Action by Churches Together (ACT)
Appeal - Sudan
Assistance to IDPs in Juba that fled the fighting over Torit - AFSD-25
Appeal Target: US$ 413,351
Geneva, 25 November 2002


The Sudan war between the Government forces and the Sudan People's
Liberation Movement/Army has killed an estimated 2 million people since
1983, and displaced another 4 million. A recent report by the
International Crisis Group (ICG) has indicated that, not only are
civilians caught in the crossfire between the warring parties, but that in
the more recent years, civilians are placed directly in the firing line.
The country has also suffered severe drought and a combination of the
drought and the war has created a state of chronic insecurity, poverty and
displacement, particularly among the rural communities in Southern Sudan
over the years.

This appeal prepared by ACT member the Sudan Council of Churches (SCC)
proposes assisting the recently displaced people in Juba who fled the
fighting over the symbolically important town of Torit. The town was
captured from the government by the SPLA on 1 September but the government
militia and army recaptured and regained control of the town a week later.
The fighting for the town caused a massive movement of people from Torit
to Juba. SCC estimates approximately 11,570 people were displaced to Juba
walking a distance of over 130 kilometres. The Sudan Council of Churches
urgently requested for a Rapid Response Fund from the ACT Co-ordinating
Office to help the people mainly with shelter and blankets. $40,000 was
given for the purpose and the funds will be recovered from this appeal as
the activities implemented under the RRF form part of the appeal. ACT
members, SCC and Norwegian Church Aid (NCA) have a presence in Juba where
they have been working in IDP camps for a number of years.

Project Completion Date:  31 May 2003

Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
                                          US$
Total Appeal Target(s)                  413,351
Less: Pledges/Contr. Recd.                    0
Balance Requested from ACT Network      413,351


Ms. Genevieve Jacques		Thor-Arne Prois		Robert Granke
Director			Director, ACT		Director
WCC/Cluster on Relations				LWF/World Service



REQUESTING ACT MEMBER

Sudan Council of Churches, Emergency Relief, Rehabilitation & Development
Agency (ERRADA)


IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

ERRADA is the humanitarian wing of the Sudan Council of Churches (SCC)
consisting of ERP, Primary Health Care Programme (PHCP) and HIV/AIDS.

SCC was created in the 1940s to prompt the spirit of ecumenism and support
member churches to assist the poor and the marginalised people in
spiritual and developmental capacities.  SCC consists of 14 member
churches and has been involved in many activities that include advocacy,
peace building, development programmes, youth activities and capacity
building apart from the activities carried out by its services department
ERRADA.  It was instrumental in resolving the civil war that ended in the
Addis Ababa Agreement in 1972.

ERP was established in 1985 to respond to the human needs during
disasters.  ERP worked in the field of emergencies and the Government of
Sudan (GoS) decided that the SCC should be registered as a national
non-governmental organisation (NNGO).  This gave birth to ERRADA that was
registered with the Humanitarian Aid Commission (HAC), the GoS
humanitarian institution in 1998.  Since then ERRADA has been responding
to many disaster situations and intervening in rehabilitation,
reconstruction and development activities.


DESCRIPTION OF EMERGENCY SITUATION

Background

During the Machakos peace talks between the Government of Sudan (GoS) and
SPLM/A the warring parties intensified their military activities and,
during the second phase of the talks the SPLA captured the strategic town
of Torit on 1 September 2002 displacing the inhabitants of the town and
surrounding villages in the process.  On protest the GoS pulled out from
the Machakos peace talks and demanded the return of the town to government
control.  Approximately 11,570 people were displaced to Juba, the capital
of Southern Sudan (about 134 km from Torit). ACT members Sudan Council of
Churches (SCC) and the Norwegian Church Aid (NCA) with offices in Juba
co-ordinated with other NGOs to carry out needs assessments.  At the time
of the assessment, before the town was recaptured by the GoS there were
5,416 persons in the transit camp of Gumbo, 8 km east of Juba town.
Reports from Juba indicated that over 6,412 internally displaced persons
(IDPs) were in Liriya village, about 67 km east of Juba town, waiting to
be moved to Juba.

