributed by project transport monitors. The
beneficiaries will be requested to fill in a specially developed form and
sign it.
This methodology has proven to be the most efficient in giving designated
aid to the refugees and makes the principle and methods of work
understandable for both local authorities and beneficiaries. This
methodology also helps save resources (the goods will be purchased in
large quantities for the following reasons: the aid, considering the local
mentality, has to be distributed among families, rather than individuals;
small parceling would considerably increase the price because of payments
to packers, rent of a specially-equipped storehouse and purchase of
packaging material).
Project # 2 - Distribution of Winter Clothing and Blankets
Beneficiaries: This sub-project will assist 17, 000 Afghani refugees
(approx 2,400 families), staying on the islands of the river Pyandsh - a
natural border between Afghanistan and Tajikistan.
Supplies: The first stage will involve a market analysis to identify the
lowest prices for quality clothing. Each of the 2,400 families will
receive 6 blankets and 3 chapans. The chapan (jacket) is traditional garb
in Tajikistan and Central Asia, worn by people of all ages, sexes and
nationalities because of its practicality. All the aid items will be
purchased in Tajikistan.
The following items were recommended by Russian EMERCOM, Tajik Government
and clergy of the ROC in Central Asia.
Description
No. of items/family/
distribution
No. of distributions in 6 months
Total number of items/family
Outer clothing / jacket / chapan
1
3
3
Blanket
2
3
6
The aid will be distributed by program transport monitors. The
beneficiaries will fill in a specially developed form and sign it. This
methodology has proved to be the most efficient in giving designated aid
to the refugees and makes the principle and methods of work understandable
for both local authorities and beneficiaries.
Project # 3 - Emergency training courses
Beneficiaries selected for the emergency training courses will be 60
people (3 training courses 20 persons in each), representing communities,
public organizations, local NGOs and the ROC parishes, of Tajik, Uzbek,
Russian and other nationalities ( both Moslems and Christians), with an
average age of 25, living in Tajikistan, Uzbekistan, Kirghizia and
Afghanistan.
Activity: 3 one-week courses will be organized in the Dushanbe deanery of
the ROC. There are specialists in law and advocacy available on the spot
to conduct the courses, i.e., at the University in Dushanbe, Tajikistan;
specialists in international law, theory and practice of emergency work
organization, advocacy, social service, diakonia. ACT working principles
are available at the ROC in Moscow. In addition, it is planned to invite
lecturers from the Russian EMERCOM and from the Ministries for
Nationalities and Migration as well as NGOs.
So far no emergency preparedness training (for implementing staff) has
been organized in Central Asia for NGOs, communities and church related
organizations. This project will provide an important dimension to the
current practical emergency programs of ACT and build on its experience,
utilizing it for the development of a local emergency work infrastructure.
The agenda for the training course:
learning professional skills from specialists and experts;
seeking stable long-term forms of intercultural and inter religious
dialogue;
initiating new contacts with colleagues from different national contexts;
providing assistance in the implementation of ACT/ROC program.
The program will include lectures, simulation exercises and field visits.
An important feature of the training will be a broad range of practical
work and skills taught by specialists lecturing in the following areas:
disaster preparedness: early warning indicators
management and logistics of emergencies
contacts and cooperation with authorities and NGOs
basic physical needs of refugees and IDPs
health needs assessment methods and monitoring in emergencies
health, control of transmittable diseases, health programs
malnutrition
crisis as it affects the individual; the individual in the context of the
community
income generating activities
work with communities and establishing basic services
transition from emergencies to rehabilitation and development
auditing, accounting and evaluation
media and humanitarian crises
international workers
security
communications
peacekeeping
ACT network
Activities:
Conducting courses: recruiting participants and lecturers, preparation of
training and distribution materials, holding the courses,
Development of the mechanism for further coordination, info sharing and
communication between the courses beneficiaries, follow up work in local
parishes and institutions of the beneficiaries, participating in the
current ACT program.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
ROC will be responsible to ACT for program and financial reporting on
project implementation.
An expert from Russia Round Table will direct the Program. Russia Round
Table will carry out monitoring and book-keeping of the program
implementation.
