Ethiopia - ACT: 05-Nov-03
Action by Churches Together (ACT)
Appeal - Ethiopia
Assistance to Drought Affected - AFET- 22 (Revision 2)
Appeal Target: US$ 31,228,239
Balance Requested from ACT Alliance: US$ 18,608,172
Geneva, 5 November 2003
The revision of the Norwegian Church Aid/Evangelical Church Mekane Yesus (
NCA/EECMY) part of this appeal should have been done in September this
year but the delay has been due to lack of income figures which were
required to finalise the revision and provide a clear picture of what has
been raised so far for the food part of the appeal. Although not all the
information has now been obtained, the revision is being issued as NCA is
not requesting additional funding for the proposal as they have already
fully funded the programs in the original appeal and further sought funds
for their expanded programs especially that of food purchases for their
targeted beneficiaries. Therefore, their new budget target figure of
US$3.27 million has already been fully covered with funding from the
Norwegian Ministry of Foreign Affairs (MFA) and the revision is basically
to inform the alliance of this development. The revised proposal includes:
direct relief food assistance, shelter & household materials and medicines
for 30,000 people in Konso Special Woreda for five months (August-December
2003); Assistance to 200 severely malnourished children & mothers in
Konso Mekane Yesue Clinic or Therapeutic Feeding Center (TFC) for five
months (August to December); Operational costs will be covered for
CRS/USAID donated relief food distribution for five months
(August-December 2003) to about 80,000 people in Amaro, Dale and Alata
Wondo Woredas in SNNPR; Rub Halls maintenance in Amaro and Konso Special
Woredas.
The second part of this revision is that of Christian Aid (CAID) and
Ethiopia Evangelical Church Mekane Yesus (EECMY) to address additional
needs of forcibly displaced people in Meda Wolabu in Oromiya Regional
State. The Oromiya Regional Government decided to move the displaced
people living in Manna Angetu and Shawe camps to Meda Wolabu in
March-April 2003. The living conditions in Meda Wolabu were extremely
harsh lacking basic services for the people. The NGOs and the IDPs tried
to protest but the Oromiya Regional Government moved the people anyway.
Later the government realised they could not assist the IDPs in this new
area and therefore, requested EECMY, CAID and NCA to help. EECMY and CAID
agreed to assist the IDPs with rehabilitation packages such as seed, oxen
and farm tools where these were appropriate and to support asset building
(heifer, goats and poultry) and distribution of beehives.
The second part of CAID project in this revision is to provide emergency
seed and other planting materials to communities in Damot Gale and Boreda
woredas in Wolayta and Gofa zones of the Southern Nation, Nationalities
People Regional State affected by drought for the last two seasons. The
project is being implemented by Action for Development, a Christian Aid
partner working in the area. The appeal will run to 29 February 2004.
Project Completion Date: 31 December 2003 NCA/EECMY - 31 March, 2004
CA/EECMY - 28 February 2004
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
Appeal Less: Pledges/ Balance Requested
Targets Contr Recd from ACT Network
ACT JRP FOOD ITEMS 24,615,230 7,187,864 17,427,366
CA 983,245 314,123 669,122
ECC 39,723 9,840 29,883
EOC/DICAC 225,097 40,142 184,955
LWF/EECMY 1,972,232 1,788,683 183,549
NCA/EECMY 3,381,712 3,276,671 105,041
ACT CO Monit. & Comun 11,000 2,744 8,256
Total Appeal Target 31,228,239 12,620,067 18,608,172
* Please note that the contributions included in the ACT Food Items
correspond to those received by LWF and EOC/DICAC. The ACT CO has
received no information about the contributions received by the other ACT
members in the appeal.
Thor-Arne Prois
Director, ACT Co-ordinating Office
REQUESTING ACT MEMBER INFORMATION
Norwegian Church Aid / Ethiopian Evangelical Church Mekane Yesus,
(NCA/EECMY)
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Please refer to original appeal of 21 November 2002.
BACKGROUND INFORMATION
The Disaster Prevention and Preparedness Commission (DPPC) together with
the UN Country Team released in mid March 2003 “Emergency Assistance
Requirements and Implementation Options for 2003” calling for an increase
in food and non-food requirements to address the ongoing humanitarian
crisis affecting the country.
According to the Addendum of DPPC-UN launched on 14 March 2003, in
addition to food, needs span all principal sectors including health, water
agriculture and livestock. More than11.3 million people require emergency
food assistance totaling 1.46 million metric tons (Mt). Another 3.1
million need close monitoring.
According to the DPPC- led multi-agency latest assessment, which was
released in the last week of April 2003, an additional 1,227,077 were
found in need of emergency food assistance. These affected people increase
the total population in need of relief from 11.3 million to 12.5 million.
As the additional affected people require 79,122 Mt of food, the total
food requirements would rise to 944,280 Mt from May to end of December
2003.
In response to the Government appeal, NCA/E has been doing its best in
addressing both the food and non-food needs with the secured funds. In
December 2002 and January 2003 it provided 1,220.5 Mt of cereals and 49.9
Mt of edible oil to 91,600 needy people. From March to June 2003 it made
available 3,927.15 Mt of cereals for 100,489 people and 572.1 Mt of
assorted seeds for 30,000 drought affected households. In addition NCA/E
has also contributed 48.9 Mt of famix and a consignment of medical
supplies with operational costs to the supplementary feeding program that
is being carried out by Christian Aid and EECMY for about 5,000 IDPs
(malnourished children, lactating mothers and pregnant women) in Bale Zone
Oromiya Region. In alleviating problems of water shortage, NCA/E is
funding drilling of bore holes in some drought prone weredas of SNNPR and
water tankering and pond maintenance in Filtu wereda of Somali Region.
There are critical and pressing emergency relief food and non-food needs
to be addressed during the remaining months of the year. To continue its
ongoing efforts, NCA/E accordingly prepared and submitted an emergency
appeal for relief assistance in mid-June 2003. The appeal included 6,874
Mt of cereals, 223 Mt of edible oil, 668.7 Mt of supplementary food in
relief food, rehabilitation and construction of cisterns, maintenance of
rub halls in remote drought prone areas and a small drilling rig with
required equipment for drilling bore holes to support the intended Federal
Emergency Water Unit. The planned target groups were estimated to be
209,995 drought-affected people, and IDPs in SNNP, Oromiya and Somali
regions.
However, as per the secured funding from the Norwegian Ministry of Foreign
Affairs(MFA) NCA needs to revise their proposal reducing the number of
beneficiaries and components of the relief assistance. The revised
proposal includes: direct relief food assistance, shelter & household
materials, and medicines for 30,000 people in Konso Special Woreda for
five months (August-December 2003); Assistance to 200 severely
malnourished children & mothers in Konso Mekane Yesue Clinic or
Therapeutic Feeding Center (TFC) for five months (August to December);
Operational costs will be covered for CRS/USAID donated relief food
distribution for five months (August-December 2003) to about 80,000 people
in Amaro, Dale and Alata Wondo Woredas in SNNPR; Rub Halls maintenance in
Amaro and Konso Special Woredas.
Situation of Konso Special Woreda
Background
Konso Special Woreda (main town Karate, 44 kebeles) is one of eight
Special Woredas of Southern Nations, Nationalities and Peoples' Region
(SNNPR) about 600 kilometres south of Addis Ababa. Total population
approximately 250,000. Land area: 1,800 km2. Population density
approximately 130 people/km2.
The arable land holding size per household is estimated to be less than
one hectare. More than 50% of the farmers cultivate less than one-fourth
of a hectare. The livelihood of Konso people, (well over 90% of the
population), is dependent on rain fed agriculture. Traditionally they
practice quite sophisticated traditional soil and water conservation.
However, even in the best years less than 30% of the population can be
considered as self-sufficient in food production, hence external
assistance is the norm and not the exception.
Konso lies at an altitude of between 500 to 2,500 meters above sea level,
with a landscape that is characterised by a network of intersecting
valleys. The valley bottoms are relatively rich in alluvial soils
supporting a range of different crops and vegetation. Overall, Konso is
classified as lying in a semi-arid ecological zone with erratic rainfall
and poor soil fertility. The average annual rainfall of the area is
570mm. The climate is known for its long dry spells punctuated by
unreliable and poor rains. 57% of the annual rainfall of Konso is
concentrated in three months (March, April and May) and 62% of this is
received in April.
There are two cropping seasons in Konso: Belg (February-May) accounting
for 65-75% of the annual crop production and Meher (Hagaya). Belg crops
include maize, sorghum, teff, haricot bean, barley and wheat. In Konso,
sorghum is harvested twice: the main harvest comes from the Belg
production while a secondary Meher/hagaya harvest in October/November is
obtained from ratooning (allowing new growth from the rootstock left in
the ground).
