Sudan - ACT: 15-Oct-04
Action by CHurches Together (ACT)
Appeal - Sudan
Assistance to Internally Displaced & Hosting Communities
Southern Sudan - AFSD47
Appeal Target: US$ 754,880
Geneva, October 15, 2004
Preamble: this Appeal will be issued by both ACT and CARITAS Networks for
funding.
To date people in Papwojo, Southern Shilluk Kingdom, and Mid West Upper
Nile, in Southern Sudan are still living under trees with papyrus reeds as
crude material for shelter. The majority of the displaced persons are
living out in the cold, hiding in the swampy areas and in nearby forested
areas. During the attacks on their villages, food granaries and grass for
thatching was also burnt to the ground.
People are now heavily dependent on fish and wild vegetables for their
basic food needs. WFP food distributions had been scanty in the months of
April to July 2004 due to insecurity. However, by early August 2004,
relative calm had returned to the county and some aid organizations such
as Norwegian Peoples Aid (NPA) and World Vision (WV-Sudan) and the World
Food Program began assisting the displaced with some relief food and
non-food items albeit is insufficient quantities. Following the CEAS/PRDA
assessment, CEAS felt an urgent need to respond to the most affected
people through the provision of shelter materials, medicines, water
purification materials, mosquito nets and other life saving materials
through a rapid response fund requested from the ACT International and
CAFOD. The fund was quickly made available and supplies bought and
delivered to the area to assist the most desperate cases.
A few people are now beginning to return to their home villages, though
many are fearful of further attacks from the militia. Many others are
waiting for the dry season at the end of October to return, so that they
can rebuild their homesteads.
ACT member Church Ecumenical Action in Sudan (CEAS) working through their
local partner, Prebyterian Relief and Development Agency - PRDA, Sudan
Relief & Rehabilitation Committee JRRC, and the Sudan Relief and
Rehabilitation Commission (SRRC) propose to improve the food security of
the IDPs and the local population in the area through provision of seeds
and tools. They also propose to carry out water and sanitation,
healthcare, basic education, and capacity building initiatives.
Project Completion Date: 31 October 2005
Summary of Appeal Targets, Pledges/Contributions Received and Balance
Requested
US$
Total Appeal Target(s) 754,880
Jenny Borden
Interim Director, ACT Co-ordinating Office
REQUESTING ACT MEMBER
Church Ecumenical Action in Sudan (CEAS)
IMPLEMENTING ACT MEMBER & PARTNER INFORMATION
Church Ecumenical Action in Sudan (CEAS) is an ecumenical consortium made
up of three international Christian networks (Caritas Internationalis,
Lutheran World Federation and World Council of Churches) and the two
Sudanese Church Councils (Sudan Council of Churches and the New Sudan
Council of Churches). By virtue of its mandate and composition, CEAS
always works in partnership with other organisations, both local and
international. These include generalised church development agencies,
individual church dioceses, international faith-based NGOs and Sudanese
indigenous NGOs (SINGOs).
CEAS is also an active member of Action of Churches Together (ACT) based
in Geneva, Switzerland and a regular beneficiary of Caritas
Internationalis appeals. CEAS has been operating with and through local
church partners for the past eight years in the non-government controlled
areas of southern Sudan (CEAS was preceded by the Sudan Emergencies
Operations Consortium (SEOC, an emergency relief operation that began its
operations in Juba in the late 1980's)
By Virtue of its mandate and composition, CEAS always works in partnership
with other organisations, both local and international. These include
generalised church development agencies, individual church dioceses,
international faith-based NGOs and Sudanese indigenous NGO (SINGOs).
CEAS seeks to work ecumenically, working on the basis of partnership and
strives to facilitate others - primarily local churches - rather than
implementing own programmes. CEAS gives high priority to capacity building
initiatives that assist the Sudanese churches and their development
agencies to be able to mobilize communities to take charge of
rehabilitation reconstruction and development aspirations. CEAS has
implemented a number of emergency relief operations Upper Nile, Northern
Bahr el Ghazal and most recently in Southern Blue Nile, Nuba Mountains and
Western Equatoria.
CEAS' recent experience in emergency response, both as Lead agency and/or
direct implementers includes, but is not limited to:
Relief Assistance for IDPs in Eastern Equatoria & Northern Bahr el Ghazal
- AFSD-31/SOA 04/2003, Appeal Target: US$ 918,235 of 11 February 2003.
This appeal is implemented by the Norwegian Church Aid (NCA) in the
regions of Equatoria & Bahr el Ghazal of Southern Sudan
Yirol Relief and Rehabilitation, AFSD41/SOA 18/2004, Appeal Target: USD
479,535. LWF/DWS Kenya/Sudan is implementing this appeal.
Rapid Assessment and Response for Buruli Ulcers Epidemic in Mabia IDPS
Camp, Mupoi, Western Equatoria: March to May 2004
Rapid Needs Assessment for IDPs in Liberated Areas of Tonga Chieftaincy,
Southern Shilluk Kingdom, Mid-West Upper Nile - sponsored by CAFOD London
IMPLEMENTING PARTNERS:
In the intervention presented here, CEAS' partners will comprise:
Presbyterian Relief and Development Agency - PRDA
PRDA is the relief and developmental agency for the Presbyterian Church in
the SPLM held areas. PRDA was established in 1993 and is a registered
indigenous organisation both in Kenya and in southern Sudan.
PRDA's mission is to
"Carry out efficient and community based relief, rehabilitation and
developmental activities that address the overall social and material
needs of war affected people of southern Sudan."
PRDA currently has a community based agricultural project that is
implemented in partnership with CEAS. Other projects include primary
health care clinics and health education especially HIV/Aids Awareness and
hygiene promotion and education, and training for community healthcare
workers among other activities.
The PRDA has been instrumental in assisting in some of the areas of Upper
Nile region such as in the Shilluk area from Aburoc, where the PCOS/PRDA
has a church compound and most recently participated with CEAS in the
Southern Shilluk Kingdom Assessment in August 2004, following militia
attacks in Zone One or the Tonga Chieftaincy.
