Action by Churches Together (ACT) Appeal - Sudan Flood Relief - AFSD93 (Revision 1) Appeal Target: US$ 215,707 Geneva, 24 November 1999
Since issue of the original Sudan Flood Relief Appeal AFSD93 on 1 September 1999, there has been further flooding and destruction in several areas including in and around the greater Khartoum area. The continuing heavy rains have exacerbated the situation of the most vulnerable, especially of the internally displaced persons (IDPs) living in the camps. Among the damages caused by the floods are the shelters used by ACT member, the Sudan Council of Churches (SCC) for its various activities for the displaced in the Jebel Aulia IDP camp, one of four official camps in which SCC has been working. With their mud houses destroyed and the weather getting increasingly cold, the IDPs need protection. SCC therefore proposes to reconstruct these low cost shelters as well as provide blankets to the most needy IDP families in the Jebel Aulia IDP camp. In recent weeks, floods have also caused severe damage in the Kadugli and Pibor areas where SCC proposes to provide shelter materials and medical assistance to the most vulnerable flood affected persons. As the Appeal has already received a cover of US$ 109,597, an additional US$ 106,110 is being requested from the ACT network to help fully meet the revised target amount of US$ 215,707. For the sake of brevity, details of the original appeal have not been repeated in this document. Please kindly send your contributions to the ACT bank account. For further information, please contact: ACT Co-ordinator, Miriam Lutz (phone 41 22 791 6033 or mobile phone ++ 41 79 203 6055) or ACT Appeals Officer, Neville Pradhan (phone +41 22 791 6035 or mobile phone ++41 22 79 285 2916) REQUESTING ACT MEMBER The Sudan Council of Churches (SCC) IMPLEMENTING AGENCY The SCC was formed in the 1940s* to support member churches in developing spiritual and developmental capacities. In 1972, the Relief and Rehabilitation Commission was created to assist the returnees from the neighbouring countries and the internally displaced people (IDP) after the Addis Ababa Agreement. Thereafter, in 1985 the Emergency Response Programme (ERP) was established to respond to the numerous emergencies in the country. SCC now has 14 member churches through which it works in the various regions. The churches are involved in planning and implementing the SCC/ERP through the inter-church committees (ICC). The ERP also works with other SCC units, such as the Health Unit, with which it co-ordinated a response to the outbreak of watery diarrhoea among the displaced in the Greater Khartoum, in 1996. Again in 1998, it co-ordinated with the Youth and Women's programmes as well as with ACT member Norwegian Church Aid (NCA) in providing food and non-food assistance to famine affected people in Wau, Bahr El Ghazal Region. DESCRIPTION OF THE EMERGENCY SITUATION Background The current war, the droughts and floods have displaced 1.8 million (Operation Lifeline Sudan - {OLS}1998 Annual Assessment Report) people from Southern, Western and Eastern Sudan to the Greater Khartoum (Khartoum North, Khartoum South and Omdurman) which form the capital city of the country. 1999 has been an exceptional year for floods in the Sudan, affecting Khartoum, Gezira, Dongola, Kadugli, Pibor and Juba to mention only a few. JEBEL AULIA IDP CAMP Current situation The rains in and around greater Khartoum continue to fall. On 5 October 1999 heavy rains and strong winds in Jebel Aulia camp caused destruction to houses, shelters, schools and latrines and claimed lives as well. A team from SCC's Northern Region went to assess the situation. Impact on Human Lives Four people were reported dead and four others were injured as a result of their houses and shelters collapsing on them. Although the general health situation appeared to be normal according to the assessment, lack of food is a major problem for the IDPs. However, there were no reports of deaths due to starvation. Description of Damages The structures affected as reported by the assessment team of Northern Region included: 45 houses completely destroyed 20 houses had their roofs seriously damaged 22 newly erected IDP shelters were destroyed 10 classrooms in 6 schools were destroyed 15 latrines collapsed In addition, the shelters used for SCC*s programmes for the displaced in the Jebel Aulia camp were all destroyed. Location for the Proposed Response Jebel Aulia is one of the four official IDP camps where SCC has set up centres for supplementary food programme, wet feeding programme, targetted food distribution and school feeding programme as well as for tuberculosis treatment, laboratory and