Konso is known for its industrious people who are skilled in carving
sculptures out of wood. The people are also held in high regard for their
traditional natural-resource conservation-practices and rural road
construction works in very rugged and difficult terrain. Konso people are
also known for their prudence in saving surplus food stocks for bad times.
The Konso farmers are experts in intricate, diverse and intensive
inter-cropping and relay cropping techniques. Certainly in Ethiopia, and
possibly in the world, Konso is an area where the most intensive kind of
intercropping is practised, not only due to severe land shortage, but also
to avert the risk of recurrent crop failure emanating from recurrent
unfavourable climatic conditions and related factors. Over 15 food crops
are planted at one single time on the same small plots of farmland. This
enables the farmers to have meagre/small but sequential harvests from each
of the crops planted.
Agricultural practices like fallowing and crop rotation are unthinkable in
Konso due to land shortage. More than 60% of the farmers cultivate their
land continuously, the result being a steady decline in soil fertility.
Low agricultural productivity is a reality faced by the majority of
farmers. This has contributed to low capital accumulation and increasing
rural impoverishment. The food insecurity in Konso is chronic. It
accelerated economic poverty aggravated by the usual crop failure or
inadequate harvest.
Konso is an area that has suffered repeated episodes of drought and famine
and since the 1950s, drought induced famines have hit Konso and the
immediate area about once every ten years. In more recent years, the
frequency and intensity of such occurrences appear to have increased
markedly.
For the last six years, the people of Konso have faced severe food
insecurity. Recurrent erratic and unfavourable climatic conditions, crop
pests, human (malaria) and livestock diseases have undermined the capacity
of the farming community to feed itself, despite the peoples’ solid and
dependable courage and effort to achieve sustainable production and
livelihoods.
Weather condition and crop performance: late rains, moisture stress: The
onset of the 2003 belg rains in March was late by one month and erratic,
forcing repeated re-planting of maize and sorghum. The late-planted crops
are subject to moisture stress as they are currently at vegetative or
flowering stages. Moisture stress at the flowering stage is what commonly
threatens the production of crops in Konso woreda and the major
contributing factor to poor production and food insecurity. The lack of
seeds is also a commonly recurring problem.
Late harvests expected, more rains necessary: This year farmers
experienced a serious shortage of seeds both for belg and meher season
plantings. In response, Norwegian Church Aid (NCA) distributed locally
purchased seeds to the affected farmers free of charge. 442 metric tons of
seeds of different crops (maize 99 mt, sorghum 90 mt, teff 101 mt and
haricot beans 152 mt) were distributed to 18,232 farmers/household heads
for the belg planting season. Farmers reported that performance of the
seeds was satisfactory and good. But the delayed and irregular planting
pattern has resulted in crops that lack uniformity in growth and maturity.
The fact that the onset of the belg rains was delayed has pushed the
harvesting of mainly maize and haricot beans to July instead of June.
As of July the number of needy people in the woreda is expected to drop
from 74,304. This may be confirmed by the belg pre-harvest assessment
mission report, which is being processed. A considerable proportion of
crops planted late need rain in the coming two to three weeks. However,
according to farmers in Konso, June and July are usually dry months. If
rains fail to come then field crops that wither at the flowering stage
will have to be used as livestock feed – a practice common during drought.
An outbreak of Armyworm (Spodoptera exempta) in mid-May had inflicted
limited damage (in 30 kebeles with mild levels of damage) on cereal crop,
mainly teff, but was controlled immediately with insecticides.
Floods destroyed potential harvest: Heavy rains in April and the
subsequent floods in catchments of the woreda and its neighbouring
highland areas destroyed crops, roads, hillside terraces and riverbank
farms leading to widespread crop losses. According to the woreda Rural
Agriculture and Development Co-ordination Desk (RADC), the flood damaged
and destroyed 25% of belg crops, mainly maize and sorghum, both major
staple crops of the Konso people.
Meher crops include ratoon of sorghum, teff, haricot bean and chickpea.
Meher Seeds were donated by the governments of the Netherlands and Canada.
If the rains fail to continue, the next production from the ratoon
sorghum, which should be harvested from October/November, will be
jeopardized. Normally, ratooned sorghum provides some harvest. However,
the scarcity of this years belg rains adversely affect the growth and
vigour of the sorghum stalk. This has negative implications for the coming
ratoon production.
Livestock situation normal: Aside from the usual and epidemic tryps and
CCPP (a respiratory shoat disease), no outbreak of diseases was reported.
The physical condition of livestock was good as was water and pasture
availability. This is mainly due to the heavy rains in April that
replenished water sources in almost all parts of the woreda.
Relief food distribution
The population in need in the woreda increased to 74,304 up from 65,000
before January 2003. Beneficiaries receive 929 mt of food per month. No
supplementary food has been provided so far. The 12.5kg/person/month
ration is applied with a maximum of 5 family members eligible for relief
per household. Relief food was distributed for free to 7,210 beneficiaries
and on an Employment Generating Schemes (EGS) basis for 67,094
beneficiaries. The EGS activities include the construction of rainwater
harvesting schemes currently implemented by the government. The plan of
the woreda was to construct 795 ponds, with a capacity of 60m3 of water
each, by June 2003. But to date, only 101 have been completed.
General food distribution was handled by DPPC for the time from September
- November 2002 and for January, February and June to August 2003.
Distribution for December 2002 as well as March - May 2003 was managed by
NCA (Norwegian Church Aid) in collaboration with EECMY. It is imperative
that the distribution be continued by the DPPC from July 2003 onwards as
there is no other organisation to do the job. The Konso Special Woreda and
the Regional DPPC Office have requested the NCA's partner EECMY/SWS to
continue with the relief food assistance. According to the Belg assessment
report the number of beneficiaries has decreased from 74,300 to 52,000.
The local government authorities and EECMY/SWS have agreed to cover the
needs by sharing the beneficiaries on Peasant Associations basis, i.e.
NCA/EECMY cover the requirement for 40,000 drought affected people and 200
severely malnourished children & their parents taking care of them at the
TFC, and the Government the remaining 12,000 needy people.
Health and nutrition
Malaria is the major danger in the lowland parts of the woreda. To
minimise its spread, the woreda health bureau sprayed DDT (in other
countries banned anti-malaria insecticide) in 10 kebeles with malaria
outbreaks at the end of June. The kebeles are neighbouring the Wayto and
Segen rivers.
According to the EUE-UNSO- recent field report, from September 2002 till
30 June 2003 a total of 167 severely malnourished children were admitted
to the Therapeutic Feeding Center (TFC) in Karate town. 32 children died
there (19.2% mortality rate). Currently, 42 severely malnourished children
are receiving treatment by the Mekane Yesus Clinic staff at the centre.
Unfortunately, these dedicated people are seriously lacking logistical and
personnel support, which severely limits the impact of their efforts. The
high rate of mortality can be attributed to lack of regular budget, lack
of manpower, lack of sanitation and accommodation, limited capacity of the
Unit - designed to serve 30, but currently treating 42 children. Lack of
training in handling and management of malnourished children and mothers
is another problem. The caretakers (mothers/fathers) are malnourished
themselves despite the best efforts of their family members, who are
fetching food-stuffs from their homes.
The main constraints at the moment in the Therapeutic Feeding Center are;
shelter, day and night clothes for both, mothers and children, mattresses
and mats, utensils, detergents, washing materials, latrine facilities,
water containers, etc.
Although the presence of severely malnourished children with symptoms of
Kwashiorkor and Marasmus in the TFC of the Mekane Yesus Clinic is not a
clear indicator for the situation in the whole woreda, it suggests that
thorough and regular nutrition surveillance in the area is an absolute
must. SC/USA (Emergency Health and Nutrition Program) was conducting a
rapid nutrition assessment in the woreda at the end of June, and the
results of the survey will be released soon.
Another major issue is the fact, that after being discharged from the TFC,
the children will be sent back into the same environment of food shortage
and malnutrition. This makes their return to the NRU inevitable after some
weeks or months.
The crisis in Konso is the result of several years of consecutive rain
failure. This has resulted in failed harvests, which undermined food
security, increased the level of poverty and greatly reduced the capacity
of the people to cope with the present situation without external
assistance.
Following a failure of the belg and meher crops last year, there is very
little prospect for the farmers to be self-sufficient, hence food
distribution should continue for some months to come and at least until
the farmers harvest their own crops. As malnutrition increases, the danger
of an outbreak of preventable diseases is increasing. With a severe
shortage of medical drugs in the area, the spread of disease can become
very serious and result in epidemics. In general, lives and livelihoods
are at risk and unless additional assistance is made available quickly, an
increase in child mortality is likely.
Raising the rate of the general food ration to 15 kg/person/month, giving
additional food assistance, distributing supplementary foods to children
under five and to lactating and pregnant mothers, providing drugs and
clothing, especially to the NRU of Mekane Yesus Clinic is crucial and
urgent.