Sudan Relief and Rehabilitation Commission (SRRC)
Is the humanitarian wing of the SPLM/A, which is thus mandated to
co-ordinate relief, rehabilitation and development activities of
organizations working in the liberated areas of Southern Sudan. CEAS and
PRDA will collaborate and coordinate all initiatives with the SRRC and the
local Joint Relief and Rehabilitation Committee (JRRC).
Joint Relief & Rehabilitation Committee (JRRC)
The JRRC consists of county and local authorities as well as community
representatives such the church, chiefs, and community elders and NGOs
operating in the area. The JRRC supports field assessments, agrees on
target groups and type of assistance to be rendered and oversees the
distribution of relief items, both food and non-food items. The JRRC in
the area of this intervention will be reactivated through the assistance
of the SRRC and the NGOs on the ground: CEAS, World Vision and PRDA. The
WFP also participates in active County JRRCs. Any new humanitarian actors
to the areas automatically become members of County JRRC.
DESCRIPTION OF EMERGENCY SITUATION
CEAS as the emergency response agency for the Sudanese churches in
southern Sudan, and following an appeal for assistance by the Presbyterian
Church of Sudan in the Shilluk areas through Elder Nyikwec Pakwan and the
Presbyterian Relief & Development Agency (PRDA); undertook a rapid
assessment in the SPLM/A controlled areas of the Tonga Chieftaincy. The
original plan of the team was to visit two sites namely Papwojo and
Nyilwak villages in the Tonga chieftaincy of the Southern Shilluk Kingdom.
As informed these by the Church staff these two main villages were the
most affected by the fighting that was instigated by area militia March
and April 2004 causing the displacement of thousands of people seven of
eight payams.
Due to insecurity in Nyilwak, the team was unable to travel to the area,
but met a number of displaced persons from Nyilwak area who had sought
refuge in Papwojo village. The displaced who have fled their home areas
are scattered on islands between Bahr el Jebel River and Lol River and as
far away as Liri in the Nuba Mountains areas. Over 20,000 had fled to the
government-controlled towns of Tonga and Malakal and the number of the
displaced in the liberated areas is estimated at over 20,000.(SRRC 2004).
At the time of the CEAS/PRDA assessment a few people had begun to return
to their home areas one school run by the Lutheran World Mission in
Papwojo has reopened their primary school, albeit under challenging
circumstances. The school had registered 180 pupils by 16th August 2004.
Current Situation
To date people are still living under trees with papyrus reeds as crude
material for shelter.
The majority of the displaced are living out in the cold, hiding in the
swamps areas and in the forest areas. At this time of the year, they are
exposed to extreme heat during the day and extreme cold by night as it now
the rainy season. The area is infested with mosquitoes at this time of the
year.
During the attacks on their villages, food granaries and grass for
thatching was also burnt to the ground.
People are now heavily dependent on fish and wild vegetables for their
food. WFP food distributions had been scanty in the months of April to
July due to insecurity.
However, by early August, relative calm had returned to the county and
some aid organizations such as Norwegian Peoples Aid (NPA) and World
Vision (WV-Sudan) and the World Food Program began assisting the displaced
with some relief food and non-food items albeit is insufficient
quantities. Following the CEAS/PRDA assessment, CEAS felt an urgent need
to respond to the most affected people through the provision of shelter
materials, medicines, water purification materials, mosquito nets and
other live saving materials through a rapid response fund requested for
from the ACT International and CAFOD. The fund was quickly made available
and supplies bought and delivered to the area to assist the most desperate
cases.
A few people are now beginning to return to their home villages, though
many are fearful of further attacks from the militia. Many are waiting
for the dry season at the end of October to return, so that they can
rebuild their homesteads.
Currently, the rains and impassible roads and uncertainty of security
situations in villages near government-controlled areas have restricted
movement.
Those who have returned to places like Papwojo are living in makeshift
structures made from papyrus reeds harvested from the riversides. Shelter
is rudimentary and there are no sanitation facilities.
Food Security
Planting of staple crops in the areas has been interrupted by the violence
and some farmers were planting as late as August. Yields are expected to
be low as some of the crops will not be ready for harvesting until well
into the dry spell of October to December. IDPs now spend most day times
fishing and foraging for wild vegetables for food or walking long
distances to government controlled towns to buy foods like sorghum at
exorbitant prices. Women and girls also spend an inordinate amount in food
preparation, as much of the grains have to be pound by hand before
cooking. Most people including children are surviving on one meal a day.
Water & Sanitation
The water and sanitation situation is poor for all households in the
liberated areas. People are generally living in deplorable conditions with
no access to clean water (all water is sourced from rivers with no
filtration systems). There are no clean drinking water points and no bore
wells have been drilled in the non-government controlled areas. All
communities in the liberated areas source water for drinking and household
use from the rivers. Majority also bathe at the riversides. Sanitation
facilitates are nonexistent. People habitually use the bush for human
waste. Only two latrines had been dug in the Papwojo area and had
subsequently collapsed after the attacks and were no longer in use. No
attempts had been made to rehabilitate the latrines due to lack of
appropriate tools. Personal and health hygiene had deteriorated notably
after the attacks.
Health
Health services in the Tonga chieftaincy are insufficient leading to
general poor health amongst resident and IDP populations.
Health units are rudimentary with only one health worker currently
diagnosing and treating people under a neem tree at the Lutheran Church
mission compound. This one health worker often sees over 50 patients a
day. The sick that are brought to the "clinic" trek from all around the
Tonga chieftaincy, some from as far away as Malakal.
Major diseases include malaria, bilharzia, diarrhea, eye infections, upper
respiratory infections, amoebae, scabies, stomach ailments and exposure.
Traditional birth attendants are working in very unsanitary conditions and
majority have lost their basic birthing kits. Women who experience
difficult labor have to endure a two-day trip by canoe to Malakal Referral
Hospital.