NCA responded with 150 cartons of BP-5 biscuits, 2,250 blankets, 120 fork
poles, 133 roofing poles, 4 kg of binding wire, 50 bundles of bamboo, 15
slashers, 10 crow bars, 15 hammers and 217 wood poles.

The SCC requested for a RRF from the Act Co-ordinating Office to purchase
2,200 blankets, 1,100 plastic sheets, 2,200 cooking pots, 2,200 aluminium
plates and 1,100 aluminium cups.  These items were quickly distributed to
the new IDPs.


Current Situation

The fighting escalated in the oil rich area of Western Upper Nile, Bahr El
Ghazal, Eastern Equatoria, Southern Blue Nile and Eastern Sudan with the
GoS gaining as well as losing some of their strategic garrison towns
causing massive population displacement.  The GoS mobilised its troops and
militias in order to gain control of Torit town.  On 8 October 2002 the
government recaptured the town causing more displacement in the process.
Although all the parties to the conflict returned to the negotiation
table, fighting did not stop at the war fronts.  The final signing of the
cessation of hostilities by the SPLA and GoS was great relief to many
Sudanese.  It is hoped that the cessation will hold, for if it will not,
the displacements and human suffering will continue and needs for
humanitarian assistance will get worse.


Impact on human lives

Many combatants have lost their lives during the hostilities and
unconfirmed number of civilians have been reported killed as victims of
the war. The long walk for the displaced people from Torit to Juba was
odious and children and the elderly faced many difficulties especially
fatigue, hunger and dehydration .  As many as 30 - 40 elderly people could
not make the walk and had to be assisted to reach Juba. Those that could
not get any assistance remained behind with their fate unknown. SCC
suspects that some of those who were left on the way could even have died
from hunger and dehydration.

The number of displaced is estimated as follows:

Children below 12 years	2,059
Youth 13 - 25 	1,207
Adults (female) 26 - 49	1,430
Elderly men above 50 years	270
Elderly women above 50	450
Total	5,416

According to key informants, the population of Torit and surrounding
villages before the recent capture by the SPLA was 13,210 persons and
those benefiting from WFP airdrops was 5,468 persons.  The expected number
displaced is estimated at 11,500 persons but the recapture of Torit by GoS
should have widened the scope of the affected villages thereby increasing
the number of affected persons and increasing the influx to Juba.

The following table shows the population profile of IDPs in Juba from
Torit:

Children
Youth
Adults
Elderly

Below 12 years of age
13 - 25 years
26 - 49 Years
50 and above

M
F
Total
M
F
Total
M
F
Total
M
F
Total

645
580
1,225
457
413
870
360
506
866
172
321
493

315
274
589
110
143
253
163
263
426
73
74
149

110
115
225
37
33
70
55
75
130
17
42
59

8
12
20
7
4
11
1
7
8
6
13
19

1,078
981
2,059
611
593
1,204
579
851
1,430
270
450
720

44% male heads of households and 56% female heads


The general condition of the IDPs at Gumbo is appalling - they are:

Mostly traumatised and still easily frightened by any loud noises

Emaciated, weak, ragged and hungry requiring more feeding to recover their
health.

Most of the children, women and elderly are have hardly any clothing on
them as they lost all their possessions during the displacement.

Heavily fatigued - especially the elderly, children and women.

Some are injured and have been hospitalised.

They have no food, hence they are totally dependent on emergency food.

Most are sleeping in the open, however, some have been provided with
plastic sheeting.

Cooking utensils provided are not sufficient for the number of households.

There are several cases of families being separated as the attack was
sudden.

Lack of firewood for the IDPs to cook or boil water - the surrounding area
is insecure due to land mines.  The IDPs are unable to meet the soaring
costs of charcoal and firewood in the markets.