IMPLEMENTATION TIMETABLE
November 2001 - April 2002
BUDGET
Description Type of No. of Unit Cost Budget
Unit Units USD USD
DIRECT ASSISTANCE
Crisis Phase Assistance
Food Assistance
Flour (50 kg bags) Bag 7,200 11 79,200
Sugar (50 kg bags) Bag 7,200 25 180,000
Rice (50 kg bags) Bag 7,200 22 158,400
Sunflower oil (4 litre tins) Tin 7,200 4.5 32,400
Tea (250 gr packages) Package 14,400 0.9 12,960
Hygienic kits
Toilet soap (100 gr bars) Bar 72,000 0.2 14,400
Wash powder 700 gr boxes) Box 14,400 1.3 18,720
Other Inputs
Blankets Number 14,400 14.0 201,600
Jackets Number 7,200 10.0 72,000
Emergency training sessions Session 3 10,000.0 30,000
Sub Total 799,680
MATERIAL TRANSPORT, STORAGE, WAREHOUSEING AND HANDLING
Transport Month 6 4,000 24,000
Rental of warehouse Month 6 3,000 18,000
Labour for loading and unloading Month 6 2,000 12,000
Sub Total 54,000
CAPITAL EQUIPMENT
General Equipment
Generator Unit 1 900 900
Water cleaning system Unit 1 700 700
Security system Unit 1 4,000 4,000
Office Equipment
Desktop computer Unit 1 1,500 1,500
Laptop Unit 1 2,000 2,000
Printers Unit 2 300 600
Photocopy machine Unit 1 1,000 1,000
Mobile phones Unit 2 300 600
Fax Unit 1 400 400
Description Type of No. of Unit Cost Budget
Unit Units USD USD
Furniture Lump sum 2,000
Vehicle
Vehicle Car 1 8,000 8,000
Sub Total 21,700
PERSONNEL, ADMINISTRATION, OPERATIONS AND SUPPORT
Staff Salaries and Benefits
Program director Month 6 2,000 12,000
Coordinator Month 6 1,500 9,000
Accountant Month 6 1,200 7,200
Administrator Month 6 1,000 6,000
Logistics assistant Month 6 700 4,200
Logistics assistant Month 6 600 3,600
Translator Month 6 600 3,600
Secretary Month 6 400 2,400
Transport monitors (3 persons) Month 6 300 5,400
Driver Month 6 300 1,800
Staff Travel
Local travel Month 6 1,500 9,000
Office Operations
Office rental and staff housing Month 6 900 5,400
Utilities Month 6 500 3,000
Stationery and office supplies Month 6 400 2,400
Communications
Telephone and fax Month 6 1,800 10,800
Vehicle Operations
Fuel and maintenance Month 6 600 3,600
Sub Total 89,400
AUDIT Lump sum 1,500
OTHER COSTS
Bank fees Lump sum 24,000
Evaluation Lump sum 6,000
Sub Total 30,000
TOTAL EXPENDITURE 996,280
Less income received: 46,501
BALANCE REQUESTED from ACT: 949,779
*************
UMCOR: EMERGENCY SHELTER RELIEF TO INTERNALLY DISPLACED FAMILIES IN
NORTHERN AGHANISTAN
REQUESTING ACT MEMBER INFORMATION
United Methodist Committee on Relief (UMCOR)
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
UMCOR-USA is a New York non-profit corporation established in 1940 by the
General Board of Global Ministries (GBGM) of the United Methodist Church
in response to the suffering of people affected by the World War II.
During its 60 years of service, UMCOR has used church and private funds to
support relief and development projects in more than 100 countries
worldwide. UMCOR's 0mandate is to "Address a crisis situation by
providing for the relief, and rehabilitation of acute physical, social and
psychological needs of the entire person without regard to religion, race,
nationality or gender, affected by distress situations caused by natural
disasters, political turmoil, persecution from any cause or other endemic
factors."
UMCOR-Europe is an Austrian Verein (non-profit entity) that shares UMCOR's
mission and mandate and operates from its offices in Vienna, Austria.
In 1993, following the war in the former Yugoslavia and the break-up of
the former Soviet Union, UMCOR broadened its mission by establishing field
offices in Bosnia, Armenia, Georgia and Azerbaijan. During 1998 and 1999,
UMCOR opened offices in Tajikistan, Kosovo and Turkey. Currently, UMCOR
has ten field offices (including Liberia, Serbia and Sierra Leone) managed
and guided by UMCOR's Washington, DC Headquarters.