TARGETED GROUPS & LOCATION
The current drought-caused human crisis in Ethiopia is so wide spread that
it has affected almost all the regions in the country. In the previous
relief operations, NCA/E has intervened in a limited number of weredas in
three regions: SNNP, Oromiya and Somali regions. With this appeal, as the
secured funding is limited, NCA is forced to remain in some focused and
most needy areas.
The total number of beneficiaries for whom the appeal is launched is
120,200. This involves beneficiaries of relief items, operational costs
and non-food items. The break down of the target groups into regions is as
follows. There are 40,000 people in Konso Special wereda for whom the
relief package will be provided and an additional 200 beneficiaries of TFC
from September to December 2003. There are 80,000 in three weredas in
SNNPR for whom relief operational costs will be covered for five months
(August to December).
GOALS & OBJECTIVES
Goal: to provide basic food, shelter and household materials, medicines
and water to alleviate human suffering caused by the drought and help them
with rehabilitation inputs to enable the beneficiaries to regain self
sufficiency.
Objectives:
Provide a total of 2,400 Mt of cereals, 114 Mt of edible oil, 174 Mt of
supplementary food (Famix), about 15 MT of milk and other highly energetic
nutritious food such as BP-5 etc. Provide shelter & household materials
as well as medicines to the beneficiaries in Konso of SNNPR.
Maintain 2 rub halls in Amaro and Konso special weredas in SNNPR.
HIV/AIDS preventive intervention, the gathering of people for relief will
be used as an opportunity to transmit necessary awareness.
Operational financial support for distributing CRS/USAID relief food to
about 80,000 needy people in Amaro, Dale and Alata Wondo woredas in SNNPR.
Expected outcomes
People who have lost their assets and means of survival will be assisted
through the provision of life sustaining items and rehabilitation to help
them get back on their feet.
Community grain stores that have become worn out due to improper
construction, long years of use and exposed to termites and other rodents
will be maintained and help in the regaining of food security.
HIV/AIDS awareness sessions will contribute to the decrease in prevalence
rate and impact of HIV/AIDS on children and families in drought affected
areas.
IMPLEMENTATION
There are two major parties who will play active roles in the
implementation process. These are NCA/E and EECMY. In addition the local
governments in all relief and rehabilitation centres will help in the
implementation process. NCA/E is the donor of implementation resources and
EEMCY through development wings of its synods is the implementation
partner. The relief and rehabilitation components under consideration are
to be carried out in weredas of SNNPR. The EECMY synods implementing the
project are in Konso wereda (SNNPR), South West Synod (SWS), in Amaro,
Dale and Alata Wondo woredas South Central Ethiopia Synod (SCES). The
specific tasks of the implementation partners are as follows.
NCA/E
Purchases and transports the relief food items to the respective sites.
Provides operational funding to the respective implementing partners as
per the plan and project agreement.
Provides technical support as required.
Monitors the implementation of all activities according to the agreed plan
of operation.
EECMY/SWS
Distributes grain to the beneficiaries according to the policy of Federal
DPPC, that is, healthy and able bodied individuals will work on activities
that are productive to the communities to get their share of relief.
Distributes the relief grain and supplementary food to the beneficiaries
in Konso Special wereda according to the ration determined by the central
DPPC.
Purchases required materials for the maintenance of stores and supervise
the operations on the day to day basis.
Provides monthly activity and financial reports to NCA/E and upon the
completion of the project.
Take care of the severely malnourished people at NRU.
EECMY/SCES
Purchases the materials required for rehabilitating the rub hall in Amaro
and follows up its rehabilitation.
Implements the relief operation in the three woredas through EGS in
collaboration with local Line Bureau.
Provides monthly activity and financial reports of the project to NCA/E
and when the project comes to a close.
ADMINISTRATION
NCA/E is a primary implementation agent. As such it will sign
implementation agreements with two parties: the government agency and the
implementing partner. While on the government side the
Disaster Prevention and Preparedness Bureau/Commission of the concerned
region will sign the agreement and on the partners part EECMY/DASSC will
be responsible to sign.
TIME SCHEDULE
The project primarily focuses on relief food distribution and a limited
rehabilitation and construction of a few infrastructures.
All in all the planned time scale is six months - August to December 2003.
The relief activities will be completed in six months and the
rehabilitation aspect may extend to March 2004.
BUDGET
INCOME
NCA 911,367
UCCUSA 6,500
PCUSA 15,000
Diakonishes werk 74,990
Lutheran World Relief 10,000
NLM 28,730
NCA 958,094
NCA 40,011
NCA 258,571
NCA 973,408
Sub Total 3,276,671
ESTIMATED EXPENDITURE
Category/Description
Type of Unit
No of Units
Unit Cost ETB
Budget ETB
Original Budget US$
Revised Budget US$
EXPENDITURE
Food and Non food inputs
Food
Grain
MT
8,019
1,346
10,789,456
587,865
1,254,588
Famix
MT
375
4,219
1,583,721
0
184,154
F-100
MT
5
6,000
30,000
0
3,488
Edible oil
MT
154
12,907
1,986,387
153,209
230,975
Pulses
MT
10
2,500
25,000
0
2,907
BP-5
MT
20
2,800
56,000
0
6,512
Sub Total
14,470,564
1,682,624
Non food inputs
-
Seed
MT
632
2,328
1,471,296
392,065
171,081
Hand tools
Pcs.
49,232
25
1,230,800
0
143,116
Fertilizer
MT
120
21,354
2,562,480
0
297,963
Medicine
L.S
-
65,000
0
7,558
Materials
L.S
-
256,300
0
29,802
Program
Persons
787
80
62,960
4,667
7,321
Warehouse rent & maint
Number
3
54,000
162,000
0
18,837
Capacity building training
Persons
245
400
98,000
2,800
11,395
Pond Rehabilitation
L.S
1
300,000
0
34,884
Bore holes drilling
Number
5
35,000
175,000
0
20,349
Training water management
Persons
75
1,000
75,000
0
8,721
Cisterns Constr. & maint
Number
7
92
643
0
75
Category/Description
Type of Unit
No of Units
Unit Cost ETB
Budget ETB
Original Budget US$
Revised Budget US$
Nutrition survey
L.S
-
14,002
-
Impact assessment
No.
6
30,000
180,000
7,001
20,930
Sub Total
6,639,479
1,161,609
772,032
Transport, warehousing & handling
-
-
Grain transport
MT
8,019
483
3,873,177
406,802
450,369
Oil transport
MT
154
1,240
190,836
8,839
22,190
Supplementary food
MT
390
465
181,527
0
21,108
Seed transport
MT
632
167
105,544
73.,512
12,273
Fertilizer transport
MT
120
269
32,280
0
3,753
Hand tools & shelter 1 trans
MT
198
750
148,500
0
17,267
Materials handling
MT
9,315
61
568,215
32,299
66,072
Warehouse rent
MT
9,315
33
307,398
5622
35,744
Sub Total
5,407,476
527,074
628,776
-
-
Food Distribution & TFC:
-
-
Distribution Teams expense
-
-
Team leaders (12)
Month
10
9,876
98,760
2,882
11,484
Registrars (12)
Month
10
9,072
90,720
2,470
10,549
Store keepers (13)
Month
10
9,828
98,280
2,766
11,428
Distributors (22)
Month
10
16,632
166,320
3,496
19,340
Guards (24)
Month
10
8,472
84,720
2,307
9,851
Medical & NutritionTFC (29)
Month
5
13,853
69,265
0
8,054
Sub Total
608,065
13,921
70,705
Supervisory Staff at Synods level (EECMY/SWS & EECMY/SCES)
Expat. Over all relief
-
-
Coordinator (1)
Month
4
37,000
148,000
0
17,209
Coordinators (3)
Month
10
7,803
78,030
3,642
9,073
EGS supervisors (5)
Month
10
7,800
78,000
2,184
9,070
Accountants(3)
Month
10
3,828
38,280
1,191
4,451
Cashiers (3)
Month
10
2,681
26,810
834
3,117
Drivers (3)
Month
10
2,681
26,810
0
3,117
Severance payment
L.S
-
-
74,376
0
8,648
Sub Total
470,306
7,851
54,687
Other costs at Synods level
3 cars 4,500km/mth @ birr5
Month
10
22,500
225,000
10,489 26,163
Travel & allowance(6)
Month
10
12,000
120,000
5,601
13,953
Office supplies( 6)
Month
10
6,000
60,000
2,800
6,977
Telephone & postage
Month
10
4,200
42,000
1,494
4,884
grain fumigation
L.S
19,837
0
2,307
Office utilities
Month
10
3,000
30,000
933
3,488
Electronic mail
Month
10
2,700
27,000
747
3,140
Audit & reporting
L.S
65,000
7,001
7,558
Program evaluation
L.S
65,000
7,585
7,558
Sub Total
653,837
36,650
76,028
NCA Personnel,Admin & technical support
Monitors (3)
Month
10
25,000
250,000
7,468
29,070
Staff insurance & benefits
Month
10
7,500
75,000
2,801
8,721
Car rental 5,010km/month at ETB 5
Month
10
25,050
250,500
11,692
29,128
Category/Description
Type of Unit
No of Units
Unit Cost ETB
Budget ETB
Original Budget US$
Revised Budget US$
Staff allowances
Month
10
10,000
100,000
3,734
11,628
Workers provident fund
Month
10
6,250
62,500
0
7,267
Audit and Reporting costs
L.S
-
9,335
-
Volunteer stipend
Month
10
9,500
95,000
3,967
11,047
Sub Total
833,000
38,997
96,860
-
Grand Total
29,082,727
1,786,102
3,381,712
BALANCE
105,041
Exchange Rate:
US$1 =
8.6
Relief and Rehabilitation Project for drought affected local community and
Internally Displaced People (IDPs) in Mada Wolabu woreda of Bale zone,
Oromiya Regional State
REQUESTING ACT MEMBER INFORMATION
Christian Aid Ethiopia
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Ethiopian Evangelical Church Mekane Yesus,
Background to current drought-famine in Ethiopia The poor performances of
the 2002 belg (short rain season) and meher (in most cases a long rain)
seasons have intensified the level and depth of food insecurity in
Ethiopia. Most parts of the country were highly affected as a result of
the rain failure during the two main seasons. The number of drought
affected people needing food aid as indicated in the DPPC appeal launched
in December 2002 was 11.3 million which increased to 12.3 million in April
and had further grown to 13.2 million people in July 2003.