Lack of medical care, water and sanitation.



Description of damages

The damage to the buildings and other infrastructure was colossal due to
the bombardment of the town by the government forces.



Locations for proposed response

The location to be targeted is Juba where the displaced are being
received.  The IDPs are in the transit camp at Gumbo, 8 km east of Juba.
There is a proposed campsite 2 km south of Gumbo.  The proposed site
covers a large area where the Swedish Free Mission (SFM) is operating.
SFM proposes drilling three hand pumps and one is already being drilled.

In Juba there are two ACT members, SCC and NCA with their staff dealing
with the emergency situation.  There are also five SCC member churches
through which SCC carries out its work.  The churches have formed the
Inter-Churches Committee which operates as the Regional Executive
Committee.

Other NGOs and agencies assisting in the area include WFP, UNICEF, SFM,
USRATUNA, ICRC/SRC and the local authorities.  They have given some
assistance in form of food, shelter materials, kitchen utensils and
clothing although much more assistance is required to cover all the people
that have been displaced.



Disaster and emergency statistics

The number of displaced consistently quoted by the local media is 11,500
persons and the total number of inhabitants of Torit town is estimated as
13,200.  The number of people registered on arrival at Gumbo was 5,963
persons.  The discrepancies might come about by the fact that some of the
arrivals might not have been registered, some may still be on the road and
others my have gone elsewhere.  The incursion by the GoS that led to the
recapturing of the town most likely widened the scope of the affected
area, hence leading to an increase in the number of IDPs.  The total
number of IDPs expected in Juba may be more than 11,500 according to the
estimate made before the GoS recaptured of the town.



Current security situation

The current situation remains tense but the return of Machakos and the
signing of the memorandum for the cessation of hostilities, the situation
may change and the hostilities may stop.  The target group is in a secure
place 8 km east of Juba where security is not a problem.




GOAL & OBJECTIVES

Goal:  to provide life saving and sustaining assistance to war affected
IDPs from Torit.


Objectives

Provision of 1,100 washing basins to 1,100 targeted households.
2,200 mosquito nets to 1,100 households.
2,200 cooking pots to 1,100 households.
2,200 aluminium plates to 1,100 households.
1,100 cups to 1,100 households.
1,100 plastic sheets to 1,100 households.
263 MT of assorted food to 1,100 households.
8 MT of sorghum and bean seeds for 1,100 households.
4,950 agricultural tools to 1,100 households.
Provision of essential drugs.




TARGETED BENEFICIARIES

The total number of targeted beneficiaries is 1,100 households (5,500
people).  These are people displaced by the fighting during the capturing
and recapturing of Torit by SPLA and the GoS forces respectively.  Some of
the host community who are also badly off will also benefit from the
project.


Criteria used for beneficiary selection

The displaced, mainly women, children and the elderly will benefit from
the project.  Whenever necessary the poor host community will also
benefit.

Number of targeted beneficiaries according to the proposed assistance
Children - 2,282 out of whom 1,087 are females
Adults - 2,919 out of whom 1,600 are females
Elderly - 299 of whom 155 are female.


PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Description of assistance
The requirements are as follows:
2,200 pieces of mosquito nets
1,100 pieces of washing basin
2,200 pieces of blankets
2,200 pieces of cooking pots
2,200 pieces of aluminum plates
1,100 pieces of washing basins
1,100 pieces of plastic sheets
263 Mt of assorted food
8 Mt of sorghum and beans seeds
4,950 pieces of agricultural tools
Essential drugs



Implementation description per activity

All these items except the essential drugs shall be contracted following
SCc contract procedures.  They will be tendered and the ERRADA board will
screened the bids.  The successful bidders will sign contracts before the
SCC legal advisor and deliver the commodities to SCC store at the project
site.  The goods will be received by a receiving committee, which verifies
correct delivery of the goods.

The ACT members will carry out the distribution, the local relief
committee consisting of representatives of NGOs present in the area and
the government representative from the office of HAC.