Since the opening of the Youth Houses in Tajikistan, UMCOR has become
well-equipped with logistical expertise, local capacity, and knowledge of
the Central Asian region. Moreover, UMCOR's Mission in Dushanbe has built
strong ties with local and international NGOS operating in Tajikistan.
UMCOR and Mercy Corps, an international NGO that has been active in
Tajikistan for several years, have undertaken a strategic partnership in
order to address identified immediate needs of IDPs for the upcoming
winter in North Eastern Afghanistan (NEA). Mercy Corps also has a large
staff, experience, and a pre-existing basic infrastructure inside NEA
which has been used to distribute humanitarian aid to IDPs and host
families on a multi-year project funded by the US Office of Foreign
Disaster Assistance (OFDA).
GOAL & OBJECTIVES
Goal
To assure that families displaced from their homes by military action in
Afghanistan are able to endure the winter.
Objectives
Provide emergency shelter to approximately 4,000 families
Provide basic non-food items and fuel to approximately 4,000 families
Provide basic hygiene items to approximately 4,000 families
To work in close coordination with international coordinating agencies in
seeking to provide basic food items, essential water & sanitation, and
essential medical care to 4,000 families.
Objective # 1: Provide emergency shelter to approximately 4,000 families
Approximately 24,000 individuals will benefit from this objective through
the provision of winterized tents and plastic tarpaulins to 4,000
families. The initial focus will be on shelter needs in areas from which
the Taliban have retreated, in particular, the NEA population centers of
Taloqan and Kunduz, about 55 and 60 kilometers from the Tajik-Afghan
border respectively. However, noting the need for flexibility and
immediate response in the project, procured commodities will not linger in
storage facilities in Tajikistan or Afghanistan. If there has been no
significant Taliban retreat by the time shipments have reached NEA, then
shelter aid will be unloaded, processed, and distributed to existing and
accessible IDP concentration sites. Alternate sites with large IDP
concentrations inside Northern Alliance-held territory will be identified
in coordination with UNOCHA, UNHCR, and other international NGOs active in
the area.
Activities
UMCOR will procure sufficient winterized tents, plastic sheeting, and
other necessary shelter items to accommodate 4,000 families at a UN
approximation of 6 persons per family (see Table 1).
UMCOR will handle Tajik customs for humanitarian aid shipment receiving,
secure reliable and timely transport through Tajikistan to the Afghan
border, and transfer the commodities to Mercy Corps at the border.
Mercy Corps and UMCOR will coordinate closely with UNOCHA, World Food
Program (WFP), international NGOs operating in NEA, and local authorities
to identify vulnerable IDP families at sites in need of shelter
assistance.
Mercy Corps will distribute tents and plastic sheeting with monitoring of
local Mercy Corps survey teams, UMCOR project staff to verify that items
are distributed properly. A third organization, such as the International
Committee for the Red Cross (ICRC) or the Afghan Red Crescent Society
(ARCS) may be invited to monitor distribution as well (see Monitoring and
Evaluation below).
Mercy Corps will demonstrate and assist, when necessary, the construction
of shelters in an orderly and safe fashion.
Table 1
Shelter Set - 1 set per family
Item
Quantity
Unit
Cost
1
Tent (4m x 4m or larger)
1
Piece
250.00
2
Floor covering (ground sheet)
1
Piece
9.00
3
Blankets
6
Piece
30.00
4
Sleeping mats (1m x 2m)
3
Piece
12.00
5
Pillows
3
Piece
6.00
Total cost per family
307.00
Objective # 2: Provide basic non-food items and fuel to approximately
4,000 families This objective will target families receiving assistance
under Objective #1 and will provide basic non-food household items,
blankets, and fuel for heating and cooking necessary for families to
endure the winter months. Again, distribution will be closely
co-ordinated with UNOCHA, UNHCR and other international agencies
distributing non-food items in the region so as not to duplicate efforts.
Since winter weather may deter periodic deliveries of fuel, a six-month
supply will be procured and delivered at one time (assuming needs for the
months of November through April) and placed in strategically placed
stockpiles near the community. Coupons will be delivered to IDPs by family
unit for redemption as needed.
Activities (see table 2)
UMCOR will procure all basic non-food items needed to assure IDP families'
endurance through the winter that cannot be purchased locally by Mercy
Corps.