HIV/AIDS Awareness
Thus far HIV/AIDS prevalence rates in southern Sudan are estimated at 3%,
but believed to be higher at the border areas especially along the Kenya,
Uganda, DRC and Ethiopia borders. With the current situation of "no peace
no war" there has been an increasing number of movements by IDPs and
returnee's putting local communities at high risk of HIV/AIDS, which has
so far been avoided due to isolation. To date the rural communities do not
have wide understanding of HIV/AIDS and what is shared is often not
accurate and often gender biased. UNICEF in its 2003 national report notes
that "there is a frightening lack of awareness of HIV/AIDS and urgent
action is required by all to prevent widespread infection."
CEAS in conjunction with local authorities and churches intends to conduct
consultations and awareness campaigns leading to comprehensive HIV/Aids
Education program.
Education and Training
Before the recent attacks there were thirteen schools in the liberated
areas of the county, although a majority were not operating on a full time
basis due to lack if learning materials and trained teachers. All schools
were burnt down and there is need to rebuild the same during the dry
season. Lack of teacher's salaries/incentives has also affected teacher
attendance. The only school that is operating on a fulltime basis is the
Lutheran Worldwide Church Mission School located in Papwojo. The school
had an enrollment of over 187 pupils in August, well above the capacity of
mission and the number of teachers at the school at the time. Pupils are
using a church building for classes. The LCM school receives some support
from the OLS/UNICEF in terms of schools textbooks and stationary for the
lower primary classes P1-P3. Community leaders such as chiefs and the
local authority have expressed the need for support to the communities to
reestablish some of the schools; provide training for teachers and the
provision of basic learning materials. The community has identified four
areas of Papwojo, Arach, Pakwar and Nyilwak as priority areas due to the
high number of children out of school. Currently, day scholars enrolled at
the LCM school are forced to walk long distances to and from school
discouraging many parents to send their girl children to the school.
The provision of non-formal training for civil administration and women
groups in community mobilization and leadership to enhance sustainability
of proposed interventions is critical.
Impact on People of Tonga chieftaincy
One major consequence of the violence is that the people of this area are
now depending on relief in what was generally an area that has been self
sufficient in food. The rural communities have been supplying grains,
fruits and vegetables to the town populations in the government-controlled
areas. Petty trade for primary products such firewood, food, livestock,
hides and skins between the rural and peri-urban areas has now been
interrupted. Communities have little in the way of food, shelter and have
little to share amongst each other, creating tension between IDPs and
resident communities. The Tonga Women's Association has expressed the need
for a grinding mill, to cut down on the time of food processing and to use
income generated for purchase food and education of children.
The inter ethnic and ethnic violence has created fear and suspicion
amongst a people who have had very close kinship through the Reth or
monarchy system. Animosity between the Shilluk and the neighbouring Nuer
has also been heightened as some of the militia are from the Nuer
community.
The impact of these attacks particularly being that sons of the Shilluk
areas instigated it has been traumatizing. The combination of displacement
and inaccessibility to certain others inability to fend for oneself during
a time of great need due to insecurity, poor communications, separation of
families, flooding and lack of services immediately after the attacks has
led to a number of deaths and suffering and has also had a negative impact
on peoples livelihoods and emotional well being. Many of the Shilluk are
agro pastoralists; the loss of large herds of cattle, sheep and goats has
affected marriages as livestock is the main form of dowry and measure of
wealth.
Description of Damages
Due to the war, basic amenities in the areas of health education, food
security and infrastructure such as roads, communications are destroyed,
nonexistent or rudimentary. Most communities are isolated and closed off
either due to localized violence or the general civil war situation.
The recent militia attacks in the southern Shilluk kingdom have set back
efforts in education, healthcare, food security and petty trade. Homes,
schools and clinics built with local efforts have been burnt. The
communities in the non-government controlled areas are now dependent on
the UN and NGOs to come to their aid to assist them in rebuilding schools,
clinics and to support communities in reestablishing trade ties and
kinships broken by the violence.
Security
Until recently the UN/OLS had declared the area level 4, that is, "a no go
zone" area for aid workers due to insecurity. However, things have calmed
down considerable, since August and aid workers are now allowed to access
the area, albeit with caution.
World Vision staff are temporarily stationed in Papwojo with an emergency
intervention for about 2,500 households distributing nonfood items such
shelter and household kits. Their intervention will to draw to a close at
the end of September 2004. CEAS at the time of this writing had received
financial assistance from ACT to support 500 vulnerable families
Households with relief items to meet immediate needs. Further, during the
time of the CEAS /PRDA assessment no insecurity was experienced within the
Tonga and Panyikang payams. These were some of the hardest hit areas by
the violence.
LOCATION OF PROPOSED RESPONSE
This project will be implemented in the Southern Shilluk Kingdom of Tonga,
specifically from Papwojo and reaching out to the villages of Arach,
Nyilwak and Pakwar. Papwojo and Arach are extreme south west of Tonga
payam; and Nyilwak and Pakwar are toward the south east of Panyikang
payam.
The SPLM/A controlled Shilluk Kingdom in Upper Nile region is made up of
two counties or zones: Tonga County or Zone One and Fashoda County or Zone
Two, which are further divided into smaller administrative units or payams
under the dual administrative authority of county Secretaries and
paramount chiefs. The payams of Tonga or Zone One are: Tonga, Panyikang,
Pakang, Panyidwai, Dhothim, Konam, Lelo and Ogod.
CEAS is proposing a multi-sectoral approach to help the communities of
Papwojo, Arach Nyilwak and Pakwar reestablish their livelihoods.
Papwojo, Arach and Nyilwak are in Tonga payam, whilst Pakwar is in
Panyikang payam, all located in Tonga County (Zone One), Southern Shilluk
Kingdom.
Estimated populations of Tonga and Panyikang payams are 56,000 + ; 22,204
and 33,796 respectively. Over half of this population is now displaced.
(SRRC 2003/2004) Tonga payam has nine villages and Panyikang payam has
twelve villages.