A technical staff, the PHCP National Co-ordinator, will monitor their
utilization in co-ordination with the medical staff on the project site
and the ERP National Co-ordinator, will arrange the procurement of
essential drugs.


The rations for the distribution of the resources are as follows:

Food

The rations for sorghum, pulses and vegetable oil are 450,50,30 grams per
person per day respectively.  The food provided should last for 90 days


Agricultural inputs

Seeds - sorghum and beans seeds - will be distributed at the rates of 3 kg
per feddan.

Agricultural tools - include machetes, torias, axes, pick axes and spades.
Each family receives two pieces of tool type except spades in which a
family receives a piece.


Clothing

Each family is to receive two pieces of blankets and mosquito nets each


Utensils

Each family is to receive two pieces of cooking pots and aluminium plates
each and one piece of aluminum cups and washing basins each


Shelter

Each family is to receive one piece of plastic sheet



Emergency medical supplies

The essential drugs required are shown in the table below:

S/No
Item
Unit
Quantity
Price in SDD

1
Aspirin 300 mg
Tab
10,000`
10,000

2
Paracetamol 500 mg
"
20,000
30,0o00

3
Paracetamol 125 mg syrup
Bottle
500
50,000

4
 Amoxicillin 250 mg/5ml syrup
Tab
30,000
216,000

5
Amoxicillin 125 mg/5ml syrup
"
1,000
200,000

6
Cholorquine 200 mg/5 ml syrup
Bottle
6,000
174,000

7
Chloroquine 150 mg
Cap
50,000
150,000

8
Chlorpheniramine 50 mg/5 ml syrup
Bottle
2,000
200,000

9
Chlorpheniramine  4 mg
Amp
5,000
5,000

10
Chlorpheniramine Inj
Tab
500
62,500

11
Cotriomoxazole 480 mg
Bottle
20,000
720,000

12
Co-trimoxazole 240 mg syrup
Bottle
1,000
125,000

13
Dextrose 5% in Nacl 0.9% + set
Bag
750
168,750

14
Normal saline (0.9% Nacl) + set
"
500
112,500

15
Disposable syringes 5 ml
Piece
15,000
195,000

16
Dispensing bag
"
10,000
13,000

17
Erythromycin 125 mg/ 5ml syrup
Tab
10,000
160,000

18
Erythromycin 125 mg/5ml syrup
Bottle
500
137,500

19
Ferrous/Folic acid
Tab
10,000
50,000

20
Hyoscine butyl bromide 10 mg
"
5,000
35,000

21
Hyoscine butyl bromide 20 mg/2ml in
Amp
500
17,500

22
Mebendazole 100 mg
Tab
2,000
16,000

23
Mebendazole 200 mg
"
20,000
38,000

24
Memtronidazole 125 mg/5ml syrup
Bottle
100
175,000

25
Multivitamin syrup 100 ml
"
500
125,000

26
Multivitamin
Tab
10,000
25,000

27
Procaine penicillin 1 MU
Vial
1,000
30,000

28
Benzyl penicillin 1 mu
"
2,000
60,000

29
Benzathine  penicillin 1.2 mega units
"
1,000
65,000

30
Promethazine 25 mg/ml. Inj
Amp
500
25,000

31
Pyridoxine 50 mg/ml 2 ml Inj
"
500
20,000

32
Salbutamol 1.4 mg
Tab
5,000
10,000

33
Salbutamol  2 mg/5ml syrup
Bottle
500
87,500

34
Senna 7.5 mg
Tab
2,000
8,000

35
Tetracycline 250 mg
Cap
10,000
37,000

36
Tetracycline  1% eye ointment
Tube
1,000
75,000

37
Water for injection 5 ml
Amp
2,000
25,000

38
Adhesive tape 5m* 2.5 cm
Pieces
100
10,000

39
Oral rehyudration salt
Sachet
5,000
150,000

40
I.V cannula 18 g with port, with wings
Pieces
500
50,000

41
I.V cannaulas 22,24 with port, with wings
"
500
50,000



Transition from emergency

The IDP transit camp in Gumbo and the proposed new campsite has large area
in which the IDPs can practice subsistence agriculture during the rainy
season that starts in April .  Consequently, agricultural seeds and tools
are needed so that after settling the IDPs can cultivate to avoid
dependency on relief handouts.