The belg assessment, which was conducted by multi-agency team in early
July 2003, indicates that currently nearly 4 million people are in need of
food aid in Oromiya Region.
East and West Hararghe and Arsi zones of Oromiya Region were particularly
severely affected among those zones in the past 3-5 years. As a result of
the drought and other environmental degradation (soil erosion,
deforestation) and to high population pressure a large number of people
migrated to search for relatively fertile farmland in Bale Highlands in
the neighboring zone. In general, unemployment, and lack of livelihood has
exposed the peasants to chronic poverty resulting in a situation of
cyclical famine in these zones.
Drought affected communities in Mada Wolabu woreda, Bale zone - Internally
Displaced People (IDPs)
Frustrated by the natural disasters and famine, a large number of people
migrated from East and West Hararghe and Arssi zones to Manna Angetu
woreda of Bale zone in search of fertile land beginning mid 2002. They
gathered and camped near protected state forests and in the reserve areas
of Bale Mountains National Park, hoping that they could rebuild livelihood
assets that would help them strengthen their capabilities to withstand
natural disasters such as droughts.
Christian Aid has been supporting the internally displaced people (IDPs)
since December 2002 through EECMY. In this program, supplementary food
has been distributed to under-5 children, lactating and pregnant mothers.
The program also runs a clinic for an under-5 and lactating and pregnant
mothers. In addition, the project staff undertake health education on
sanitation and personal hygiene, diarrhea and diseases control, family
planning and HIV/AIDS prevention and control.
The Internally Displaced People (IDPs) wanted the government to provide
them with resettlement sites in Manna Angetu. However, to avoid
environmental destruction, the government did not want to provide the IDPs
any land in and around the protected state forests and the Bale Mountains
National Park. Instead the government gave them the option of resettling
in the low-lying Kebeles which the IDPs found not suitable and refused.
The government established a resettlement committee, which assessed
resettlement sites in other Woredas in Bale zone except for Mada Wolabu
because it is one of the most drought prone woredas in Bale zone and
identified as chronically food insecure.
However, the committee identified some Kebeles in other woredas of the
zone, which could be suitable for the resettlement and proposed these to
the zone administration.
Reversing the recommendation of the committee, an unexpected decision was
made by the zone authority to move the IDPs to Mada Wolabu woreda.
Another committee was organised and sent to Mada Wolabu woreda to assess
the possible sites for resettlement. Three kebeles, namely, Aba Sirba,
Odaboji and Robajiru were selected and recommended to the administration.
However, some of the IDP representatives and line department
representatives - members of the committee opposed the decision of the
government to choose Mada Wolabu lowland kebeles giving the following
reasons:
Rainfall is erratic in distribution and low in amount to grow crops, that
means the agro-climatic condition of the kebeles is more suitable for
rangeland than cultivation in many aspects. There is not sufficient
farmland to accommodate all IDPs as the local communities have occupied
all suitable farm plots in the valley bottoms.
The soil on the hillsides is shallow and does not have the water retaining
capacity.
Surface water such as rivers and seasonal streams are not available in the
selected sites or at fair walking distance.
Schools and health facilities were inadequate for the indigenous
population and the increase of population by the IDPs as a result of
resettlement would over stretch the limited facilities.
Christian Aid, Norwegian Church Aid and the Ethiopian Evangelical Church
Mekane Yesus also raised similar concerns to the Oromiya Regional State
and the Commission for Disaster Prevention and Preparedness of Oromiya on
unsuitability of Mada Wolabu for the resettlement. Shortage of rainfall,
shallow soils particularly on the hillsides and repeated drought and food
insecurity since 1997/98 were among some of the points put forward.
Despite all the unfavourable conditions and concerns of the IDPs and NGOs
operating in the area, the Oromiya Regional Government decided to
transport all IDPs from Manna Angetu, Shawe camp to Meda Wolabu woreda.
The IDPs were transported on government lorries between 15 March and 4
April 2003.
The IDPs were transported to Mada Wolabu at the start of the main rainy
season in April 2003. Lacking shelter, adequate food, water and farm
tools, the IDPs have not been able to carry out any cultivation.
Furthermore, although land has been distributed to 2/3 of the households
they can not make use of it because the distribution was done only after
the cropping period elapsed. This means, that the IDPs will continue to
depend on external assistance for food aid until the next harvest in July
2004.
The Oromiya Regional State has realised that it is impossible to provide
farmland for all the IDPs because there simply isn't enough suitable land.
Therefore, the government is planning to move at least 40% of the IDPs to
other woredas in Bale zone where they could make better living.
The government has invited EECMY, CAID and NCA to participate in the
re-planning of the resettlement and also contribute to the rehabilitation
program of the IDPs both in Mada Wolabu and outside in other woredas. CAID
and EECMY have positively responded to the call. They would also like to
assist the IDPs with rehabilitation packages such as seed, oxen and farm
tools where these are appropriate and to support asset building (heifer,
goats and poultry) programs and distribution of beehives for those who
will stay in Mada Wolabu. It is clear that the IDPs will not be
self-sufficient unless they are supported with the necessary
rehabilitation packages. CAID believes it is the moral obligation of all
parties, including ACT International, to support these IDPs who have
become destitute and vulnerable.
The drought affected local community
Meda Wolabu is one of the 18 Woredas of Bale zone in Oromiya Regional
Government. The total population of the woreda is estimated to be more
than 85,000, of which about 26,254 people live in mid altitude (woina
dega) climatic area whereas the majority, that is, 56,410 people are
believed to live in the lowland (kola) areas [woreda Agricultural Office,
August 2003]. The total area of cultivable land is estimated at 103,420
hectares out of which only 17,796 hectares of land is considered to be
favourable for crop production. The community’s main occupation is
predominantly agro-pastoralist. The rainfall in the woreda varies in
terms of its intensity and distribution and during the last six years,
rainfall has been particularly poor. The community lost about 36,000 head
of livestock to the drought in 1999/2000. Household food economy surveys
of August 2000 revealed that people's coping strategies were stretched to
the limit whereby their capacity to absorb more hardship had already been
exhausted by March 2000. The malnutrition rate among under-5 children was
reported to reach 25 percent (Jennifer Bush and Alemayehu Konde 2000).
Christian Aid / EECMY provided assistance (general rations, supplementary
food and medical services) to nearly 50,000 people (close to 60% of the
population) in 2000/2001 with the support of DFID. There were 17,500
people receiving food assistance in 2001/2002. Since December 2002
CAID/EECMY have provided food for 18,000 people who were identified by
Federal DPPC using the resources committed by CRS/USAID.
The communities would also require rehabilitation intervention in order to
rebuild their livelihoods, which have been deteriorating since 1999/2000
droughts.
Problem analysis and justification
The 2001/2002 droughts have resulted in a catastrophic crop failure and
large-scale death of livestock, which has had a overwhelming devastating
effect in the livelihood of the local community in Meda Wolabu. The
overall effect was the depletion in the household assets, eroding
community capabilities and their resilience to seasonal food shortages.