GOAL & OBJECTIVES
GOAL
The main goal of this intervention is to assist vulnerable returnees and
resident communities of Tonga County to restore and sustain livelihoods
following armed attacks in March 2004.
CEAS proposes a multi-sectoral approach that will assist at least
500households or 3000 individuals with basic amenities in the areas of
healthcare, education & training, water and sanitation and food security
for an initial period of one year.
OBJECTIVES
CEAS proposes assistance in the following sectors:
Objective 1: Food Security
To meet immediate needs for food security for 500 vulnerable and resident
households by providing essential seeds, agricultural tools and fishing
equipment and facilitate training for local farmers
Objective 2: Water & Sanitation
To enhance access to clean drinking water by providing filter cloths per
HH and facilitating the drilling of 3 water wells, basic equipment for
hand dug wells, larine digging tools and personal hygiene and sanitation
awareness
Objective 3: Healthcare
To improve quality and access to primary health care services through the
provision of medical drugs kits, training of health workers and
construction of primary health care units
Objective 4: Education and Non formal Training/Awareness Raising
To improve quality and access to sustainable basic education and
non-formal training/awareness in Tonga county
The interventions in this appeal are grouped as Pre-Crises and Crises.
The Pre-Crises is the establishment of accommodation, office and storage
facilitates in preparation for project implementation.
The Crises Phase is the actual project implementation phase beginning with
distribution of immediate needs items for food security and medical drugs
for healthcare and basic learning materials for operating schools. The
crises implementation phase will also include the expansion of existing
service delivery and infrastructure in health, water and sanitation and
basic education & non-formal training.
This appeal does not include a post -crises phase due to its limited time
frame of one year for a multi-sectoral intervention such as proposed in
this appeal. It is envisioned that due consideration will be given and a
mid -term evaluation be conducted to note whether there is justification
for longer term intervention
TARGETED BENEFICIARIES
As this is a multi-sectoral appeal, CEAS will mainly target vulnerable
returnees and host communities in the areas of Tonga Chieftaincy. At this
stage due to the unknown population of actual number of the displaced,
CEAS will work with an estimated 20,000 displaced persons in the Payams of
Tonga and Panyikang This estimate as a working figure of 20,000 has been
adapted as per the Assessment of 2004. Thus CEAS and PRDA intend to target
500 households or a total of 3000 individuals in this intervention. The
average Sudanese family in this area has six members per household.
Priority will be given for the following groups of families:
Resident households headed by vulnerable women and men
IDPs, especially female headed HHs, the elderly, unaccompanied children,
the disabled and the sick
School going children
Those returning to their home villages for the first time since the
attacks
Community leaders (Youth, Women's groups and CBOs), local, civil and
traditional authorities
Number of targeted Beneficiaries According to Proposed Assistance
Proposed Assistance
Tonga Payam
Panyikang Payam
Total Beneficiaries per
Proposed Assistance
1. Food Security Kits
Seeds & Tools
500 HH/3000 pple
500 HH/3000 pple
6,000
Fishing Equipment
500 HH/3000 pple
500 HH/3000 pple
6,000
2. Water & Sanitation
Filter cloths
500 HH/3000pple
500 HH/3000 pple
6,000
Year one:
Hand dug Wells
2wells for 500pple
1well for 250 pple
750
Year One: Digging of Public latrines - male/female facilities
-4 units-Papwojo & Arach PHCUs
Av.300
- 5 units Arach Primary school - 150 children/adults
- 5 units Papwojo Primary school
150 children/adults
- 4 units at Cmty Hall /Church
200 users
- 2 units at Pakwar PHCU av.150 users
- 5 units at Nyilwak Primary school-150 children /adults
1,100
Hygiene & Sanitation Awareness
500 HH/3000pple
500 HH/3000pple
6,000
3. Healthcare
Construction of three PHCUs
Drugs Supply per annum
Certificate
Training of 3 CHWs
2 units
24kits Av.3000 benefit
2
1 unit
12kits Av 1500 benefit
1
4,503
4. Basic Education
Construction of 3schools
Provision Learning materials & Furniture
2 units
240 pupils
1 unit
120 pupils
360
Proposed Assistance
Tonga Payam
Panyikang Payam
Total Beneficiaries per
Proposed Assistance
5. Capacity Building
Immediate beneficiaries
HIV/Aids Awareness
TBAs Training
TOT training
30 Educators
10 TBAs
30 Educators
10TBAs
80
Gender/Self reliance/LCPP Skills/Peace education
60
60
120
In-service teacher training
20
20
40
Women's Leadership Training
10
10
20
TOT Training:
Hygiene & Sanitation Awareness
20 Trainers of Trainers
20 Trainers of Trainers
40
60
PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION
The proposed emergency assistance is in line with the gaps identified in
the CEAS/PRDA/Local ICC Assessment conducted from August 10 to August
16th 2004 in Tonga County specifically from Papwojo and Arach villages.
A total of 3000 beneficiaries from the Tonga and Panyikang payams in Tonga
County will be targeted.
Due to the whole sale destruction of seven of eight payams in the
non-government controlled areas of Tonga County, it is imperative that the
emergency assistance be not limited to "Disaster or IDPs Kits" per se, but
that the assistance be extended to include the restoration and enhancement
of basic amenities such as healthcare; food security; water & sanitation;
basic education and non-formal training , awareness raising and self
reliance.
Thus the plans in this appeal include the provision of essential seeds&
tools, medical drugs, school learning materials, a variety of formal and
non-formal trainings, constructions of schools, primary healthcare units,
latrines, hand dug water wells, and a multi-purpose community hall in
addition to other items. CEAS will work closely with the PRDA , the Tonga
area Inter Church Committee (ICC) and local and traditional authorities to
ensure that a majority of vulnerable IDPs and resident comminutes are able
to continue with their livelihoods activities.
Peace Education, gender, and local capacities for peace (LCP) trainings
/awareness needs have also been included. CEAS and PRDA intend to support
the efforts of local churches in peace and reconciliation efforts that
will enhance peace and harmonious co-existence between the warring
factions in the southern Shilluk kingdom.