UMCOR will handle Tajik customs for humanitarian aid shipment receiving,
secure reliable and timely transport through Tajikistan to the Afghan
border, and transfer the commodities to Mercy Corps at the border.
Mercy Corps will transport and process non-food item kits, then distribute
them to identified IDP families who also received shelter items under the
project.
Mercy Corps and UMCOR in Tajikistan will work closely with all
coordinating agencies working in NEA to insure that there is no
duplication in delivery of non-food items to IDPs identified under this
project.
Mercy Corps will procure fuel (wood, coal, and/or kerosene) locally in
supplies sufficient for 4,000 families for the winter. Additionally,
Mercy Corps will organize the local storage and orderly distribution of
fuel to beneficiary families over the course of the winter.
Mercy Corps and UMCOR will monitor the use of items throughout the winter.
Table 2
Kitchen/Household Set - 1 set per family
Item
Quantity
Unit
Cost
1
Plates (3 big, 3 small)
6
Piece
3.60
2
Tea kettle
1
Piece
2.75
3
Cups
6
Piece
2.40
4
Utensils (fork, spoon, knife)
6
Set
9.00
5
Cooking pot (aluminum)
1
Piece
3.35
6
Pressure cooker
1
Piece
10.00
7
Cooking knife
1
piece
0.40
8
Ladle
1
piece
0.60
9
Plastic tray
1
piece
2.00
10
Plastic food mat
1
piece
2.00
11
Kerosene lamp
1
piece
4.00
12
Fuel (kerosene/diesel)
32
liters
11.20
13
Fuel container (metal)
1
piece
10.00
14
Stove (heating and cooking)
1
piece
15.00
15
Wood/Coal
600
kilogram
30.00
16
Matches (2 packs)
20
box
1.00
17
Axe
1
piece
2.50
18
Plastic wash tub (large)
1
piece
1.85
19
Plastic wash basin (small)
1
piece
1.85
20
Jerry can (20 l)
1
piece
5.00
Total cost per family
118.50
Objective # 3: Provide basic hygiene items to approximately 4,000
families
This objective will target families receiving assistance under Objectives
#1 and #2 and will provide basic hygiene items necessary to assure
viability through the winter months. Again, distribution will be closely
coordinated with UNOCHA, UNHCR and other international agencies
distributing non-food items in the region so as not to duplicate efforts.
Each family will be distributed one hygiene kit containing six months
worth of supplies.
Six-month supplies of hand and all-purpose soap will be procured at the
program outset, stored with fuel supplies near the program site, and
distributed to families together with regular distributions of fuel
through the coupon redemption system mentioned in Objective #2.
Activities
UMCOR will procure all basic non-food items needed to assure IDP families'
endurance through the winter (see Table 3) that cannot be purchased
locally by Mercy Corps.
UMCOR will handle Tajik customs for humanitarian aid shipment receiving,
secure reliable and timely transport through Tajikistan to the Afghan
border, and transfer the commodities to Mercy Corps at the border.
Mercy Corps will transport, process, and distribute Hygiene Kits to
identified IDP families who also received shelter items under the project.
Mercy Corps and UMCOR in Tajikistan will work closely with all
coordinating agencies working in NEA to insure that there is no
duplication in delivery of non-food items to IDPs identified under this
project.
Mercy Corps will procure in advance hand and all-purpose soap in supplies
sufficient for 4,000 families for the winter. Additionally, Mercy Corps
will organize the local storage and orderly distribution of soap to
beneficiary families over the course of the winter.
Mercy Corps and UMCOR will monitor use of items throughout the winter.
Table 3
Hygiene Set - 1 set per family
Item
Quantity
Unit
Cost
1
Soap (hand and body)
1
kilogram
2.00
2
Laundry soap
2
kilogram
1.50
3
Toothpaste (large tube)
1
piece
2.50
4
Toothbrush
6
piece
1.50
5
Towel (big)
2
piece
10.00
6
Cloth towels (all-purpose)
12
piece
4.20
7
Bucket with lid (plastic)
1
piece
3.00
Total cost per family
24.70
Objective # 4: To work in close coordination with international
coordinating agencies in seeking to provide basic food items, essential
water & sanitation, and essential medical care to 4,000 families
It is clear that a large number of international aid agencies are rushing
to the scene of Northern Afghanistan, as well as to the countries
surrounding Afghanistan, to provide badly needed aid to Afghan IDPs and
refugees. There are significant efforts to co-ordinate UN agency, foreign
government, and international NGO resources so as to complement and avoid
duplication of efforts. No one agency can do everything, so partnerships
among aid organizations to provide multiple services to identified
populations in need are most effective.