Shortage of livestock feed and poor veterinary services have crippled the
performance of the livestock sub-sector, which is the economic mainstay of
the local community. In lowland areas of the woreda the distribution of
rainfall in the past 5-7 years has been low and erratic resulting in low
livestock productivity, low crop performance, inadequate pasture and
water.
The local communities in Mada Wolabu need to be rehabilitated;
particularly livelihood asset building is necessary to strengthen
capabilities to withstand the usual seasonal disasters and vulnerability.
Therefore, restocking (heifers and goats) and provision of beehives would
be appropriate measures to improve the food security situation for the
female-headed households, poor families and new beekeepers.
All the IDPs have a farming background and they all migrated to get land,
which they could cultivate to grow crops and fodder for their animals.
Unfortunately they have been moved to pastoralist area unsuitable for
farming. There is no sufficient suitable farmland in Mada Wolabu to
support the whole population of the IDPs so other options have to be
looked at such as dairy goats, provision of heifers and bee keeping, which
are more suitable for most parts of this woreda. Therefore, this
rehabilitation proposal is designed to promote livestock as a priority
program component to rehabilitate the IDPs and local population who have
lost all their assets to drought. Provision of rehabilitation packages
(heifers, goats, beehives, seeds, oxen and farm tools) is indispensable if
the situation of the IDPs and indigenous people assisted in 2002/2003 is
to be improved. The assistance must continue for at least a period of
6months to one year.
GOAL & OBJECTIVES
Goal:
The rehabilitation package is aimed at improving the food security by
building the livelihood assets of the IDPs in Mada Wolabu and also in
other woredas in Bale zone.
Objectives:
Increase food production by providing 150 MT of wheat, maize, sorghum,
teff and haricot seeds.
Provision of 300 oxen to female headed and elderly male headed households
who cannot plough land manually.
Purchase and distribute 500 heifers to build livelihood assets of the IDPs
Distribution of 1,000 she goats to 500 women
Distribute 2,800 different types of farm tools
Provision of 90 sets (180 boxes) of beehives to known 90 pioneering
individual farmers
TARGETED BENEFICIARIES
The rehabilitation project targets 15,480 households (out of which 7,280
are IDPs). The rehabilitation package will be distributed strictly as
specified above under objectives. Female-headed households with larger
family size will be given priority to goats and oxen while elderly males
will be entitled to oxen, again based on the number of dependants under
their care. Heifers will be given to women of childbearing ages.
PROPOSED ASSISTANCE & IMPLEMENTATION
Purchase and distribution of seeds
Wheat, teff, maize sorghum and haricot beans are the major crops grown in
some pocket areas in Mada Wolabu woreda. Haricot beans and teff are major
crops during the short rain season while wheat, maize and sorghum grown
during the main rain season.
The staff of the implementing agency together with the woreda agronomist
identifies the crop varieties that are suitable to the local conditions
and also assess the source of the seeds. Agricultural colleges at Awassa
and Meklassa Research station are a good sources for maize and sorghum
respectively while haricot bean can be purchased in Meki or Alem Tena,
which is about 600 km from the project site. The seeds are to be purchased
and transported in a timely manner for sowing. Wheat is usually purchased
in the local market at Mada Wolabu.
Purchase of live animals, tools and beehives
The committee, formed by the implementing organisation and local
authority, must purchase oxen, heifers and goats at the local level or
assess another feasible option. The staff of the project will prepare the
terms of reference and guidelines for the various committees. The
composition of the members has been given below in section 6. The
veterinarian must examine the physical condition and the health status of
the animals.
Heifers will be given to female-headed households with oxen to both
female-headed and to the poor elderly male headed households. The project
staff will identify the beneficiaries together with the woreda committee
and beneficiaries representatives using the established criterion. Tools
in such a large quantity can be only purchased in Addis Ababa. The usual
tools to be distributed are flat hoes, plough points and hooks, sickles
and weeding hoes. The market in Addis Ababa usually has a good selection
of high quality tools at fair prices. The EECMY/Purchasing and Clearing
Department will procure the items as per the specification following the
procurement procedures in place.
Transportation of the items
The EECMY project team will arrange timely primary and secondary
transport. The project will be responsible for commodity handling and
herding the animals until they are distributed to the individuals.
Implementation Strategies
The project will be implemented by EECMY/SEAW, CAID partner at local
level. The implementer has comprehensive experience in emergency
operations, rehabilitation and development programs. The implementer has
logistics facilities at Mada Wolabu and in couple of other woredas in
Bale. The implementing agency also has a specialised section for
purchasing and clearing the rehabilitation packages to be purchased in
urban centres.
Purchasing committees are to be organised for the purchase of local seed
(wheat), oxen, heifers and goats. Representatives from the IDPs, elders
from local (host communities), veterinarian and animal husbandry experts,
representatives from the local administration, security and staff of the
implementing agency must be represented at these committees. Each and
every committee will have its chairperson and minutes recorder who always
records the minutes and prepares reports to woreda Task Force where EECMY
is also represented.
Beneficiary selection will have a written procedure and guidelines, which
every committee member should be aware of before embarking on any
beneficiary selection. The IDPs have been well organised in groups and the
local communities in kebeles, hence easing the task of the committees in
beneficiary selection.
Rehabilitation packages such as heifers, goats, beehives have to be
provided equally to the IDPs and to the needy indigenous communities,
while seeds, oxen and farm tools will be provided to local communities and
those IDPs who have already received land suitable for crop production.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration
The Ethiopian Evangelical Church Mekane Yesus South East Area Work
(EECMY/SEAW) will implement this project in collaboration with local
authorities and beneficiaries. The resources such as seeds, live animals
and tools will be distributed through formal procedures. The project staff
will be recruited by EECMY/SEAW to run the project and also assigned a
vehicle on mileage base for implementing and supervising the projects.
The implementing partner, the EECMY will avail office and store facilities
free of rent to be used by the project and also process the signing of the
project agreement with Oromiya Regional State.
Procurement details
The procurement of seeds, live animals and tools will be carried out as
transparently as possible. All purchase should follow procurement
procedures. All documents should be legal and the concerned persons should
sign all minutes. CAID may send its staff, if deemed necessary, to monitor
the procurement process.
Monitoring and Evaluation
The local authorities, representatives of the community (IDPs), the
implementing agency and Christian Aid will regularly monitor the project
activities and submit monitoring reports to all concerned bodies.
All concerned parties (local authorities, community representatives, the
implementing agency, Christian Aid and representative of the donor agency)
will evaluate the project one month before its completion.
Reporting
The implementing partner will regularly produce all quarterly and annual
progress and financial reports. Any visiting parties usually produce
monitoring reports after the field trips. The audited financial reports
are only available at the end of the budget year.
IMPLEMENTATION SCHEDULE
September 2003 and February 2004 as per the following activity calendar.
Implementation Schedule
Activities
Sept.
Oct.
Nov.
Dec.
Jan.
Feb.
1
Processing Project Agreement
+
2
Beneficiaries screening
++
++
++
3
Establishing committees
++
++
++
4
Collecting Proforma invoices
+
+
+
5
Procurement of seeds
__++
__++
__++
6
Procurement of Tools /distribution
__++
__++
7
Purchasing oxen
__++
+
8
Purchasing heifers
++
9
Purchasing goats
++
10
Purchase of Beehives
+
11
Distribution of seeds
+
__++
__++
12
Distribution of oxen
__++
13
Distribution of heifers
+
++
14
Distribution of goats
++
15
Monitoring
+
+
++++
+
++++
16
Mid term and final Evaluation
+
_
17
Reporting deadlines
+
+
+
+
18
Audit deadline
++
++
Budget Frame
ACT International approved Euro110, 000 as per the request of CAID to
support the communities in 2002/2003. It should be remembered that these
communities have been affected by the recurrent droughts since 1997/98.
The fund was requested to implement projects that help in rebuilding
livelihood assets of the poor families who lost their livestock to the
drought in 1999/2000 and also to support the 17,500 beneficiaries who were
under the emergency program in late 2002 and early 2003.
In the mean time, Christian Aid solicited on behalf of EECMY JRP (Joint
Relief Partnership) and JEOP (Joint Emergency Operation Plan) leading
members such as Catholic Relief Service /CRS, who has been give the
mandate to distribute USAID food, to provide food to the people needing
food assistance in Mada Wolabu. CRS/USAID responded positively and as a
result food has been distributed to 17,500 beneficiaries in December 2002,
13,000 beneficiaries from February–April 2003 and 18,000 monthly as of May
2003.
CRS has promised to cover some commodity handling costs and personnel
expenditure, but so far nothing has been transferred to EECMY/SEAW.