SUMMARY OF PROPOSED ACTIVITIES:
ACTIVITY 1: CEAS/ PRDA COMPOUND: PAPWOJO
Utilizing local materials and labour, construct CEAS/PRDA compound to
increase organizational ability to implement proposed interventions from
Papwojo, as well as maintain constant supervision and monitoring of
project activities and materials. CEAS will facilitate the establishment
of basic facilities, including one office, accommodation quarters and
stores. Basic transport means, communication and office equipment and
materials will be included.
ACTIVITY 2: FOOD SECURITY
Procure, transport and distribute 10.5 metric tonnes of assorted vegetable
and cereals seeds for 500 HH and 3000 pieces of different types of
agricultural tools
Facilitate training of sixty farmers in year one on improved planting
methods to increase crop yields
Procure transport and distribute 2000 spools of fishing twine and 2000
hooks
ACTIVITY 3: WATER & SANITATION
Procure, transport and distribute 15 latrine digging bars
Procure, transport and distribute 10 latrine moulds
Procure, transport and distribute 1000 pcs of filter cloths
Procure, transport and distribute 03 pcs 250MK II pumps and related spares
and equipment/materials. Procure extra fast moving spares for 3 hand dug
wells
Raise awareness on proper sanitation and personal hygiene practices
Facilitate the digging of 20 latrines at 03 schools, 02 PHCUs, and one
multi purpose community hall
Raise awareness on need for clean drinking water
Facilitate the digging of three hand dug wells at three community sites
Facilitate the training of one water technician
ACTIVITY 4: HEALTH CARE
Procure, transport and distribute 24 PHCU kits to three units
Procure, transport selected building materials for PHC Units
Facilitate the construction of two PHC Units in two locations
Facilitate certificate level training for 3 additional CHWs in
neighbouring region /country
Facilitate CHWs participation in EPI immunization campaigns
Facilitate the employment of two CHWs for two clinics for one year
ACTIVITY 5: BASIC EDUCATION
Procure, transport and distribute selected building materials for the
construction three primary schools in Tonga county
Procure, transport and distribute school furniture for three primary
schools
Procure, transport and distribute school text books (pupils & teacher
guides P1-P3), exercise books and related stationary for three primary
schools
Facilitate teacher training for twenty volunteer trainees for three months
ACTIVITY 6: NON FORMAL TRAINING & AWARENESS RAISING- AUTHORITIES AND
COMMUNITY
Facilitate trainings & awareness as follows:
HIV/Aids Awareness campaign
Gender, Local Capacities for Peace and Self reliance campaigns
Women's Leadership training and sensitization on income generating
activities
Hygiene and Sanitation Awareness
The appeal will be implemented by CEAS in close collaboration with the
PRDA and the Tonga Inter Church Committee and the local and traditional
authorities. The Inter Church Committee includes the Roman Catholic
Church, the Sudan Interior church, the Sudan Presbyterian Evangelical
Church and the Lutheran Church of Sudan. The Roman Catholic Church has
the largest membership in the rural areas but the church leadership for
the Catholics is located in the government-controlled towns of Tonga and
Malakal.
At the field level one Program Manager will be responsible for management
of project staff and activities. However, the overall administration and
supervision of the intervention will be under the CEAS Emergencies
Co-ordinator, in close consultation with the CEAS & PRDA Program
Coordinators and the CEAS Director based in the CEAS Nairobi office.
The activities specified here will be done wherever possible with local
Sudanese. If the skills are not locally available, every effort will be
made to develop the local capacity through short term contracts with
skilled expertise, who's prime focus will be to accompany and train local
personnel; example, in the area of HIV/AIDS, capacity will be developed
through external trainers (using TOT approach) and thus optimising local
human and material resources.
Staff Training
Training will focus on and cover areas related to humanitarian assistance
(see list below). Staff will be drawn from administrative and field
departments as well as at the local level. Training sessions will be
conducted in the field as much as is possible. Most of the sessions will
be organized internally and trainers will be drawn from other
organizations where possible.
Part of the training will include:
Disaster Preparedness and Mitigation
Local Capacities for Peace (Do No Harm)
Monitoring and implementation of relief and rehabilitation programmes
Areas relating to peace and security
Logistics management
Codes of Conduct adhering to: "Principles of the Code of Conduct for the
International Red Cross and Red Crescent Movement and NGOs in Disaster
Relief"
SPHERE standards orientation and updates.
To the extent feasible SPHERE standards have been taken into account in
this appeal
PLANNING ASSUMPTIONS, CONSTRAINTS AND PRIORITISATION
The main assumptions include:
That there will be adequate partner and donor response to be able to
implement the proposed intervention in Tonga County
That peace will prevail in the project areas and that security will be
adequate to encourage IDPs to return to their villages
That the Government of Sudan and the SPLM/A will continue to give access
to humanitarian aid workers to work with local organizations and community
to restore their livelihoods
That the authorities and communities of Tonga County will respond
positively to the proposed interventions and will work with CEAS and PRDA
in rehabilitating their livelihoods
That there shall be accessibility by air and to the extent possible
internally by river and road into project areas;
That general food rations during the pre and post harvest "hunger gap"
periods will be available from the WFP and or other agencies such as World
Vision and NPA, on a timely basis to proceed with planned activities.
This initial appeal is for 12 months providing 4 months of wet season
(August to November 2004) and 8 months of dry season (December to July
2005). Much preparation work needs to be carried out during the wet season
in order for goods and supplies to be transported by air to Upper Nile and
then by "road" internally as soon as "roads" become accessible and to
allow time for implementation on the ground during the dry season. This
implies that funds must be available between October, November and
December to enable CEAS and PRDA to plan well for the dry season, and to
take advantage of initiating the necessary services that will attract
people back to their home villages.