TARGETED BENEFICIARIES
Approximately 24,000 individuals, or 4,000 IDP families will receive
emergency shelter, NFIs and basic hygiene kits. The beneficiaries of this
assistance will be selected in coordination with UNOCHA, UNHCR and other
international NGOs active in the area. A survey team will visit those
parts of NEA where these organizations, as well as the Northern Alliance
Ministry of Refugees has deemed there are IDP populations in desperate
need of shelter aid for the winter.
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
Description of Assistance
To the extent possible and permitted by the arrival of winter weather and
the isolation of the area, all program activities will be implemented in
accordance with the SPHERE Project Minimum Standards in Disaster Response,
including the type and number of items distributed and the participation
of the target population. In order to expedite rapid program start-up and
to quickly build the capacity of UMCOR logistics staff, experienced Mercy
Corps employees will work side by side with UMCOR program staff during the
initial phases of large-scale procurement.
As described in Objective # 1 above, while commodity procurement is
underway in Dushanbe, Mercy Corps in Afghanistan will dispatch survey
teams to the Taloqan area or another predetermined area where
international and local agencies have deemed IDP populations in desperate
need of shelter aid for the winter. Mercy Corps will also exercise local
and expatriate staff judgement on IDP areas in need. Male/Female survey
teams will begin the process of identifying families in concrete need of
shelter and basic household aid and collecting information on IDP origin,
circumstances of displacement, family composition, required assistance,
and local options for food, water, and sanitation. A list of IDP
beneficiaries in the area of focus will be developed and ID cards handed
out for local aid distribution when UMCOR/Mercy Corps shipments have
arrived. Once distribution has begun, Mercy Corps survey teams will be
converted to project monitoring teams.
UMCOR - Tajikistan will handle all commodity procurement for shelter and
non-food supplies that can not be procured locally by Mercy Corps in
sufficient quantities for delivery to 4,000 IDP families. UMCOR -
Tajikistan will further facilitate shipping, receiving, and immediate
transport through Dushanbe, Tajikistan, to the Tajik-Afghan border
(Farkhor border crossing). Mercy Corps in Afghanistan will arrange for
transfer of shipments, loading at the border, and further transport to
pre-existing Mercy Corps storage and processing facilities in NEA. These
facilities are located in Rustaq, Farkhor, and Faizabad. An UMCOR
expatriate Program Director will accompany the shipment to its final
destination and may stay in NEA to assist and monitor initial
distribution.
Once shipments have reached temporary storage in NEA, Mercy Corps will
inventory stocks and implement plans for shelter and NFI distribution to
identified IDP beneficiaries.
UMCOR - Tajikistan and Mercy Corps will attempt to procure, ship, and
distribute as much winter shelter and NFI supplies as possible in the
first four to six weeks of the project, as winter conditions will make
both transport and distribution difficult and in some cases impossible.
As the project enters its second phase, months two - five, the onset of
winter weather will begin and delivery of additional supplies will be very
difficult. Monitoring visits and minor re-supplying will be conducted on
a biweekly basis by truck, if possible, and by horseback if roads are
impassable. Senior national staff members of Mercy Corps' Afghanistan
staff will remain in the area throughout the life of the program to assure
continued monitoring and coordination with the local government, UN, NGOs
and the community. UMCOR will attempt to send an expatriate monitor to
the program site in months three and five. Mercy Corps national Afghan
staff will maintain liaison with the community and local authorities
during the winter and maintain contact with Faizabad and Dushanbe
headquarters by satellite telephone and high frequency radio.
During the final month of the project, Mercy Corps and UMCOR personnel
will reenter the area to begin reassessment of the situation and perform
terminal monitoring and evaluation of the program.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration
Both UMCOR and Mercy Corps are field-driven agencies, placing a majority
of programmatic and strategic planning responsibility with field offices.