womens* training programme. Repairs and reconstruction of the flood affected infrastructures will enable SCC to fully resume project work and thereby reduce further suffering of the IDPs. Disaster and Emergency Statistics The above statistics were the result of an immediate assessment undertaken in the area by SCC Northern Region. The damages are expected to be higher when other mud houses affected and weakened by the water, start to collapse. GOAL and OBJECTIVES The project aims to fully resume as quickly as possible, activities for the IDPs, disrupted by the floods. Specifically the objectives are to: Repair and reconstruct the flood damaged and destroyed centres used by SCC for its various programmes in the Jebel Aulia IDP camp. Provide blankets to 1,060 IDPs whose houses have collapsed in the floods. BENEFICIARY INFORMATION The beneficiaries most affected by disruption in SCC*s programmes in the camp include: 100 children who are registered for wet feeding, 300 who are registered for supplementary feeding, 200 TB patients and 70 persons - average daily laboratory attendance. In addition, 1,060 flood affected IDPs will receive blankets. PROPOSED ASSISTANCE and IMPLEMENTATION SCC Northern Region will reconstruct the damaged and destroyed infrastructure which include 2 Wet Feeding Centres, 1 Supplementary Feeding Centre, 1TB room and the Laboratory which also doubles up as the Womens* Training Centre. Repairs to these structures are essential for SCC to fully resume its programme activities which target the most vulnerable among the IDPs. In addition, 1,060 IDPs whose homes collapsed in the floods will be given blankets to protect them from the approaching chilly weather. SCC staff and volunteers from the member churches will screen and register beneficiaries targetted for blanket distribution. SCC/ERP National Office will monitor the distribution and report on the end use of the resources. ADMINISTRATION, FINANCE, MONITORING & REPORTING The General Secretary heads the SCC and is responsible for all the programmes of the Council. The ERP National Coordinator in co-ordination with the PHCP National Coordinator will supervise the implementation of the project. The funds will be controlled by the Finance Department and all purchases as well as payments will have to be endorsed by the ERP National Co-ordinator. The final authority for the release of any funds rests with the General Secretary or his Deputy. The ERP National coordinator will monitor and report on the project activities to ACT. IMPLEMENTATION SCHEDULE The activities described in this proposal will be spread over three months and activities will include finalizing beneficiary list, registration, procurement of non-food and other listed items. The overall time frame for the revised appeal is now envisaged as nine months. COORDINATION SCC coordinates with all the NGOs in Khartoum and is closely collaborating in Jebel Aulia with the NGOs working in the area and Khartoum State Humanitarian Aid Commission (HAC). BUDGET for JEBEL AULIA IDP CAMP ACT-SCC ESTIMATED PROJECT EXPENDITURES Description Type of Number Cost/Unit Budget Budget Unit of Units Sud Din Sud Din US$ REPAIRS/RECONSTRUCTION Wet Feeding Centres X 2 Iron bars bundles 20 43,822 876,440 3,371 Bricks load 48 20,000 960,000 3,692 Cement tons 12 30,000 360,000 1,385 Sand load 30 10,000 300,000 1,154 Mud load 60 10,000 600,000 2,308 Water drums 120 2,500 300,000 1,154 Windows pcs 54 2,777 149,958 577 Doors pcs 16 5,000 80,000 308 Canvas pcs 4 20,000 80,000 308 Asira pcs 200 1,200 240,000 923 Stirap lump sum 45,000 173 Paints tins 12 2,338 28,056 108 Labour centre 2 300,000 600,000 2,308 sub total 4,619,454 17,767 Supplementary Feeding Centre Iron bars bundles 5 43,822 219,110 843 Bricks load 6 20,000 120,000 462 Cement ( 7-ton lorry) tons 6 30,000 180,000 692 Sand ( 7-ton lorry) load 6 10,000 60,000 231 Mud load 13 10,000 130,000 500 Water drums 24 2,500 60,000 231 Description Type of Number Cost/Unit Budget Budget Unit of Units Sud Din Sud Din US$ Windows pcs 10 3,000 30,000 115 Doors pcs 4 5,000 20,000 77 Canvas pcs 3 11,875 35,625 137 Asira pcs 35 1,200 42,000 162 Stirap lump sum 20,000 77 Paint tins 5 2,333 11,665 45 Labour centre 150,000 577 sub total 1,078,400 4,148 TB Unit Iron bars bundles 3 43,822 131,466 506 Bricks load 7 20,000 140,000 538 Cement ( 7-ton lorry) tons 5 30,000 150,000 577 Sand ( 7-ton lorry) load 6 10,000 60,000 231 Mud load 11 10,000 110,000 423 Water drums 23 2,500 o 57,500 221 Windows pcs 10 3,000 30,000 115 Doors pcs 4 5,000 20,000 77 Canvas pcs 3 11,875 35,625 137 Asira pcs 30 1,200 36,000 138 Stirap lump sum 20,000 77 Paint tins 4 2,333 9,332 36 Labour centre 150,000 577 sub total 949,923 3,654 