Transition or Exit strategy
Assistance to IDPs and vulnerable resident communities is one time in
terms of distribution of agricultural tools and seeds, fishing equipment
and water filter cloths. It is noted that the seeds, tools and fishing
equipment is to enable families to source their own food in future and
therefore be self-sufficient. The timing however for seeds will be such
that households are not likely to use the seeds as food, but rather for
planting, and thus must be distributed just before the planting season,
usually around May and June. When imperative, CEAS will lobby for the
World Food Program and other agencies to provide general food rations.
CEAS' main focus is to provide support for longer-term or recovery of
livelihoods interventions to both IDPs and resident communities but with
the understanding that after a period of not later than 2 years, service
delivery is handed to the emerging government, local authorities and
church organisations/partner where possible.
Capacity building of partners will be key in terms of developing the
partners' capacity to take over and manage the projects initiated under
this Appeal. If peace and security holds in the area, there will also be
the added advantage that partners will then be able to seek support from
bilateral sources and the relevant ministries of the emerging southern
Sudan government.
ADMINISTRATION, FINANCE, MONITORING & REPORTING
Administration & Finance
This appeal is being submitted by CEAS through the ACT and CARITAS
networks. CEAS and PRDA and respective partners will implement the appeal.
All funds will be channeled to and through the CEAS office (and bank
accounts) in London and Nairobi, and subsequently used as per funded
budget line items.
All implementing partners will be responsible and accountable to CEAS and
will submit the necessary financial and progress reports to CEAS in line
with the reporting requirements (format & content) and timelines. CEAS
will be responsible for submitting such reports to the ACT/CARITAS
networks.
Staffing:
The CEAS/PRDA implementation Teams in this appeal will consist of the
following personnel:
Direct Assistance Staff to facilitate on the ground implementation of the
Project:
Program Manager - Papwojo x1
Health Officer cum Nutritionist x1
Community Health Workers x3
Water Engineer x1
Water Technician and educator x2
Building Foreman x1
Construction Supervisors x2
Education Coordinator x1
Teachers x12
Consultants / Trainers
Administration Logistician x1
Agriculture Extension Worker x1
Compound Guards x 2
Driver /Mechanic x2
Radio Operator x1
Store Keeper x1
Cooks, cleaners, distribution x6
Casual laborers according to activity - mainly at construction sites
Support to Project: CEAS Staff at % of time
As indicated in the budget. Only essential CEAS support to project staff
considered.
Capital Assets
The area of intervention is a very remote area with no infrastructure in
place. Travel will be by a 4WD vehicle under locally constructed rough
roads by the beneficiary communities. The use of bicycles will be very
appropriate for the extension officers and also the health and sanitation
officers. It will therefore be important for the donors to consider these
necessary assets in order for the people to be effectively serviced.
Finance
The finance office responsibilities include:
Finance management and banking, cash disbursements and accountability
Financial control and supervision and preparation of timely statements
Internal and external Auditing as per the project agreement
Supervision of central administration, logistics and field administration
staff
The CEAS head office will be responsible for the necessary managerial,
administrative, finance and logistical support. CEAS has set finance and
procurement policy and procedures and will make all procurements
accordingly. These procedures are in line with local and international
standards of tendering, bid analysis, procurement and transportation.
Logistics
The logistics office is in charge of procurement as according to laid down
procedures, and transportation by the best means available. Air transport
to Southern Sudan locations is expensive and the Logistic office is
responsible to ensure timely and appropriate transport of bulky and heavy
items. The proposed project site is only accessible by air from the SPL/A
controlled areas. All efforts will be made to transport project cargo and
relevant staff as efficiently and effectively as is possible. Flights
will be limited and will be on an absolute need basis.
Searching for and organising for cost shared flights for both passengers
and cargo is given priority but may be limited due to lack of
international partners in the southern Shilluk Kingdom areas. Field
communications is enhanced by high frequency radio and occasional
satellite calls.
CEAS Finance and Management and Controls
The CEAS field office will be responsible for accounting and stock keeping
at the field level in Papwojo. The CEAS and PRDA project supervisors will
be responsible for the utilisation and control of the stocks and money
allocated to them. They will use the funding as per the allocation
specification and report back to the CEAS Finance Co-ordinator at the
Nairobi headquarters through the Emergencies Coordinator.
To assist partners and donors, CEAS continues to receive funds through a
bank account in London that is supervised by CAFOD. The finance system in
use in Nairobi hash various checks and balances and no transactions are
possible without the participation and collaboration of at least two
individuals, e.g. for requisition and authorisation / joint account
signatories etc. The two persons currently responsible for finance
management are the Director and the Finance Co-ordinator, both LWF
contracted international staff.
Monitoring Procedures
Monitoring and reporting is a primary task of CEAS in conjunction with
PRDA staff and the County SRRC office. CEAS will be accountable to
beneficiaries, the church, PRDA, external partners/donors and local,
traditional and civil authorities of Tonga County.
Project supervision and monitoring will be on a continuous basis as the
Project Manger will be based in the field with regular monitoring visits
made by the CEAS Emergencies Coordinator and other CEAS Management team.
The CEAS Emergencies Co-ordinator will prepare consolidated interim and
final narrative reports to be combined with relevant finance reports
prepared by CEAS Finance office.
Reports will be submitted to the ACT/CARITAS network by the Nairobi CEAS
headquarters.
Reporting Schedule: Mid-term Interim Reports to be received by ACT C.O. -
30th April, 2005. Final Reports should be received by ACT C.O. by 31st
January, 2006.
IMPLEMENTATION TIMETABLE
One year - November 2004 to 31 October 2005.
CO-ORDINATION
CEAS as member of the two networks, ACT and CARITAS coordinates its
efforts in emergency response with members of the both networks. At
Nairobi level CEAS is an active member of the ACT Nairobi Forum (ANF), a
coordinating forum for ACT member organizations. Similarly CEAS is a
active member of the Caritas Sudan Group.
CEAS and PRDA will also coordinate all activities with the Sudan Relief
and Rehabilitation Commission, the local authority in charge of
coordinating humanitarian agencies and indigenous organizations operating
the Tonga Chieftaincy as well as work closely with the local chiefs in
charge of villages and payams.