UMCOR will receive donor funds under this project and sub-grant a portion
of these funds to its partner Mercy Corps for operations inside
Afghanistan. UMCOR - Tajikistan program staff, including an expatriate
program logistician and national staff, will report to the UMCOR -
Tajikistan Head of Mission in Dushanbe, Tajikistan. An experienced
international Finance Director in Dushanbe will oversee all financial
transactions and reporting in accordance with the agency's standard
financial and administrative procedures. There will be constant and close
coordination with Mercy Corps in Tajikistan, which has extensive
experience in Tajik-Afghan cross-border aid distribution. The program
will be supported from UMCOR headquarters in Washington and Vienna by the
NIS Program Officers, Executive Director, and by the UMCOR Director of
Finance.
Mercy Corps will receive sub-granted funds from UMCOR to carry out the
implementation of aid distribution inside Afghanistan. The Mercy Corps
Program Manager for NEA will report to the Mercy Corps Regional Director
in Islamabad, Pakistan, but will maintain daily communication with the
Mercy Corps Country Director in Dushanbe, Tajikistan. The program will
follow the agency's standard financial and administrative procedures.
The international and lead national staff in place for this program are
experienced disaster relief professionals.
Mercy Corps will submit monthly financial and programmatic reports to the
UMCOR-Tajikistan Head of Mission in Dushanbe. UMCOR-Tajikistan will
submit monthly programmatic reports to UMCOR Headquarters and on a
quarterly basis to ACT CO.
BUDGET
Description Type of No. of Unit Cost Budget
Unit Units USD USD
DIRECT ASSISTANCE
Crisis Phase Assistance
Hygiene kits Kit 4,000 25 100,000
Kitchen household sets Set 4,000 119 476,000
Shelter sets Set 4,000 305 1,220,000
Total 1,796,000
MATERIAL TRANSPORT, STORAGE, WAREHOUSING AND HANDLING
Int'l shipping costs (trucks & planes) Trip 28 4,500 126,000
Lease of 6 heavy haul trucks 3 mths Day 160 75 36,000
Draft animal rental and feed (6 months) Unit 100 6.66 3,996
Fees loading/unloading in Tajikistan (10) Month 6 100 600
Fees loading/unloading in Northeast Afgh. Person/day 400 10 16,000
(4 months)
Total 182,596
PERSONNEL, ADMINISTRATION, OPERATIONAL & OTHER SUPPORT COSTS
Staff Salaries and Support
International Staff - Tajikistan
Head of mission Month 4.5 3,467 15,602
Finance director Month 4.5 3,217 14,477
Program director Month 6 3,000 18,000
Program officer (based on 10% of post) Month 6 2,704 1,622
Description Type of No. of Unit Cost Budget
Unit Units USD USD
General finance manager (based on 10% ) Month 6 4,073 2,444
Mercy Corps support costs for coordination Month 6 1,910 11,460
staff in Pakistan (regional director) and in
Tajikistan (country director) (*)
National Staff - Tajikistan
Program manager Month 6 380 2,280
Program assistant Month 6 250 1,500
Accounts officer Month 4.5 320 1,440
Drivers (2 persons) Month 6 190 2,280
Guards (2 persons) Month 6 120 1,440
Mercy Corps supp costs Tajik nat staff (*) Month 6 357.5 2,145
International Staff - Northeast Afghanistan
Program manager (based on 33% of post) Month 6 3,750 7,425
Project officer (based on 50% of post) Month 6 3,200 9,600
National Staff - Northeast Afghanistan
Senior ops manager (based on 50% of post) Month 6 750 2,250
Project manager Month 6 700 4,200
Program assistants/supervisors (2 persons) Month 6 400 4,800
Program monitors (4 persons) Month 6 300 7,200
Logistics assistants (Faizabad - 2 persons) Month 6 400 4,800
Warehouse managers (4 persons) Month 6 400 9,600
Warehouse staff for distribution (12 pers) Month 6 300 21,600
Cook / housekeeper Month 6 300 1,800
Security guards (8 persons) Month 6 300 14,400
Drivers (5 persons) Month 6 400 12,000
Vehicle mechanic Month 6 450 2,700
Staff Benefits
UMCOR international staff fringe