ADMINSITRATION, FINANCE, MONITORING, REPORTING

Administration

The General Secretary of the SCC is the head of the Council and all the
projects are his responsibility.  The Department of ERRADA is headed by
the executive Secretary who approves any financial requests from any of
its units.  The units, which are the project holders, initiate payments
according to the activities they planned and budgeted for.  The Executive
Secretary for Finance is the financial custodian of all SCC funds and
releases them according to the approval.  The ERP National Co-ordinator
together with the ERP staff makes sure that the project is implemented
according to the plan.


Finance

SCC Finance is controlled by its Finance Department.  The project units
initiate financial requests according to their plans and pass them to the
Executive Secretary of their unit for approval.  The approval is passed to
the Department of Finance which verifies the request and issues cheques
accordingly.  Two people, the General Secretary and the Executive
Secretary for Finance, sign the cheques.


Monitoring

SCC Regional Offices and the ICCs are in direct supervision of any project
implemented in their regions.  They inform the national office in Khartoum
on the progress of the work.  The project units in the national office
monitor and evaluate the progress of the project work.  They see to it
that implementation is carried out according to the plans.  In the case of
ERRADA, its board members also supervise the implementation of the
project.  They become more involved with the regional ICCs when there is
interference by the local authorities during the implementation.  The
regional offices send reports to the national office, which compiles the
report according to the required reporting format.



IMPLEMENTATION TIMETABLE

Rapid assessment has been conducted by the NGOs in Juba headed by HAC to
determine the number and the needs of the IDPs.

Implementation of the project will be completed within six months from the
time when funds are received and the project takes off.  Interim reports
will be rendered immediately after all the resources are delivered to the
project site

The project is expected to close down by the end of May 2003.


Transition from emergency

There is expectation for peace and when it is achieved the IDPs will be
voluntarily re-allocated to their original villages.  They will be
supplied with rehabilitation inputs and a long-term sustainable
development programme.




CO-ORDINATION

SCC and NCA are the only ACT members in the country.  They form the ACT
Forum in which they meet once a month.  Whenever there is a disaster any
where in the country they come together and discuss how they can
intervene.  They have their regional offices in Juba and jointly carried
out the registration of the IDPs from Torit along with other NGOs and the
government humanitarian institution.


Government

Co-ordination with the government is very important in relief work for the
facilitation of permits for transportation of relief items, partners or
visitors who come to visit the programmes as well as importing relief
commodities.  ERRADA is fully registered as an NGO.  It attends all the
meetings with the HAC both at the national and regional levels.  It
carries out its activities in co-ordination with the government
authorities at all levels.

SCC co-ordinates with all agencies and NGOs at national and regional
levels and attends all the NGHO meetings.



BUDGET

ESTIMATED EXPENDITURE

Description	Type of	No of	Unit Cost	Budget	Budget
		Unit	Units	SDD	SDD	US$
DIRECT ASSISTANCE - Crisis Phase Assistance
Relief Food Distribution.
Cereal (Sorghum)	Mt	223	88,000	19,624,000	75,856
Pulses(Beans)	Mt	25	135,000	3,375,000	13,046
Vegetable oil	Mt	15	250,000	3,750,000	14,496
Sub Total				26,749,000	103,398

Shelter Provision
Plastic Sheeting	Pcs	1,100	2,000	2,200,000	8,504
Blankets	Pcs	2,200	1,800	3,960,000	15,307
Mosquito nets	Pcs	2,200	1,000	2,200,000	8,504
Sub Total				8,360,000	32,315