Additionally, CEAS will collaborate and coordinate activities with the
World Vision Sudan, which also plans to work with church, communities and
local authorities the Nyilwak areas mainly in the food security,
healthcare, water and sanitation and Women's Development Initiatives. CEAS
will also collaborate on awareness and training of local authorities and
church development workers.
BUDGET
Description Type Unit No. No. of Unit Cost Budget Budget
Units Staff KES KES USD
INCOME/PLEDGES
CAFOD 25,000
Christian Aid 25,000
TOTAL INCOME 50,000
ESTIMATED EXPENDITURE
DIRECT ASSISTANCE
CRISIS PHASE
FOOD SECURITY
Seeds
Melons Kgs 500 420 210,000 2,625
Onions Kgs 500 700 350,000 4,375
Tomatos Kgs 500 495 247,500 3,094
Kales Kgs 500 95 47,500 594
Maize Kgs 2,000 100 200,000 2,500
Okra Kgs 2,500 71 177,500 2,219
Simsim Kgs 2,000 120 240,000 3,000
Sorghum Kgs 2,000 100 200,000 2,500
Sub-Total 1,672,500 20,906
Tools
Hoes Pcs 500 400 200,000 2,500
Malodas Pcs 500 400 200,000 2,500
Sickles Pcs 500 100 50,000 625
Plastic Watering Cans Pcs 500 250 125,000 1,563
Pangas Pcs 500 140 70,000 875
Axes Pcs 500 500 250,000 3,125
Hammer Mill Pc 1 650,000 650,000 8,125
Sub-Total 1,545,000 19,313
Fishing Equipments
Fishing twins size 18 and size 16 Roll 2,000 300 600,000 7,500
Hooks Medium Number 6 & Number 8 Box 160 650 104,000 1,300
Sub-Total 704,000 8,800
SUB-TOTAL CRISIS PHASE FOOD SECURITY 3,921,500 49,019
POST CRISIS PHASE
PRIMARY HEALTH CARE
Drugs Units 24 50,000 1,200,000 15,000
Basic Furnitures and Supplies Units 2 50,000 100,000 1,250
Materials for Construction of
Primary Health Care Units 2 240,000 480,000 6,000
Community Health Training Persons 3 200,000 600,000 7,500
Health Officer Months 12 1 160,000 1,920,000 24,000
Description Type Unit No. No. of Unit Cost Budget Budget
Units Staff KES KES USD
Community Health Workers Salary Months 12 2 18,750 450,000 5,625
Trad. Birth Attendants Trainer's Salary Months 12 1 18,750 225,000 2,813
TBA Kits (20 TBAs) Units 20 8,800 176,000 2,200
Bicycles Units 15 8,000 120,000 1,500
Bicycles Spare Parts Tool Kits Lumpsum 15 4,000 60,000 750
Sub-Total 5,331,000 66,638
WATER AND SANITATION
Latrine Digging Bars Pcs 15 450 6,750 84
Latrine Plastic Moulds Pcs 10 8,000 80,000 1,000
Water Filter Clothes Pcs 1,000 240 240,000 3,000
Indian Made 250 MK II Water Pumps/
Related Spares Units 3 55,000 165,000 2,063
Hand Dug Wells Units 3 400,000 1,200,000 15,000
Spares, tools and mat. for water wells lumpsum 114,800 1,435
Transport of Drilling Rig Unit 1 216,000 216,000 2,700
Water/Sanitation Awareness/Tr. Mat. Trainings 4 120,000 480,000 6,000
Traing of Water Technician Months 3 1 24,000 72,000 900
Digging of Latrines (Schools, PHCUs,
Meeting Hall) Units 20 8,000 160,000 2,000
Water and Sanitation Educator salary Months 12 1 20,000 240,000 3,000
Water Technician (Salary) Months 12 1 20,000 240,000 3,000
Water Engineer (Salary) Months 12 1 120,000 1,440,000 18,000
Sub-Total 4,654,550 58,182
SCHOOL CONSTRUCTION
Construction of classrooms (8x5 M Sq). Schools 3 422,890 1,268,670 15,858
Administration Office/Store
(1 Office x 1 Store x 3 Schools) Units 6 153,590 921,540 11,519
Kitchen Units 3 56,000 168,000 2,100
Pit latrines (3 Schools using local mat.) Units 6 24,000 144,000 1,800
School Desks (3 Pupils per desk x 3
Classrooms x 3 Schools) Units 135 7,000 945,000 11,813
Teachers Tables & Chairs
( 4 Teachers x 3 Schools) Pcs 24 8,000 192,000 2,400
Building Foreman Months 6 1 85,000 510,000 6,375
Construction Supervisors Months 6 2 20,000 240,000 3,000
Sub-Total 4,389,210 54,865
SCHOOLS SUPPLIES
Classroom Supplies (Blackboards, Maps,
Wall charts/Clocks e.t.c) Units 9 47,000 423,000 5,288
Text Books (P1 -P3 X 3 Schools) Units 9 250,000 2,250,000 28,125
Teaching Aids (P1-P3) Units 9 35,000 315,000 3,938
Exercise Books/Related Stationery Units 9 20,000 180,000 2,250
Used Clothing (Pupils and teachers) Bales 10 12,000 120,000 1,500
Education Coordinator Salary Months 9 1 90,000 810,000 10,125
Teachers Incentives Months 9 12 6,000 648,000 8,100
Sub-Total 4,746,000 59,325
Description Type Unit No. No. of Unit Cost Budget Budget
Units Staff KES KES USD
CAPACITY BUILDING
Capacity Building -Gender/HIV/AIDs
Awareness (Wkshop for 45 Participant) Units 2 45,000 90,000 1,125
Peace Building & Conflict Resolution
Workshop Units 3 45,000 135,000 1,688
Capacity Building - Local Leadership
Workshops/IGAs. Person 20 8,000 160,000 2,000
Capacity Building - Staff Training Person 15 4,000 60,000 750
Support for Local Authorities Lumpsum 160,000 2,000
Support for Local Partner Lumpsum 240,000 3,000
Training Materials Units 3 1,600 288,000 3,600
Trainers Times 3 120,000 360,000 4,500