Laboratory Unit Iron bars bundles 3 43,822 131,466 506 Bricks load 8 20,000 160,000 615 Cement ( 7-ton lorry) tons 2 30,000 60,000 231 Sand ( 7-ton lorry) load 8 10,000 80,000 308 Mud load 15 10,000 150,000 577 Water drums 32 2,500 80,000 308 Windows pcs 6 3,750 22,500 87 Doors pcs 2 5,000 10,000 38 Canvas pcs 2 6,250 12,500 48 Asira pcs 30 1,200 36,000 138 Stirap lump sum 10,000 38 Paint tins 2 3,500 7,000 27 Labour centre 100,000 385 sub total 859,466 3,306 Total of Repairs and Reconstruction 7,507,243 28,874 Blankets pcs 1,060 2,300 2,438,000 9,377 Stationery Photocopy paper cartons 24 5,500 132,000 508 Registration Ledgers ( Big) pcs 24 1,000 24,000 92 Registration Ledgers ( small) pcs 50 500 25,000 96 Ruled paper ream 24 500 12,000 46 Ball pens packets 4 3,000 12,000 46 Marker pens pcs 20 150 3,000 12 Staples pcs 4 400 1,600 6 Correcting fluid pcs 10 220 2,200 8 Box files pcs 20 500 10,000 38 Description Type of Number Cost/Unit Budget Budget Unit of Units Sud Din Sud Din US$ Toner tubes 5 9,500 47,500 183 Photocopy drum pcs 2 60,000 120,000 462 Developer packets 2 40,000 80,000 308 Maintenance - photocopier lump sum 32,760 126 sub total 502,060 1,931 TRANSPORT & VEHICLE OPERATION COST Material Transport Cost lump sum 500,000 1,923 Fuel and lubricants lump sum 150,000 577 Vehicle Maint & Repairs lump sum 350,000 1,346 sub total 1,000,000 3,846 ADMINISTRATION & OPERATIONS * Telephone estim. 351,768 1,353 Faxes estim. 176,008 677 Electricity estim. 117,173 451 Water estim. 58,587 225 Office upkeep & maint estim. 410,354 1,578 Meetings estim. 293,181 1,128 Field expenses estim. 234,595 902 sub total 1,641,666 6,314 TOTAL EXPENDITURE JEBEL AULIA IDP CAMP 13,088,969 50,342 Exchange Rate Budget Sudan Dinar : USD 260 o = 1USD * Includes 5% administration and operational costs related to the original Appeal of 1 September 1999 which was then overlooked by the implementer. KADUGLI & PIBOR DESCRIPTION OF THE SITUATION Current Situation Kadugli town and the surrounding areas experienced heavy rainfall for seven hours during the night of 16 through 17 October 1999. The run-off water coupled with water overflow from three main streams in the area resulted in floods. The floods caused substantial damage to the main residential and squatter areas, farms and clean drinking water sources. On 19 October Pibor faced the worst floods for over 30 years which brought life to a standstill after one week of uninterrupted heavy rainfall. Impact on Human Lives The floods have had disastrous effects on human life. Although there were no reported deaths in Kadugli, the people affected have completely or partially lost their household belongings. A total of 18,841 persons, about 30 percent of the total population of 64,000 have been affected by the floods. Male 6,293 (33%) Women 6,764 (36%) Children 5,784 (31%) Cases of water borne diseases like diarrhoea, malaria and chest infections have drastically increased. In Pibor, a total number of 14,971 families (about 74,855 persons) out of a population of 95,190 persons have been affected with most being displaced to higher ground. There is also an increase in water borne diseases in this area. Description of Damages Kadugli suffered extensive damage with 913 houses completely destroyed and 1,933 damaged, along with public buildings and facilities including 22 schools, a clinic, a factory, 9 mosques, 3 churches and 50 water hand pumps. In Pibor, floods submerged most of the province, wiping out livestock, wildlife and destroyed schools, health centres, roads, buildings and properties. Location of Response Kadugli is a town in the Nuba Mountains of the Southern Kordofan State in western Sudan. The Nuba Mountains have been in a continuous emergency situation caused by the on-going war and the area is one of the poorest in the country. This year about 2,000 families benefited from rehabilitation inputs in the form of seeds, agricultural hand tools and food for work funded by ACT member Dutch Interchurch Aid as part of ERP*s annual programme. However, the farms have now been destroyed by the floods. Pibor, located to the east of Jonglei (bordering Ethiopia) competes with Kadugli as one of the poorest areas in the country and is seriously affected by civil strife. GOALS & OBJECTIVES To provide life sustaining assistance to the 608 flood affected families in the form of plastic sheeting and tents for shelter and 1,216 blankets as well as medical care. BENEFICIARY INFORMATION & TARGETTED AREAS The targetted beneficiaries are 608 of the most vulnerable families affected by floods who will be provided with tents, plastic sheeting and blankets along with medical care. The blankets are very necessary as the chilly weather