Therefore, all costs for the implementation of the CRS/USAID food has been
covered from the ACT/ICCO grant to Mada Wolabu. So far (up to June 2003)
Birr170, 000 has been spent for running and commodity handling costs. The
program will continue up to December 2003, but with a reduced number of
beneficiaries. Therefore, an additional Birr 80, 000 will be required to
cover these expenses. That means, Birr 250, 000 has been allocated to
cover the running costs for the relief operation.
CAID and EECMY/SEAW had reallocation remaining fund from ACT/ICCO for
rehabilitation program for the local communities as the immediate food
needs were met by CRS/USAID.
In the Oromia Regional State moved the IDPs from Manna Angetu to Mada
Wolabu in March/April 2003. CAID and EECMY have found unfair to
rehabilitate the local community while the IDPs are facing serious human
catastrophe in the emergency camps at Aba Sirba, Odoa Bodji and Roba Jiru.
CAID has been urging the government to find solution to the IDPs case, so
that CAID may go ahead with the rehabilitation project for the indigenous
population who need the support. But the government clearly stated that
the IDPs should be given priority. CAID are still lobbying again if the
government could relocate the 40% of IDPs it promised in other woredas in
Bale zone. Nothing has been done so far.
CAID together with its partner, EECMY/SEAW have prepared a rehabilitation
proposal both for the local population and the IDPs who have been given
the land. In doing so, it will minimise animosity between the two groups.
Table 2: Budget breakdown (Birr) of the rehabilitation project for IDPs in
Mada Wolabu (Sept.2003-Febr. 2004)
No
Description
Sources/type
Quantity
Beneficiaries
Unit cost
Total cost
Local
IDPs
I
Seeds
1
Wheat
Local in Mada
50 MT
1200
800
1500
75,000
2
Maize
Improved var.
40MT
1920
1280
3000
120,000
3
Sorghum
Improved var.
25MT
1200
800
2500
62,500
4
Haricot bean
Local in Meki
20MT
1200
800
2500
50,000
5
Teff
Local in Mada
15MT
900
600
1800
27,000
Sub total
150MT
6420
4280
334,500
II
Restocking
6
Oxen
300
120
180
700
210,000
7
Heifers
500
250
250
400
200,000
Sub total
410,000
III
Income generating
8
Milk Goats
Local
1000goats
500
500
150
150,000
9
Bee hives
Improved
180 boxes
90
90
500
90, 000
10
Honey extractor
2
1
1
7000
14,000
Sub total
254,000
IV
Farm Tools
11
Flat hoes
1000
200
800
25
25,000
12
Sickles
1000
250
750
20
20,000
13
Eth. plough points
300
120
180
20
6,000
14
Weeding hoes
500
250
250
15
7,500
Sub total
2800
820
1980
58,500
V
Transportation
15
Wheat
Local purchase
50 MT
100
5,000
16
Maize
Awassa
40MT
500
20,000
17
Sorghum
Malkassa
25MT
700
17,500
18
Haricot bean
Alem Tena,
20MT
650
13,000
Teff
Local purchase
15MT
100
1,500
19
Farm Tools
Addis Ababa
2800
5000
20
Bee hives
Assel, Wolayta
180
15,000
21
Supervision mileage
15,000km
4Birr/km
60,000
Sub total
137, 000
VI
Personnel -Salary
22
Coordinator
6months
2500
15,000
23
Ass. Coordinator
,,
2000
12,000
24
Driver
,,
800
4,800
25
Top up-cashier
,,
250
1,500
Sub total
33,300
VII
Fringe Benefits
26
Provident Fund
555
3330
27
Hardship allowance
30%salary
1,665
9, 990
28
Medical & insurance
9% salary
150
900
29
Severance pay
Lump sum
8000
Sub total
22,220
VIII
Management
30
Monitoring
15,000
31
Evaluation
25,000
32
Per-diem (field staff)
1,110
6,660
Sub total
46,660
Total
1,296,180
33
Administration 10%
(5%CAID)
129,620
34
Contingency 2. 5%
35,650
Grand total
1,461,450
The second project in this revision that CAID would like to address is
that of emergency seed and other planting material to Wolayta zone in
Southern Nations, Nationalities and Peoples Region (SNNPR) to be
implemented by their partner, Action for Development (AfD).
BACKGROUND DESCRIPTION
The poor performances of the 2002 belg and meher seasons have forced more
than 13 million people to depend on external food assistance. Despite the
fact that international organizations and the Government have committed a
massive tonnage of food resources to respond to the current situation, the
numbers of the affected population have increased with the subsequent
increase in the food requirements. Many parts of the Southern Nations,
Nationalities and Peoples Region (SNNPR) were identified as hot spots
exhibiting unacceptable levels of malnutrition. The belg assessment
results undertaken in early July 2003 have revealed a dramatic decline in
production from the pre harvest estimates in SNNPR. Due to the poor
performance of the rains a 20 % to 60 % lower than average production is
expected in Wolayita.
Boreda and Damot Gale Woredas are usually food insecure and rely on relief
assistance from the government and NGOs. The situation has worsened since
2002 due to the erratic nature of rainfall. The 'Belg' rains this year
started one month later than expected but with reasonably good intensity
and distribution. Although the rainfall distribution is sufficient most
drought-affected farmers are in no position to plant their land due to the
lack of planting materials and other agricultural inputs. The shortage of
plating materials has affected almost all the Peasant Associations (PAs)
of the two Woreda. Moreover, the effect of the drought has worked against
the development endeavors of fifteen PAs of AFD’s working areas (four in
Damot Gale and eleven in Boreda Woredas).
According to the local authorities, relief assistance is being provided to
drought victims although there are shortfalls for which the authorities
have requested assistance.
It is essential to assist all or part of the most affected households in
four Woredas so that they may make up their 'Belg' and the 'Meher' season.
Enabling them to produce crops will limit the number of people that would
need relief assistance towards the end of the year. This can be done by
providing them with planting materials such as Haricot bean, chickpea
seeds as well as Sweet Potato cuttings. The land fragmentation of the
project area combined with erratic rainfall, population pressure and other
adversities has over a long period of time resulted in low productivity
rendering the target population food insecure. It is not assumed that the
distribution of the panting materials will totally alleviate the food
security problem of the project area. However, in the absence of such
rehabilitation support the population will continue to be totally
dependent on relief food. The provision of planting materials will assist
the target population produce enough food to feed their family under a
favorable climatic condition with perhaps some extra to take to market.
AFD is planning to distribute haricot bean and chickpea seeds as well as
sweet potato cuttings to a limited number of households in two Woredas.
The government and other stakeholders would hopefully provide the balance.
Similar interventions by AFD and Christian Aid in the last couple of years
have made a big difference in the lives of the local community. Hence, it
is believed that such an undertaking would contribute to the food security
of resource poor farmers in the project area.
GOAL & OBJECTIVES
The overall goal is to contribute to the food security of drought-affected
farmers in the Damot Gale and Boreda Woredas.
Objective
Provision of seeds and sweet potato cuttings to enable 5,858
drought-affected households in two Woredas replant 1,212 ha land in the
'the 'Meher' season.
TARGETED BENEFICIARIES
Drought-affected farmers in the Damot Gale and Boreda Woredas.
Criteria for selection of beneficiaries
The selected beneficiaries will be screened in partnership with
the concerned communities and other stakeholders taking into
consideration level of poverty and magnitude of need, incidence
of livestock disease/deaths, female-headed households, having
land but no seed, willingness to take part in the project, etc
PROPOSED ASSISTANCE & IMPLEMENTATION
Purchase and distribution of seeds and sweet potato cuttings
937 Qt of different cereal and pulse seeds as well as 8,770,000
sweet potato cuttings will be procured and distributed to the
beneficiary households. Each beneficiary will be provided with
haricot and chickpea seeds along with sweet potato saplings for
one fifth of a hectare.
There are two methods of seed distribution in the existing seed
supply system. Seed supply through the extension approach that
will be supplied on cash or credit basis and seed supply through
rehabilitation programmes, which in most cases is free of charge
but sometimes payable. There will be further discussions with
the Woreda authorities on the terms of provision. However,
planting materials such as sweet potato cuttings are usually
provided free of charge while cereals and pulses can be given on
payment basis which is the tradition.
The seeds will be procured from the Ethiopian Seed Enterprise,
Debrezeit Agricultural Research center and from local markets;
and the sweet potato cuttings will be procured from places like
Offa (Wolayita), Lante (Arbaminch), and possibly, Sawla (Goffa),
and will be transported to the project area by rented trucks.