Inservice Teachers Training (3 Months) Team 12 16,000 576,000 7,200
Sub-Total 2,069,000 25,863
COMPOUND CONSTRUCTION/MAINTENANCE
Tukuls Units 9 80,000 720,000 9,000
Tukul Furnishing Units 9 16,000 144,000 1,800
Pit latrines and Shower Rooms Units 4 24,000 96,000 1,200
Office/Dining Hall Units 1 120,000 120,000 1,500
Solar pannel, batteries, wiring and sockets Lumpsum 520,000 6,500
Installation costs of electric system Lumpsum 100,000 1,250
Transport of Compound Constr. Supplies Lumpsum 400,000 5,000
Office/Dining Furniture Lumpsum 1 80,000 1,000
Compound Supplies Months 12 16,000 192,000 2,400
Stationery Months 12 12,000 144,000 1,800
Field Kits Months 12 10,000 120,000 1,500
Telephone and email bills Months 12 16,000 192,000 2,400
Sub-Total 2,828,000 35,350
Capital Assets
Motor Bike (SUZUKI 185 cc Mud-Grip
Heavy Duty) Unit 2 250,000 500,000 6,250
Motor Boat (40 HP Engine, 16-18Ft) Unit 1 800,000 800,000 10,000
Codan base radio Units 1 280,000 280,000 3,500
satelite phone (BGAN) for email system Units 1 240,000 240,000 3,000
satelite phone Units 1 80,000 80,000 1,000
Bicycles (Phoenix) Unit 6 8,000 48,000 600
Computer (Laptop) Unit 1 160,000 160,000 2,000
Printer (LaserJet) Unit 1 40,000 40,000 500
Toyota L/Cruizer (4x4 Hard Top
Dif. Lock) Unit 1 3,600,000 3,600,000 45,000
Sub-Total 5,748,000 71,850
Staff Salaries and Benefits
Program Manager Months 12 1 150,000 1,800,000 22,500
Administrator/ Logistician Months 12 1 80,000 960,000 12,000
Agriculture Extension Worker Months 12 1 59,098 709,176 8,865
Driver (Motor Boat Driver Locally) Months 12 1 16,000 192,000 2,400
Driver (L/C Vehicle) Months 12 1 40,000 480,000 6,000
Radio Operator/Store Keeper Months 12 1 16,000 192,000 2,400
Guards Months 12 2 8,000 192,000 2,400
Description Type Unit No. No. of Unit Cost Budget Budget
Units Staff KES KES USD
Support Staff (Distribution, Cleaners,
Cooks etc.) Months 12 6 8,000 576,000 7,200
Sub-Total 5,101,176 63,765
SUB-TOTAL POST CRISIS PHASE 38,788,436 484,855
TRANSPORT, LOGISTICS, WAREHOUSING & HANDLING
Airlift and Air Charter Trips 24 400,000 9,600,000 120,000
Inland Transport Tons 90 5,000 450,000 5,625
Projects Support - Loki Logistics Base Lumpsum 400,000 5,000
Warehousing and Handling Months 12 80,000 960,000 12,000
Vehicle Fuel and Lubricants Months 12 48,000 576,000 7,200
Vehicle Repair and Maintenance Months 12 80,000 960,000 12,000
Motor Bike Running Costs Months 12 12,000 144,000 1,800
Boat Running Costs Months 12 24,000 288,000 3,600
Travel Costs (flights and accomm.) Months 12 80,000 960,000 12,000
TOTAL TRANSPORT, WAREHOUSING & HANDLING 14,338,000 179,225
TOTAL DIRECT ASSISTANCE 53,126,436 664,080
PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT
Salaries and Benefits
Emergencies Coordinator - 75% Months 12 150,000 1,800,000 22,500
Director - 20% Months 12 120,000 1,440,000 18,000
Finance & Administration Coord. - 20% Months 12 96,000 1,152,000 14,400
Field Operations Officer (25% ) Months 12 25,000 300,000 3,750
Administrative Officer - 20% Months 12 30,000 360,000 4,500
Driver 50% Months 12 20,000 240,000 3,000
Sub-Total 5,292,000 66,150
Office Operations and Communications Cost
Office Supplies Months 12 12,000 144,000 1,800
Vehicle Running Costs Months 12 16,000 192,000 2,400
Office Rent and maintenance Months 12 40,000 480,000 6,000
Communication Costs Months 12 12,000 144,000 1,800
Bank Charges Months 12 6,000 72,000 900
Sub-Total 1,032,000 12,900
SUB TOTAL PERSONNEL, ADMIN., OPERATIONS & SUPPORT 6,324,000 79,050
AUDIT & EVALUATION
Audit Fee Lumpsum 300,000 3,750
Staff Travel (Monit/Coord/Follow up) Times 4 160,000 640,000 8,000
SUB TOTAL AUDIT & MONITORING 940,000 11,750
TOTAL ESTIMATED EXPENDITURE 60,390,436 754,880
AMOUNT REQUESTED 754,880
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Action by Churches Together (ACT) is a worldwide alliance of churches and
their related agencies, meeting human need through co-ordinated emergency
response. The ACT Coordinating Office is based with the World Council of
Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland.
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Ecumenical Centre Phone: ++41-22-791.60.33
150, route de Ferney Fax: ++41-22-791.65.06
P.O. Box 2100 E-Mail: act@wcc-coe.org
1211 Geneva 2 Telex: 415 730 OIK CH
Switzerland http://www.act-intl.org
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Appropriate Donations for International Disaster/Humanitarian Needs
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Center for International web: www.cidi.org
Disaster Information listserv: www.cidi.org/listsub.htm
guidelines: www.cidi.org/donate.htm
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