Description	Type of	No of	Unit Cost	Budget	Budget
		Unit	Units	SDD	SDD	US$
Health & Medical Inputs
Emergency drugs and syringes	lumpsum			3,913,850	15,129
Air freight to Juba	lumpsum			250,000	966
Handling cost	lumpsum			50,000	193
Sub Total				4,213,850	16,289

Seed & Tools Inputs
Sorghum Seeds	Mt	7	90,000	630,000	2,435
Bean Seeds	Mt	4	125,000	500,000	1,933
Agricultural Tools	Mt	5	1,200,000	6,000,000	23,193
Sub Total				7,130,000	27,561

Utensils
Cooking pots	Pcs	2,200	900	1,980,000	7,654
Plates	Pcs	2,200	400	880,000	3,402
Cups		Pcs	1,100	150	165,000	638
Washing basins	Pcs	1,100	1,000	1,100,000	4,252
Sub Total				4,125,000	15,945

Material Transport, Storage, Warehousing, Handling
Material Transport
Air freighting	Mt	279	150,000	41,850,000	161,770
Internal distribution trans cost	Mt	279	6,000	1,674,000	6,471

Storage, Warehousing, Handling
Warehouse rental	Months	3	300,000	900,000	3,479
Loading & off loading	Sacks	3,100	200	620,000	2,397
Warehouse security	Lumpsum			257,000	993
Way bill Books	Pcs	7	3500	24,500	95
Distribution Cards	Pcs	1200	20	24,000	93
Sub Total			 	45,349,500	175,298


Capital Equipment ( over $ 500)
Lab top with printer (Cmpaq)	Unit	1	662,500	662,500	2,561

Personnel, Administration, Operation & Support
Staff Salaries & Support
1 relief officer	 months	3	30,840	92,520	358
1 storekeeper 	 months	3	25,000	75,000	290
2 watchmen	 months	3	41,120	123,360	477
Project staff benefits( 20%)	Lumpsum			58,176	225
Project staff insurance	Months	3	33,334 	100,002	387
Volunteers	Months	3	625,666 	1,876,998	7,256
Support Costs for ERRADA	Lumpsum			2,677,968	10,352

Staff Travel
Local and regional travel	Lump sum			614,000	2,373
Per Diem	staff	2	300,000 	600,000	2,319
Office Operations
Office rent	Months	6	102,333 	613,998	2,373
Office utilities	Months	6	26,333 	157,998	611
Office stationery	Months	6	44,500 	267,000	1,032
Bank Charges	Lumpsum			300,000	1,160
Description	Type of	No of	Unit Cost	Budget	Budget
		Unit	Units	SDD	SDD	US$
Communications
Telephones	Months	2	200,000 	400,000	1,546
Electronic Mail	Months	3	40,000 	120,000	464
Vehicle Running Costs
Fuel (Diesel for vehicles)	Gallons	440	315	138,600	536
Vehicle maintenance	Lumpsum			250,000	966
Insurance	Lumpsum			128,500	497
Sub Total				8,594,120	33,220

Audit & Evaluation
Audit & Evaluation	Lumpsum			950,000	3,672
Programme evaluation	Lumpsum			800,000	3,092
Sub Total				1,750,000	6,765

TOTAL ESTIMATED EXPENDITURE			106,933,970	413,351

BALANCE REQUESTED FROM ACT NETWORK		106,933,970	413,351

Exchange Rate : 1 USD = 258.7



- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response.  The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -


   Ecumenical Centre                          Phone: ++41-22-791.60.33
   150, route de Ferney                         Fax: ++41-22-791.65.06
   P.O. Box 2100                             E-Mail: act@wcc-coe.org
   1211 Geneva 2                              Telex: 415 730 OIK CH
   Switzerland                                 http://www.act-intl.org


distributed by
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Center for International Disaster Information
Volunteers in Technical Assistance
                                          web: www.cidi.org
                                     listserv: www.cidi.org/listsub.htm
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
comments/suggestions/requests to incident@cidi.org