Orientation of beneficiaries
Orientation will be provided to beneficiary farmers by the
agronomists of the zonal and Woreda LDs as well as the technical
staff and development facilitators of AFD on such topics as :
Improved agronomic practices
Definition of improved agronomic practices
Land preparation: time and frequency of ploughing and harrowing
Seeding rate and crop spacing
Plant nutrition, technologies of improving soil fertility by
applying natural fertilisers
The use and the practices of crop rotation and inter cropping
The use and the practices of cultivation, earthing up and
mulching in dry-land areas
Crop protection
Definition of crop protection
Major pest management systems: prevention, control and
eradication (Disease, Weed, Insects)
Crop post harvest handling
Types and methods of harvesting
Types and methods of threshing
Grain types
Condition of grain before storage
Methods of seed cleaning & drying
Major grain storage problems and their control
The major needs of storing and preserving products
Major store pests
Conducive conditions for storage: oxygen, moisture, temperature
Implementation
While the implementation of the project is envisaged to be a
participatory undertaking, the focal unit for the co-ordination
of project implementation will be AFD's Southern Field Office
based in Wolayita Soddo. The field office will discharge its
responsibilities in close coordination with the local
stakeholders. The specific roles and responsibilities of the
various stakeholders are outlined below:
Peasant Associations
Identification of beneficiaries;
Participation in monitoring and evaluation.
Woreda/Zonal Agricultural Development Offices
Participate in the identification of target areas and
beneficiaries;
Participate in the procurement and distribution of inputs;
Provide technical assistance;
Participate in monitoring and evaluation.
Woreda Administration Councils
Provide an enabling environment for project implementation;
Participate in monitoring and evaluation.
AFD
Coordinates the various activities of the project;
Ensures timely resource mobilization and utilization;
Liaises with the donor and other stakeholders;
Participates in monitoring and evaluation;
Prepares progress and financial reports.
Christian Aid
Avails fund for project implementation;
Shares experience in project implementation;
Participates in monitoring and evaluation.
Project inputs
A range of human, material and financial resources will be
mobilized to facilitate the implementation of the project. While
no personnel will be recruited specifically for the project, the
existing staff of AFD and local line departments at various
levels will be heavily involved in the implementation of the
project.
The main material inputs to be deployed are 937 Qt of different
seeds and 8,770,000 cuttings of sweet potato. A total Birr
655,846 is envisaged to be required for the implementation of the
project.
Seed and planting materials requirement
S/N
Activities
Seed requirements
Area coverage
Beneficiary Households
Sweet potato
Haricot bean
Chickpea
Seed Total
Sweet potato
Haricot bean
Chickpea
Ha Total
Sweet potato
Haricot bean
Chickpea
HH Total
I
Damot Gale
1.1
Shakiso Shone
1,470,000
56
50
106
29.4
70
50
149.4
147
350
200
697
1.2
Gale Bugae
1,470,000
51.04
50
101.04
29.4
63.8
50
143.2
147
319
200
666
1.3
Bugae
1,480,000
50.88
50
100.88
29.6
63.6
50
143.2
148
318
200
666
1.4
Lamarada
1,470,000
79.04
50
129.04
29.4
98.8
50
178.2
147
494
200
841
Sub Total
5,890,000
237
200
437
118
296
200
614
589
1,481
800
2,870
II
Boreda
2.1
Zefine Manuka
40
40
40
40
200
200
2.2
K/A/Manuka
370,000
28.96
30
58.96
7.4
36.2
30
73.6
37
181
150
368
2.3
K/A/Dugana
30
30
30
30
150
150
2.4
K/A/ Hatisa
350,000
16
30
46
7
20
30
57
35
100
150
285
2.5
Hambissa
370,000
28.96
30
58.96
7.4
36.2
30
73.6
37
181
150
368
2.6
D/Bulo
350,000
19.04
30
49.04
7
23.8
30
60.8
35
119
150
304
2.7
Mesa/ Buntaza
370,000
28.96
30
58.96
7.4
36.2
30
73.6
37
181
150
368
2.8
Meteka Melle
350,000
10.08
30
40.08
7
12.6
30
49.6
35
63
150
248
2.9
Tentele
8
30
38
10
30
40
50
150
200
2.10
Guramo Woliqo
370,000
30
30
7.4
30
37.4
37
150
187
2.11
Dengele
350,000
20
30
50
7
25
30
62
35
125
150
310
Sub Total
2,880,000
160
340
500
58
200
340
598
288
1,000
1,700
2,988
Grand Total
8,770,000
397
540
937
175
496
540
1,212
877
2,481
2,500
5,858
IMPLEMENTATION SCHEDULE
It is envisaged that the project will be implemented over a
period of six months starting from September 2003, as per the
following schedule.
N*
ACTIVITY
MONTHS
2003/2004
Sept
Oct
Nov
Dec
Jan
Feb
1
Resource mobilization
XX
2
Identification of beneficiaries
XX
3
Orientation of beneficiaries
XXX
4
Procurement of seeds and cuttings
X
XX
5
Distribution of seeds for Meher
X
X
6
Distribution of sweet potato cuttings
XXX
7
Monitoring
XXX
XXX
XXX
XXX
XXX
8
Report writing
XXX
XX
9
Evaluation
XXX
ADMINISTRATION, FINANCE, MONITORING & REPORTING
The progress of project activities will be monitored by
stakeholders ranging from the beneficiaries to the funding
partner. The major monitoring issues will be the following:
The timely implementation of project activities;
Inclusion of women;
Quality and quantity of cuttings to be distributed;
Amount of land planted and yields obtained (crop assessment);
Conventional tools of monitoring such as field observations,
reports, surveys, case studies, etc will be used to facilitate
the process of monitoring. The project will also be evaluated at
the end of the project period to assess whether and how the
envisaged objectives were met. The positive and negative lessons
learnt from the project’s experience will be built in the
planning of similar undertakings in the future.
BUDGET
INCOME - Received from ACT Alliance through Geneva
US$
Methodist Relief and Development Fund
*5,216.10
8,398
ICCO
Euro 213,250
227,090
ICCO
Euro 70,000
78,636
INCOME - Cash and In Kind Donations Received Directly
314,123
ESTIMATED EXPENDITURE
Description
Type ofUnit
No of Units
Unit Cost ETB
Budget ETB
Original Budget US$
Revised Budget US$
DIRECT ASSISTANCE
CA/EECMY Meda Welabu
Rehabilitation of Agriculture
Improved seeds
Maize
MT
40
3,000.00
120,000
14,100
13,939
Sorghum
MT
25
2,500.00
62,500
4,500
7,260
Teff
MT
15
1,800.00
27,000
8,000
3,136
Wheat
MT
50
1,500.00
75,000
12,925
8,712
Haricot Bean
MT
20
2,500.00
50,000
0
5,808
Sub total
334,500
39,525
38,855
Restocking
Oxen
No
300
700.00
210,000
14,250
24,393
Heifers
No
500
400.00
200,000
14,000
23,232
Female goats
No
1,000
150.00
150,000
4,500
17,424
Beehives
boxes
180
500.00
90,000
0
10,454
Honey Extractor
pieces
2
7,000.00
14,000
0
1,626
Sub-total
664,000
32,750
77,129
Hand Tools
Plow points & Hooks
pcs
300
20.00
6,000
900
697
Sickles
pcs
1,000
20.00
20,000
840
2,323
Flat hoes
pcs
1,000
25.00
25,000
600
2,904
Pick axes
pcs
500
25.71
12,855
1,500
1,493
Axes
pcs
150
25.71
3,857
450
448
Shovels
pcs
100
25.71
2,571
300
299
Bush knives
pcs
250
25.71
6,428
750
747
Weeding hoes
pcs
500
15.00
7,500
871
Sub-total
84,211
5,340
9,782
Description
Type ofUnit
No of Units
Unit Cost ETB
Budget ETB
Original Budget US$
Revised Budget US$
Transportation & Handling cost
Seeds Transportation(Nazereth-620 km)
0
5,623
0
Wheat
MT
50
100.00
5,000
581
Maize
MT
40
500.00
20,000
2,323
Sorghum
MT
25
700.00
17,500
2,033
Haricot Beans
MT
20
650.00
13,000
1,510
Tools Transportation
pcs
2,800
1.79
4,998
3,650
581
loading unloading
0
5,621
0
Beehives
boxes
180
83.33
14,999
0
1,742
Teff
MT
15
100.00
1,500
0
174
Supervision mileage
KM
15,000
4.00
60,000
0
6,970
Sub-total
136,997
14,894
15,913
Salary of project staff and Benefits
Relief coordinator(1)
Months
6
2,500.00
15,000
2,824
1,742
Assistant Coordinator
Months
6
2,000.00
12,000
0
1,394
Team leader (1)
Months
8
1,062.68
8,501
992
988
Distributor (3)
Months
8
2,725.26
21,802
2,544
2,533
Junior Nurse(1)
Months
8
1,062.68
8,501
992
988
Senior Nurse(1)
Months
8
2,271.05
18,168
2,120
2,110
Registrator (1)
Months
8
908.42
7,267
848
844
Store Keeper (1)
Months
8
908.42
7,267
848
844
Guards (1)
Months
8
1,131.24
9,050
1,056
1,051
Driver (1)
Months
6
800.00
4,800
848
558
Cashier (1)
Months
6
250.00
1,500
992
174
Accountant (1)
Months
8
1,516.89
12,135
1,416
1,410
EGS coordinator (1)
Months
8
1,816.84
14,535
1,696
1,688
Provident Fund
Months
6
555.00
3,330
0
387
Hardship Allowance
30% salary
20
499.50
9,990
0
1,160
Medical & Insurance
9% salary
6
150.00
900
0
105
Severance Pay
Lumpsum
80,000.00
8,000
0
929
Staff Per diem
per day
6
1,110.00
6,660
0
774
Sub-total
169,408
17,176
19,678
TOTAL CA/EECMY Meda Welabu
1,389,116
109,685
161,358
CA/EECMY Manna Hangetu
Emergency supplies
Health service
Various
9,171
8.57
78,595
9,171
9,130
Plastic cover
M2
1
215,964.00
107,982
12,600
12,543
Blankets
Pieces
12
17,997.00
212,365
24,780
24,668
Soaps
Pieces
0
179,970.00
43,193
5,040
5,017
Jerry Cans
Pieces
0
179,970.00
71,988
8,400
8,362
Plastic plates
Pieces
0
53,991.00
1,296
151
151
Mats
Pcsof 3m2
2
17,997.00
32,395
3,780
3,763
Plastic cups
Pieces
0
71,988.00
14,398
1,680
1,672
Kettles
Pieces
3
17,997.00
53,991
6,300
6,272
Casserole
Pieces
5
17,997.00
84,586
9,870
9,825
Tools for EGS
Pieces
3
32,279.50
96,839
11,300
11,249
Sub-total
797,626
93,072
92,651
Description
Type ofUnit
No of Units
Unit Cost ETB
Budget ETB
Original Budget US$
Revised Budget US$
Transport & handling cost
PT medicine
Km
11
570.00
6,002
700
697
PT blanket & plastic cover
Km
4
570.00
2,497
291
290
PT utensils + tool
Km
44
570.00
25,000
2,917
2,904
ST food Manna town to sites
Km
1,752
50.00
87,600
10,222
10,176
ST medicine Manna town to sites
Km
5
570.00
2,998
350
348
ST plastic/blanket/Manna town to sites
Km
7
570.00
4,001
467
465
Utensils from Manna town to sites
Km
4
570.00
2,001
233
232
loading unloading
LS
1
51,927.00
51,927
6,059
6,032
Sub-total
182,026
21,240
21,144
Salary of staff
Relief coordinator(1)
Months
353
42.85
15,126
1,765
1,757
Team leader (1)
Months
123
42.85
5,271
615
612
Distributor (6)
Months
283
42.85
12,127
1,415
1,409
Junior Nurse(1)
Months
123
42.85
5,271
615
612
Senior Nurse(1)
Months
264
42.85
11,312
1,320
1,314
Registrator (1)
Months
106
42.85
4,542
530
528
Store Keeper (1)
Months
106
42.85
4,542
530
528
Guards (3)
Months
73
42.85
3,128
365
363
Driver (2)
Months
106
42.85
4,542
530
528
Cashier (1)
Months
132
42.85
5,656
660
657
Accountant (1)
Months
177
42.85
7,584
885
881
EGS coordinator (1)
Months
211
42.85
9,041
1,055
1,050
Sub-total
88,142
10,285
10,239
TOTAL CA/EECMY Manna Hangetu
1,067,795
124,597
124,034
CA/GTF-Fantalle Woreda
Rehabilitation inputs
Restocking (she goats)
No
15,500
102.84
1,594,020
186,000
185,160
Forage supply
No
232,000
5.14
1,192,480
139,146
138,517
Hand tools for EGS
each
2,353
8.57
20,165
2,353
2,342
Nursery establishment
LS
1
5,039.16
5,039
588
585
Sub-total
2,811,704
328,087
326,604
Transportation & Handling cost
Forage transport (200km)
LS
200
1,145.21
229,042
26,726
26,605
Food transport (100 Km)
MT
2,901
171.40
497,231
58,020
57,758
loading unloading
MT
5,238
20.14
105,493
12,310
12,254
Sub-total
831,767
97,056
96,617
Salary of project staff
Relief coordinator(1)
Months
8
3,025.21
24,202
2,824
2,811
Livestock supervisor (1)
Months
8
3,025.21
24,202
2,824
2,811
Store Keeper (1)
Months
8
908.42
7,267
848
844
Guards (3)
Months
8
1,131.24
9,050
1,056
1,051
Driver (1)
Months
8
908.42
7,267
848
844
Sub-total
71,988
8,400
8,362
TOTAL CA/GTF-Fantalle Woreda
3,715,459
433,543
431,583
Description
Type ofUnit
No of Units
Unit Cost ETB
Budget ETB
Original Budget US$
Revised Budget US$
CA/AFD Boloso Sore & Boreda Woreda
Rehabilitation inputs
Sweet potato
cuttings
12,500,000
0.02
250,000
29,172
29,040
Malatine 50% E.C
litter
500
55.71
27,855
3,250
3,236
Benzene for sprays
LS
1
805.58
806
94
94
protective devices
pcs
24
150.83
3,620
422
420
Sub total
282,281
32,938
32,789
Transportation & Handling cost
Transportation of potato & cuttings
Trip
180
351.37
63,247
7,380
7,347
loading unloading
Tuck/load
180
150.83
27,149
3,168
3,154
Sub total
90,396
10,548
10,500
TOTAL CA/AFD Boloso Sore & Boreda Wereda
372,677
43,486
43,290
CA/SoS-Sahel-Kindo Koisha & Ofa woreda
Rehabilitation inputs
Seed purchase (potato)
cuttings
21,120,000
0.02
422,400
49,288
49,066
Malatine 50% E.C
litter
1,000
55.71
55,710
6,501
6,471
Sub total
478,110
55,789
55,537
Salary of project staff
Agronomist (1)
Months
4
3,522.27
14,089
1,644
1,637
Drivers (2)
Months
3
4,878.33
14,635
1,708
1,700
Sub total
28,724
3,351
3,337
TOTAL CA/SoS-Sahel-Kindo Koisha & Ofa woreda
506,834
59,140
58,873
Damot Gale & Boreda Woredas in Wolayta & Gama Gofa Zone
Agricultural Inputs
Seeds
Chickpeas
MT
540
350.00
189,000
0
21,954
Harricot Beans
MT
397
385.00
152,845
0
17,754
Sweet Potatoes
cuttings
8,770,000
0.02
175,400
0
20,374
Transport of seeds
MT
937
20.00
18,740
0
2,177
535,985
0
62,259
Project Operating Cost
Staff per Diems
mandays
250
70.00
17,500
0
2,033
Fuel Lubricants
Km
15,000
1.50
22,500
0
2,614
Repair & maintenance of vehicles
lumpsum
10,000
0
1,162
50,000
0
5,808
TOTAL DIRECT ASSISTANCE
7,637,866
770,451
887,206
PERSONNEL, ADMIN., OPERATIONAL & SUPPORT
Office operations
Office rent
month
8
6,041.85
48,335
5,640
5,615
Office utilities
month
8
14,569.00
116,552
13,600
13,539
Office supplies & stationeries
month
8
4,662.08
37,297
4,352
4,332
Telephone, fax & postage
month
8
5,999.00
47,992
5,600
5,575
Description
Type ofUnit
No of Units
Unit Cost ETB
Budget ETB
Original Budget US$
Revised Budget US$
Vehicle ops fuel & mileage cost
month
8
36,156.00
289,248
33,751
33,599
Maintenance/store
month
8
3,368.01
26,944
3,144
3,130
Local travels
month
8
10,712.50
85,700
10,000
9,955
Per diems (food & lodging)
month
8
8,034.38
64,275
7,500
7,466
Sub total
716,343
83,587
83,210
OTHER EXPENSES
Monitoring & evaluation
month
0
13,933
0
Monitoring
month
6
2,500.00
15,000
0
1,742
Evaluation
lump sum
1
2,500.00
2,500
0
290
Auditing fee
lump sum
1
92,950.00
92,950
10,846
10,797
Sub total
110,450
24,779
12,830
TOTAL PERSONNEL, ADMIN., OPERATIONAL & SUPPORT
826,793
108,366
96,039
TOTAL EXPENDITURE
8,464,658
878,817
983,245
BALANCE
-8,464,658
-878,817
-669,122
Exchange Rate: I USD = ETB
8.6089
Note: The direct assistance is shown by woredas because CA does
not have the same partner with each woreda, and also due to
different local situation, many of the activities and their unit
cost differ.
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