benefits @ 20% (Tajikistan) Month 4.5 2,137 9,617
UMCOR US-based staff fringe benefits
@ 20% Month 6 136 816
UMCOR national staff fringe Month 6 298 1,788
benefits @ 20% (Tajikistan)
Mercy Corps int'l staff fringe benefits Month 6 535 3,210
@ 28% (non Northeast Afghanistan) (*)
Mercy Corps nat staff fringe benefits @ 55% Month 6 197 1,182
(non Northeast Afghanistan) (*)
Mercy Corps int'l staff fringe benefits Month 6 795 4,770
@ 28% (Northeast Afghanistan) (*)
Mercy Corps nat staff fringe benefits @ 30% Month 6 3,188 19,128
(Northeast Afghanistan) (*)
Staff Travel - Tajikistan
International travel (US) Lump sum 3,000
International travel (2 expatriate staff) Person 2 4,000 8,000
Mercy Corps (10% support to HQ staff Lump sum 300
travel to the region) (*)
International meals and lodging Month 6 150 900
Visas and immunizations (2 persons) Number 2 200 400
Regional travel Month 6 500 3,000
Staff Travel - Northeast Afghanistan
Intern. travel (expat paying 50% of $ 3,000) Lump sum 1,500
International meals and lodging (4 persons) Trip 3 400 1,200
Visas and immunizations Number 1 500 500
Regional travel (4 persons) Trip 7 2,000 14,000
Description Type of No. of Unit Cost Budget
Unit Units USD USD
Office Operations
Rental of office (Dushanbe) Month 6 1,000 6,000
Utilities Month 6 200 1,200
Housing expat staff in Dushanbe (3 flats) Month 4.5 500 6,750
Housing for expatriate staff in Faizabad Month 6 500 1,500
(3 houses at 50% of cost)
Allowance expat staff's shipping, storage Lump sum 1,125
and settling-in in Northeast Afghanistan
(based on 50% of costs)
Communications (Tajikistan) Month 6 700 4,200
Communications (Northeast Afghanistan) Month 6 3,500 21,000
Office supplies (Tajikistan) Month 6 250 1,500
Office supplies (Northeast Afghanistan) Month 6 200 1,200
Printing, publications and translations Month 6 100 600
Office maintenance Month 6 100 600
Maintenance of equipment (Tajikistan) Month 6 100 600
Maint of equipment (Northeast Afghanistan) Month 6 200 1,200
Vehicle Operations
Fuel and lubricants (4 vehicles) Month 6 375 9,000
Maintenance (4 vehicles) Month 6 85 2,040
Vehicle insurance Lump sum 1,000
Total 309,890
CAPITAL EQUIPMENT
Vehicles
Toyota HiLux Vehicle 2 18,000 36,000
Niva (truck for local staff travel among sites - 50%
of cost borne by appeal) Truck 1 7,000 3,500
Niva (truck for local staff travel among sites - 50%
of cost borne by Mercy Corps) (*) Truck 1 7,000 3,500
Office Furniture and Equipment
Furniture and equipment (Tajikistan) Lump sum 2,000
Furniture & equipment (NE Afghanistan) Lump sum 1,000
Computer (Northeast Afghanistan) Unit 1 3,000 3,000
Printer (Tajikistan) Unit 1 500 500
Printer (Northeast Afghanistan) Unit 1 310 310
Photocopier Unit 1 1,500 1,500
Codan & VHF radios (1 base & 2 sets
- Tajikistan) Unit 1 11,000 11,000
Codan & VHF radios (1 base & 4 sets -
Northeast Afghanistan) Unit 1 16,300 16,300
UPS power supplies Unit 2 300 600
Voltage regulators Unit 2 500 1,000
Total 80,210
OTHER COSTS
Bank fees Month 6 800 4,800
Mercy Corps - other ops costs NE Afgh. (*) Lump sum 21,600
Mercy Corps - other op. costs excluding
NE Afghanistan (*) Lump sum 14,658
Total 41,058
Description Type of No. of Unit Cost Budget
Unit Units USD USD
UMCOR Implementation Partner Administrative Support Costs
UMCOR HQ - program adm. direct costs Lump sum 16,279
Mercy Corps HQ - prog adm. Dir costs (*) Lump sum 34,119
Total 50,398
AUDIT AND EVALUATION
Audit and evaluation (Tajikistan) Lump sum 5,000
Audit and evaluation (NE Afghanistan) Lump sum 5,000
Total 10,000
TOTAL EXPENDITURE 2,470,152
Less income received 742,770
BALANCE REQUESTED FROM ACT NETWORK 1,727,382
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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response. The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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