has already begun and these families have no roofs over their heads are exposed to the cold. IMPLEMENTATION SCC Western Sudan staff, ICCs and volunteers from member churches will screen and register beneficiary families and distribute tents, plastic sheeting and blankets. SCC*s Primary Health Care Programme will provide medical care to the sick. ERP National Office will monitor the distribution and report on the end use of the resources. ADMINISTRATION, FINANCE, MONITORING & REPORTING SCC General Secretary is responsible for all SCC projects. The ERP National Co-ordinator, in co-ordination with the PHCP National Co-ordinator will supervise the implementation of the project. Funds will be controlled by the Finance Department and all purchases as well as payments have to be endorsed by the ERP National Co-ordinator. The final authority for the release of any funds lies with the General Secretary or his Deputy. The ERP National Co-ordinator will monitor and report project activities to ACT. IMPLEMENTATION SCHEDULE The project will be spread over 6 months. Activities will include finalization of beneficiary lists, registration, procurement of non-food items and other listed items. Narrative and financial reports will be prepared during this period. CO-ORDINATION SCC co-ordinates will the NGOs in Kadugli and the Presbyterian Church in Pibor. It also collaborates closely with the local authorities in the area, including South Kordofan State Humanitarian Aid Commission (HAC). BUDGET - KADUGLI & PIBOR ACT - SCC ESTIMATED EXPENDITURE Description Type of Number Cost/Unit Budget Budget Unit of Units Sud Din Sud Din US$ DIRECT ASSISTANCE Plastic sheets rolls 25 145,920 3,648,000 14,031 Tents pcs 608 15,000 9,120,000 35,077 Blankets pcs 1,216 2,300 2,796,800 10,757 Medicines lump sum 3,546,700 13,641 sub total 19,111,500 73,506 PERSONNEL, ADMONISTRATION & SUPPORT Staff Salaries & Support Allowance staff 5 20,000 100,000 385 Honor/stipends f/volunteers volunteers 5 10,000 50,000 192 Sub total 150,000 577 Stationery Photocopy paper carton 5 5,500 27,500 106 Distribution cards pcs 4,000 50 200,000 769 Waybills pcs 2 5,000 10,000 38 Ball pens packets 2 3,000 6,000 23 Toner tubes 2 9,500 19,000 73 Correction fluid pcs 3 220 660 3 Registration ledgers pcs 5 1,000 5,000 19 Sub total 268,160 1,031 Vehicle Operations Fuel and lubricants lump sum 300,000 1,154 Spare parts for 3 vehicles lump sum 600,000 2,308 Maintenance for 3 vehicles lump sum 150,000 577 Sub total 1,050,000 4,039 Administration - 5% of Proj. cost Telephone estim. 220,485 848 Faxes estim. 110,320 424 Electricity estim. 73,443 282 Water estim. 36,722 141 Office upkeep & maint estim. 257,207 989 Meetings estim. 183,764 707 Field expenses estim. 147,042 566 sub total 1,028,983 3,957 TOTAL EXPENDITURE 21,608,643 83,110 Exchange Rate Budget Sudan Dinar : USD 260 = 1USD BUDGET SUMMARY US$ Jebel Aulia IPD Camp 50,342 Kadugli & Pibor 83,110 Original Appeal 82,255 TOTAL REVISED APPEAL REQUEST 215,707 Less Pledges/Contributions received to date 109,597 BALANCE REQUESTED FROM ACT NETWORK 106,110 150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland Tel: 41 22 791 6033 Fax: 41 22 791 6506 Coordinating Office APPEAL FACT SHEET Appeal Number: AFSD93 (Revision 1) Appeal Name: Sudan Flood Relief Date Issued: 24 November 1999 Project Completion Date: June 2000 Project Description: Sudan Council of Churches (SCC) proposes providing blankets for 1,060 IDPs and reconstruction of the various health and training units that were destroyed during torrential rains and flooding in the Jebel Aulia IPD camp, along with plastic sheeting, tents, blankets and medicines for the victims of the Kadugli and Pibor floods. Implementing Activity Appeal Target Partner Description (USD) SCC Reconstruction materials, blankets plastic sheeting, tents, food distribution 215,707 and health care. TOTAL APPEAL TARGET: $215,707 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Action by Churches Together (ACT) is a worldwide network of churches and their related agencies, meeting human need through co-ordinated emergency response. The ACT Coordinating Office is based with the World Council of Churches (WCC) and the Lutheran World Federation (LWF) in Switzerland. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Ecumenical Centre Phone: ++41-22-791.60.33 150, route de Ferney Fax: ++41-22-791.65.06 1211 Geneva 2 Telex: 415 730 OIK CH Switzerland http://www.act-intl.org distributed by - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Volunteers in Technical Assistance Disaster Information Center lists: www.vita.org/listsub.htm sitreps nat-dsr web: www.vita.org fireline - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -